Dec. 5, 2005 Minutes of Executive Board

MURRAY WOMAN’S CLUB
Minutes of the Executive Board Meeting
December 5, 2005

The Executive Board of the Murray Woman’s Club met on December 5, 2005, at 6:30 p.m. President Pat Harrington called the meeting to order at 6:30 p.m and asked for the roll call. Twenty-one board members were present, with all departments represented. This was a special Christmas Dinner meeting

The president asked for corrections/additions to the November 2005 minutes. The minutes were approved without corrections and filed for record.

OFFICERS’ REPORTS:
Pat Harrington, president, reported on the following activities:
1. The Hospice Play was well attended. At least 100 bags were filled and distributed. Martha Broach, Karen Olson, Tory, and others from MWC were the stars.
2. The checks to St. Jude’s Hospital have been mailed. Over $32,000 was raised.
3. WKMS has been billed for MWC’s work in their phone-a-thon. Our women were responsible for raising $10,000 or the $90,000!
4. She traveled to Washington, D. C., to help lobby for children’s and women’s issues with members of TOP 100 Communities.
5. The Holiday Open House was a success with standing room only for the concert.

The president asked if the Club wished to sponsor another child for ChildReach or to consider another service program. Kelly Johana, the child sponsored by MWC has reached age 18 and will graduate from the program. Pat also announced that Lynda Chaney who has served as chair of the ChildReach Committee for the past ten years will be “retiring.” Action on the proposal for continuing ChildReach or beginning a new program will be taken at a later meeting.

Pat expressed appreciation for the help given her during these past few weeks by Tracey Wortham and also thanked the women for their prayers. While she was still recovering, Pat managed to be on radio and television publicizing the Club and the Christmas activities of the departments.

She stated that MWC has received a request from “Shop With a Cop” here in
Murray to sponsor a child for $125. No action was taken on this request.

The president thanked the department chairs for their cooperation in getting reports to her on time. She also noted that elections for Club Woman of the Year, Volunteer of the Year, and Newcomer of the Year will be held at the January 2 Board Meeting.

Tracey Wortham, first vice-president, thanked the departments who decorated and hosted the Holiday Open House, as well as the Music Department Chorus who provided part of the music.

Martha Joiner, second vice-president, reminded board members that submissions for the Short Story/Poetry Contests are due at the board meeting on January 2.

Sheree Story, treasurer, reported a Balance on Hand f $----- on December 5, 2005.

DEPARTMENTAL REPORTS:
Alpha The department recently celebrated its 100th Anniversary with a special dinner at the Club House. They are still distributing the new family history book.
Creative Arts Carolyn Farrell said that there were no special activities for December since the department does not meet that month.
Delta Sally DuFord announced that attendance had been good at the last two meetings.
Garden Joanna Adams reported that the Garden Department had been to Patti’s for lunch recently. The department has three prospective members. She asked about procedure for Honorary Membership for Myrtle Douglas and was informed that the recommendation for that status should be made to the Advisory Committee.


At this point, the president called for a temporary halt in the business meeting because the caterers had the meal ready for serving.

The meeting was resumed after dinner had been completed.

Home Jackie Helm said that the department made $319 from their recent auction. They have a new member. They will also be going to Patti’s this week.
Kappa Belinda announced that the “Tour of Homes” will be on December 11 and that advance tickets are still available. She said that the department now has 41 members.
Music Bobbie Weatherly told the board that the campaign to reach former members was completed in November. All letters have been mailed. She added that the Ensemble and Chorus have been busy with performances in November and December. Music Department members will be bringing gifts for Merryman House.
Sigma Renee Buckingham stated that “Breakfast with Santa” will be held at the Club House on Saturday, December 10. The department membership is now up to 21.
Theta Becky Rutledge reported on the November program of the department.
Zeta Barbara Brandon said that the department has voted to pay the $25 cleaning fee to Dimple for the Hospice meeting. They have also taken 20 books to the school libraries. She expressed appreciation to Martha Crafton, Martha Joiner, and Joanne Cavitt for helping with decorating for the Open House.

STANDING COMMITTEES:
Advisory Martha Crafton stated that the Club House was rented almost every week in November. The planned renovation/redecoration of the building has been completed.

She added that a fundraiser for the past two years has been the Jewelry Sale in April and October. After checking with the vendor, Martha suggested that the dates of April 15 and April 22 are available.

Martha also raised the question of the annual Christmas bonus for Dimple. In addition, she asked that the Kappas confirm their date of April 27 for the Club House event “Evening of Chocolate.”

MOTION: Barbara Brandon moved that MWC schedule the Jewelry Sale for April 22.
The motion was seconded and carried.

MOTION: Belinda Wallis moved that MWC give Dimple a $-- Christmas bonus. The motion was seconded and carried.

Neva Grey Allbritten stated that she had received requests for two MWC Club House Christmas tree ornaments. One board member volunteered an ornament.

Finance Sara Fineman reported for the committee. They have worked on plans for a “Heritage Ball” to be held on November 18, 2006, in the Grand Ballroom of Curris Center, MSU campus. Roger Reichmeth’s band has been contacted. Ticket prices have been discussed but not set. The goal is to raise about $3000 with this one event. Sara added that the Thurmans might provide dance lessons before the event.

MOTION: Barbara Brandon moved that MWC approve the recommendation of the Finance Committee for a Heritage Ball on November 18, 2006, and that the Committee proceed with planning the event and present regular reports to the Board. The motion was seconded and carried.

Civic/
Recycling Lois Pharris presented the “Make a Difference Day” report for 2005: 103 tons of paper, 10,460 lbs. of glass, plastic & tin, 1,040 gallons of used motor oil, 691 ink jet cartridges, 5500 lbs.. of used clothing, 204 cell phones for CASA, 5,335 lbs. of aluminum cans for WATCH.

MOTION: Barbara Brandon moved that MWC contribute $--- to “Shop with a Cop” for one child. The motion was seconded and carried.

MOTION: Sheree Story moved that MWC pay $-- for the tip to “Cakes & More” for the catered Christmas dinner.
The motion was seconded and carried.

NEW BUSINESS:
The president reported that she had received requests for the following:
1. Bell ringers for Salvation Army( two- hour shifts). Contact Kerry Lambert, Hospital Chaplain.
2. Displays for MWC to be set up in “Christmas in the Park.” The Board declined the offer to participate.

MOTION: Barbara Brandon moved that the Board authorize the president to handle any new business which may require action during the holidays. The motion was seconded and carried.

The meeting was adjourned at 8:15 p.m.

Respectfully submitted,



Virginia Randolph, Recording Secretary