August 29, 2005 Minutes of Executive Board Meeting

MURRAY WOMAN’S CLUB
Minutes of the Executive Board Meeting
August 29, 2005

The Executive Board of the Murray Woman’s Club met on August 29, 2005, because of a conflict with Labor Day.

President Pat Harrington introduced two guests who spoke briefly before the regular business meeting. Mary Ellen Smith, represented the local radio stations (Froggy) who will sponsoring the St. Jude Radio-thon on September 28 and 29 from 6 a.m. until 7 p.m. The two-day event will be headquartered at Kroger. Ms. Smith appealed to MWC for women to answer the telephones for an hour and also for organizations and businesses to become involved as sponsors at $300 per hour.

The next speaker was Dan Galloway who delivered a personal testimony to the importance of defibrillators in the patrol cars of the Calloway County Sheriff’s Department. He thanked the members of the Murray Woman’s Club for purchasing and placing two defibrillators in those cars.

President Pat Harrington called the meeting to order at 6:32 p.m. Seventeen board members were present, with all departments except Theta represented.

The minutes of the August 8 Executive Board meeting were approved with corrections and filed for record.

Sue White, corresponding secretary, read a letter from the Murray State Music Department asking that MWC become a sponsor for the “Festival of Champions,” a high-school marching band competition. Bobby Weatherly stated that she and Martha Crafton will purchase the ad on behalf of the MWC Music Department.


Marilyn Chatman, Kappa Department, reported on the American Heart Walk which is scheduled on October 29 at RSEC. She distributed red pins and red dress magnets which emphasized the importance of women and heart health. She encouraged departments to form a team or to contribute to the Kappa Heart Walk team. Because of the importance of this project, Marilyn urged members to call and get involved. Cell phone 227-2368.

MOTION: Joanna Adams moved that the MWC Board ask members to donate to St. Jude as a group effort, rather than as individuals. Checks should be made out to St. Jude. The goal is for MWC members to reach the $300 as an “Angel of the Hour” sponsor.

The motion was seconded and carried.

OFFICERS’ REPORTS:
Pat Harrington, president, discussed the importance of the Emergency Contact program (ICE) and demonstrated how that contact number should be entered on a cell phone. Each board member, who used a cell phone, was asked to enter a contact number for ICE and also to encourage their department members to participate in the program.

She announced that the new Club Year Books are available to be distributed to the members at the next departmental meeting. She asked that each member check her address and e-mail for errors and then report errors to chairwomen so that Sally DuFord will have that information. She also requested that department chairwomen distribute the books to the members as they attend meetings and that MWC will reorder books as needed.

The president also discussed the following issues:

1. The Veterans’ Wall. The dates for serving lunches to volunteers have been confirmed with David Foley. Forms were distributed to the Board to confirm the people who are to prepare lunches and also people who have volunteered to work at the Wall.

2. Bake Sale. The Finance Committee suggests that having a Bake Sale in conjunction with the Tag Sale could be very profitable. Department chairs were asked to contact members and ask for cakes, pies, or cookies for the Tag Sale.

3. Citizens’ Police Academy. The dates for using the Club House did for the Academy did not work out. However, MWC can help by serving refreshments to approximately 20 people on September 19. Call Pat if you can help.

4. WKMS Phon-A-Thon. Dates are September 19-22 and 26-29. This is a sure way to make money for the Club. Sign-up sheets were distributed.

5. Fall Conference. The First District Fall Conference will be held October 19 in Paducah. Both department chairwomen and officers are encouraged to attend sessions to learn more about the district.

6. Haunted Halls (Safe Halloween). Pat has reserved a room at Ameri-Host at a rate of $65. MWC’s responsibility will be to decorate the room and to give away candy. Two people have already volunteered to help (Cathy Pigg and Pat Harrington): a third worker is needed.

Tracey Wortham, first vice-president, announced that the hostesses for the September General Meeting will be Delta and Music. The meeting will be a Salad Supper at 6:30 p.m. on September 29. The speaker for the evening, Judge Bill Cunningham, will discuss Calloway County history. Tracey said that the Calendar of Events in the new Year Book should be corrected to indicate September 29 for the General Meeting. She asked department chairwomen to remind their members of the obligation to attend these meetings and the opportunity for one of them to win a free membership for next year.

Martha Joiner, second vice-president, distributed the rules for the Arts & Crafts contests, asking that those who enter should be sure to read the rules carefully. Entry forms must be submitted to her by october 7th. She stated that finished items for entry must be ready for pickup by Thursday, October 13. She said that there will be a “Volunteers in Action” picture contest and a calendar contest again this year. Those wishing to submit entries should submit them to their departments. Judging will then take place for the one picture to be submitted for each contest.
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DEPARTMENTAL REPORTS:

Alpha-- The Family History Book may still be purchased for $61.43. The book contains more than 400 pages.

Creative Arts-- The department has one new member. The women are now workingon the Bazaar which will be held on October 29.

Garden-- The department donated $45-50 to Needline for school supplies. They have also mulched the flower beds at the central park.

Home-- The department will have its first meeting of the new year in September.

Music-- The department has three new members.

Kappa-- The “Tour of Homes” committee has met and begun planning.

Sigma-- The Department has seven new members

Zeta-- The members will have first meeting of year on September 8.j


COMMITTEE REPORTS:

Advisory-- Martha Crafton reported one wedding was held in August.

Civic-- Lois Pharris stated that a committee is working on more recycling bins. She will have statistics available later.

Membership-- Sandra Whittenberg discussed the recent membership activity. She encouraged members to invite women who might be prospects for MWC to their September departmental meetings.

MOTION: Sandra moved that a Membership Tea be held on October 16 at 2 p.m. at the Club House.

The president announced that members can start bring clothing for the New Opportunity School in September. The clothes will be taken to Berea in October.

She asked that members place flyers for the Tag Sale in stores around the area and also reminded them that the Rebate Day for Captain D’s has now been set for the third Friday of each month.

The meeting was adjourned at 8:20 p.m.

Respectfully submitted,



Virginia Randolph, Recording Secretary