August 7, 2006 Minutes Executive Board

MURRAY WOMAN’S CLUB
Minutes of the Executive Board
August 7, 2006

The Executive Board of the Murray Woman’s Club met on August 7, 2006. President Tracey Wortham called the meeting to order at 6:30 p.m. and announced Tory Daughtrity, Director of the American Red Cross in Calloway County would make a brief presentation.

Mrs. Daughrity thanked the Club for allowing the club house to be used without charge for the May tea which raised $---. She presented a “Good Neighbor Award” to the Murray Woman’s Club as an expression of the appreciation from the local Red Cross chapter. She stated that MWC will be formally recognized for their contribution at the meeting in the Barkley Room of Curris Center on September 19, 2006, at 5:00 p.m. Mrs. Daughrity also requested that the Red Cross chapter be allowed to use the club house for another fundraiser at about the same time next year.

Tracey began the formal business meeting of MWC with the request for a roll call of departments. Nineteen members were in attendance with all departments except Creative Arts represented.

The minutes of the July 10, 2006, meeting were approved and filed for record.

Martha Joiner, corresponding secretary, raised a question about procedure for mailing letters to prospective club members.

MOTION: Barbara Brandon moved that the department secretaries handle all correspondence which deals with their new members.
The motion was seconded and passed.

After a brief discussion the following procedure was agreed upon:
1. Departmental secretaries should send the invitation letter(s) to prospective members. A sample of the letter was included in a packet of materials which had been distributed by the corresponding secretary prior to the August 7 meeting
2. If the department secretary desired, she could request that the Board’s corresponding secretary format and send the letter(s) to any prospective members.
3. If requested, the Board’s corresponding secretary would forward by e-mail a copy of the sample letter which could be downloaded by the departmental secretary.

OFFICERS’ REPORTS:
Tracey Wortham, president, reported that 50 guests were fed at the First District Summer Conference luncheon. No report was available on the amount of money made.

Martha Crafton, First District Governor, expressed appreciation for the work done by members of the Murray Woman’s Club at the recent First District Conference. She stated that many favorable comments had been made by the guests.

Tracey Wortham, president, reminded the Board that the WKMS Phon-A-Thon would begin in September and that the Board had voted to participate. She distributed a sign-up sheet with the request that four (4) members of each department serve.

Gale Vinson, first vice-president, said that the first General Meeting of the new year will be held on September 28 and will be a Salad Supper which will begin at 6:00 p.m. NOTE THE TIME CHANGE. The program will feature Martha Broach. She added that the American Heart Association’s Heart Walk fundraiser will be held on October 28 at RSEC from 9:00 a.m. to 11:00 a.m. Registration will be at 8:30 a.m.

Jackie Helm, second vice-president, announced that information about the KFWC Arts & Crafts contests would be available at the August 28 Board meeting.

Cathy Pigg, treasurer, distributed the financial report for June 2006 to July 2006. The Cash Balance on June 1, 2006 was $---. Receipts for the two-month period were $--- and Disbursements were $---for a Net Income of $---. In addition to the Disbursements, a principal payment of $--- was made on the Loan for the Clubhouse repairs. The ending Cash Balance on July 31, 2006 was $---. She found no record of stock held or of a safe deposit box. Neva Grey Allbritten volunteered to try to get information about both items.
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The president stated that a sign-up sheet t the next meeting for the First District Fall Conference which will be held at the Murray Woman’s Club House on October 18, 2006
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DEPARTMENTAL REPORTS:

Alpha: Lois Pharris is considering a proposal for a fund raiser
which will benefit the local Adult Learning Center.
Creative Arts: The department’s cook book should be available in time for their Bazaar on October 28.
Delta The department is still collecting aluminum soft drink tabs. Sally DuFord reported the death of Betty Brockman.
Garden: The department will sell Floral Saddles (gravestone decorations) which must be pre-ordered. The members will be contacting other departments to request time for a presentation.
Kappa: The department continues to work on the “Tour of Homes.”
Sigma: The department has added three new members and has chosen their monthly project: providing supplies for Merryman House. They plan to continue the “Breakfast with Santa.”

At this point, the president asked for a discussion of Tori Daughrity’s request that Red Cross be permitted to use the MWC Club House for their Tea.

MOTION: Barbara Brandon moved that MWC allow the Calloway County Red Cross to use the Club House for their tea provided that a mutual agreement can be reached regarding the date.
The motion was seconded and passed.

Zeta: Barbara reported that several of the members were ill; in spite of this, four volunteers had signed for the Phon-A-Thon.

COMMITTEE REPORTS:
Advisory: Pat Harrington reported that the cleaning service she hired had spent 36 hours instead of the 24 specified in cleaning the Club House. Because of this mistake, they sent her two bills: one for 24 hours; one for 36 hours. She asked for advice on how to proceed.

MOTION: Martha Joiner moved that MWC pay the 24-hour bill and half of the additional 12-hour bill which together will total 30 hours.
The motion was seconded and passed.

Pat also reported on the estimates for a sound system. No action was taken. She also requested that people not change the thermostat settings because problems will result. The service man now used is Jim McBee.

Yearbook Sally said that the price for publishing 320 yearbooks will be $837, possibly more if this does not include tax.

MOTION: Martha Crafton moved that MWC have the 2006-2007 yearbook published by Printing Services for $837(+tax).
The motion was seconded and passed.

Finance Kathy Stanfa distributed tickets to be purchased for the Heritage Ball on November 18. The money from the sale of the tickets should be sent to Sue White, committee treasurer. Volunteers will be needed to assist the committee on the night of the Ball. She mentioned the possibility of a series of 5 dance lessons being offered on Friday nights at 6:00 p.m. beginning about the middle of September.

The president reminded the Board that the next meeting will be on August 28 because of the Labor Day weekend.

The meeting was adjourned at 8:10 p.m.

Respectfully submitted,

Virginia Randolph, Recording Secretary