MURRAY WOMAN’S CLUB
Executive Board Minutes
August 27, 2007
The Murray Woman’s Club met at the Club House on Monday, August 27, 2007. This meeting was scheduled to avoid meeting on the Labor Day Weekend. President Tracey Wortham called the meeting to order at 6:30 p.m.The recording secretary called the roll at that time. Eighteen board members were present, with all departments except Alpha represented.
The minutes of the August 6, 2007, Executive Board meeting were approved without correction and filed for record.Martha Joiner, corresponding secretary, read a note of appreciation from Judge Rob Mattingly (Family Court) to MWC for their help in furnishing the children’s room for the court at the Judicial Building.
OFFICERS’ REPORTS:The president congratulated Pat Harrington on her selection as "Citizen of the Year" by the Murray Chamber of Commerce. She thanked the Board for their work on the First District Summer Workshop. She also thanked Sondra Rice for her work in compiling the Yearbook and having it ready for the September department meetings.
Other business items dealt with by the president include the following:
1. First District Fall Conference. The Conference will be held in the MWC Club House on October 17. The registration fee of $14 (which includes lunch should be given to Pat McMullin by October 10. Checks should be made out to Martha Crafton. NOTE:MOST OF THE STATE OFFICERS INCLUDING THE STATE PRESIDENT WILL BE ATTENDING.Governor Martha Crafton made an announcement about nominees for First District Governor. Pat Harrington is our nominee for governor; no candidate from MWC was nominated for vice-governor. The voting will take place at the October 17 First District Conference.
2. Southeastern Regional Conference of GFWC will be held in Williamsburg, VA, from Nov. 2- 4. Registration is due by October 1.
3. Mayfield (Murray) Girls’ Home. MWC members will be assisting with a Yard Sale that the girls from the Home will have on September 22 from 8 a.m.until Noon. MWC members can help by donating items and by bringing those items (already priced) to the Clubhouse (downstairs) on Thursday, Sept. 20 from 3:00 - 5:00 p.m. and on Friday, September 21 from 3:00 - 4:00 and 6:30 - 8:00 p.m. Members are needed to help on Saturday, September 22, the day of the sale. MOTION: Pat Harrington moved that MWC grant the use of the Club House (downstairs) as a collection point on Thursday and Friday and, if needed, as a place for the sale in case of rain on Saturday. The motion was seconded and passed.
4. Kroger Cards. These cards are now available from Tracey at a cost of $5 per card.
5. Report Forms. Monthly forms should be filled out promptly. Review the instructions for write-up that were distributed earlier by the president. Remind department members of the importance of reporting. [See the Agenda for new information on volunteer/donation/recycling.]6. Collection of the month. Please ask your members to bring paperback books, puzzles. white sox, playing cards, and game books in September and October for our annual holiday donation to the Veterans’ Hospital.
7. KET. Friends of KET will be sponsoring a special evening at the MWC Club House to announce a documentary entitled THE WAR, which will honor the generation who lived through W.W.II. At this time, KET will also introduce the Veterans History Project. MWC members are asked to attend. Hostesses representing MWC will be Sally DuFord, Virginia Randolph, and Gale Vinson.
Gale Vinson, first vice-president, announced that the first General Meeting of the year will be on Thursday, September 27, at 6:00 p.m. upstairs in the Club House. The hostesses for the annual Salad Supper will be the Kappa and Music Departments. There will be a short media presentation of Murray Woman’s Club history, followed by a short business meeting.
Cynthia Barnes, second vice-president, reported that the procedure for the Arts & Crafts contest will be slightly different this year. Judging will take place on the day before the Conference. Check-in for the items will be at the Club House from 4- 6 p.m on Monday, October 15. NO ENTRY WILL BE ACCEPTED PAST THE DEADLINE. Entry forms (preregistration) must be given to Cynthia by September 25. To aid in identifying the contest entries, those entering are asked to add a photograph of themselves with the contest object. Articles completed since January 1, 2007, may be entered. The 2007 contest must be the first one in which the article has been entered.
Treasurer’s Report The Beginning Cash Balance for August was $---. Receipts were $---, and Disbursements were $--- for an Ending Cash Balance of $---
DEPARTMENT CHAIRS:Creative Arts The Bazaar will be held on October 27 from 8 a.m. to 1 p.m. downstairs in the Club House. Outside vendors will be there.
Theta The department will be meeting now at 12:30 p.m. They have at least two 50 year members.
GOVERNOR’S REPORT:Martha Crafton reported that the First District had voted to give MWC $300 for the use of the Club House for the district meetings and workshops. She stated that the Summer Workshop netted MWC about $400. She plans to hold the First District Conference (Arts & Crafts Contests) at the Club House on October 17. State officers, including the KFWC president plan to attend. The governor asked that the Executive Board encourage all MWC members to come to the Conference--especially the members of the Board and departmental officers. NOTE: As a matter of etiquette and respect, all members should stand when the state president enters to speak.
COMMITTEE REPORTS:MWC Cookbook The committee stated that the publisher and the format for the cookbook has been chosen. Deadline for recipes will be October 1, 2007. Advisory Board Pat Harrington distributed the House Rental Summary. She also stated that she will forward the Board’s request for a locked file cabinet to the Advisory Board.
Family Literacy Meals for participants in this program have been scheduled through December. The Zeta Department will provide the meal in October.
Education Tracey asked that the corresponding secretary send a copy of Judge Mattingly’s letter of appreciation to both Pat McMullin and Martha Roberts.
Eldercare Janet Hough needs workers to deliver mail & newspapers to residents at Spring Creek. It will take about an hour. Eight people are needed in September to cover Thursdays and Fridays each week. The system will be reviewed at the October Board meeting.
Finance Kathy Stanfa announced that the Heritage Ball will be Saturday, October 27, at Curris Center. Karen Olsen will be contacting each department chair with a request to speak to its members. Sandra Whittenberg will have a sample table decoration set up at the September General Meeting. Also,she requested that each department provide hostesses for the evening. The following time slots were filled:
6:45 - 7:30 Delta
7:30 - 8:00 Zeta
8:00 - 8:30 Home
8:30 - 9:00 Music
9:00 - 9:30 Theta
9:30 - 10:00 Garden
10:00 -10:30 Kappa
10:30 - 11:00 Alpha
11:00 - 11:30 Sigma
**Creative Arts members will serve as backup.
The meeting was adjourned at 8:20 p.m.
Please check your Agenda sheet for important dates.
Respectfully submitted,
Virginia Randolph, Recording Secretary
Tuesday, September 18, 2007
Tuesday, August 14, 2007
MURRAY WOMAN’S CLUBExecutive Board MeetingAugust 6, 2007
The Executive Board of the Murray Woman’s Club met on August 6, 2007, at 6:30 p.m. in the club house. President Tracey Wortham called the meeting to order and introduced Tory Daughrity, director of the Calloway County American Red Cross. Mrs. Daughrity thanked the Murray Woman’s Club for their support of the Red Cross and their assistance with the tea party last May. She said that MWC would be officially honored at a meeting on September 11, 2007, at 5:00 p.m. in the Curris Center on the Murray State University campus. She also requested that the Calloway County Red Cross be permitted to use the MWC club house for the tea party in May 2008. A motion was made to grant the Red Cross the use of the Clubhouse on an open date in summer 2008 to be determined by Tory Daughrity and Pat Harrington as an in-kind donation. The motion was seconded and passed.
Following the presentation by Mrs. Daughrity, President Tracey Wortham began the business meeting. Twenty board members were present, with all departments except Creative Arts represented.The minutes of the July Board meeting were approved without correction or addition and filed for record.
OFFICERS’ REPORTS:The president reminded the Board that the First District Summer Workshop will be held on Wednesday, August 8, at the club house. (Martha Crafton said that she will include 3-4 MWC centennial glasses for door prizes.)Tracey discussed the following items:
1. KFWC Workshop at Owensboro. The state newsletter will now be placed online because of print and mailing costs. Also, she said that the reporting of statistics on several items had been redefined. (Ex. support for the arts and international relations) That information will be given to department chairwomen.
2. September Board meeting. The meeting date will be moved up to August 27 at 6:30 p.m. because of the Labor Day holiday. The yearbooks will be distributed at that time.
3. Membership project. Each department is asked to provide two people to serve on a Membership Committee. The sign-up sheet was circulated to department chairwomen.
4. Murray Girls’ Home. The decision has been made to help the girls with a yard sale so they can raise funds for group activities. No date was set. The location for the sale is to be the parking lot of the clubhouse. Several members reported success when they hired the girls for small jobs. Call Don Yates at 759-4272.
5. Angels Clinic. There are opportunities for volunteer clerical service. Also,the nurses are willing to make presentations for departments.
6. Kroger Cards. See Tracey to purchase the new Kroger card ($5).
7. Coffee fundraiser. Information was presented on the More Than a Hill of Beans project. Several questions were raised.MOTION: Genie May moved that a committee be appointed to investigate further the "More Than a Hill of Beans" offer.The motion was seconded and passed.The president appointed Cathy Pigg and Virginia Randolph to serve with her on the committee.
8. New MWC Cookbook. Martha Crafton presented the information on costs for a new cookbook. She also showed samples of the types of books and gave the costs of publication.MOTION: Sally DuFord moved that MWC proceed with the project of publishing a new cookbook.The motion was seconded and passed.The committee for the project will be Martha Crafton, Sally DuFord, Gale Vinson, Pat Harrington, Lois Pharris, and Tracey Wortham. Members from departments will be added after contacting department chairs.
Gale Vinson, first vice-president, announced that the first General Meeting of the club's 2007-08 year will be September 27, 2007, at 6 p.m. She said that both the Salad Supper and the program will be held upstairs. There will be a brief business meeting following the program. Hostesses for the event will be the Kappa and Music Departments.
Cynthia Barnes, second vice-president, stated that she will send letters about the Fall Arts & Crafts Contest to the Murray City Schools. (Please note that the Hazel Woman’s Club is responsible for working with the Calloway County schools.) She will distribute materials about the contests to department chairs at the next meeting.
Cathy Pigg, treasurer, presented the current financial report. The beginning Cash Balance for July 2007 was $---. Receipts were $--- and Disbursements were $---. The Ending Cash Balance was $---. The Board decided not to add an additional $--- to the loan payment this month. The report included the current value of the stock investment.
Departmental Reports:Alpha Sandra Whittenberg reminded the Board that work was underway for the Heritage Ball and that it will be necessary for members to work to sell the tickets. Lois Pharris reported that a leather-bound edition of the Family History book is now available for $75.
Creative Arts Judy Kelso reminded the Board that the Creative Arts Bazaar will be the morning of Oct. 27.
Garden Judy Kelso said that the department will be selling floral saddles decorated for fall.
Music Martha Joiner stated that the department had provided the meal for the Family Resource Center group.
Zeta No club news. Barbara Brandon asked members to notify the Heritage Ball committee if they could furnish a kerosene lamp for table decoration.
Special Officers & Committees:Sally DuFord announced that Friends of KET were planning a special event to honor local veterans of World War II in conjunction with the Ken Burns KET series "The War" on September 13, 2007.MOTION: Martha Crafton moved that MWC allow the Friends of KET to use the club house for the veterans’ reception . The motion was seconded and passed.
Advisory Pat Harrington reported that several club house repairs had been necessary this month. She will present a detailed report to the Advisory Committee on the state of the club house and then present their recommendations to the Executive Board.
Education Pat McMullin said that she has been able to find some of the furniture necessary for the special Family Court room.
Recycling Lois Pharris stated that the next "Make a Difference Day" will be November
10.NEW BUSINESS:Gale Vinson reported she learned at the KFWC workshop that an individual member’s attendance at a play or concert will now count as support of the arts. She asked that department chairwomen make this known and get members torecord hours/money for the events.
Martha Joiner reminded department chairwomen that MWC stationery is available tonight. She said to contact her if more is needed later.The meeting was adjourned at 8:10 p.m.
Respectfully submitted,
Virginia Randolph,
Recording Secretary
Gale Vinson
RM 314 Curris Center
Murray State University
Murray KY 42071
270-809-6921
The Executive Board of the Murray Woman’s Club met on August 6, 2007, at 6:30 p.m. in the club house. President Tracey Wortham called the meeting to order and introduced Tory Daughrity, director of the Calloway County American Red Cross. Mrs. Daughrity thanked the Murray Woman’s Club for their support of the Red Cross and their assistance with the tea party last May. She said that MWC would be officially honored at a meeting on September 11, 2007, at 5:00 p.m. in the Curris Center on the Murray State University campus. She also requested that the Calloway County Red Cross be permitted to use the MWC club house for the tea party in May 2008. A motion was made to grant the Red Cross the use of the Clubhouse on an open date in summer 2008 to be determined by Tory Daughrity and Pat Harrington as an in-kind donation. The motion was seconded and passed.
Following the presentation by Mrs. Daughrity, President Tracey Wortham began the business meeting. Twenty board members were present, with all departments except Creative Arts represented.The minutes of the July Board meeting were approved without correction or addition and filed for record.
OFFICERS’ REPORTS:The president reminded the Board that the First District Summer Workshop will be held on Wednesday, August 8, at the club house. (Martha Crafton said that she will include 3-4 MWC centennial glasses for door prizes.)Tracey discussed the following items:
1. KFWC Workshop at Owensboro. The state newsletter will now be placed online because of print and mailing costs. Also, she said that the reporting of statistics on several items had been redefined. (Ex. support for the arts and international relations) That information will be given to department chairwomen.
2. September Board meeting. The meeting date will be moved up to August 27 at 6:30 p.m. because of the Labor Day holiday. The yearbooks will be distributed at that time.
3. Membership project. Each department is asked to provide two people to serve on a Membership Committee. The sign-up sheet was circulated to department chairwomen.
4. Murray Girls’ Home. The decision has been made to help the girls with a yard sale so they can raise funds for group activities. No date was set. The location for the sale is to be the parking lot of the clubhouse. Several members reported success when they hired the girls for small jobs. Call Don Yates at 759-4272.
5. Angels Clinic. There are opportunities for volunteer clerical service. Also,the nurses are willing to make presentations for departments.
6. Kroger Cards. See Tracey to purchase the new Kroger card ($5).
7. Coffee fundraiser. Information was presented on the More Than a Hill of Beans project. Several questions were raised.MOTION: Genie May moved that a committee be appointed to investigate further the "More Than a Hill of Beans" offer.The motion was seconded and passed.The president appointed Cathy Pigg and Virginia Randolph to serve with her on the committee.
8. New MWC Cookbook. Martha Crafton presented the information on costs for a new cookbook. She also showed samples of the types of books and gave the costs of publication.MOTION: Sally DuFord moved that MWC proceed with the project of publishing a new cookbook.The motion was seconded and passed.The committee for the project will be Martha Crafton, Sally DuFord, Gale Vinson, Pat Harrington, Lois Pharris, and Tracey Wortham. Members from departments will be added after contacting department chairs.
Gale Vinson, first vice-president, announced that the first General Meeting of the club's 2007-08 year will be September 27, 2007, at 6 p.m. She said that both the Salad Supper and the program will be held upstairs. There will be a brief business meeting following the program. Hostesses for the event will be the Kappa and Music Departments.
Cynthia Barnes, second vice-president, stated that she will send letters about the Fall Arts & Crafts Contest to the Murray City Schools. (Please note that the Hazel Woman’s Club is responsible for working with the Calloway County schools.) She will distribute materials about the contests to department chairs at the next meeting.
Cathy Pigg, treasurer, presented the current financial report. The beginning Cash Balance for July 2007 was $---. Receipts were $--- and Disbursements were $---. The Ending Cash Balance was $---. The Board decided not to add an additional $--- to the loan payment this month. The report included the current value of the stock investment.
Departmental Reports:Alpha Sandra Whittenberg reminded the Board that work was underway for the Heritage Ball and that it will be necessary for members to work to sell the tickets. Lois Pharris reported that a leather-bound edition of the Family History book is now available for $75.
Creative Arts Judy Kelso reminded the Board that the Creative Arts Bazaar will be the morning of Oct. 27.
Garden Judy Kelso said that the department will be selling floral saddles decorated for fall.
Music Martha Joiner stated that the department had provided the meal for the Family Resource Center group.
Zeta No club news. Barbara Brandon asked members to notify the Heritage Ball committee if they could furnish a kerosene lamp for table decoration.
Special Officers & Committees:Sally DuFord announced that Friends of KET were planning a special event to honor local veterans of World War II in conjunction with the Ken Burns KET series "The War" on September 13, 2007.MOTION: Martha Crafton moved that MWC allow the Friends of KET to use the club house for the veterans’ reception . The motion was seconded and passed.
Advisory Pat Harrington reported that several club house repairs had been necessary this month. She will present a detailed report to the Advisory Committee on the state of the club house and then present their recommendations to the Executive Board.
Education Pat McMullin said that she has been able to find some of the furniture necessary for the special Family Court room.
Recycling Lois Pharris stated that the next "Make a Difference Day" will be November
10.NEW BUSINESS:Gale Vinson reported she learned at the KFWC workshop that an individual member’s attendance at a play or concert will now count as support of the arts. She asked that department chairwomen make this known and get members torecord hours/money for the events.
Martha Joiner reminded department chairwomen that MWC stationery is available tonight. She said to contact her if more is needed later.The meeting was adjourned at 8:10 p.m.
Respectfully submitted,
Virginia Randolph,
Recording Secretary
Gale Vinson
RM 314 Curris Center
Murray State University
Murray KY 42071
270-809-6921
Tuesday, June 5, 2007
June 4, 2007Executive Board Minutes
Murray Woman's Club
Executive Board Meeting
June 4, 2007
In the absence of Virginia Randolph, Recording Secretary, Martha Joiner, Corresponding Secretary checked the roll. All Departments were represented. Jackie Helm, Second Vice President was absent.
The minutes of the April Board meeting were approved.
The Department Officer Training Session will be held on Monday, June 4 at 6:00 p.m. at the clubhouse before the Executive Board Meeting. All incoming Department officers should attend especially Department chairs and treasurers. The Executive Board meeting will convene after the training sessions
All 2007-2008 Yearbook Information is to be emailed or sent to Sondra Rice by May 31 to be included in the new yearbook.
Again this year, Murray had a successful year with many awards being received at State Convention. Not only was the convention enjoyable, Murray took home 12 first, 5 second and 1 third place awards in addition to being named a 110% club and receiving the Press book sweepstakes award. Murray also received 4 arts and crafts awards and 4 literature awards. A list of the awards was given to each chairman to pass on to their departments. The entries from Karen Olson, first place photography winner and Joey Scaggs and Lauren Edminister, first place poetry winners will go to the GFWC Convention in June in Philadelphia to be judged.
Thanks were given to the Executive Board for providing the Family Literacy dinner in April. The Garden Department will be providing the dinner for May.
Gale stated that the May General Meeting would be held May 24 at 6:00. This is our annual memorial service and potluck dinner. We have 5 members who passed away this year. The families have been notified. After the chorus sings, we will go downstairs for dinner. Martha Crafton, our own First District Governor, will be the speaker. The Music Department will be responsible for decorating the upstairs and the Delta Department will be responsible for decorating the downstairs. The Hostesses will be the Home Department. That night the drawing will be held for free membership for the next club year.
Under the Departmental reports:
Alpha, - Trish Barton stated they will be awarding an educational scholarship to a local student from the money received from their historical books. She will report on this and plans for their Poetry and Essay Contest at the next Board Meeting. They also have 3 new members.
Theta - Donated to project graduation for Murray High and Calloway County High Schools. Will
be giving a 4-H camp scholarship.
Zeta - Held a bakeless bake sale and made $_. Also gave donation to project graduation for Murray High and Calloway County High Schools. They will also be giving a donation towards the clubhouse loan.
Barbara Brandon made a motion that the club reimburse Martha Crafton in the amount of $_ for the hotel rooms at the convention. Neva Gray seconded and the motion was approved.
Gale stated that Make a Difference Day will be May 19.
There are extra glasses from the centennial and they will be for sale for $5.00 each for those who want to purchase them. Money is to be turned in to Cathy.
There being no further business, the meeting was adjourned at 7:45 p.m.
Respectfully submitted,
Martha A. Joiner,
Acting Recording Secretary
Executive Board Meeting
June 4, 2007
In the absence of Virginia Randolph, Recording Secretary, Martha Joiner, Corresponding Secretary checked the roll. All Departments were represented. Jackie Helm, Second Vice President was absent.
The minutes of the April Board meeting were approved.
The Department Officer Training Session will be held on Monday, June 4 at 6:00 p.m. at the clubhouse before the Executive Board Meeting. All incoming Department officers should attend especially Department chairs and treasurers. The Executive Board meeting will convene after the training sessions
All 2007-2008 Yearbook Information is to be emailed or sent to Sondra Rice by May 31 to be included in the new yearbook.
Again this year, Murray had a successful year with many awards being received at State Convention. Not only was the convention enjoyable, Murray took home 12 first, 5 second and 1 third place awards in addition to being named a 110% club and receiving the Press book sweepstakes award. Murray also received 4 arts and crafts awards and 4 literature awards. A list of the awards was given to each chairman to pass on to their departments. The entries from Karen Olson, first place photography winner and Joey Scaggs and Lauren Edminister, first place poetry winners will go to the GFWC Convention in June in Philadelphia to be judged.
Thanks were given to the Executive Board for providing the Family Literacy dinner in April. The Garden Department will be providing the dinner for May.
Gale stated that the May General Meeting would be held May 24 at 6:00. This is our annual memorial service and potluck dinner. We have 5 members who passed away this year. The families have been notified. After the chorus sings, we will go downstairs for dinner. Martha Crafton, our own First District Governor, will be the speaker. The Music Department will be responsible for decorating the upstairs and the Delta Department will be responsible for decorating the downstairs. The Hostesses will be the Home Department. That night the drawing will be held for free membership for the next club year.
Under the Departmental reports:
Alpha, - Trish Barton stated they will be awarding an educational scholarship to a local student from the money received from their historical books. She will report on this and plans for their Poetry and Essay Contest at the next Board Meeting. They also have 3 new members.
Theta - Donated to project graduation for Murray High and Calloway County High Schools. Will
be giving a 4-H camp scholarship.
Zeta - Held a bakeless bake sale and made $_. Also gave donation to project graduation for Murray High and Calloway County High Schools. They will also be giving a donation towards the clubhouse loan.
Barbara Brandon made a motion that the club reimburse Martha Crafton in the amount of $_ for the hotel rooms at the convention. Neva Gray seconded and the motion was approved.
Gale stated that Make a Difference Day will be May 19.
There are extra glasses from the centennial and they will be for sale for $5.00 each for those who want to purchase them. Money is to be turned in to Cathy.
There being no further business, the meeting was adjourned at 7:45 p.m.
Respectfully submitted,
Martha A. Joiner,
Acting Recording Secretary
Thursday, April 19, 2007
March 5, 2007 Executive Board Minutes
MURRAY WOMAN’S CLUB
Executive Board Meeting
March 5, 2007
The Executive Board of the Murray Woman’s Club met on March 5, 2007 at 6:30 p.m.
The president opened the meeting with a request for the Recording Secretary to call the roll. Eighteen board members were present with all departments represented.
First vice-president Gale Vinson stated that the minutes from the February Board meeting were approved without additions or corrections. The minutes were then filed for record.
Corresponding Secretary Martha Joiner said that cards had been sent to Patsy Suiter and to Oeida Boyd.
OFFICERS’ REPORTS:
Tracey Wortham, president, announced the date for the KFWC convention has been changed to April 19-April 21.Other items of business discussed briefly were the following:
1. Centennial Celebration. The committee would like to encourage members to dress in the period costumes which represent the year in which their department was started or perhaps the year in which they joined MWC. Also, each department will be asked to furnish one gallon of punch which is to be prepared by an assigned recipe.
2. Fifty-Year Members.Department chairs are asked to notify Tracey about any woman in their department who has been who has been a member for 50 years.
3. International Project. Two proposals have been received for a project to replace CHILD REACH. Board members have received information about both projects and will need to review the information in order to make a decision when the committee chairwoman has been appointed.
4. WKMS Phonathon. Getting volunteers was a struggle this year. The president thanked those members who served. The club will review this project before accepting the task next year.
5. Delta Memorial Plaque. The Deltas would like to place the plaque honoring Mary E.M. Hall, who engraved the mantel, in a more prominent place. The Board stated that the Deltas would need to present the matter to the Advisory Committee.
6. KET support.
MOTION: Pat Harrington moved that we call Sally DuFord, who is working on the telephone committee for KET tonight, and pledge $50 from the Murray Woman’s Club. The motion was seconded and carried.
7. Family Literacy Dinner: The Executive Board is responsible for providing food for Thursday, April 5. Gale Vinson will coordinate the project and will notify members what to bring.
8. Nominating Committee. The report from the Nominating Committee will be delayed.
Gale Vinson, first vice-president, announced that the next General meeting will be on Thursday, March 29, at 6:00 p.m. PLEASE MAKE NOTE OF THE TIME. The Garden and Zeta departments will serve as hostesses for the Awards meeting. Creative Arts has added an award for a youth art contest. Jackie Helm, second vice-president, stated that she has sent letters to those people who will be honored on the awards night. Club members who won awards are expected to attend this ceremony.
Cathy Pigg, treasurer, reported that the Beginning Cash Balance for March 1, 2007, was $---. Total Receipts for February were $---, and Total Disbursements were $---. The Ending Cash Balance was $---.
Cathy distributed a memo dealt with the Annual Form 990 which tax-exempt organizations must file with the IRS. She also handed out copies of the tax form which she has completed for this year and discussed the importance of being aware of and complying with governmental regulations.
After a brief discussion of the First District contests and the shared responsibilities of the Murray Woman’s Club and the Hazel Woman’s Club, the following motion was proposed:
MOTION: Martha Crafton moved that the Hazel Woman’s Club Board be invited to attend the next MWC General Meeting on March 29, which will be the contest awards’ night. The motion was seconded and carried.
DEPARTMENTAL REPORTS:
Garden: The department is continuing the sale of the floral saddles.
Kappa: The department’s Evening with Chocolate will be April 26 from 5:30- 7:30 p.m. Tickets will be $8. Also, the Kappa members worked on the WKMS phonathon. Recently, the department created a memorial near the MWC Club House by planting a dogwood tree and installing a wrought-iron bench in honor of past member Margaret Yuill.
Music: The department will again sponsor a team for the Relay for Life. The annual Relay bake sale fundraiser will be held on Saturday, April 7, from 8 a.m. to noon. in front of Kroger. The team is also selling purple ribbons for $10 each.
Sigma: The department is helping with the Hospice Luncheon. They also took food for the Family Literacy Project.
Theta: The department recently toured the local Merryman House office. The members participated in the WKMS phonathon. The group is still collecting Educational Boxtops and Campbell soup wrappers.
Zeta: The members worked in the WKMS phonathon and raised over $2000.
FIRST DISTRICT GOVERNOR’S REPORT:
Martha Crafton, First District governor, invited the MWC board members to come to the Open Suite at KFWC on the Thursday night of the conference.
COMMITTEE REPORTS:
Advisory: Pat Harrington repeated her request that any reservation to use the Club House by a department-- except for the regular meetings-- must be made with her. She added that the calendar in the main floor kitchen does not indicate all dates that have been reserved.
Education: Pat McMullin expressed thanks to the volunteers who helped babysit for parents who were in counseling services. She stated that Judge Mattingly wants volunteers to keep the children while their parents are in the courtroom. He is planning to convert one of the offices in his building into a place for keeping the children. Volunteers will be needed each Thursday. See Pat to volunteer.
OLD BUSINESS:
First drafts of a resolution from MWC to support Angels Attic/Angels Clinic were distributed and read.
MOTION: Barbara Brandon moved that Cynthia Barnes and Virginia Randolph combine the two drafts of the resolution and e-mail that final copy to the Executive Committee for approval. The motion was seconded and approved.
The meeting was adjourned at 8:30 p.m.
REMEMBER: GENERAL MEETING March 29 at 6:00 p.m.
Board Meeting April 2 at 6:30 p.m.
Respectfully submitted,
Virginia Randolph
Recording Secretary
Executive Board Meeting
March 5, 2007
The Executive Board of the Murray Woman’s Club met on March 5, 2007 at 6:30 p.m.
The president opened the meeting with a request for the Recording Secretary to call the roll. Eighteen board members were present with all departments represented.
First vice-president Gale Vinson stated that the minutes from the February Board meeting were approved without additions or corrections. The minutes were then filed for record.
Corresponding Secretary Martha Joiner said that cards had been sent to Patsy Suiter and to Oeida Boyd.
OFFICERS’ REPORTS:
Tracey Wortham, president, announced the date for the KFWC convention has been changed to April 19-April 21.Other items of business discussed briefly were the following:
1. Centennial Celebration. The committee would like to encourage members to dress in the period costumes which represent the year in which their department was started or perhaps the year in which they joined MWC. Also, each department will be asked to furnish one gallon of punch which is to be prepared by an assigned recipe.
2. Fifty-Year Members.Department chairs are asked to notify Tracey about any woman in their department who has been who has been a member for 50 years.
3. International Project. Two proposals have been received for a project to replace CHILD REACH. Board members have received information about both projects and will need to review the information in order to make a decision when the committee chairwoman has been appointed.
4. WKMS Phonathon. Getting volunteers was a struggle this year. The president thanked those members who served. The club will review this project before accepting the task next year.
5. Delta Memorial Plaque. The Deltas would like to place the plaque honoring Mary E.M. Hall, who engraved the mantel, in a more prominent place. The Board stated that the Deltas would need to present the matter to the Advisory Committee.
6. KET support.
MOTION: Pat Harrington moved that we call Sally DuFord, who is working on the telephone committee for KET tonight, and pledge $50 from the Murray Woman’s Club. The motion was seconded and carried.
7. Family Literacy Dinner: The Executive Board is responsible for providing food for Thursday, April 5. Gale Vinson will coordinate the project and will notify members what to bring.
8. Nominating Committee. The report from the Nominating Committee will be delayed.
Gale Vinson, first vice-president, announced that the next General meeting will be on Thursday, March 29, at 6:00 p.m. PLEASE MAKE NOTE OF THE TIME. The Garden and Zeta departments will serve as hostesses for the Awards meeting. Creative Arts has added an award for a youth art contest. Jackie Helm, second vice-president, stated that she has sent letters to those people who will be honored on the awards night. Club members who won awards are expected to attend this ceremony.
Cathy Pigg, treasurer, reported that the Beginning Cash Balance for March 1, 2007, was $---. Total Receipts for February were $---, and Total Disbursements were $---. The Ending Cash Balance was $---.
Cathy distributed a memo dealt with the Annual Form 990 which tax-exempt organizations must file with the IRS. She also handed out copies of the tax form which she has completed for this year and discussed the importance of being aware of and complying with governmental regulations.
After a brief discussion of the First District contests and the shared responsibilities of the Murray Woman’s Club and the Hazel Woman’s Club, the following motion was proposed:
MOTION: Martha Crafton moved that the Hazel Woman’s Club Board be invited to attend the next MWC General Meeting on March 29, which will be the contest awards’ night. The motion was seconded and carried.
DEPARTMENTAL REPORTS:
Garden: The department is continuing the sale of the floral saddles.
Kappa: The department’s Evening with Chocolate will be April 26 from 5:30- 7:30 p.m. Tickets will be $8. Also, the Kappa members worked on the WKMS phonathon. Recently, the department created a memorial near the MWC Club House by planting a dogwood tree and installing a wrought-iron bench in honor of past member Margaret Yuill.
Music: The department will again sponsor a team for the Relay for Life. The annual Relay bake sale fundraiser will be held on Saturday, April 7, from 8 a.m. to noon. in front of Kroger. The team is also selling purple ribbons for $10 each.
Sigma: The department is helping with the Hospice Luncheon. They also took food for the Family Literacy Project.
Theta: The department recently toured the local Merryman House office. The members participated in the WKMS phonathon. The group is still collecting Educational Boxtops and Campbell soup wrappers.
Zeta: The members worked in the WKMS phonathon and raised over $2000.
FIRST DISTRICT GOVERNOR’S REPORT:
Martha Crafton, First District governor, invited the MWC board members to come to the Open Suite at KFWC on the Thursday night of the conference.
COMMITTEE REPORTS:
Advisory: Pat Harrington repeated her request that any reservation to use the Club House by a department-- except for the regular meetings-- must be made with her. She added that the calendar in the main floor kitchen does not indicate all dates that have been reserved.
Education: Pat McMullin expressed thanks to the volunteers who helped babysit for parents who were in counseling services. She stated that Judge Mattingly wants volunteers to keep the children while their parents are in the courtroom. He is planning to convert one of the offices in his building into a place for keeping the children. Volunteers will be needed each Thursday. See Pat to volunteer.
OLD BUSINESS:
First drafts of a resolution from MWC to support Angels Attic/Angels Clinic were distributed and read.
MOTION: Barbara Brandon moved that Cynthia Barnes and Virginia Randolph combine the two drafts of the resolution and e-mail that final copy to the Executive Committee for approval. The motion was seconded and approved.
The meeting was adjourned at 8:30 p.m.
REMEMBER: GENERAL MEETING March 29 at 6:00 p.m.
Board Meeting April 2 at 6:30 p.m.
Respectfully submitted,
Virginia Randolph
Recording Secretary
Monday, April 16, 2007
April 2, 2007 Minutes Executive Board Meeting
THE MURRAY WOMAN’S CLUB
Executive Board Meeting
April 2, 2007
The Executive Board of the Murray Woman’s Club met on Monday, April 2, at 6:30 p.m. Before the formal business meeting began, President Tracey Wortham introduced Don Yates, the superintendent of the Mayfield Girls Group Home which has been relocated to Murray. Mr. Yates discussed the purpose of the state-run home and stated that the young residents need positive experiences in the community. He invited the Murray Woman’s Club participate in the Citizens’ Advisory Committee and to visit the home.
President Tracey Wortham opened the formal meeting at 6:50 p.m. and asked the recording secretary to call the roll. Twenty-two Board members were present, and all departments were represented.
OFFICERS’ REPORTS:
Tracey Wortham, president, thanked Gale Vinson and Jackie Helm for their participation in the award’s night General Meeting. She also thanked the Garden and Zeta departments for hosting the meeting.
Items of business which the president discussed included the following:
1. Dr. Duane Bolin, history professor at Murray State University, suggested that MWC consider publishing a master’s thesis which one of his students had written in the 1980’s. Lois Pharris stated that the Alpha Department would be willing to review the project and report to the Board.
2. Big Brothers - Big Sisters Campaign. The Murray Woman’s Club has been asked to form a team for the Buddy Campaign to raise funds.
MOTION: Martha Crafton moved that the director of the Buddy Campaign be informed that MWC members are already participating in the campaign as individuals but that these individual donations will now be channeled through MWC, in lieu of forming a campaign team. The motion was seconded and passed.
3. Angels Attic petition. Virginia Randolph and Cynthia Barnes reported that a memorandum stating the Murray Woman’s Club’s concerns about Angels Attic had been delivered to Mayor Rushing and the City Council.
4. Yearbook 2007-2008. The president stated that Sondra Rice has agreed to become the Yearbook chairwoman. Departments should forward corrected member information, new officers, committees, and programs scheduled to her by June 2007.
5. Eldercare Program. The president asked for additional volunteers in the program. She said that Janet Hough reports the need for more people to help in the mail delivery to patients at Spring Creek.
6. Departmental Member Awards at May General Meeting. The consensus of the Board was to discontinue the project.
Gale Vinson, first vice-president, thanked the women of the Garden and Zeta Departments for hosting the March General Meeting. She reminded the Executive Board that they were scheduled to prepare the meal for the Thursday night, April 5, literacy meeting. She suggested that the group meet for a brief planning session after the Board adjournment. Gale also announced that the May General Meeting will begin with the annual Memorial Service and then will be followed by a salad supper. The meeting will begin at 6:00 p.m. The club women who will be remembered at the Memorial Service will be Betty Brockman, Delta; Libby Hart, Music and Zeta; Jo Elkins, Zeta; Margaret Yuill, Kappa; Hallie Kopperud, honorary member.
Jackie Helm, second vice-president, reminded the Board that she needs the MWC first-place award contest entries by April 15 to take to the State Convention.
Cathy Pigg, treasurer, reported that the Beginning Cash Balance for March 1, 2007, was $---. Receipts were $--- and Disbursements were $--- for an Ending Cash Balance of $---. She added that the balance on the Club’s loan is --- and suggested that it would be advantageous to pay that down.
MOTION: Martha Crafton moved that MWC pay $--- on the loan now and reevaluate additional payments on a month-by-month basis.
The motion was seconded and passed.
Martha Joiner, corresponding secretary, said there was no correspondence.
NEW BUSINESS:
The participation of the Murray Woman’s Club in activities for the Murray Girls Group Home was discussed.
MOTION: Barbara Brandon moved that the president of MWC sit on the Board of the Murray Girls Group Home and that the position rotate every two years to seat the incoming president. The motion was seconded and passed.
The consensus of the Board was that planned activities with the residents should be discussed further but that MWC would help provide refreshments for the Group Home’s Open House.
DEPARTMENTAL REPORTS:
Delta The Hospice Luncheon will be April 25. Each MWC department is asked to furnish 1 or more desserts. The desserts should be brought to the Club House by 9:30 a.m. on April 25 in disposable containers. Tickets are $10 and carryout are available. The luncheon is from 11:00 a.m. - 1:00 p.m.
Kappa The Evening with Chocolate will be held on April 26 and will benefit CASA. Tickets are $8.
Music The department’s Relay for Life team will hold a Bake Sale on April 7 from 8 a.m. to noon in front of Kroger. This Bake Sale is to benefit Relay for Life.
MOTION: Pat Harrington moved that the Murray Woman’s Club donate $100 to the Music Department’s Relay for Life Team since they will be representing the Club. The motion was seconded and passed.
Sigma The department will be participating in the Hospice Luncheon.
Zeta The department members have sent out the invitations for the MWC Centennial Celebration.
FIRST DISTRICT GOVERNOR: Martha Crafton announced that 7-8 members from the Murray Woman’s Club will attend the State Convention.
MOTION: Pat Harrington moved that MWC pay Cynthia Barnes’s expenses to the State Convention since she will be assuming office as second vice-president in June. The motion was seconded and passed.
STANDING COMMITTEE REPORTS:
Advisory Pat Harrington reported that the Advisory Committee has approved moving the Delta Department’s request to the move the memorial mantel plaque to the entry wall and that the Zeta Department will pay for refinishing the side door.
Public Marlene Beach asked that the department chairwomen remind their members to complete the library survey form they received and to return that form to the Calloway County Library.
Centennial The committee requests that each department furnish the following: 1 gal. of cold punch, 2 liters of ginger ale. One member from each department is needed to help in the kitchen.
Education Pat McMullin stated that the Family Court is working on providing a special room for the children. Furniture will be needed. Donations of furniture will be appreciated.
Finance Kathy Stanfa recommended that the Heritage Ball will be held on Saturday, October 27 at the Curris Center.
MOTION: Martha Joiner moved that MWC approve the date and place for the Heritage Ball. The motion was seconded and passed.
Legislative People to pack and deliver the snacks to poll workers for the primary election are needed. The cost for the snacks will be about $100. MOTION: Barbara Brandon moved that $100 be allocated to the Legislative Committee for snacks for the poll workers. The motion was seconded and passed.
KET Sally DuFord expressed appreciation for the MWC contribution. Recycling Lois Pharris reported the collection numbers for the past “Make a Difference Day.”
The meeting was adjourned at 8:12 p.m.
Please check the agenda for important dates.
Respectfully submitted,
Virginia Randolph, Recording Secretary
Executive Board Meeting
April 2, 2007
The Executive Board of the Murray Woman’s Club met on Monday, April 2, at 6:30 p.m. Before the formal business meeting began, President Tracey Wortham introduced Don Yates, the superintendent of the Mayfield Girls Group Home which has been relocated to Murray. Mr. Yates discussed the purpose of the state-run home and stated that the young residents need positive experiences in the community. He invited the Murray Woman’s Club participate in the Citizens’ Advisory Committee and to visit the home.
President Tracey Wortham opened the formal meeting at 6:50 p.m. and asked the recording secretary to call the roll. Twenty-two Board members were present, and all departments were represented.
OFFICERS’ REPORTS:
Tracey Wortham, president, thanked Gale Vinson and Jackie Helm for their participation in the award’s night General Meeting. She also thanked the Garden and Zeta departments for hosting the meeting.
Items of business which the president discussed included the following:
1. Dr. Duane Bolin, history professor at Murray State University, suggested that MWC consider publishing a master’s thesis which one of his students had written in the 1980’s. Lois Pharris stated that the Alpha Department would be willing to review the project and report to the Board.
2. Big Brothers - Big Sisters Campaign. The Murray Woman’s Club has been asked to form a team for the Buddy Campaign to raise funds.
MOTION: Martha Crafton moved that the director of the Buddy Campaign be informed that MWC members are already participating in the campaign as individuals but that these individual donations will now be channeled through MWC, in lieu of forming a campaign team. The motion was seconded and passed.
3. Angels Attic petition. Virginia Randolph and Cynthia Barnes reported that a memorandum stating the Murray Woman’s Club’s concerns about Angels Attic had been delivered to Mayor Rushing and the City Council.
4. Yearbook 2007-2008. The president stated that Sondra Rice has agreed to become the Yearbook chairwoman. Departments should forward corrected member information, new officers, committees, and programs scheduled to her by June 2007.
5. Eldercare Program. The president asked for additional volunteers in the program. She said that Janet Hough reports the need for more people to help in the mail delivery to patients at Spring Creek.
6. Departmental Member Awards at May General Meeting. The consensus of the Board was to discontinue the project.
Gale Vinson, first vice-president, thanked the women of the Garden and Zeta Departments for hosting the March General Meeting. She reminded the Executive Board that they were scheduled to prepare the meal for the Thursday night, April 5, literacy meeting. She suggested that the group meet for a brief planning session after the Board adjournment. Gale also announced that the May General Meeting will begin with the annual Memorial Service and then will be followed by a salad supper. The meeting will begin at 6:00 p.m. The club women who will be remembered at the Memorial Service will be Betty Brockman, Delta; Libby Hart, Music and Zeta; Jo Elkins, Zeta; Margaret Yuill, Kappa; Hallie Kopperud, honorary member.
Jackie Helm, second vice-president, reminded the Board that she needs the MWC first-place award contest entries by April 15 to take to the State Convention.
Cathy Pigg, treasurer, reported that the Beginning Cash Balance for March 1, 2007, was $---. Receipts were $--- and Disbursements were $--- for an Ending Cash Balance of $---. She added that the balance on the Club’s loan is --- and suggested that it would be advantageous to pay that down.
MOTION: Martha Crafton moved that MWC pay $--- on the loan now and reevaluate additional payments on a month-by-month basis.
The motion was seconded and passed.
Martha Joiner, corresponding secretary, said there was no correspondence.
NEW BUSINESS:
The participation of the Murray Woman’s Club in activities for the Murray Girls Group Home was discussed.
MOTION: Barbara Brandon moved that the president of MWC sit on the Board of the Murray Girls Group Home and that the position rotate every two years to seat the incoming president. The motion was seconded and passed.
The consensus of the Board was that planned activities with the residents should be discussed further but that MWC would help provide refreshments for the Group Home’s Open House.
DEPARTMENTAL REPORTS:
Delta The Hospice Luncheon will be April 25. Each MWC department is asked to furnish 1 or more desserts. The desserts should be brought to the Club House by 9:30 a.m. on April 25 in disposable containers. Tickets are $10 and carryout are available. The luncheon is from 11:00 a.m. - 1:00 p.m.
Kappa The Evening with Chocolate will be held on April 26 and will benefit CASA. Tickets are $8.
Music The department’s Relay for Life team will hold a Bake Sale on April 7 from 8 a.m. to noon in front of Kroger. This Bake Sale is to benefit Relay for Life.
MOTION: Pat Harrington moved that the Murray Woman’s Club donate $100 to the Music Department’s Relay for Life Team since they will be representing the Club. The motion was seconded and passed.
Sigma The department will be participating in the Hospice Luncheon.
Zeta The department members have sent out the invitations for the MWC Centennial Celebration.
FIRST DISTRICT GOVERNOR: Martha Crafton announced that 7-8 members from the Murray Woman’s Club will attend the State Convention.
MOTION: Pat Harrington moved that MWC pay Cynthia Barnes’s expenses to the State Convention since she will be assuming office as second vice-president in June. The motion was seconded and passed.
STANDING COMMITTEE REPORTS:
Advisory Pat Harrington reported that the Advisory Committee has approved moving the Delta Department’s request to the move the memorial mantel plaque to the entry wall and that the Zeta Department will pay for refinishing the side door.
Public Marlene Beach asked that the department chairwomen remind their members to complete the library survey form they received and to return that form to the Calloway County Library.
Centennial The committee requests that each department furnish the following: 1 gal. of cold punch, 2 liters of ginger ale. One member from each department is needed to help in the kitchen.
Education Pat McMullin stated that the Family Court is working on providing a special room for the children. Furniture will be needed. Donations of furniture will be appreciated.
Finance Kathy Stanfa recommended that the Heritage Ball will be held on Saturday, October 27 at the Curris Center.
MOTION: Martha Joiner moved that MWC approve the date and place for the Heritage Ball. The motion was seconded and passed.
Legislative People to pack and deliver the snacks to poll workers for the primary election are needed. The cost for the snacks will be about $100. MOTION: Barbara Brandon moved that $100 be allocated to the Legislative Committee for snacks for the poll workers. The motion was seconded and passed.
KET Sally DuFord expressed appreciation for the MWC contribution. Recycling Lois Pharris reported the collection numbers for the past “Make a Difference Day.”
The meeting was adjourned at 8:12 p.m.
Please check the agenda for important dates.
Respectfully submitted,
Virginia Randolph, Recording Secretary
April 2, 2007 Minutes of Executive Committee
THE MURRAY WOMAN’S CLUB
Executive Board Meeting
April 2, 2007
The Executive Board of the Murray Woman’s Club met on Monday, April 2, at 6:30 p.m. Before the formal business meeting began, President Tracey Wortham introduced Don Yates, the superintendent of the Mayfield Girls Group Home which has been relocated to Murray. Mr. Yates discussed the purpose of the state-run home and stated that the young residents need positive experiences in the community. He invited the Murray Woman’s Club participate in the Citizens’ Advisory Committee and to visit the home.
President Tracey Wortham opened the formal meeting at 6:50 p.m. and asked the recording secretary to call the roll. Twenty-two Board members were present, and all departments were represented.
OFFICERS’ REPORTS:
Tracey Wortham, president, thanked Gale Vinson and Jackie Helm for their participation in the award’s night General Meeting. She also thanked the Garden and Zeta departments for hosting the meeting.
Items of business which the president discussed included the following:
1. Dr. Duane Bolin, history professor at Murray State University, suggested that MWC consider publishing a master’s thesis which one of his students had written in the 1980’s. Lois Pharris stated that the Alpha Department would be willing to review the project and report to the Board.
2. Big Brothers - Big Sisters Campaign. The Murray Woman’s Club has been asked to form a team for the Buddy Campaign to raise funds.
MOTION: Martha Crafton moved that the director of the Buddy Campaign be informed that MWC members are already participating in the campaign as individuals but that these individual donations will now be channeled through MWC, in lieu of forming a campaign team. The motion was seconded and passed.
3. Angels Attic petition. Virginia Randolph and Cynthia Barnes reported that a memorandum stating the Murray Woman’s Club’s concerns about Angels Attic had been delivered to Mayor Rushing and the City Council.
4. Yearbook 2007-2008. The president stated that Sondra Rice has agreed to become the Yearbook chairwoman. Departments should forward corrected member information, new officers, committees, and programs scheduled to her by June 2007.
5. Eldercare Program. The president asked for additional volunteers in the program. She said that Janet Hough reports the need for more people to help in the mail delivery to patients at Spring Creek.
6. Departmental Member Awards at May General Meeting. The consensus of the Board was to discontinue the project.
Gale Vinson, first vice-president, thanked the women of the Garden and Zeta Departments for hosting the March General Meeting. She reminded the Executive Board that they were scheduled to prepare the meal for the Thursday night, April 5, literacy meeting. She suggested that the group meet for a brief planning session after the Board adjournment. Gale also announced that the May General Meeting will begin with the annual Memorial Service and then will be followed by a salad supper. The meeting will begin at 6:00 p.m. The club women who will be remembered at the Memorial Service will be Betty Brockman, Delta; Libby Hart, Music and Zeta; Jo Elkins, Zeta; Margaret Yuill, Kappa; Hallie Kopperud, honorary member.
Jackie Helm, second vice-president, reminded the Board that she needs the MWC first-place award contest entries by April 15 to take to the State Convention.
Cathy Pigg, treasurer, reported that the Beginning Cash Balance for March 1, 2007, was $---. Receipts were $--- and Disbursements were $--- for an Ending Cash Balance of $---. She added that the balance on the Club’s loan is --- and suggested that it would be advantageous to pay that down.
MOTION: Martha Crafton moved that MWC pay $--- on the loan now and reevaluate additional payments on a month-by-month basis.
The motion was seconded and passed.
Martha Joiner, corresponding secretary, said there was no correspondence.
NEW BUSINESS:
The participation of the Murray Woman’s Club in activities for the Murray Girls Group Home was discussed.
MOTION: Barbara Brandon moved that the president of MWC sit on the Board of the Murray Girls Group Home and that the position rotate every two years to seat the incoming president. The motion was seconded and passed.
The consensus of the Board was that planned activities with the residents should be discussed further but that MWC would help provide refreshments for the Group Home’s Open House.
DEPARTMENTAL REPORTS:
Delta The Hospice Luncheon will be April 25. Each MWC department is asked to furnish 1 or more desserts. The desserts should be brought to the Club House by 9:30 a.m. on April 25 in disposable containers. Tickets are $10 and carryout are available. The luncheon is from 11:00 a.m. - 1:00 p.m.
Kappa The Evening with Chocolate will be held on April 26 and will benefit CASA. Tickets are $8.
Music The department’s Relay for Life team will hold a Bake Sale on April 7 from 8 a.m. to noon in front of Kroger. This Bake Sale is to benefit Relay for Life.
MOTION: Pat Harrington moved that the Murray Woman’s Club donate $100 to the Music Department’s Relay for Life Team since they will be representing the Club. The motion was seconded and passed.
Sigma The department will be participating in the Hospice Luncheon.
Zeta The department members have sent out the invitations for the MWC Centennial Celebration.
FIRST DISTRICT GOVERNOR: Martha Crafton announced that 7-8 members from the Murray Woman’s Club will attend the State Convention.
MOTION: Pat Harrington moved that MWC pay Cynthia Barnes’s expenses to the State Convention since she will be assuming office as second vice-president in June. The motion was seconded and passed.
STANDING COMMITTEE REPORTS:
Advisory Pat Harrington reported that the Advisory Committee has approved moving the Delta Department’s request to the move the memorial mantel plaque to the entry wall and that the Zeta Department will pay for refinishing the side door.
Public Marlene Beach asked that the department chairwomen remind their members to complete the library survey form they received and to return that form to the Calloway County Library.
Centennial The committee requests that each department furnish the following: 1 gal. of cold punch, 2 liters of ginger ale. One member from each department is needed to help in the kitchen.
Education Pat McMullin stated that the Family Court is working on providing a special room for the children. Furniture will be needed. Donations of furniture will be appreciated.
Finance Kathy Stanfa recommended that the Heritage Ball will be held on Saturday, October 27 at the Curris Center.
MOTION: Martha Joiner moved that MWC approve the date and place for the Heritage Ball. The motion was seconded and passed.
Legislative People to pack and deliver the snacks to poll workers for the primary election are needed. The cost for the snacks will be about $100. MOTION: Barbara Brandon moved that $100 be allocated to the Legislative Committee for snacks for the poll workers. The motion was seconded and passed.
KET Sally DuFord expressed appreciation for the MWC contribution. Recycling Lois Pharris reported the collection numbers for the past “Make a Difference Day.”
The meeting was adjourned at 8:12 p.m.
Please check the agenda for important dates.
Respectfully submitted,
Virginia Randolph, Recording Secretary
Executive Board Meeting
April 2, 2007
The Executive Board of the Murray Woman’s Club met on Monday, April 2, at 6:30 p.m. Before the formal business meeting began, President Tracey Wortham introduced Don Yates, the superintendent of the Mayfield Girls Group Home which has been relocated to Murray. Mr. Yates discussed the purpose of the state-run home and stated that the young residents need positive experiences in the community. He invited the Murray Woman’s Club participate in the Citizens’ Advisory Committee and to visit the home.
President Tracey Wortham opened the formal meeting at 6:50 p.m. and asked the recording secretary to call the roll. Twenty-two Board members were present, and all departments were represented.
OFFICERS’ REPORTS:
Tracey Wortham, president, thanked Gale Vinson and Jackie Helm for their participation in the award’s night General Meeting. She also thanked the Garden and Zeta departments for hosting the meeting.
Items of business which the president discussed included the following:
1. Dr. Duane Bolin, history professor at Murray State University, suggested that MWC consider publishing a master’s thesis which one of his students had written in the 1980’s. Lois Pharris stated that the Alpha Department would be willing to review the project and report to the Board.
2. Big Brothers - Big Sisters Campaign. The Murray Woman’s Club has been asked to form a team for the Buddy Campaign to raise funds.
MOTION: Martha Crafton moved that the director of the Buddy Campaign be informed that MWC members are already participating in the campaign as individuals but that these individual donations will now be channeled through MWC, in lieu of forming a campaign team. The motion was seconded and passed.
3. Angels Attic petition. Virginia Randolph and Cynthia Barnes reported that a memorandum stating the Murray Woman’s Club’s concerns about Angels Attic had been delivered to Mayor Rushing and the City Council.
4. Yearbook 2007-2008. The president stated that Sondra Rice has agreed to become the Yearbook chairwoman. Departments should forward corrected member information, new officers, committees, and programs scheduled to her by June 2007.
5. Eldercare Program. The president asked for additional volunteers in the program. She said that Janet Hough reports the need for more people to help in the mail delivery to patients at Spring Creek.
6. Departmental Member Awards at May General Meeting. The consensus of the Board was to discontinue the project.
Gale Vinson, first vice-president, thanked the women of the Garden and Zeta Departments for hosting the March General Meeting. She reminded the Executive Board that they were scheduled to prepare the meal for the Thursday night, April 5, literacy meeting. She suggested that the group meet for a brief planning session after the Board adjournment. Gale also announced that the May General Meeting will begin with the annual Memorial Service and then will be followed by a salad supper. The meeting will begin at 6:00 p.m. The club women who will be remembered at the Memorial Service will be Betty Brockman, Delta; Libby Hart, Music and Zeta; Jo Elkins, Zeta; Margaret Yuill, Kappa; Hallie Kopperud, honorary member.
Jackie Helm, second vice-president, reminded the Board that she needs the MWC first-place award contest entries by April 15 to take to the State Convention.
Cathy Pigg, treasurer, reported that the Beginning Cash Balance for March 1, 2007, was $---. Receipts were $--- and Disbursements were $--- for an Ending Cash Balance of $---. She added that the balance on the Club’s loan is --- and suggested that it would be advantageous to pay that down.
MOTION: Martha Crafton moved that MWC pay $--- on the loan now and reevaluate additional payments on a month-by-month basis.
The motion was seconded and passed.
Martha Joiner, corresponding secretary, said there was no correspondence.
NEW BUSINESS:
The participation of the Murray Woman’s Club in activities for the Murray Girls Group Home was discussed.
MOTION: Barbara Brandon moved that the president of MWC sit on the Board of the Murray Girls Group Home and that the position rotate every two years to seat the incoming president. The motion was seconded and passed.
The consensus of the Board was that planned activities with the residents should be discussed further but that MWC would help provide refreshments for the Group Home’s Open House.
DEPARTMENTAL REPORTS:
Delta The Hospice Luncheon will be April 25. Each MWC department is asked to furnish 1 or more desserts. The desserts should be brought to the Club House by 9:30 a.m. on April 25 in disposable containers. Tickets are $10 and carryout are available. The luncheon is from 11:00 a.m. - 1:00 p.m.
Kappa The Evening with Chocolate will be held on April 26 and will benefit CASA. Tickets are $8.
Music The department’s Relay for Life team will hold a Bake Sale on April 7 from 8 a.m. to noon in front of Kroger. This Bake Sale is to benefit Relay for Life.
MOTION: Pat Harrington moved that the Murray Woman’s Club donate $100 to the Music Department’s Relay for Life Team since they will be representing the Club. The motion was seconded and passed.
Sigma The department will be participating in the Hospice Luncheon.
Zeta The department members have sent out the invitations for the MWC Centennial Celebration.
FIRST DISTRICT GOVERNOR: Martha Crafton announced that 7-8 members from the Murray Woman’s Club will attend the State Convention.
MOTION: Pat Harrington moved that MWC pay Cynthia Barnes’s expenses to the State Convention since she will be assuming office as second vice-president in June. The motion was seconded and passed.
STANDING COMMITTEE REPORTS:
Advisory Pat Harrington reported that the Advisory Committee has approved moving the Delta Department’s request to the move the memorial mantel plaque to the entry wall and that the Zeta Department will pay for refinishing the side door.
Public Marlene Beach asked that the department chairwomen remind their members to complete the library survey form they received and to return that form to the Calloway County Library.
Centennial The committee requests that each department furnish the following: 1 gal. of cold punch, 2 liters of ginger ale. One member from each department is needed to help in the kitchen.
Education Pat McMullin stated that the Family Court is working on providing a special room for the children. Furniture will be needed. Donations of furniture will be appreciated.
Finance Kathy Stanfa recommended that the Heritage Ball will be held on Saturday, October 27 at the Curris Center.
MOTION: Martha Joiner moved that MWC approve the date and place for the Heritage Ball. The motion was seconded and passed.
Legislative People to pack and deliver the snacks to poll workers for the primary election are needed. The cost for the snacks will be about $100. MOTION: Barbara Brandon moved that $100 be allocated to the Legislative Committee for snacks for the poll workers. The motion was seconded and passed.
KET Sally DuFord expressed appreciation for the MWC contribution. Recycling Lois Pharris reported the collection numbers for the past “Make a Difference Day.”
The meeting was adjourned at 8:12 p.m.
Please check the agenda for important dates.
Respectfully submitted,
Virginia Randolph, Recording Secretary
Tuesday, January 16, 2007
January 8, 2007 Minutes of Executive Board Meeting
MURRAY WOMAN’S CLUB
Minutes of Executive Board Meeting
January 8, 2007
The Murray Woman's Club Executive Board met on Monday January 8, 2007, at 5:30 p.m. The date of the meeting had been changed because of holiday schedules. President Tracey Wortham called the meeting to order at 5:35 p.m. and requested a roll call of the board. Eighteen members were present with all departments represented.
The minutes of the December 4, 2006, meeting were approved without correction and filed for
record.
OFFICERS’ REPORTS:
The president asked that the correspondence received since the last meeting be read. Martha Joiner, corresponding secretary, read a letter from the New Opportunity School thanking MWC women for the clothing. She stated that she had sent a note to Tory Chapman at the Board’s request, explaining that the club was not able to donate money to her project.
Tracey Wortham, president, dealt with the following items of business:
1. Need for report forms to be turned in.
2. Discussion of the membership drive “New Year, New You.” Sandra Whittenberg reported that 19 vendors would be stationed upstairs in the club house. Chairwomen need to assign members for their departmental tables to stay for the two-hour period. These tables will be covered with a cloth and identified by a banner. Additional decoration is optional. Also, each department should bring two dozen cookies for refreshments and a $10 door prize.
3. Use of the Club House.
It is imperative that members check with Pat Harrington for the scheduling of any event other than regular departmental meeting date/time. The calendar in the upstairs kitchen IS NOT the official schedule. Only Pat can officially schedule the event.
4. Press book Chair vacancy.
The term for the Press book Chair runs from January to December. The president needs a volunteer to accept that responsibility.
5. Merryman House gifts.
The president related the expressions of gratitude for the gifts from the people at Merryman House.
The reports were interrupted for the president to conduct an election for the club’s “Newcomer of the Year “ and “Volunteer of the Year.” Cynthia Barnes was chosen “Newcomer of the Year,” and Gale Vinson was chosen “Volunteer of the Year.”
6. Heritage Ball.
Sandra Whittenberg stated that the planning committee proposed adding a special marketing person to solicit businesses next year. She also reported suggestions which had been made to the committee during the evaluation session. Proceeds from the Ball: approximately $--- was paid on the Club House renovation loan; $--- advanced “seed money” was paid back; and approximately $--- was retained for next year’s project.
MOTION: Martha Crafton moved that the money (approximately $---) in reserve for next year’s project be paid on the current loan instead of remaining in reserve. The motion was seconded and carried.
In the absence of Gale Vinson, first vice-president, Tracey announced that the next General Meeting will be on March 29 and will honor the First District contest winners for Arts & Crafts and Poetry/Short Story. Hostesses will be the Garden and Zeta Departments. As in the past, each department will be asked to provide cookies.
Jackie Helm, second vice-president, stated that she had received 96 student entries and 1 club member entry for the Poetry/Short Story contest. Members of the Alpha Department will serve as judges for the entries.
Cathy Pigg, treasurer, reported that the beginning cash balance for December 1, 2006 was $---. Total receipts for December were $--- and total disbursements were $---. The ending cash balance for December 31, 2006, was $---. The Saving Account balance is $---. She added Creative Arts gave $--- for the loan instead of selling tickets.
MOTION: Martha Crafton moved that the Club take the money from the Savings Account and pay down the current loan. The motion was seconded and carried.
ADDITIONAL REPORTS:
Sigma: The department sold $--- of tickets for “Breakfast with Santa” and netted $---
Kappa: The Kappa “Tour of Homes” netted $---. The department donated $--- of that amount to the Residential Hospice program and $--- to MCTA to provide “scholarship rides” for people who afford the fee.
Veterans’ Project: Martha Crafton reported on the delivery of more than 400 pairs of socks, 150 books and 75 puzzles to the Veterans’ Hospital in Nashville.
Sound System: Martha also reported that she had asked Bill Call to check out the sound system in the MWC Club House. He found the problem (microphone) and repaired it. The system now works. The president asked the corresponding secretary to write a “thank-you-note” to Bill Call.
Advisory: Pat Harrington stated her concern about funds for the upkeep of the Club House. She said that, at present, rentals are not are not paying the expenses.
Meals for Family Literacy Program:
Pat Harrington reminded the Board that we had voted to serve meals once each month for the Literacy Center. Each department chose a month, and the Board as a group volunteered to take a month. The Center does not have a refrigerator or oven but does have a microwave. Food should be there by 5:30 p.m. on the date assigned. Serving and cleaning up will also be necessary. The schedule is as follows: January - Alpha, February - Sigma, March - Delta, April - Board. See Pat to volunteer your department.
Centennial Committee:
The committee will meet on January 12 at 11 a.m. at Garden Gate restaurant. Marlene Beach asked that departmental pictures and histories be available to run in the newspaper. The committee also requested funds for the event: postage, invitations, food, etc.
MOTION: Martha Joiner moved that $--- from the General Fund be made available to the Centennial Committee for the anniversary. The motion was seconded and carried.
Education: Pat McMullin reported on the need for people to read to and play with the children at the Merryman House facility while their mothers are receiving counseling on Thursdays (11 a.m.- noon and 5 - 6 p.m). She also asked for $--- to purchase books from Angel’s Attic for these children.
MOTION: Martha Joiner moved that $--- from the General Fund be given to buy books for children at Angel’s Attic. The motion was seconded and passed.
CLUE: Lois Pharris said that she needs volunteers for this program which will be held on Tuesday, January 30. She needs facilitators and people to help with registration. Lois added that she will schedule an orientation meeting for the facilitators.
Civic/Recycling: The next “Make a Difference Day” will be January 13.
The meeting was adjourned at 6:55 p.m.
Respectfully submitted,
Virginia Randolph, Recording Secretary
NEXT BOARD MEETING: February 5, 2007, at 6:30 p.m.
Minutes of Executive Board Meeting
January 8, 2007
The Murray Woman's Club Executive Board met on Monday January 8, 2007, at 5:30 p.m. The date of the meeting had been changed because of holiday schedules. President Tracey Wortham called the meeting to order at 5:35 p.m. and requested a roll call of the board. Eighteen members were present with all departments represented.
The minutes of the December 4, 2006, meeting were approved without correction and filed for
record.
OFFICERS’ REPORTS:
The president asked that the correspondence received since the last meeting be read. Martha Joiner, corresponding secretary, read a letter from the New Opportunity School thanking MWC women for the clothing. She stated that she had sent a note to Tory Chapman at the Board’s request, explaining that the club was not able to donate money to her project.
Tracey Wortham, president, dealt with the following items of business:
1. Need for report forms to be turned in.
2. Discussion of the membership drive “New Year, New You.” Sandra Whittenberg reported that 19 vendors would be stationed upstairs in the club house. Chairwomen need to assign members for their departmental tables to stay for the two-hour period. These tables will be covered with a cloth and identified by a banner. Additional decoration is optional. Also, each department should bring two dozen cookies for refreshments and a $10 door prize.
3. Use of the Club House.
It is imperative that members check with Pat Harrington for the scheduling of any event other than regular departmental meeting date/time. The calendar in the upstairs kitchen IS NOT the official schedule. Only Pat can officially schedule the event.
4. Press book Chair vacancy.
The term for the Press book Chair runs from January to December. The president needs a volunteer to accept that responsibility.
5. Merryman House gifts.
The president related the expressions of gratitude for the gifts from the people at Merryman House.
The reports were interrupted for the president to conduct an election for the club’s “Newcomer of the Year “ and “Volunteer of the Year.” Cynthia Barnes was chosen “Newcomer of the Year,” and Gale Vinson was chosen “Volunteer of the Year.”
6. Heritage Ball.
Sandra Whittenberg stated that the planning committee proposed adding a special marketing person to solicit businesses next year. She also reported suggestions which had been made to the committee during the evaluation session. Proceeds from the Ball: approximately $--- was paid on the Club House renovation loan; $--- advanced “seed money” was paid back; and approximately $--- was retained for next year’s project.
MOTION: Martha Crafton moved that the money (approximately $---) in reserve for next year’s project be paid on the current loan instead of remaining in reserve. The motion was seconded and carried.
In the absence of Gale Vinson, first vice-president, Tracey announced that the next General Meeting will be on March 29 and will honor the First District contest winners for Arts & Crafts and Poetry/Short Story. Hostesses will be the Garden and Zeta Departments. As in the past, each department will be asked to provide cookies.
Jackie Helm, second vice-president, stated that she had received 96 student entries and 1 club member entry for the Poetry/Short Story contest. Members of the Alpha Department will serve as judges for the entries.
Cathy Pigg, treasurer, reported that the beginning cash balance for December 1, 2006 was $---. Total receipts for December were $--- and total disbursements were $---. The ending cash balance for December 31, 2006, was $---. The Saving Account balance is $---. She added Creative Arts gave $--- for the loan instead of selling tickets.
MOTION: Martha Crafton moved that the Club take the money from the Savings Account and pay down the current loan. The motion was seconded and carried.
ADDITIONAL REPORTS:
Sigma: The department sold $--- of tickets for “Breakfast with Santa” and netted $---
Kappa: The Kappa “Tour of Homes” netted $---. The department donated $--- of that amount to the Residential Hospice program and $--- to MCTA to provide “scholarship rides” for people who afford the fee.
Veterans’ Project: Martha Crafton reported on the delivery of more than 400 pairs of socks, 150 books and 75 puzzles to the Veterans’ Hospital in Nashville.
Sound System: Martha also reported that she had asked Bill Call to check out the sound system in the MWC Club House. He found the problem (microphone) and repaired it. The system now works. The president asked the corresponding secretary to write a “thank-you-note” to Bill Call.
Advisory: Pat Harrington stated her concern about funds for the upkeep of the Club House. She said that, at present, rentals are not are not paying the expenses.
Meals for Family Literacy Program:
Pat Harrington reminded the Board that we had voted to serve meals once each month for the Literacy Center. Each department chose a month, and the Board as a group volunteered to take a month. The Center does not have a refrigerator or oven but does have a microwave. Food should be there by 5:30 p.m. on the date assigned. Serving and cleaning up will also be necessary. The schedule is as follows: January - Alpha, February - Sigma, March - Delta, April - Board. See Pat to volunteer your department.
Centennial Committee:
The committee will meet on January 12 at 11 a.m. at Garden Gate restaurant. Marlene Beach asked that departmental pictures and histories be available to run in the newspaper. The committee also requested funds for the event: postage, invitations, food, etc.
MOTION: Martha Joiner moved that $--- from the General Fund be made available to the Centennial Committee for the anniversary. The motion was seconded and carried.
Education: Pat McMullin reported on the need for people to read to and play with the children at the Merryman House facility while their mothers are receiving counseling on Thursdays (11 a.m.- noon and 5 - 6 p.m). She also asked for $--- to purchase books from Angel’s Attic for these children.
MOTION: Martha Joiner moved that $--- from the General Fund be given to buy books for children at Angel’s Attic. The motion was seconded and passed.
CLUE: Lois Pharris said that she needs volunteers for this program which will be held on Tuesday, January 30. She needs facilitators and people to help with registration. Lois added that she will schedule an orientation meeting for the facilitators.
Civic/Recycling: The next “Make a Difference Day” will be January 13.
The meeting was adjourned at 6:55 p.m.
Respectfully submitted,
Virginia Randolph, Recording Secretary
NEXT BOARD MEETING: February 5, 2007, at 6:30 p.m.
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