Executive Board Meeting
August 25, 2008
The Executive Board of the Murray Woman’s Club met in special session on August 25, 2008, because the Labor Day weekend conflicted with the regular meeting. The president called the meeting to order at 6:33 p.m. and requested a roll call. Seventeen board meetings were present with all departments except Theta represented.
The minutes of the August 4, 2008, meeting were approved without correction and filed for record.
OFFICERS’ REPORTS:
Martha Joiner,corresponding secretary, reported that there was no new correspondence.
Cynthia Barnes, president, dealt with the following items of business:
1. Girls’ Home board representative. The president suggested that Cathy Pigg might wish to assume this responsibility.
MOTION: Martha Joiner moved that Cathy Pigg become MWC’s representative on the Girls’ Home Board. The motion was seconded and passed.
2. Decisions which set precedents but which have no written record. The issue was postponed.
3. Multiple bank accounts and EIN (Federal ID)numbers. The president had encountered a situation in which departmental accounts were not using the assigned club number. The treasurer emphasized the necessity of using this EIN number because of MWC’s 501 (c)(3) status.
4. First District Fall Conference on October 22. The president asked that each department appoint one member to serve on the conference planning committee and that the selection should be made at the September meetings. The names of the member selected should be reported to Cynthia. This committee is not a Standing Committee.
5. SER. The sign-up sheet for those who will be attending the conference (Oct. 31--Nov. 2) was circulated. Pat Harrington, First District governor, has contacted the hotel requesting rooms.
6. Employing David Proctor to clean floors (downstairs) on monthly basis. The arrangement would provide that each department contribute $5 per month to pay Mr. Proctor. Department chairwomen were asked to discuss this issue with their members at the September meetings. The decisions need to be announced at the October MWC Board meeting.
7. Public Forum arrangements. The president distributed a memo from Kathy Jo Stubblefield, requesting permission to make the decisions regarding the format and scheduling of forum participants.
MOTION: Genie May moved that Kathy Jo be allowed to use her discretion in scheduling the order in which forum candidates would speak. The motion was seconded. Discussion followed. The board’s consensus was that Kathy Jo had already been given that authority. Genie May withdrew her motion.
A second item in the memo dealt with regulating the media at the Forum. The consensus of the Board was that attempting to regulate or restrain certain members of the media was not possible or desirable.
8. Selling food at the Forum. The Board recommended serving chili, hot dogs, dessert, and drink.
MOTION: Martha Crafton moved that each department contribute $__ (by individuals or department)to purchase ingredients and that each department should furnish two (2) 9 x 13 sheet cakes. The motion was seconded and passed.
The president asked for volunteers to cook: Martha Crafton, Virginia Randolph,and Cathy Pigg volunteered to cook. Board members will serve as hostesses.
MOTION: Martha Crafton moved that the price of the meal be set at $_ per meal. The motion was seconded and passed.
9. Collection of items for Domestic Violence Shelters. This collection on October 11 will be statewide and will be in connection with KFWC and the Kentucky governor’s wife. A sign-up sheet was distributed. Department chairwomen were asked to recruit members (30 min. or 60 min.) to hand out flyers at the Kroger store to encourage shoppers to purchase items on the flyer for the DV shelters while they are shopping. Kroger will providea collection point inside the store.
10. Listing money amounts in On-line minutes. The practice of not listing the amounts for on-line copy of minutes
will be continued.
11. Departmental Reports. The president suggested that the departmental chairwomen complete the program forms immediately after their meetings to be sure of details. Also, she asked that members be reminded to record their volunteer hours and their contributions. Note that the Monthly Special Cause collections will switch the Veterans Project and Merryman House.
12. Payment for A/C equipment. In the August 6 meeting, the MWC Board accepted the recommendation that the A/C and heating equipment be replaced. The Board also accepted the estimate for the equipment. Now the money needs to be paid. Martha Crafton suggested that at least $___ should be left in the MWC funds.
MOTION: Martha Crafton moved that the Board leave the decision about the amount of money to be paid in advance for the equipment up to Tracey Wortham and Cathy Pigg. Also, if more funding is needed, they should contact the Board. The motion was seconded and passed.
Bobbie Weatherly, first vice-president, reminded the Board of the first General Meeting on September 25. This will be a Salad Supper. The Sigma and Zeta Departments will serve as hostesses. The speaker Diana Thomason will discuss women and finances. Bobbie asked that members be encouraged to attend and be reminded of the benefit of attending 3 out of the four general meetings: eligibility for the drawing of a paid club membership.
Judy Kelso, second vice-president, distributed the Fall Arts & Crafts contest information to the department chairwomen. She called attention to the three new categories: collaborative quilts, purses, and wearable art. Entrance forms must be in to her by September 25, and the items must be delivered to the Club House by October 20. Judging will be on October 21.
Martha Joiner, corresponding secretary, stated that she has a supply of MWC letterhead stationary. Contact her if it is needed.
DEPARTMENTAL REPORTS:
- Alpha
The department had a luncheon meeting recently and recruited possible members.
- CA
The department met in August and heard Debbie Danielson, director of the Murray Art Guild. The department will sell pecans as a fundraiser. Jo Crass volunteered to sell MWC Centennial glasses at the October 25 Bazaar.
- Delta
The department has three new members. Bill Call will be the speaker on September 10. He will discuss disaster preparation.
- Sigma
Renee Buckingham reported that the information for “Breakfast with Santa” December 12, 9:30 - 11:30 a.m. should be added to the Yearbook.
COMMITTEES: STANDING AND SPECIAL
- Cookbooks
Martha Crafton stated that she had nine boxes of cook-books remaining. She added that if MWC could sell these books $____ could be added to the bank balance. The Board agreed to give a cookbook to the Drs. Dunn, Murray State University’s president and his wife. Jo Crass offered to sell cookbooks at CA Bazaar.
- Membership
Gay Evans reported that she is revising the MWC informational brochure. - Women’s & Children's Health
Contact Sally DuFord about joining MWC’s Heart Children’s Health Walk team for the walk on October 18.
Governor Pat Harrington reported that 59 women attended the First District Summer Workshop. She presented a check for $___ to the treasurer.
Advisory Tracey stated that the air conditioner has been replaced,the dead trees removed and others trimmed. She recommended that two shrubs be removed and replaced and that three overgrown holly trees be replaced.
MOTION: Sandra Whittenberg moved that the dead shrubs and overgrown holly trees be removed and be replaced with appropriate shrubs. The motion was seconded and passed.
Tracey said that she had placed odds and end from cleaning the closet one one of the downstairs tables. She recommended that department chairs identify the items that still used so that they can be stored orderly.
MOTION: Martha Crafton moved that the Board give Tracey permission to dispose of items not claimed by the departments.The motion was seconded and passed.
New Opportunity School: Martha Crafton suggested that clothing sent to Berea be carefully chosen before sending.
The meeting was adjourned at 8:30 p.m.
