Friday, May 1, 2009

May's Executive Board Meeting Minutes

MURRAY WOMAN’S CLUB
Executive Board Meeting
May 4, 2009

The Executive Board of the Murray Woman’s Club met on Monday, May 4, 2009. President Cynthia Barnes called the meeting to order at 6:30 p.m. There were eighteen board members present; only the Home Department was without representation.

The minutes of the April 6, 2009, meeting were approved without correction and filed for record.



OFFICERS’ REPORTS:
Cynthia Barnes, president, reported on the following items of business:
1. State Convention Awards received. Murray Woman’s Club had 13 first-place winners, 6 second-place winners, and 3 third-place winners.

2. Twenty-five-year pins. These pins are available and can be purchased for less than $__ by individual members. Please contact Cynthia if you are eligible and wish to purchase one.

3. Hospice Luncheon. MWC members from the Delta and Sigma Departments assisted with the luncheon which was considered to be successful.

4. New Members. New members should be added to the regular monthly departmental reports. Remember that reporting of these new members should begin in January of each year.

5. Special American Heart Association 5k Run/Walk. This event will take place on May 16 and is a forerunner of the October Heart Walk which benefits Calloway County. Deadline for registration is May 11. Contact Cynthia or Sally Duford-Foley for more information.

6. Officer Training Session. A special training session will be held at 6:00 p.m. before the June board meeting. Officers continuing their responsibilities are encouraged to come and share their experience with new department chairwomen, vice- chairwomen, secretaries, and treasurers.

NOTE: Chairwomen bring your reports to this June meeting.

7. Need Line Collection in May. Pantry items and household supplies may be taken to Need Line or brought to the next Board meeting.

8. May Memorial and General Meeting. Encourage members to attend and honor those club women who have died within the past year.

9. Yearbook. Department chairwomen should get the information to Sondra Rice by June 20. The information should include department meetings, hostesses, officers, committee representatives. Please be sure to check with all members and verify telephone numbers, street addresses, and e-mail addresses.

l0. Fun Activities Chairwoman. New position. Each department should appoint a representative who will be part of the MWC committee. That Club committee will select one of its members to sit on the MWC Board.

11. Kroger Cards. Martha Crafton has 8 Kroger cards for sale.

The president expressed her gratitude for the support given her during her absence because of health problems.

Bobbie Weatherly, first vice-president, reminded the Board of the special
Memorial Service at the May General Meeting. The women who will be
remembered are Dolores Wells, Vivian Hale, Rebecca Irvan, Winnie Love,
Jo Oakley, Rose Marie Bryan, and Myrtle Douglas (Roberta Perry and Louise Swann-checking) Volunteers will be needed to give the tributes.

There will be a Salad Supper following the memorial service, as well as the installation of the officers for 2009-2010. Hostesses will be members of the Theta Department. The Garden Department will decorate upstairs, and the Alpha Department will decorate the downstairs, including the tables.

Judy Kelso, second vice-president, confirmed the contest awards won at the state convention and also pointed out a problem which has developed out of MWC’s Poetry/Short Story local awards night. That problem involved the alteration of an $__ award check given by the Theta Department to one of the young girls who was a first-place winner. The check was altered to read $__
and was cashed. The Murray police and the bank have been notified. The young girl contends that she never received her award’s check.

The Board recommended that the Theta Department should handle the situation and make whatever decisions seem appropriate. The Board also offered its support to the department and its willingness to assist if needed.

Treasurer’s Report: No report.




DEPARTMENTAL REPORTS: In Brief

Alpha The department has offered to fix the carpet on the steps outside the side entrance. They had 18 members present at the last meeting.

Creative Arts Members enjoyed a trip to the Hazel Magnolia Tea Room.

Delta Their May 13 meeting is planned as a mystery event.

Garden The group will be going to Paris to visit gardens there for the next meeting.

Kappa The Evening of Chocolate netted about $___. Also, the department received a generous $___ donation from Woodmen of the World.

Music The department’s annual fundraiser will be “Blooms & Tunes” on May 19. This will be an evening with dinner and entertainment which will start at 6:15 p.m. Minimum donation: $_ Proceeds will go for music scholarships. The “Relay for Life” team raised $____. Thanks to all club members who bought ribbons and helped with the Bake Sale.


Theta The department will meet on May 18 at Glendale Place to have lunch with the ladies in residence there and also to give them manicures.


Zeta The department plans to go out to lunch for their next meeting. Ann Doran has expressed the desire to become an honorary member. Patsy Tracey has had to resign because of her scheduling conflicts.


STANDING COMMITTEES:

Advisory Tracey Wortham stated that the roof replacement will be done in July.

Membership Gay Evans distributed flyers for a “Book Swap” event on June 2. She asked that each department design a bookmark appropriate for its mission and get that design to her quickly. She also distributed a schedule of the committee's meetings and emphasized the importance of having an active representative from each department on that committee.

GOVERNOR’S MESSAGE:
Pat Harrington announced that the Summer Workshop will be held at MWC’s Clubhouse on July 22. An SER official will be making a presentation at the Workshop.

The meeting was adjourned at 7:40 p.m.