June's Executive Board Meeting Minutes

MURRAY WOMAN’S CLUB
Executive Board Meeting
June 1, 2009

The Executive Board of the Murray Woman’s Club held its first meeting of the club year 2009-2010 on June 1, 2009. The regular business meeting was preceded by a workshop for the incoming officers.

President Cynthia Barnes called the business meeting to order at 6:32 p.m., requesting a roll call of the Board. Twenty-three members were present, with all departments represented.

The minutes of the May 4, 2009, Board meeting were approved without addition or correction and filed for record.



OFFICERS’ REPORTS:
Cynthia Barnes, president, dealt with the following items of business:
1. Memorial Service. The president thanked all the women who had helped with the occasion.

2. Departmental Reports. She asked that reports be turned in promptly.

3. Yearbook. The president asked Sondra Rice to report on the yearbook process. Sondra stated that she needed all information as soon as possible. But the absolute deadline is the end of June. She also requested that the information be turned in as a completed unit--not in “dribbles.”

4. Fun Activities Chairperson. The president reminded the department chairwomen that each of them should appoint a “fun activities” representative who will become part of the General Club’s committee.

5. First District Workshop. She announced that this workshop will be held on Wednesday, July 22. Luncheon will be served by MWC club women and will be a club fundraiser. A sign-up sheet will be available at the July Board meeting. She also appointed a luncheon committee consisting of Bobbie Weatherly, Kathy Jo Stubblefield, Martha Crafton, Pat Harrington, and Sally Duford-Foley.

At this point the president invited Pat Harrington, First District governor, to give addition information about the Workshop. The governor stated that the event was planned to include a mini-leadership workshop, protocol workshop, and perhaps a photography workshop. The registration fee and the cost for the luncheon have not been set. She emphasized that this will be an informal occasion.

6.Google Calendar. Cynthia Barnes continued with her presentation and introduced the possibility of using a Google Calendar (with link from our website) for the club. No formal action was taken.

7. “Civic Pride” Programs. WNBS will air community involvement programs and has invited MWC to participate. Questionnaires were made available. The president asked department chairwomen to fill out the questionnaire, return it promptly, and appoint a representative to appear on the show.

Cynthia reported that she has been invited to represent Murray Woman’s Club and ride on the Grand Marshals float in the Freedom Fest Parade.

She stated that MWC has received an announcement about the “Leadership Tomorrow” 4K event which will benefit the Humane Society.

MOTION: Pat Harrington moved that MWC donate $__ to the Humane Society “Leadership Tomorrow” to benefit the Humane Society.
The motion was seconded and passed.

Pat further reported that she had been contacted by a representative of the United Way, asking that MWC club women volunteer to work at the concession stand (at the concert) for the hours from 4 p.m.-10 p.m. (approximately). The offer was discussed and consensus was that MWC not participate.

Bobbie Weatherly, first vice-president, thanked the Alpha, Garden, and Theta departments for their work in decorating the clubhouse and serving as gracious hosts. She also said that there were 57 members who signed in to be eligible for the year’s free membership. Jo Crass was the winner.

The vice-president announced the hostess schedule for the coming year: September- Garden and Zeta; December-Sigma decorates upstairs and front door (?); Home will decorate downstairs and side door (?). Kappa department will chair the event and assist in serving. March-- Creative Arts and Delta; May--Music will chair the event and assist in serving. Theta will decorate upstairs and Alpha will decorate downstairs.

She is working on the programs.

Cathy Pigg, treasurer, reported approximately $____ current balance. She stated that this amount includes the insurance payment for the new roof. The cost of the roof will deplete the treasury. Cathy suggested that MWC needs to borrow the approximately $___ difference between the insurance payment and the cost of the roof. She also asked that the Board work on planning fundraisers.

The treasurer stated that KFWC has new regulations which require that dues be paid by October 15. She urged department chairs and treasurers to collect the money and report the membership information as soon as possible.

The Beginning Cash Balance for May 1, 2009 was $_____. Receipts were $____ and Disbursements were $_____ for an Ending Cash Balance on May 31, 2009 of $_____.



DEPARTMENT REPORTS:

Delta
Pat Latimer will speak on finances at their coming meeting.

Theta
The department will no longer sell Stanley products.

Zeta
The department held a “Bakeless Bake Sale” which earned $255.


FIRST DISTRICT GOVERNOR:
Pat Harrington thanked the club for inviting her to install the officers for the new club year.


STANDING COMMITTEE REPORTS:

Advisory
Tracey Wortham announced that Ann Doran has requested Honorary Status. Billie Hall has asked to become an associate member. Sue Allison has had to resign from the Advisory Board and MWC because of current health problems. Tracey said that David Proctor would wash the windows for approximately $___. He also agreed to do the kitchen floor for $__.

MOTION Jo Crass moved that each department contribute $__ for the cleaning of the windows.
The motion did not pass because of concern expressed during the discussion about the condition of the upstairs windows.

MOTION Barbara Brandon moved that each department contribute $__ for the upgrading of the Clubhouse. The money should be used at the discretion o the Advisory Council.
Motion was seconded and passed.

Tracey asked for information on people who could lay the carpet for the stairs at the Clubhouse.

The Board asked Tracey to discuss with Swift Roofing the possibility of paying the cost of roof replacement by installments: $____ now and finish paying next fall. She reported that Kim Grasty and her husband were spray-washing the patio without cost to MWC.

SPECIAL COMMITTEES:
Community Improvement Martha Crafton said that new flowers have been planted in the Triangle Area. Members should feel free to weed the area whenever possible.

The president reminded the Board of the Book Swap and membership drive.
The meeting was adjourned at 8:00 p.m.