March's Executive Board Meeting Minutes

MURRAY WOMAN’S CLUB
Executive Board Meeting
March 2, 2009

NOTE: The Executive Board meeting for February was cancelled because of inclement weather.

The Executive Board of the Murray Woman’s Club met on March 2, 2009. In the absence of President Cynthia Barnes, First vice-president Bobbie Weatherly chaired the meeting which was called to order at 6:32 p.m. Eighteen board members were present; only Home and Music were without representation.

The minutes of the January 5, 2009, board meeting were approved without correction and filed for record.

OFFICERS’ REPORTS:
Bobbie Weatherly, presiding officer, dealt with the following issues:
1. Members who should receive 50-year pins. Margie Shown has been named as a 50-year members. Discussion centered around ordering a 25-year pin for members, but no action was taken.

2. Thank-You Notes. The staff from the Girls’ Home sent a note of thanks for the special Christmas Party and gifts for the girls. Also, theMSU Soccer Team sent a note of appreciation to the MWC Board for hosting the dinner for them.

MOTION: Martha Crafton moved that the MWC Board host a special dinner for the Murray State University Women’s Basketball Team. The date and time will be scheduled later. The motion was seconded and carried.

3. The presiding officer read a letter of resignation from Judy Kelso, second vice-president, expressing her regret that she could no longer carry on her responsibilities. The Board accepted her resignation with equal regret.

4. Bobbie Weatherly nominated three board members to the Nominating Committee to fill the vacated position of second vice-president. They were Virginia Randolph, Kim Grasty, and Lois Pharris.

MOTION: Barbara Brandon moved that the members named to the Nominating Committee be accepted by acclamation. The motion was seconded and passed. This committee will present its nomination to the Board at the April Executive Board Meeting.

5. Hospice Luncheon. The luncheon this year will be on April 21, from 11 a.m. to 1 p.m. at the First Methodist Church. Volunteers from the Delta and Sigma departments will assist with the luncheon. However, each department is asked to bring/send one dessert for the event. Contact Vicky Holton, Hospice, for more information.

6. Merryman House Bake Sale. The staff of Merryman House has asked the Murray Woman’s Club to bring baked items for sale. They also need volunteer workers to be at Wal-Mart from 9 a.m. to 2 p.m. on April 18.

7. KFWC State Convention. The Convention will be held April 23-25 at the Executive Inn West in Louisville. Contact Pat Harrington if you would like to go.

8. MARCH GENERAL MEETING, AWARDS NIGHT. The first vice-president requested that each department bring 3 dozen (3) cookies, already arranged on a platter, to the Club House by 5:45 p.m. on March 26. She reminded the board that parents and friends, as well as the winners will attend.


Martha Joiner, corresponding secretary, stated that she had sent “Get Well” cards to several people.

Cathy Pigg, treasurer, reported that she had sent a check for $___ to make an additional payment on the heating-air conditioning equipment bill. The balance still owed is $___. The beginning Cash Balance on February 1, 2009, was $____. Receipts were $____ and Disbursements were $_____ for an Ending Cash Balance of $_____.

Judy Kelso, second vice-president announced that the Delta and Music Departments will be hostesses for the March General Meeting. Winning Arts & Crafts entries will be on display at the meeting. Poetry/Short Story contest winners will also be announced.

DEPARTMENT: Reports in Brief and fundraiser dates

Alpha
Recent meeting featured a speaker on the topic of living green. Fundraiser will be September 12, 2009, at the Club House.

CA
Eighteen members attended the February meeting.

Delta
Members will assist with the Hospice Luncheon on April 21, from 11 a.m. - 2 p.m. at the First Methodist Church. Also announced was the return of “The Way Home,” a readers’ theatre production about the battle with cancer, which will be at St. John’s Church.
Note: The Vagina Monologues will be presented on March 7 at the Paducah Civic Center. Dinner and performance is $___.

Governor:
All reports for the First District are in and they were well done. She expects MWC to receive numerous awards at the state convention.

Garden
Announced that the March and April programs have been switched. The March program will be about food additives. The Silent Auction will be held on April 2, at 1:00 p.m. Proceeds go for scholarships.

Kappa
Evening of Chocolate Delight will be April 23. Also, the department purchased new Christmas decorations for the past Open House, as well containers which are plastic and will protect against water. Kappas have volunteered to decorate the downstairs again next Christmas Open House.

Music
Department made a $___ contribution to the Jazz Band after the Jazz Combo performed for the February meeting. The scholarship fundraiser will be May 19. Minimum donation will be $_ for the
meal. Doors will open at 6:15 p.m.

Sigma
Met with Director of Parks and Recreation to discuss plans for a new play area and water park. Department had already given $___ for the parks but added an additional $___ contribution.

Theta
Members toured the new County Health Center and the MCTA’s new facility. Their fundraiser will be an auction on March 16 at 12:30 p.m.

Zeta
Members will have a “Bakeless Bake Sale” for a fundraiser. Recent program featured Melissa Finklea speaking about Identity Theft. Three members will be memorialized at the May meeting.

COMMITTEE REPORTS:

Civic & Recycling: Next “Make a Difference Day” will be March 14. The big shredder will be there.

Women’s & Children’s Health Recent Heart Walk netted $___.


No further business was conducted. The meeting was adjourned at 7:45 p.m.