blogspot Murray Womans Club Newsletter and Minutes

Executive Board Minutes August 2010

2010-08-30T07:23:00.000-07:00

MURRAY WOMAN’S CLUB
Executive Board Minutes
August 2, 2010

The Executive Board of the Murray Woman’s Club met on Monday evening, August 2, 2010 Linda Cherry, first vice-president, presided and called the meeting to order at 6:31 p.m.

Brief announcements regarding the visit of representatives from the Magdalene Community in Nashville to a local church and the “Showcase MWC” were made.

OFFICERS’ REPORTS:

Linda Cherry, first vice-president, discussed preparations for the “Showcase.” Each department is to furnish 1/2 gal. lemonade and 1 doz. cookies. Gale Vinson will arrange for music. Each department will have an information table and should provide a representative to be present. Members were encouraged to send personal invitations to those women who might be interested in the Club.

She also dealt with the following items of business:

1. Correspondence from KFWC inviting women to come to Frankfort to celebrate the 90th anniversary of the women’s voting rights amendment.

2. Yearbook Linda Scott is proofreading the pages. She is also negotiating to get the best price for printing the book.

3. Filing for Nonprofit status. She asked Virginia Randolph to check with Cathy Pigg to make sure our forms have been filed.

4. Resignation of First District Governor. She reported that the current governor has resigned and that representatives from our Club are attending a called meeting to elect a new governor.
5. Cookbooks. Martha Crafton has separated the remaining cookbooks into 10 groups (5 for each department) to sell.

6. Reports. The president needs to have all departmental reports as soon as possible.

7. Minutes for July. The review committee was not prepared to report. The report will be given at the August 30 Board meeting.

Kathy Jo Stubblefield, second vice-president, stated that the GFWC contest rules may be the same as last year. She has not received that information yet. She said that she will distribute the information to departmental chairs as soon as she receives it

She made the following report on the Legislative Forum meal:

1. Meal will be a fundraiser.
2. Meal will consist of barbecue sandwiches, beans, slaw, potato chips,
and bar cookies.
3. One person from each department needed to help with meal.
4. Sign-up sheet will be available next meeting.

MOTION: Evelyn Wallis moved that each department contribute $__ to purchase
supplies for the meal. The motion was seconded and passed.

5. Ask the MWC publicity chairwoman to plan publicity for the event.

Treasurer In the absence of the treasurer, no report was available.

Linda Scott discussed costs for printing current yearbooks and suggested that the Board consider a new format for next year’s publication.

DEPARTMENTAL REPORTS:

Sigma Department has 3 new members and 1 former member is returning.

OTHER BUSINESS:

Linda Cherry announced that the first General Meeting will be September 23. The speaker will be Jennifer Wilson. This meeting will be a Salad Supper.

Virginia Randolph reported that Cynthia Barnes needs to have a debit card available for purchasing supplies for the Club House.

MOTION: Virginia Randolph moved that the Board authorize BB&T bank to issue Cynthia Barnes a debit card not to exceed $__ on the Club’s account.

Motion was seconded and passed.

ANNOUNCEMENTS:

Make a Difference Day, Saturday, August 7.
MWC Showcase, August 15
Clubhouse cleaning, August 21
General Meeting, September 23 at 6 P.M. Salad Supper

REMEMBER:: SEPTEMBER BOARD MEETING WILL BE AUGUST 30 AT 6:30 P.M.

Executive Committee Meeting July 2010

2010-08-26T12:36:00.000-07:00

MURRAY WOMAN’S CLUB

Executive Committee Meeting

July 5, 2010

The Executive Committee of the Murray Woman’s Club met on Monday, July 5, 2010. President Bobbie Weatherly called the meeting to order at 6:35 p.m. and asked the recording secretary to call the roll. Fourteen Board members were present. Home and Sigma departments did not have representation.

The president asked the review committee for approval of the minutes of the June 2010 Board meeting. The minutes were approved and filed for record.

OFFICERS’ REPORTS:

Bobbie Weatherly, president, reviewed the goals for the next two years, admonishing the departments to seek new members. She also dealt with the following items of business:

1. GFWC/KFWC Summer Expo. The dates are July 9-10. Six MWC members will attend. She asked that those planning to attend meet with her after the business meeting.

2. Yearbook. Linda Scott needs the information about departmental programs for the coming year, as well as any other changes which should be made in their member information as soon as possible.

3. The president announced the Standing Committee appointments and the special committee appoints for 2010.

Standing Committees:

Advisory: Cynthia Barnes

Auditing: Dorinda Craig

Civic/Recycl.: Lois Pharris

Computer Specialist: Tracey Wortham

Finance: Linda Stahl

Legislative: Kay Ray

Membership/Mentoring: Gay Evans

Press Book: Rene Brittain,Joetta Kelley

Publicity: Megan Haverstock

Yearbook: Linda Scott

Special Committees:

Commun.Improvement/Involve. Renee Howell, Cathy Mathis

Education : Wanda Johnson

Empowering Women :Marlene Beach

NO School: Lillian Robertson

Women & Children’s Health: Tory Daughrity

History: Lois Pharris, Neva Grey Albritten

Juniorettes: Gay Evans, Lisa Kim

4. Legislative Committee. Kay Ray, chairwoman of the committee fell and will have surgery on July 12. The president asked for volunteers to serve in planning food for the Forum. Those volunteering were Kathy Jo Stubblefield, Gale Vinson Martha Joiner, and Virginia Randolph.

5. State and County Annual Reports. Cathy Pigg has filed the required forms for the coming year and paid the fees.

Linda Cherry, first vice-president, announced that the date for the first General Meeting of MWC will be September 25. The speaker will be from Animal Rescue. This meeting will begin at 6:00 p.m. and is a Salad Supper.

The treasurer’s report for June 2010 will be presented at the August Board meeting.

Kathy Jo Stublefield, second vice-president,said she will e-mail information about contest categories,requirements, etc.to department chairwomen as soon as she receives it. They will need to disseminate that information and the entry forms to their members.

BRIEF DEPARTMENTAL REPORTS:

Creative Arts Plans to meet Monday, August, at 9:30 a.m. to organize their fundraiser.

Delta Guest speaker for August meeting will be Jamie Smith who will discuss cervical and breast cancer.

Garden Met at MSU Arboretum with Dr. Pat Williams, director. First meeting of the new year will be in August.

Kappa Planning Tour of Homes

Music Made a $___ donation for Club House roof repairs and $___ to Relay for Life.

Sigma Department has 3 new members and one former member returning.

Zeta Department has 1 new member.

STANDING COMMITTEES:

Advisory

Cynthia Barnes reported 3 July rentals, 2 September rentals, and 1 October rental. She also reported the following repairs:

1. Downstairs storm door repaired.

2. Scheduled Club House workday for August 21 9-11 a.m. Send the president an e-mail if you plan to come . Bring your cleaning gloves and be dressed to work cleaning or painting inside the Club House.

3. Arranging for removal of tree from Club House yard. She indicated that David Proctor will only be cleaning the Club House floors now.

Membership

The president presented the report for this committee. A special Recruitment Day will be held on August 15 from 3-4:00 p.m. at the Club House. She reminded department chairwomen that this event is a special opportunity to introduce prospective members to the different departments. Each department should have a card table set up upstairs with information about special functions and programs in which that group of women participate during the year. At least one woman needs to be at that table during the Open House. She also encouraged Board members to consider sending written invitations to those whom they think are good prospects.

SPECIAL COMMITTEES:

Juniorettes

Bobbie Weatherly said that the first meeting was held and four girls attended. The decision was made to postpone other meetings until school starts. She said that interest remains high for this group.

By-Laws

Pat Harrington announced that the committee is reviewing the current By-Laws and will be ready to present their recommendations to the Board in September.

Cookbooks

Martha Crafton reminded the Board members that cookbooks at still available.

The president asked the Board to note the upcoming events listed on the Agenda sheet, emphasizing Showcase MWC August 15 and the first General Meeting on September 23 at 6 p.m.

The next Board Meeting will be August 2. NOTE CHANGE OF DATE FOR SEPTEMBER MEETING. The scheduled September meeting will be held on August 30 because of Labor Day holidays.

Since there was no additional business, the president adjourned the meeting

at 7:20 p.m.

Murray Woman's Club Executive Board Meeting Minutes June 2010

2010-08-26T12:18:00.001-07:00

MURRAY WOMAN’S CLUB

Executive Board Meeting

June 7, 2010

The Executive Board of the Murray Woman’s Club held its first 2010-2011 meeting on June 7, 2010. The orientation and training session for new departmental officers began at 6:00 p.m. in the Club House.

President Bobbie Weatherly called the business meeting to order at 6:30 p.m. and asked that the recording secretary call the roll. Twenty Board members were present. Creative Arts, Home, and Sigma departments did not have representation.

The minutes of the April and May 2010 meetings were approved and filed for record. The recording secretary distributed a form, asking that incoming departmental officers and committee chairwomen list their current e-mail addresses. The president asked if the Board wished to continue the practice of approving minutes by committee.

MOTION: Martha Joiner moved that the Board continue to approve minutes by an appointed committee composed of Barbara Brandon, Martha Crafton,and the president. The motion was seconded and passed.

The president asked Martha Joiner, corresponding secretary to read the correspondence which MWC had received. She read the following notes:

1. Thank-you note to the Club for promoting student art work.

2. Thank-you note from poll workers at different sites for the snacks MWC provided on May 18.

A member of Alpha Department stated that they had donated money from their Spelling Bee to the Adult Education Program.

An invitation to MWC for the Opening Day Reception of the Murray-Calloway County Fair was also read by the corresponding secretary. Anyone interested should contact Martha Joiner because a response was requested.

OFFICERS’ REPORTS:

Bobbie Weatherly, president, stated her goals for the coming two years: 3 R’s,

Recruit, Retain, Revitalize. She asked that the Board and other members think of women who might become members. She set a goal of a 10% increase in membership for each department.

To help with this goal, Gay Evans, membership chairwoman, has planned a special event to showcase MWC on Sunday, August 15, from 3-4 p.m. Invitations will be sent to those people whose names are supplied by current members.

The president also suggested that at each departmental meeting, a designated membership committee person welcome visitors and encourage them to join that department. She suggested that current by-laws be ignored at present because they are being reviewed. Any woman interested should be encouraged to join at that meeting instead of waiting to be nominated per current By-Laws.

Retaining members is equally important according to the president. She encouraged each department to promote not only internal unity but also to encourage a stronger relationship between departmental members and the General Club.

To Revitalize the Club, the president noted that the approved Juniorette Club will have its first meeting on June 27. Gay Evans will be the liaison from MWC.

The president then dealt with the following items of business:

1. Memorial Day Service. She thanked the Board and the designated hostesses for their help.

2. Free Membership. The free membership for 2010-2011 went to Mary Lawson. She had attended all the required General Meetings and had registered each time.

3. GFWC/KFWC Summer Expo and Institute. The event will be held on July 9 and 10. The president has the registration forms. Those who plan to attend should meet with her after tonight’s Board meeting.

4. Yearbook. Linda Scott has agreed to prepare the Yearbook. She has developed worksheets which will make the task more accurate and efficient. These sheets should be filled out as soon as possible so that the deadline of June 30 can be met.

5. Committee Chairs. The president still needs to fill the position of Fundraising Chair. Also, please note that the departmental Membership position should be listed as Membership/Mentoring Chairperson. It will be this person’s responsibility to assign a mentor to each new member.

6. Yard Sale. The Club earned $___ from the recent yard sale.

Linda Cherry,first vice-president,announced that the first General Meeting for the Club year will be the Salad Supper on September 23. The hostesses will be Garden and Alpha departments. They will decorate the main floor and provide bread, beverage, dessert, and napkins. Card tables should be set up to accommodate 60 women. The speaker will be announced later.

The December Open House will be Sunday, December 5. Zeta Department will decorate upstairs and the front door. Sigma Department will decorate downstairs and the side door. Home Department will chair the hostesses and provide the punch.Two members from each department should be appointed to serve as hostesses. Each department will be asked to provide cookies.

In March Creative Arts and Kappa Departments will provide punch, and each department will be asked to provide cookies.

Hostesses for the May Memorial Service and Salad Supper will be the following: Chair of Hostesses:Delta Decorations: Upstairs--Theta; Downstairs--Music.

Kathy Jo Stubblefield, second vice-president,said she had nothing to report yet. However, before contests start in October, She will prepared handouts to distribute at a Board meeting.

Cathy Pigg, treasurer, reported that the Beginning Cash Balance for May 2010 was $____. Receipts for the month were $____, and Disbursements were $____. The Ending Cash Balance was $_____. She added that Zeta Department had contributed $____ to help pay for the Club House roof. However, a fundraiser will still be needed this fall.

At this point, Martha Crafton presented the treasurer with the proceeds from cookbook sales: $____. Martha challenged everyone to buy a cookbook. She stated that MWC will donate a cookbook to the local library.

BRIEF DEPARTMENTAL REPORTS:

Alpha Had a successful year. Have adopted a 2010-2011 theme which involves caring through education.

Delta Will have their planning session for the year this coming week.

Garden Met at Pullen Farm. Will plant flowers in Triangle at Sycamore St.

Kappa Installed new officers and enjoyed Ladies’ Night Out.

Music Raised $___ for music scholarship fund. Had a full house for event.

Theta Lunched at Glendale Place recently and visited with residents there.

Zeta Met at Magnolia Tea Room. Have turned in all yearbook information.

Barbara Brandon stated that the Zetas would like to make Rebecca West an Honorary Member of MWC. Since a majority of Advisory Council members were present, she suggested that they make that decision now. The Council approved.

STANDING COMMITTEES:

Advisory Cynthia Barnes said she would like to meet with the Advisory Council members to discuss procedures and plans for the new year.

Membership Gay Evans would like the responsibilities of the Membership Chairperson to include being the advisor to the Juniorette Club. Working with her in this capacity will be Lisa Kim and Cathy Pigg. She also stated that the Juniorettes will have a meeting on Sunday, June 13, from 3-4 p.m. They plan to have 4 meetings per year.

Legislative Kay Ray, incoming chair, asked for assistance from past Legislative Chairs.

The president asked the Board to note the Dates to Remember. The July Board meeting will be held on July 5.

Rebecca Landolt asked that members send a cheery note to Margie Shown.

The meeting was adjourned at 7:30 p.m.

Murray Woman's Club Executive Meeting Minutes May 2010

2010-08-26T06:19:00.000-07:00

MURRAY WOMAN’S CLUB

Executive Committee Minutes

May 3, 2010

The Executive Committee of the Murray Woman’s Club met at the Club House on May 3, 2010. President Cynthia Barnes provided a special dinner for Board members preceding the meeting. She called the meeting to order at 6:35 p.m. Twenty Board members were present with all departments represented.

Approval of the minutes of the April 2010 meeting were postponed until the June 2010 meeting.

OFFICERS’ REPORTS:

Cynthia Barnes, president, dealt with the following items of business:

1. She asked the Corresponding Secretary to send a note to McDonald’s thanking them for furnishing ice for the Legislative fundraiser.

2. She reported on the recent KFWC convention. Four members attended. Martha Crafton was elected KFWC state treasurer.

3. The president thanked Sue White for her work on the Legislative Forum. A large number of people attended. The barbecue fundraiser netted about $___. Actual figures are not yet available.

4. Snack Bags for Poll Workers. The bags were packed before the meeting began. Members volunteered to deliver them. Alpha Department donated the bottles of water.

5. Calloway County High School Fundraiser. The president announced that the request for the use of the Club House without charge for the school’s fundraiser had been approved by the Executive Committee.

6. MWC Yard Sale. Jo Crass, Jo Farley, and Cynthia Barnes will serve as the planning committee for the May 22 fundraiser. Workers will be needed to take money and to bag the items. Sign-up sheets will be emailed. Items should be delivered (priced) to the Club House on May 21 from Noon until 6 p.m. The sale will be held from 8 a.m. until Noon on May 22. Cathy Pigg, treasurer, will deliver the money for change.

7. Yearbook. Department chairwomen need to get the information about programs, committees, as well as corrected member listings to Sondra Rice by June 15. Update your information in May.

8. Monthly Reports. These reports should be turned in at each Board meeting.

The president thanked all the Board for their help during her term of office.

Bobbie Weatherly, first vice-president, reminded Board members that the special Memorial Service for members who have died during the past year will be held on May 27. Seven women will be remembered:Clover Cothan, Lula Bell Hodges, Opal Howard, Pauline McCoy, Martha Sue Ryan,Jan Weaver,Ruth Wilson.

Hostesses for the Salad Supper will be the Music Department. Providing the beverage and the bread will also be their responsibility. The Theta Department will decorate downstairs, and the Alpha Department will decorate upstairs. Bobbie also reported that the formation of a Juniorette MWC was making progress. The organization of the group will take place during this summer. The club will start in the fall. Gay Evans will be working with her.

Kathy Jo Stubblefield, second vice-president, reported on the student contest winners at the KFWC convention. There were 3 first place, 3 second place, and 1 third place.

Cathy Pigg, treasurer,stated that last month MWC has borrowed $____ on the bank loan. There were more rentals last month, and that helped financially. Three departments contributed money toward the payment on the roof: Garden, ___; Home $___; Alpha $__. Four of the ten departments have contributed their $__ toward the fundraiser expenses. The Beginning Cash Balance on April 1, 2010 was $___. Receipts were $___, and Disbursements were $____. The Ending Cash Balance on April 30, 2010 was $_____.

DEPARTMENTAL REPORTS:

Alpha The department donated money to BBBS, and also donated $___ to CASA.

Creative Arts The department awarded two scholarships of $___ each.They also awarded more than $___ to art contest winners at the local schools.

Delta The department plans a tea party for their next meeting.

Garden The department held a Silent Auction at their last meeting.

Home The department is planning a tea party and fashion show for their next meeting.

Kappa The department donated $___ to CASA and $___ to Kids Against Hunger.

Sigma The department is working with the city parks administration to have a fence erected around the new playground equipment.

Music The department plans a scholarship fundraiser for May 18 “It’s Showtime.” There will be dinner and entertainment. Minimum of $__ donation. Call Kay Ray for table reservations/

Theta Pete Lancaster was on the program for their meeting.

Zeta The department baked two cakes for Hospice, donated $___ for the Forum fundraiser, $___ to Relay for Life, $___ to CASA, and $___ for the MWC Club House roof.

COMMITTEES:

Civic and Recycling The next “Make a Difference Day” will be May 15. Items accepted will be new & used books,eye glasses, ink cartridges, and batteries in addition to the regular items.

New Opportunity School Lillian Robertson reported that clothing for the school will be collected through May. She said another clothing drive will be held in September.

MOTION Martha Crafton moved that the clothing available be divided and sent to the appropriate place, either Berea or the Merryman House.Motion was seconded and passed. Members of the Home Department will help with sorting the clothing.

OTHER ANNOUNCEMENTS:

Effie Kemp asked for washable cotton fabric which she can use for the Mission work. Fabric should be marked “For Effie” and taken to the First Methodist Church building.

The Silver Jewelry Sale will be held on Saturday May 8 at the Club House.

The meeting was adjourned at 7:35 p.m.

2010-08-25T07:58:00.000-07:00

MURRAY WOMAN’S CLUB
Executive Committee Meeting
April 5, 2010

The Executive Committee of the Murray Woman’s Club met on April 5, 2010.
President Cynthia Barnes called the meeting to order at 6:30 p.m. and asked the Recording Secretary to make a Roll Call. Nineteen Board members were in attendance, with all departments represented.

The minutes of the March 1, 2010, meeting were approved and filed for record
by the Recording Secretary.

OFFICERS’ REPORTS:

Cynthia Barnes, president,dealt with the following items of business:
1. Awards Program. She thanked those who had arranged the program and stated that there had been good attendance, as well as good response from parents.

2. Juniorette Club Proposal. Bobbie Weatherly presented a 10-point proposal which she and Gay Evans had developed.(Attached to filed minutes). They plan to consult with the appropriate school authorities. The Hazel Woman’s Club has already been consulted. They support the proposal.

MOTION: Barbara Brandon moved that MWC accept the Juniorette Proposal as presented and begin implementation. The motion was seconded and accepted.

3. Hospice Fundraiser. Two desserts will be needed from each department. These desserts should be delivered to the United Methodist Church Activities Hall by 8 a.m. on April 20. Please use disposable containers.
NOTE TO DEPARTMENT CHAIRWOMEN: Please include your involvement in this activity in your monthly reports. Tickets are available at Hospital Gift Shop.

4. Yard Sale Funddraiser.This event is planned for Saturday May 22 from 8 a.m. until noon. Volunteers are needed to plan and staff the fundraiser. Jo Crass, Jo Farley, and Cynthia Barnes volunteered to be the planning committee. Items donated should be brought to the Club House (priced to sell) on Friday May 21.

5. Legislative Forum. Thursday, April 29, is the date for the Forum. The president asked the Board if they would like to make this also a fundraiser by having a meal available.

MOTION: Barbara Brandon moved that MWC provide a meal of barbecue, buns chips, slaw, dessert, and drink for sale. Price to be determined. The motion was seconded and passed.

MOTION: Barbara Brandon moved that Kathy Jo Stubblefield and Kim Grasty get bids for the meat. quickly and that the president make the decision about purchasing. The motion was seconded and passed.

Gale Vinson will do decorations for the tables downstairs Bobbie Weatherly will make all the cole slaw. Department will bring the following desserts;, Alpha- brownies, Zeta-cookies, Creative Arts- brownies, Music & Sigma - cookies, Theta-brownies, Garden - cookies.

6. Snacks for Poll Workers. Snack Bags will be filled at the May Board meeting. Cost for the supplies is not to exceed $___. Sign-up sheets for delivery at the polls will be available at the May meeting.

7. No-Show Inaugural Ball. KFWC is trying to raise $___ for renovation of its first ladies’ miniature collection.

8. MWC History. Lois Pharris is working on this project. She needs typed reports of activities, written reports presented during Board meetings, nominating committee reports, contest reports

9. By-Laws Revision. The president stated that the current By-Laws need to be reviewed for possible revision. Martha Crafton, Pat Harrington, and Barbara Brandon were appointed to serve with Cynthia on the By-Laws Review Committee.

Bobbie Weatherly, first vice-president, thanked Creative Arts and Delta department members for serving at the March General Meeting. She announced that the following women will be remembered at the May Memorial Service: Janice Weaver, Clover Cotham, Ruth Wilson, Opal Howard, Lula Belle Hodges, Pauline McCoy, and Martha Sue Ryan. Bobbie also thanked the Board for approving the Juniorette Proposal.

Kathy Jo Stubblefield, second vice-president,stated that all the First District winning entries have been sent to KFWC state convention for competition.

Cathy Pigg, treasurer, reported that “money is tight.” The Beginning Cash Balance on March 1, 2010, was $_____. Income was $___ and Disbursements were $___. The Ending Cash Balance on March 31, 2010, was $____

MOTION: Martha Crafton moved that we take $____ from the approved loan amount and ay the minimum interest/payment each month. The motion was seconded and passed.

DEPARTMENT REPORTS:

Alpha No final report yet on money made for Spelling Bee.

CA Donated $__ to Homeplace and $__ to Quarters for Headquarters.

Delta Selling My-Pans; donated money for Girl Scout cookies for overseas troops.

Garden Made $___ at the Spring Auction/Luncheon. Donated $___ for Club House roof.

Music Raised $___ for Relay for Life. Scholarship Fundraiser will be May 18.

Sigma Working with Park officials to add a fence around new equipment.

Theta Will hold an auction. Proceeds will go to 4-H camp.

Zeta Plan a landscaping program. Have elected new officers.

COMMITTEES:

Advisory Controls will now be switched from heating to air conditioning.

No new business. Adjournment was at 8:15 p.m.

2010-08-25T07:50:00.000-07:00

Murray Woman’s Club
Executive Board Meeting – March 25, 2010

The March General Meeting of the Murray Woman’s Club was held on March 25, 2010 and was the meeting at which state contest prizes were awarded First vice-president Kathy Jo Stubblefield. Special awards were presented to the following MWC Club members: Lisa Kim (Newcomer of the Year, Pat McMullen (Volunteer of the Year), and Rebecca Rutledge (Club Woman of the Year). The complete list of those who were winners in both the Arts & Crafts Contest and the Short Story/Poetry Contest is attached to the filed Club minutes.

The regular business meeting was called to order at 7:00 p.m. by President

Cynthia Barnes. At this time the minutes of the September General Meeting were approved and filed for record.

Departments represented were Alpha (3), Creative Arts (5), Delta (3), Garden

(2), Kappa (1), Music (12), Sigma (1), Theta (4), Zeta(1).

The president dealt with the following issues:

1. Accessing the Club’s Google Account and the MWC website

2. Opportunity to attend the KFWC meeting in April

3. Nominating Committee Report:

President: Bobbie Weatherly

First vice-president: Linda Cherry

Second vice-president: Kathy Jo Stubblefield

Secretary: Virginia Randolph

Treasurer: Cathy Pigg

MOTION: Barbara Brandon moved that the announced slate be accepted by acclamation.

The motion was seconded and passed.

Cathy Pigg, treasurer, reported that the Beginning Cash Balance on February l, 2010, was $_____. Receipts were $_________ and Disbursements were $____.The Ending Cash Balance on February 28, was $_____.

NOTE: This information was also presented at the March 1 Executive Board Meeting.

DEPARTMENTAL ANNOUNCEMENTS:

ALPHA The department will hold a Spelling Contest at Curris Center.Admission is $_.

MUSIC The department has Relay for Life purple ribbons for sale. Also they will have their fundraiser Bake Sale at Noon on April 3 in front of the Kroger store. Their Music Scholarship Fundraiser will be held on May 18 at 6:30 p.m. with dinner and musical entertainment. Minimum suggested donation:$__.

DELTA The department is selling tickets to the Hospice luncheon and fashion show on April 20 11 a.m. - 1 p.m. Tickets are $__.

SIGMA Members are meeting with the Murray Parks Department concerning adding a fence around the new play equipment.

The meeting was adjourned at 7:15 p.m.

February's Executive Board Meeting Minutes

2010-02-19T07:28:00.000-08:00

Murray Woman’s Club
Executive Board Meeting – February 1, 2010

The Executive Board Meeting of the Murray’s Woman’s Club was called to order by President Cynthia Barnes on Monday, February 1, 2010 at 6:35 p.m.

All departments were represented except Sigma.

The minutes were approved.

President Barnes reported on the following:

State reports are completed, in the mail, and available for reading

Items will again be collected in February for Needline

Asked Department Chairs to report any 50-year members as soon as possible as Cynthia needs to order pin. Fifty year membership includes any years in a Federated Club not just Murray.

Encouraged everyone to wear red on February 5 for AHA Heart Month

Executive Committee approved the Murray Woman’s Clubhouse ad which appeared in the bridal insert in the Murray Ledger and Times at a cost of $____.

Asked whether the club should hold a political forum since local elections will be held in May. Discussion followed. Martha Joiner moved that the Murray Woman’s Club hold a political forum some time the last of April or first of May. The motion was seconded by Martha Crafton and approved.

Martha Crafton stated that a spring jewelry sale will be held on Saturday, May 8, 2010 at the clubhouse.

Bobbie Weatherly, First Vice President, stated that the Federation Contest Awards program would be held at the General Meeting on Thursday, March 25 at 6:00 p.m. Hostesses will be the Delta and Creative Arts Departments. Each department is asked to bring 3 dozen cookies and the hostesses will provide the punch.

Vice President Weatherly also stated that the Memorial Service for those club members who have passed away this year will be held on Thursday, May 27 at 6:00 p.m. The following will be remembered: Martha Sue Ryan, Zeta; Pauline McCoy, Zeta; Clover Cotham, Garden; Jan Weaver, Delta; Opal Howard, Theta and Ruth Wilson, Alpha and Garden.

Vice President Weatherly stated that she and Gay Evans had entertained an idea of starting a Juniorette club made up of 5 to 6 high school girls from Murray and Calloway County. After much discussion, Barbara Brandon made the following motion:

That Bobbie and Gay investigate the partnering with the Hazel Woman’s Club for the formation of a Juniorette Club to include the Calloway County and Murray City Schools, meet with school officials, and present a plan at the March or April Executive Board Meeting. Motion seconded by Jackie Helm and carried.

Kathy Jo Stubblefield, Second Vice President, stated that the Arts and Crafts contests information for the local level had been mailed to the State Chair. She asked each Department Chair to see that all 1st, 2nd and 3rd place winners bring their winning entries back to the clubhouse prior to the March 25 General Meeting for display. First place winners will be asked to leave their entries after the meeting to be taken to April’s KFWC Annual State Convention. She stated that the short story and poetry entries had been judged. There were 162 student entries and 1 adult entry. She thanked the Alpha Department for their help in judging. Letters had been sent to the parents of the winning entries and the school principals inviting them to the March awards meeting.

Cathy Pigg, Treasurer, reported the following:

$_____ – Balance in Bank

Kroger receipts for 2009 were $_____. Since June of 2009 we have received $_____ in rebates. Paid $____ on loan balance

Martha Crafton presented $____ from the sale of cookbooks.

Martha Crafton moved that $_____ be used to pay on the loan. Motion seconded by and carried.

The following departments reported:

Alpha – Judged Short Story and Poetry Contests. An adult spelling bee will be held on March 29 at the Curris Center. The entry fee for each team is $___ and the registration deadline is March 15. Admission for spectators is $___. Anybody in the community can be on a team.

Creative Arts – Department wishes to have Student Art Contest winners for Murray and Calloway Schools displayed downstairs during the March awards meeting upstairs. Gale Vinson moved that the Creative Arts Department be allowed to display their student art entries downstairs the evening of the March 25 before the General Club meeting. Kim Grasty seconded and the motion was approved.

Martha Crafton moved that the First Place winners in the Creative Arts Department Student Arts Contest be recognized at the end of the Arts and Crafts Awards presentation held at the March General meeting. Gay Evans seconded and the motion carried.

Delta – No Report

Garden – Do not meet in January or February. Next meeting is March 4 with program by Dr. Williams of the Horticulture Department.

Home – Delivered collected clothing for Merryman House

Kappa – Evening of Chocolate Delights will be held February 11. Cost is $___. Half of the proceeds with go to CASA

Music – Todd Hill, Director of the Murray State Jazz Bands, and singer Kayla Dunn presented the January meeting. The department had the piano tuned for $___ and gave a $___ donation to the Murray State Jazz band.

Sigma – No report

Theta – January Program was to be given by Ginny Harper, but she was unable to attend. At the February meeting, members will go to a “surprise place” and have lunch.

Zeta – Have a new member, Ellen Watson, and a potential member. At their January meeting, Christine Warren from the Wellness Center presented exercises that could be done sitting down.

Membership Chair, Gay Evans, plans to hold a membership function in August. All departments will be asked to participate.

Gale Vinson, Fun Committee Chair, gave out “Red Trivia Questions” for members to play.

Lois Pharris stated that the next Make a Difference Day would be March 27.

There being no further business, the meeting was adjourned at 7:59 p.m.

January's Executive Board Meeting Minutes

2010-02-16T07:32:00.000-08:00

MURRAY WOMAN’S CLUB
Executive Board Meeting
January 4, 2010

The Executive Board of the Murray Woman’s Club met at the Club House on January 4, 2010. President Cynthia Barnes called the meeting to order at 6:30 and requested that the recording secretary call the roll. Seventeen Board members were present, with all departments except Home represented.

The president asked for a report on the December 2009 minutes from the reviewing committee. The minutes were approved without correction and filed for record.

OFFICERS’ REPORTS:

Cynthia Barnes, president,dealt with the following items of business:
1. 2009 Departmental Reports. All reports should be in so that the state report can be prepared this month.

2. The president expressed thanks to Martha Crafton for collecting and delivering the items to the VA Hospital in Nashville.

3. 50 Year-Members. Departmental chairwomen were asked to check with their members to determine if any of them are 50-Year Members. Names should be reported to the president.

4. Special Collections. The January and February special collections will be for Need Line.

5. Red For AHA Heart Month. The president asked the Board to encourage all club members to wear red on February 5.

6. May Memorial Service. The names of active and associate members who have died during this past year should be given to Bobbie Weatherly. Please be diligent about this task.

7. Nominating Committee. The following committee was elected to nominate a slate officers for 2010 -2011: Martha Crafton, Advisory Committee; Martha Joiner, Executive Committee; Renee Buckingham and Kim Grasty, representing departments; Gay Evans, Standing Committees.

Bobbie Weatherly, first vice-president, emphasized the importance of making sure that no deceased member is overlooked for the Memorial Service. Active and Associate Members who died between January 2009 and December 2009 will be memorialized.

Kathy Jo Stubblefied, second vice-president, reported that all entries have been collected for the Short Story/Poetry Contest. She said that she has received 159 student entries. Awards will be announced for both the Arts & Crafts and the Short Story/Poetry Contests at the March General Meeting.

Cathy Pigg, treasurer, distributed the financial reports. The Beginning Cash Balance for December l, 2009, was $_____. The Receipts for that time
2
period were $_____, and Disbursements were $_____. The Ending Cash Balance for December 31 was $_____. She said that $_____ was paid on the loan during December and that the remaining balance on the loan is $_____. The Sigma Department also contributed money to pay on the loan.

MOTION: Martha Crafton moved that MWC pay $___ this month on the current loan balance.
The motion was seconded and passed.

DEPARTMENT NEWS:

Alpha
The department adopted a family (from list at Family Resource Center), wrapped and delivered gifts to them. The group will judge the entries for Short Story/Poetry contest at their January meeting.

Creative Arts
The women participated in the Club’s Open House in December.

Garden
The department made a trip to Paris, TN, to see the Christmas tree display.

Kappa
The recent Tour of Homes earned over $_____. The Department has already donated $____ to Hospice House.

Music
The Ensemble donated $____ which they had received for their recent performances to the Music Department Scholarship Fund.

Sigma
The annual Breakfast at Santa was challenging. The money earned from the project has not yet been tabulated.

STANDING COMMITTEES:

Advisory
Tracey Wortham reported that it is now time for the lower level floor to be stripped and waxed.

MOTION: Martha Joined moved that MWC allocate $250 to pay David Proctor to
strip and wax the floor.
The motion was seconded and passed.

APPOINTED COMMITTEES:

History
Lois Pharris asked that department chairs (or the person they have appointed) should turn in the history of their departments as soon as possible.

NEW BUSINESS:

The president announced that MWC donated a $400 In-Kind gift to Hospice.
The in-kind gift was the use of the club house without a fee.

The president appointed Judy Kelso, Kim Grasty, and Martha Joiner as a special committee to gather information about a Christmas Tree Exhibition Fundraiser this year.

The meeting was adjourned at 7:20 p.m.

DATES TO REMEMBER:
February Executive Board Meeting Monday, February 1, 6:30 p.m.
Evening of Chocolate Delight Thursday, February 11
General Meeting/Contest Awards Night Thursday, March 25, 6:00 p.m.

Novembers' Executive Board Meeting Minutes

2010-02-16T07:22:00.000-08:00

MURRAY WOMAN’S CLUB
Executive Board Meeting
November 2, 2009

The Executive Committee of the Murray Woman’s Club met on Monday, November 2,
2009. President Cynthia Barnes called the meeting to order at 6:30 p.m. and asked the recording secretary to call the roll. Twenty-three members were present, and all departments were represented.

The president asked for approval of the October 2009 minutes by committee.
The minutes were approved without correction and filed for record.

OFFICERS’ REPORTS

President Cynthia Barnes discussed the following items:
1. Shop and Share Event. No formal report was available. However, participants indicated they considered the contribution was better than last year.

2. Fall Conference. The attendance was lower than last year, but the luncheon fundraiser still showed a profit. First District Governor Pat Harrington presented a check for $___ to Treasurer Cathy Pigg.

3. KFWC Treasurer Nomination. Martha Crafton’s has been nominated by MWC to serve in this state position.

4. Monthly Reports. The president requested that all reports for this year be turned in at the December Board meeting.

5. Beehive. Please report any purchases (along with receipts) bought at the Fall Conference.

6. The president reminded department chairwomen that nominations for Club Woman of the Year, Volunteer of the Year, and Newcomer of the Year will be voted on at the December board meeting. Departments are to have
their candidate’s name and short biography of her ready to present at this time.

7. Christmas Party for Girls’ Home. The president asked for discussion.

MOTION: Kim Grasty moved that MWC have the Christmas Party with finger foods and $__-$__ gifts for the residents of the Girls’ Home at the December Board meeting. Party will begin at 5:30 p.m. with meeting to follow. The motion was seconded and approved.
NOTE: Cathy Pigg will get needed information about the number of girlsand sizes. Cynthia will e-mail the information to the Board.

8. LEADS candidate. Bobbie Weatherly was selected to be the candidate for MWC.

The president reminded board members of the Veterans’ Project donations.
November is collection month. All items should be given to Martha Crafton before the December board meeting. Take them to her home.

Bobbie Weatherly, first vice-president said that the Holiday Open House will be Sunday, December 6, from 2:00 - 4:00 p.m. Kappas will chair the committee. Sigmas will decorate upstairs and the side door; Home will
decorate downstairs. Each department should provide 3 dozen (NOTE: CHANGE FROM 4 DOZEN) cookies, already arranged on a plate. Label your plate. Make it one that is not a family heirloom.

Kathy Jo Stubblefied, second vice-president, distributed a handout which listed the Arts & Crafts winners for the First District Contest. All participants will receive a certificate. First, second, and third place
awards will be given out at the General Meeting in March, 2010. Rules for the Short Story/Poetry Contests have been e-mailed to department chairwomen. Submissions are due by January 4. Send directly to Kathy Jo or to your department chairwoman.

Cathy Pigg, treasurer, reported that Sigma Department has donated $___ to help pay off MWC’s loan. She stated that the Beginning Balance for October 2009 was $_____. Receipts for the month were $_____ and Disbursements were $_____, leaving an Ending Balance of $_____. The treasurer also reminded department chairwomen that some departments still owed their $__ for food costs at the Fall Conference. This money should be paid to Governor Harrington.

Additional Business:
The president called attention to the special event at the MWC Club House on Sunday, November 8, from Noon to 4:00 p.m. This event will feature women business owners and will also serve as a membership drive. Gay Evans needs a representative from each department for each hour of the event because MWC will also have a recruitment table.

DEPARTMENT REPORTS:

Creative Arts
Their Bazaar on October 24 earned $1700 which will be used for their scholarship fund.

Delta
The department members are still selling PAN cookware and will have a table at the November 8 Club House event.

Garden
The women are collecting sox for the Veterans’ Project.

Home
The members visited Glendale Place recently. Their Luncheon/Silent Auction will be held on November er 19 at 11:00 p.m. All are invited.

Kappa
The department held a Pink Party to increase awareness of breast cancer. The Tour of Homes is scheduled for Sunday,December 13, from 1-4 p.m. Advance tickets may be purchased from any department member for $__.

MUSIC
The September meeting was a Potato Bar Fundraiser which earned $___. The amount will be divided between Relay for Life and the music contest and scholarship fund.

Sigma
Breakfast with Santa will be held on December 12 from 9:30 - 11:30 a.m. Tickets will cost $__.

Theta
The department has two new members. They had a representative from Land Between the Lakes to speak at a department meeting recently.

Zeta
The Zetas have bought a brick to held build Hospice House. Chairwoman Barbara Brandon was a guest recently on the Joe Pat James radio program. They have two prospective members.

COMMITTEE REPORTS:

ADVISORY
Tracey Wortham had nothing to report on the MWC facility. She did encourage board members to invite to attend the November 8 event at the Club House and to encourage their department members to come.

FUN
Gale Vinson presented two activities which can be used at the departmental meetings.

NOTE: Martha Crafton still has a few Kroger Cards for sale.

The meeting was adjourned at 8:00 p.m.

DATES TO REMEMBER:

Silver Jewelry Sale Fundraiser Saturday,November 21, 9 a.m.-2 p.m.
Holiday Open House Sunday, December 6, 2 - 4 p.m.
December Executive Board Meeting Monday, December 7, 5:30 -8:00 p.m.
Breakfast With Santa Saturday,December 12, 9:30-11:30 a.m.
Tour of Homes Sunday, December 13

December's Executive Board Meeting Minutes

2009-12-01T12:59:00.000-08:00

MURRAY WOMAN’S CLUB
Executive Board Meeting
December 7, 2009

The Executive Board of the Murray Woman’s Club met at 5:30 p.m. at the Club House on December 7, 2009. The earlier time was scheduled because the Christmas Party for the girls of the Murray Group Home preceded the business meeting.

The evening began with a buffet of finger foods and concluded with the giving of gifts to the girls and the singing of Christmas carols.

At 7:20 p.m., after the guests had left, the business meeting was called to order by President Cynthia Barnes. The roll was called by the recording secretary. Twenty board members were in attendance with all departments represented.

The minutes of the November 2, 2009 Board meeting were approved without additions or corrections and filed for record.

A note from Jimmy Joyce of Hospice was read. She expressed her gratitude for the club’s assistance at the presentation of “The Way Home,” as well as the support of the Hospice project.

OFFICERS’ REPORTS:
Cynthia Barnes, president, reported on the following items:
1. Silver Jewelry Sale. The sale earned the club $___, plus a $___ donation by the business owners.

2. Monthly Reports. The president urgently needs all reports by January. Those reports should include information about departmental fundraisers, scholarships, and other activities.

3. Press Book Chairwoman. Rene Brittain has agreed to continue as chair for one more year.

4. Holiday Open House. The president reported that the event was well-attended and thanked those who helped with it.

5. Veterans’ Project Donation. Martha Crafton will take the donated items to the Veterans’ Hospital in Nashville next week. Any additional items should be left on Martha’s porch by Wednesday, December 9.

6. Merryman House. Personal items are needed for the women and children housed there. There will be a special collection for December.

7. Christmas Bonus for Dimple.
MOTION: Martha Crafton moved that MWC give the customary $__ Christmas Bonus to Dimple. The motion was seconded and passed.

8. Sale of cookbooks. A supply of cookbooks has been placed at the Chamber of Commerce building.

Next, the president asked for nominations for Club Woman of the Year, Volunteer of the Year, and Newcomer of the Year. Departments presented the names of their candidates. The women elected are listed below. Please do not reveal the names of the women elected. They should only go into the recorded minutes.

Club Woman of the Year Becky Rutledge
Volunteer of the Year Pat McMullin
Newcomer of the Year Lisa Kim

Bobbie Weatherly, first vice-president, thanked those who worked to make the Holiday Open House a success and reported that the attendance number was the largest ever.

Kathy Jo Stubblefield, second vice-president, reminded the department chairwomen that the

Short Story/Poetry entries are due January 4. She said she will pick up entries from the schools in December.

Cathy Pigg, treasurer, recommended that the Board pay on the bank loan.

MOTION: Martha Crafton moved that MWC pay $___ on the loan.
The motion was seconded and passed.

The treasurer stated that the Beginning Cash Balance for November 1, 2009 was $____. Receipts for the month were $____, and Disbursements were $____. The Ending Cash Balance for November 30, 2009 was $_____.

DEPARTMENTAL REPORTS:
ALPHA Members participated in a fundraiser for the Murray Spelling Bee. The department made donations to the Adult Literacy program.

CREATIVE ARTS The department has bought a brick for the Hospice residential facility.

GARDEN The department visited a Christmas tree display in Paris. Martha Crafton said she has received flower bulbs from Wal-Mart and would like to make a flower bed in the backyard of the Clubhouse near the trellis. She and others are willing to do the work. Permission was given.
NOTE: President Barnes requested that a thank-you note be sent to Wal-Mart.

HOME The departmental Basket Sale raised $___. Next week the group will eat at Gloria’s restaurant and exchange Christmas ornaments.

KAPPA The Kappa Tour of Homes will be Sunday, December 13.

MUSIC The department made $400 from the Potato Bar fundraiser: $___ will go to Relay for Life and $200 to the student scholarships.

SIGMA Breakfast with Santa will be on Saturday, December 12. The department would like permission to “cull” the existing Christmas decorations and buy some new ones. The Board agreed enthusiastically.

THETA The ladies made homemade cookies & delivered them to the Gentry House & to Merryman House.

ZETA The ladies bought mulch for the flower beds in the front yard of the Club House.

STANDING AND APPOINTED COMMITTEES:
MEMBERSHIP Gay Evans reported that MWC has a new member. She joined after visiting the recent open house for women in business.

HISTORY Lois Pharris requested that department chairs have their historical reports in to her by January.

NEW BUSINESS:

President Barnes asked the Board to set prices for the cookbook sale for both the MWC Cookbook and the KFWC cookbook.

MOTION: Martha Crafton moved that the following price schedule be followed:
MWC cookbooks (individually) $__, KFWC cookbooks $__ (individually);
and that both cookbooks sold together will be priced at $__ for MWC and $_ for KFWC, $__ total. The motion was seconded and passed.

DATES TO REMEMBER:
JANUARY Board Meeting January 4, 2010,6:30 p.m.
Short Story/Poetry entry deadline January 4, 2010
2009 Department Reports January 4, 2010

BUY AND USE A KROGER CARD. The Club gets 5% of amount loaded on cards and
spent for groceries, gas, and/or prescriptions.

The meeting was adjourned at 8:35 p.m.

October's Executive Board Meeting Minutes

2009-11-12T09:05:00.000-08:00

Murray Woman’s Club Executive Board Meeting
October 5, 2009

The meeting of the Murray Woman’s Club Executive Board was called to order at 6:40 p.m. by President Cynthia Barnes. In the absence of the Recording Secretary, Martha Joiner, Corresponding Secretary called the roll. Every department was represented except Home. The minutes were approved as distributed.

President Barnes reported on the following:

The patio fundraiser was a success. She thanked Sandra Whittenberg and Kim Grasty for organizing the sale and to all members who donated items and worked the sale.

She stated that she needed 3 people from each department to work at Kroger on October 24 on behalf of the domestic violence shelters.

President Barnes also encouraged members to increase the use of their Kroger cards as usage was down. This is a easy way for the club to make money. She asked that Department Chairs make sure new members are aware of the card.

Barbara Brandon moved and Martha Crafton seconded that the club permanently continue to pay David Proctor for the cleaning of the floors. Each department is asked to pay $5.00 a month (or $60.00 a year) for this cost. Motion carried.

President Barnes stated that the website name and hosting was renewed until October 2010. She also sent information (URL) to GFWC. The Board minutes are posted on this website. Questions were asked about putting Arts & Crafts Contest rules and regulations on website.

The Creative Arts and Kappa Departments are co-sponsoring the Hospice showing of “A Way Home” at Wrather Museum on October 25 at 1:00 p.m. Vicky Holton has asked each department to bring one dozen cookies. Cookies can be also brought to Vicky at the Creative Arts Bazaar on October 24 at the clubhouse.

The First District Fall Conference will be held at the clubhouse on Wednesday October 21. Registration will begin at 8:30 and the conference will begin at 9am. Registration is $14 which includes lunch and should be made payable to Pat Harrington. This is also the District Arts and Crafts contest. Our club again will be planning and preparing the luncheon as a fundraiser. First District Governor Pat Harrington asked for $100.00 to help with the meal planning. Kim Grasty moved that each department donate $10.00 toward the cost involved in the fall conference. Barbara Brandon seconded and the motion carried.

The Board agreed to host the Silver Jewelry Sale on Saturday, November 21 from 9 – 2 p.m. at the clubhouse as a fundraiser.

President Barnes asked department chairs to write names, phone numbers, and emails on back of monthly reports.

First District Governor Harrington’s term ends officially following the state annual conference in 2010. The new district officers will be voted on at Fall Conference on October 21 and take office in April also following the annual conference. Martha Crafton nominated Cynthia Barnes to serve as Vice Governor of First District. Marlene Beach seconded motion. Barbara Brandon moved to table the motion until later. Motion to table was approved.

Martha Joiner moved that Martha Crafton be nominated as KFWC Treasurer for 2010-2012. Renee Buckingham seconded and the motion passed. President Barnes will write the letter of nomination which is due in November.

Jennifer Young, Team Recruitment Chair for the Calloway County Relay for Life, asked that the club respond by October 31 if they were having a team and the registration fee of $150.00 would be waived. Gale Vinson and Bobbie Weatherly of the Music Department stated that they would be co-chairing the team and anyone who wished to participate could do so. The team will most likely not be staying the entire night this time.

Vice President Bobbie Weatherly thanked everyone who participated in the General Meeting and Salad Supper. She indicated that the next General Meeting would be the annual Holiday Open House on Sunday, December 6. She stated she had contacted Kathy Mowery, MWC’s Music Department and Mark Dycus, Calloway County High School Choral Department to provide music. All Departments need to provide 4 dozen cookies. Hostess will be Sigma for decorating upstairs and side door, Home will decorate downstairs, and Kappa will act as hostesses for the reception.

Second Vice President Kathy Jo Stubblefield stated that there were 29 preregistered entries for the District Arts and Crafts Contest to be held at the fall conference on October 21. The deadline is October 7 for anyone still wishing to enter. Entries may be brought to the clubhouse on Monday, October 19 between 4 and 6pm or checked in the day of the conference between 8:00 and 8:55am.

Treasurer Cathy Pigg stated that the ending balance for September 30, 2009 was $_____. She encouraged department treasurers to get members’ dues in no later than the end of October. She stated that the patio sale netted the club $_____. She suggested that we might make this an annual fundraiser with a yard sale in the spring and fall.

She has not received dues from the following departments: Alpha, Garden, Home, and Sigma.

President Barnes stated that the cookbooks are in and will be sold for $____ each. Martha Crafton has them.

The following departments reported:

Alpha – Accepted 3 new members. They are planning a Spelling Bee fundraiser for adults.

Creative Arts - Holiday Bazaar will be held on October 24 from 8 – 1:00 p.m. They will have baked items and homemade items. They will also have 3 items to raffle off. All pecans have been sold.

Delta – Selling “That’s My Pan” dishes

Garden - Became a member of the Murray State Arboretum for $_____

Kappa – October meeting would be a “pink party” to bring awareness to Breast Cancer Month.

Music - Participated in Patio Sale. October’s meeting will begin with a Baked Potato Supper with donations going to department’s treasury.

Sigma – Tossed around fundraiser ideas to help erect a fence around the new playground at the City Park for safety reasons. Will again be hosting Breakfast with Santa. Made a donation of $_____ to the club.

Theta – Made homemade cards to send to members. Welcomed one new member.

Zeta - Lisa Cope spoke at their last meeting about Playhouse in the Park. Department made a donation to Playhouse in the Park.

First District Governor Harrington reported that the Marion Woman’s Club would be hosting an Amish tour & luncheon on October 14. The cost is $___ per person which includes lunch. She would welcome anyone wishing to go with her.

Tracey Wortham, Advisory Council Chair indicated that she had been approached by Vicky Anderson to rent the clubhouse some time in November for a Vendor Show that would showcase Murray businesses owned by women. Items from the businesses would be for sale. Discussion included the possibility of MWC co-hosting in order to promote membership, local business women, and to sell MWC Cookbooks, charging only the $__cleaning fee.

Barbara Brandon moved that we appoint Tracey to use her discretion in arranging the use of the clubhouse for this purpose. Martha Crafton seconded and motion carried

Martha Crafton indicated that she had been asked to report to the Southeastern Region the number of butterfly bushes that the MWC has planted in our community. She also reminded members to bring items for the Veterans Hospital, Nashville, TN, i.e. white tube socks, pencils, puzzles, books, until December 1.

Sally DuFord-Foley stated that six members would be walking in the Heart Walk. She stated you didn’t have to walk but could give a donation. She also stated that the Hospice House Committee was selling dedication and personalized bricks for $___ each which would be placed at the new hospice house.

Gay Evans, Membership Chair stated that the GFWC goal is 5 new members in 2009. She was working on ideas to increase membership.

There being no further business, the meeting was adjourned at 8:05 p.m.

September's Executive Board Meeting Minutes

2009-09-08T07:09:00.000-07:00

MURRAY WOMAN’S CLUB Executive Board Meeting August 31, 2009

The Murray Woman’s Club met at the Club House on August 31, 2009. The meeting date was changed because of the scheduled Labor Day Holiday. President Cynthia Barnes called the meeting to order at 6:30 p.m. and asked the recording secretary for a roll call. Nineteen board members were present with all departments represented.

The minutes of the August 3, 2009, meeting were approved without addition or correction and filed for record.

OFFICERS’ REPORTS:

Cynthia Barnes,president, discussed the following issues:
1. New Roof and Expenses. The president stated that the Club had taken out a $_____ line of credit to complete payment for the roof. Expenses have almost depleted the club treasury. Therefore, it is urgent that membership dues be paid as soon as possible.

2. KFWC Dues Deadline. The deadline for forwarding membership dues to KFWC has been changed to an earlier date. Cathy Pigg needs to have an accurate count of members from each department by October 1. The chairwoman of each department needs to ensure that her members are notified of this change before their September meeting so that dues can be collected at that meeting.
.
3. Shop & Share for Domestic Violence. The date for this event will be October 24; the location is the Kroger store. Two volunteers per hour will be needed. Get your volunteers at the September departmental meetings. Sign-up sheets will be available at October Board meeting.This event benefits Merryman House.

4. Google Calendar. The president has sent out invitations to Board members which will allow them to sign up for the Calendar. Direct any questions to Cynthia.

5. New E-Mail Address. murraywomansclub@gmail.com can now be used in advertising and other communications.

6. District Fall Conference. The president appointed a committee to plan for the meal and the decorations for the First District Fall Conference which will be held on October 21 at the Club House. The Committee will be Martha Crafton, Pat Harrington, Virginia Randolph, Martha Joiner, Gale Vinson, and Pat Conner.

Bobbie Weatherly, first vice-president, announced the first general meeting of the year will be held on September 24 at 6:00 p.m. at the Club House. The speaker will be Vonnie Hays Adams. Hostesses for the Salad Supper will be the Garden Department and the Zeta Department.

Kathy Jo Stubblefied, second vice-president, distributed the information packets for the First District Arts & Crafts contests. She said that the dead-line for preregistration for entries is Monday, September 28. Get those entry forms to her. The contest items must be brought to the MWC Club House between 4:00 p.m. and 6:00 p.m. on October 19. The entries will be judged on October 20.

Cathy Pigg, treasurer,reported that $____ had been borrowed and that the bill for the roof had been paid. The Beginning Cash Balance for August 2009 was $_____. Receipts for August 2009 were $____ and Disbursements were $_____for an Ending Cash Balance on August 31, 2009, of $_____. She emphasized the need for additional revenue.

The president announced that the Finance Chairman for MWC has resigned from the Club. She suggested that appointing co-chairwomen for this position might be advantageous.

Martha Crafton stated that she has only 15 MWC cookbooks left to sell and raised the question of ordering additional ones.

MOTION: Martha Joiner moved that MWC have a yard sale at the Club House on Saturday, September 19.
The motion was seconded and passed.

The Board set the following requirements for the sale: Items must be priced to sell before bringing them to Club House Items should be brought to Club House between Noon and 6:00 p.m. on Friday, September 18. No Adult clothes. Babies’ and children’s clothes accepted. Bring grocery bags for bagging sales items

Sandra Whittenberg and Kim Grasty volunteered to be co-chairs for the sale.They will coordinate the volunteers needed for each day and time slot.

Noting that the bill for printing the Yearbooks exceeded $___, the Board decided to charge $____ for each additional Yearbook requested by a member.

MOTION: Martha Joiner moved that MWC order 300 additional cookbooks which will be sold at $___ each.The motion was seconded and passed.

Department members will be notified when the cookbooks arrive and are available.

The president said that chairwomen should make a note on the back of their meeting report sheet to report “fun activities” for that meeting and should also state the activity.

The question of honoring the Lady Racers’ Golf Team was brought up.

MOTION: Martha Joiner moved that the Board defer the discussion of which MSU teams to honor until the October Board meeting.
The motion was seconded and passed.

The president reminded the Board of the Club’s Veterans’ Project. Members should bring items to the next three departmental meetings. Those items are tube socks, books, puzzles, crossword puzzles, pencils, and cards.

DEPARTMENTAL REPORTS:

Creative Arts: The department will sell pecans on September 10.

Deltas: The department will sell personalized pans and other cooking items as a fundraiser.

The president urged board members to help her recruit finance co-chairwomen.

The meeting was adjourned at 7:50 p.m.