April's Executive Board Minutes

MURRAY WOMAN’S CLUB
Executive Board Minutes
April 7, 2008


The Executive Board of the Murray Woman’s Club met on April 7, 2008, at the Club House. Before the meeting was called to order, President Tracey Wortham introduced Mary Reding from the Murray State Students for Life. Ms. Reding stated that the new organization in cooperation with Life House is organizing the first annual March for Life of Murray. She invited members of the Murray Woman’s Club to join in the March. The opening ceremony will be held at 10 a.m. on April 26, 2008 at Roy Stewart Stadium parking lot.

Following the presentation by Ms. Reding, President Tracey Wortham called the business meeting to order at 6:40 p.m. Seventeen members were present, with all departments except Theta and Zeta represented. The minutes of the March 3, 2008, meeting were approved without correction and filed for record.


OFFICERS’ REPORTS:

Martha Joiner, corresponding secretary, stated that she had sent cards to Merryman Kemp, whose father died, and to Joanne and Perry Cavitt for their 60th wedding anniversary. She was asked to send a card to Max Brandon, who is presently in the Murray Calloway County Hospital.

Tracey Wortham, president, congratulated the elected officers for the 2008-2010 Executive Board. They are:

Gale Vinson, president;

Cynthia Barnes, first vice-president;

Bobbie Weatherly, second vice-president;

Virginia Randolph, recording secretary;

and Cathy Pigg, treasurer.

These new General Club officers, as well as all department chairwomen, will be installed at the May General Meeting by Governor Martha Crafton.

The following items of business were dealt with:

1. Monthly Club Collection. For April it will be books and miscellaneous items for the public library. In May aluminum cans for WATCH will be collected.

2. Eldercare. Joanna Thomas (767-2158) is the contact person. The Zetas volunteered for the Spring Creek activity in April, and the Thetas and the Thetas will be the May volunteers.

3. Big Brothers/Big Sisters. The president said that the campaign continues and asked that contributions be sent directly to her so that the Club can be credited for that amount.

4. Yearbooks. Tracey stated that current department chairs need to get the information together for the yearbook: programs, hostesses, officers, members’ contact information. That information should be ready to give to Sondra Rice as soon as possible. The deadline will be June.


Gale Vinson, first vice-president, thanked the Alpha and Theta Departments for hosting the March General Meeting. She announced that the next General meeting will be May 22, 2008, at 6 p.m. Gale reminded the Board that this meeting is the Memorial Service for members who died within this Club year. She asked the department chairs to list members to be honored. The Thetas will honor Jan Hough. Gladys Jarrett, who was an honorary member, will also be honored. The service will begin at 6:00 p.m. Following the service, there will be a Salad Supper and the installation of incoming officers. The Salad Supper will be potluck. Hosting will be the Garden Department. The Zetas will decorate upstairs, and the Sigmas will decorate downstairs.

Speaking as the representative of the MWC (Music Department) Relay for Life team, Gale thanked the Board for the use of the clubhouse for the “Yard Sale.” She said that the team cleaned the upstairs area after the sale was over.

Cynthia Barnes, second vice-president, announced that the deadline for entering the General Club Calendar Contest will be May 1. Only 1 local club entry can be chosen and submitted by each club to the next round of competition. She asked that members be encouraged to submit photographs for the MWC local contest.

As Legislative Chair, Cynthia reported that helpers are needed to fill the snack sacks for the Primary election workers. The group will meet on Monday night, May 19, at the Clubhouse. The time will be announced later.

Cathy Pigg, treasurer, stated that the Beginning Cash Balance for March 2008 was $____. Receipts were $____ and Disbursements were $1,461.53. The Ending Cash Balance for March was $____. She encouraged members to use the Kroger Cards which benefit the Murray Woman’s Club.


DEPARTMENTAL REPORTS:

• Alpha
  The reception for the Character Counts Awards will be at the Murray in Motion Fitness Fest on May 20. In May, the department will award the first Lois Pharris nontraditional-student $___ scholarship.
  

• CA
  The department donated a MWC cookbook to the public library.

• Delta
  The department donated $___ to Big Brothers/Big Sisters. They and the

• Sigma
  The department is sponsoring the Hospice Luncheon on April 24. Tickets are $__.

• Garden Members
  They are still selling floral saddles. They are also working with their beautification of the parks project.
  

• Home
  The department donated $__ to Big Brothers/Big Sisters, $__ to Murray High School and $__ to Calloway County High School for Project Graduation, and $__ for a book in memory of Jenny Lee Carmichael.
  

• Kappa
  The “Evening of Chocolate Delight” will be at the Clubhouse on April 24 from 5:30 to 7:00 p.m. Tickets are $_, and proceeds will go to CASA. Also, the department gave $___to each high school (Murray and Calloway County) for their Project Graduation.
  

• Music
  May Fest, the Music Department fundraiser, will be on May 20 at 6:30 p.m. at the Clubhouse. There will be dinner and entertainment by the department’s chorus for a minimum donation of $_.
  

• Sigma
  The department is working on the Hospice Luncheon.

Governor’s Report:
Martha Crafton, first district governor, reported that 9 members have signed up to go the KFWC convention.

RE: MWC cookbooks. Martha stated that the cookbooks are still available. So far, sales are good.

She added that an MWC cookbook had been presented to the president and CEO of the national Girl Scouts at the recent Girl Scouts’ reception for Murray’s Leaders.



COMMITTEE REPORTS:

Advisory
Pat Harrington reported that repair work on the outside patio lights has been completed. The rock wall is scheduled to be repaired. Work has also been done on window area near the stairs and kitchen ceiling tiles.

The next MWC Executive Board meeting will be on Monday, May 5, at 6:30 p.m.

The meeting was adjourned at 7:30 p.m.

May 3, 2008 Executive Board Minutes

MURRAY WOMAN’S CLUB
Executive Board MinutesMay 3, 2008
The Executive Board of the Murray Woman’s Club met on Monday May 3,2008. The president called the meeting to order at 6:35 and asked for the acting secretary to call the roll. All departments except Home were represented.The minutes of the April 2008 meeting were approved and filed for record.
OFFICERS’ REPORTSTracey Wortham, president, reminded the Board of the May 22 General Meeting Memorial service and also the installation of offices. She distributed the list of responsibilities to the department chairwomen whose members will serve as hostesses.Other items of business dealt with by the president were the following:
1. Resignation of Gale Vinson,incoming president. The resignation is to be effective immediately. Gale asked to be placed on the inactive list for the present.
2. Appointment of a Nominating Committee. The president added Cathy Pigg to be the Executive Board member on the Nominating Committee appointed earlier. This committee will nominate a candidate for General Club president and will announce the nominee at the May General Meeting. Voting on the nominee will also take place at the General Meeting.
3. Yearbook Information.Sondra Rice needs yearbook information updates, names of department officers, committee assignments, hostesses as soon as possible.
4. WATCH. The president requested that the department chairs re- emphasize the monthly club collection for WATCH.
5. Eldercare. The Garden Department will do the work for May. The president asked the Board if they wished to continue this program.MOTION: Martha Crafton moved that the Eldercare Program be dropped for the summer and that the continuation of the program be discussed again in the fall.The motion was seconded and carried.
6. Departmental Reports. Tracey urged the department chairs to get all their reports to her by the end of May.The president expressed her thanks to the Executive Board and members of MWC for their support and hard work on projects this past year.Martha Crafton responded on behalf of the Executive Board. Martha expressed their appreciation to Tracey for all of her hard work, her organization and leadership, her example, and her thorough work in creating exemplar reports of all the many accomplishments of the Murray Woman’s Club throughout this year.In the absence of the first vice-president, the president discussed the plans for the Memorial Service. The Chorus has asked to be placed at the front of the audience as they were last year. Assignments for food, decoration, and other preparation have been distributed and verified. These members will be memorialized: Jan Hough by Thetas, Gladys Jarrett, Home. Gale Vinson will send the invitations and complete the arrangements for the meeting. Hostesses will set up chairs on Wednesday before the evening meeting. The Music Department will leave chairs up from their event on Tuesday night.
Cynthia Barnes, second vice-president, said that she had mailed in MWC’s Calendar Contest entry to GFWC headquarters. She will take the Arts & Crafts winning entries to the state convention.Cynthia also said on the Legislative Committee plans. She stated that Karen Olson and her Girl Scout troop have offered to donate the water for the poll workers’ snack sacks. The girls will place labels with their troop information on the bottles . (They will help with delivery if Karen can arrange it.) Cynthia added that she will purchase the other supplies and requested that those who can help meet at the clubhouse on May 19 at 5:30 p.m. to load the sacks. Workers will also take the sacks with them for delivery the next day.
Cathy Pigg, treasurer, explained some unusual expense items in her report and reminded the department chairs that she needs all their treasurers’ reports by early June. She reported the following: Beginning Cash Balance on April 1, 2008 was $---; Receipts were $--- and Disbursements were $---. The Ending Cash Balance on April 30,2008, was $---. Cathy said that she has received $50 from the Thetas to help on the purchase of a file cabinet for MWC’s records. At this point, Barbara Brandon stated that the Zetas have voted $250 toward the file cabinet but are waiting for a decision on what to buy. She asked if a committee had been appointed to look for the file cabinet. Martha Crafton volunteered to check prices and features for a suitable cabinet.There was also a question raised concerning the cleaning fee paid to Cleo Colson in addition to the usual cleaning payment to Dimple Pratt. The matter was clarified: Colson was paid for a "deep cleaning."NOTE: All department chairwomen were reminded that MWC’s complete reports must be sent to KFWC by September.
DEPARTMENT REPORTS:Alpha Sandra and Genie reported they have four new members. They have updated member information and completed planning for next year’s programs. They will be "going green."
CA Freda Steely said the department had elected officers and donated to "Relay for Life."
Delta Sally reported that she has received a request from Linda Fain from H.O.R.S.E.S. (therapeutic horseback riding)requested the opportunity to speak to MWC, possibly for a department program.
Deltas raised $3800 for Hospice, about twice last year’s amount. She thanked Sigmas and Deltas for their help.
Garden Judy stated that they will be having their last meeting for the year in June. Their meetings will begin again in August.
Kappa Cathy Pigg reported that the Evening of Chocolate raised $1200-$1300 for CASA. Five of the young women from the Girls’ Home were present; one won a door prize. All officers have been elected.
Music Tracey and Sally discussed plans for the Mayfest on May 20 at 6:30 p.m. at the clubhouse. Tickets are available. Reservations are necessary. Call Sally or Pam Seward. Tables will seat four; an entire table may be reserved.
The report on "Relay for Life" : the team won Best Campsite, Best Sign and was third in Most Noncorporate Funds raised.
Sigma Tracey announced the upcoming tea party for the Red Cross.
Theta Wilma said that Becky Rutledge has had triple bypass surgery. The department is still selling Stanley products for their fundraiser. They gave $25 each for CCHS and MHS Project Graduation.
Zeta Barbara Brandon reported several money gifts:$100 to Big Brothers /Big Sisters; $25 each for CCHS and MHS Project Graduation; $25 to Music Department’s "Relay for Life" team. They are planning a trip to Fresh Market in Paris for their last meeting. Their new VP Georgeann Sanders is having health issues. She added that Max is doing well after returning home from the hospital.
Martha Crafton announced that the cookbooks are selling (doing well enough).Pat Harrington was not present because of illness. Her report was distributed and filed.The president announced that the board meeting will be held on June 2, as usual. She reminded the board of the GFWC convention in late July or early August.The meeting adjourned at 7:25 p.m.

Respectfully submitted,Virginia Randolph, with the assistance of Cynthia Barnes

July 7, 2008 Executive Board Meeting Minutes

MURRAY WOMAN’S CLUB
Executive Board Meeting July 7, 2008
The Executive Board of the Murray Woman’s Club met on July 7, 2008. President Cynthia Barnes called the meeting to order at 6:30 p.m. and asked the recording secretary to call the roll. Twelve members were present. Departments not represented were Kappa, Sigma, and Theta.The minutes of the June 2, 2008, meeting were approved without correction and were filed for record. The president asked that Barbara Brandon, Martha Crafton, and Bobbie Weatherly serve as the committee to review the minutes this year.In the absence of the corresponding secretary, the president read a note from Janette Fricker, daughter of Gladys Jarrett, expressing her appreciation for the May Memorial Service.
OFFICERS’ REPORTS:Cynthia Barnes, president, dealt with the following items of business:
1. MWC representative for the board of the Mayfield Girls’ Home at Murray. This discussion was postponed until the president could discuss the proposal with Cathy Pigg. Also, MWC received a request for volunteers to help with a Car Wash in Mayfield for the Girls’ Home. Call Cathy Pigg 435-1000,Ext. 275. Please Note: The director of the Mayfield Girls’ Home (Murray) is Don Yates 759-4272/759-4274.
2. First District Summer Workshop. MWC will host the Summer Workshop at the Club House on July 29. The fee for the workshop and meal is $10. That fee should be sent to Sondra Rice by JULY 19. Checks should be made payable to Pat Harrington. Symbols for the workshop will be the Birds and the Bees. Gale Vinson will coordinate committees for the food and the decorations. Volunteers will be needed. All Board members are urged to attend; department chairwomen are expected to attend.
3. GFWC Convention Report. Callie Wilson, Murray High School 1st place in the Poetry competition. Other MWC awards: Membership, Safety,Legislative/Public Policy, and Lifelong Learning.
4. GFWC/KFWC Summer Workshop July 12. Five MWC members will attend. The treasurer has already sent in the required fees. The five attendees will need to reimburse Cathy Pigg, treasurer, $13 each.
5. Yearbooks. The yearbooks have been proofread and are now ready to be sent to the printer.
6. Officer Training. All departmental officers and club officers are expected to attend the training session which will be held at 6:00 p.m. on August 4 prior to the regular board meeting. Department chair-women should bring their report binders.
7. Membership Retention Committee. The president requested that the committee be reactivated. Statistics from last year’s membership were included in the Agenda: 25 members had resigned; 22 were added. Each department should appoint one member to serve on this committee which Bobbie Weatherly will chair. Please give the name of the woman appointed to either Cynthia or Bobbie as soon as the appointment has been made.
8. Murray Main Street Donation. Tabled.
9. Chamber of Commerce Board. The suggestion was made that the Executive Committee select the five nominees to serve on the Board. Chamber of Commerce Community Award.MOTION: Barbara Brandon moved that Martha Crafton be nominated for this award and that the support application be written by Pat Harrington. The motion was seconded and passed.
l0. Eligibility for Memorial Service recognition. The president noted that Mrs. Winnie Love had been inadvertently omitted from those members who were honored. The Board confirmed the requirements for recognition: the member’s name must be listed in the Yearbook (May--May) of that current year, either as an active member, or as an Honorary or Associate member. Any member overlooked will be honored the following year.
11. Chamber of Commerce Guide. The opportunity to advertise was declined. In the absence of Cathy Pigg, treasurer, the president reviewed the current report. The Beginning Cash Balance on June 1, 2008 was $---. The Receipts were $---, and the Disbursements were $---. The Ending Cash Balance on June 30, 2008, was $---. Bobbie Weatherly, first vice-president, announced the dates for the first two General Meetings of the coming Year. On September 25, the Potluck Salad Supper will be held. Diana Thomason will present the program "Finances for Women." The Christmas Open House will be on December 7. The departments who will serve as hostesses for both meetings will be announced later. Judy Kelso, second vice-president, reported that she had not yet received information about the KFWC contests. She hopes the information will be available by the August Board meeting.
DEPARTMENTAL REPORTS:
Alpha Genie May stated that the programs for the year will emphasize "Going Green." All meetings will be open to MWC members of other departments.
CreativeArts Jo Crass said that all the programs for the coming year will be planned around their Bazaar which will be held on the last Saturday in October. Last year the department contributed $520 to scholarships, $100 to United Way, and $100 to "Relay for Life."
Delta Pat Harrington announced that on August 13 Dr. Tish Allen will discuss the medical tests that every woman will need. This will be an Open Meeting. All Delta meetings will be held on the second Wednesday of the month at 11:00 p.m. All speakers will deal with health issues.
Garden Judy Kelso reported for the incoming chairwoman. She said that the year’s programs will include touring of gardens, presentation by a dietitian and an interior designer, as well as the Silent Auction.
Home Jackie Helm stated that the first meeting will be held at Playhouse in the Park and will be a "brown bag luncheon." Their fundraiser will be in November, and the Tea-party/Fashion Show will be in AprilMusic Bobbie Weatherly said that all the programs will be music-related.
Zeta Barbara Brandon reported that all programs have been scheduled. For the first program a representative from Murray Bank will discuss "Identity Theft."
Martha Crafton reported that a fireproof, two-drawer cabinet can be ordered from Office Depot for $499.99. The store will deliver it. The matter will be discussed further at the next meeting.In connection with the need for secured storage space, the Board decided to ask Tracey Wortham to inventory the locked cabinets on the lower floor which have been used by departments.
STANDING COMMITTEES:Legislative Kathy Jo Stubblefield, incoming chairwoman, reported on the progress for the Forum. She has checked dates for conflicts and has submitted several dates to Tracey Wortham for Club House clearance. Kathy Jo asked for the Board’s direction on the project.MOTION: Barbara Brandon moved that MWC plan to have a Forum and schedule it on the date in October when the Club House is available. The motion was seconded and passed. Discussion continued concerning the number of races and candidates to be included and whether or not to plan for a second night of Forum. The consensus was to have only one night for the Forum and to offer local candidates a very brief opportunity to either introduce themselves or to respond to a question given to them earlier. The possibility of selling food was discussed. Martha Crafton will investigate the possibilities of serving food.
Advisory Tracey Wortham requested information about budget for money to be spent to clean the Club House. Barbara Brandon volunteered to bring a man who has worked for her to give the Club an estimate for thorough cleaning.
GOVERNOR: Pat Harrington reminded members of the GFWC/KFWC Workshop on July 12. The meeting was adjourned at 8:20 p.m.
Respectfully submitted,
Virginia Randolph, Recording Secretary

November's Executive Board Minutes

MURRAY WOMAN’S CLUB
Minutes of the Executive Board
November 3, 2008


The Executive Board of the Murray Woman’s Club met on November 3,2008 at the Club House. President Cynthia Barnes called the meeting to order at 6:35 p.m. Nineteen Board members were present, and all departments were represented.

The minutes of the October 6, 2008, Board meeting were approved without correction and filed for record.


OFFICERS’ REPORTS:

Cynthia Barnes, president, read a note of thanks from Rebecca Rutledge for the card sent to her during her illness.

The president dealt with the following items of business:

1. Legislative Forum and Chili supper fundraiser. The Forum was considered successful, both from the aspect of attendance and the money raised was approximately $___ after expenses which amounted to $___.

2. Domestic Violence Shelter Collection. Approximately $____ was raised by club women who were volunteers collecting at Kroger.

3. Fall Conference. About 20 Murray Woman’s Club members attended. The total attendance for the First District was 55. Governor Pat Harrington presented a check for $___ to the MWC treasurer.

4. Beehive Sales. The president asked that any member who made a purchase from the Beehive at the Fall Conference bring her the receipt.

5. LEADS candidate. Pat Harrington was asked to write the letter of recommendation for MWC’s candidate Martha Crafton.

6. Veterans’ Project. All items for this project should be turned in by the December Board meeting. Items may also be taken to Martha Crafton’s home. She will deliver all the items to Nashville.

7. New Member Letters. Department chairwomen may request a letter of welcome from the International GFWC president by reporting new members and requesting the letters & envelopes from Debbie Gladstone. Deadline is December 1. Call Cynthia Barnes for more information.

8. Membership Dues. All membership dues must be turned in to Cathy Pigg by November 10.

9. “Shop With a Cop.” No action taken.

10. Nominations for Honors. Nominations for Club Woman of the Year (KFWC), Volunteer of the Year (MWC-local), and New Member of the Year (MWC local) should be brought to the December meeting.

11. December Board Meeting.


MOTION: Martha Crafton moved that MWC Board have a Christmas party for the young women at the Murray (Mayfield) Girls’ Home and that the refreshments be finger foods and drinks to be served at 5:30 p.m. on December 1, prior to the regular Board meeting.
The motion was seconded and passed.

NOTE: Last year’s suggestions for gifts: makeup, shampoo,lotion, soap, stationery, photo albums,socks,games,gift certificates,panties,robes, pajamas. Anything sized should be left unwrapped. Each Board member will bring one (1) gift costing $__ for a girl age 13-17 years.

TIME CHANGE FOR DECEMBER BOARD MEETING: Please help set up for this special meeting by bringing your food already arranged on plate. The set up time will be 5:00 p.m. and the girls will arrive at 5:30 p.m.

12. Thank-You Notes. The president sent notes to both MacDonald’s and Hardee’s thanking them for furnishing ice for the chili supper and the Conference meal.

13. Requests for Assistance/Donations.
a. Tiger Christmas Program. Family Resource Center “Sponsor a Family.” Call Janeanne Turner 753-6565 for information.

b. Murray Middle School. Print framing at $__ each. No action taken.


Bobbie Weatherly, first-vice president, reminded the Board about the Christmas Open House on Sunday, December 7, at 2:00 p.m. The Creative Arts Department will serve as hostess with each other department sending 2 volunteers to assist. Also, each department should furnish 3 dozen cookies (already arranged on platters) and have them at the Clubhouse by 1:15 p.m. Kappa Department will decorate the side door and downstairs; Home Department will decorate
the main floor and the front door. Decorations may be put up by December 1 and will remain there until after New Year’s Day. Entertainment will be furnished by the Murray Woman’s Club Chorus, the Calloway County High School Chorus and representatives from the Murray School System.

Judy Kelso, second vice-president, announced the winners of the First District Arts & Crafts contests. She also reminded department chairwomen to encourage their members to enter the Short Story/Poetry Contests. Entry forms are due by January 5 (Board meeting). Contact Judy for more information.

Cathy Pigg, treasurer, reported that the total bill for the Air conditioning/heating system will be $_____. The Beginning Cash Balance for October 1, 2008, was $_____. Total Income for October was $_____ and Disbursements were $_____.The Ending Cash Balance on October 31, 2008, was $_____. Outstanding Expenses are $_____ to McBee Heating & Air.

At this point in the business meeting, Martha Crafton reminded the Board of the opportunity to raise funds at the Jewelry Sale on November 15 at the Clubhouse from 9 a.m.- 2 p.m. She will make a sample flyer to be distributed for advertisement and will contact the Chamber to ask that the Sale be advertised on their sign. Also, Martha will be on the early morning radio
show (8 a.m.) to advertise, and Barbara Brandon will be scheduled on the Joe Pat James show at 11 a.m. to do the same.



DEPARTMENT NEWS IN BRIEF:

• Alpha:
  Toured the Organic Farm at their last meeting. Will lunch at C.C. Cohen’s on November 15.
  

• Creative Arts:
  Sold $___ in pecans at their Bazaar in October and made$___ from the Bazaar.
  

• Delta:
  Will provide free gift wrapping as a community service on the second Wednesday in December.
  

• Garden:
  Plans a holiday decorating program for December.

• Home:
  Will hold Auction-Luncheon on November 20 at 11:00 a.m. Special baskets will be auctioned.
  

• Kappa:
  Completing plans for “Tour of Homes” on December 14 from 1-4 p.m. Advance tickets will be $__ tickets at door will be $__. Three homes will be on the tour. Also, one new member reported.
  

• Music:
  Held a special music program at last meeting and also had several members who attended the last concert of the MurrayCivic Music Association that same night. Purse sale on November 1, made $___.
  

• Sigma:
  “Breakfast with Santa” will be on Saturday, December 13, from 9:30 - 11:30 a.m. Tickets are $_.
  

• Theta:
  Plans are underway for a Tea Party and Membership Drive.

• Zeta:
  Had representative from Murray Art Guild for program last month.

Two members recovering from serious illness: Mildred Newton and
Susan Vied. Sina Richardson’s husband, Bethel, died.



COMMITTEES: APPOINTED AND SPECIAL

• Legislative:

Kathy Jo Stubblefield reported that her only Forum expense was printing the programs. She presented a $250 check to the treasurer, adding that she had received it from the Whitfield
Campaign because the congressman could not be at the Forum.

Snacks for the poll workers were purchased and packed ready for distributed on November 4.

MOTION: Barbara Brandon moved that Kathy Jo be reimbursed for the expense of the snacks for the poll workers.
The motion was seconded and passed.

Note: The president asked Virginia Randolph to send a letter thanking the local Cracker Barrel manager for the sturdy sacks which were delivered to the polls.

• Advisory
  Tracey Wortham reported that there was no new major maintenance expense. Swift Roofing has been contacted to repair the roof. She said that the Clubhouse will be available for Open House decorating on both November 29 and 30.
  

FIRST DISTRICT GOVERNOR: Pat Harrington thanked the Board for hosting the Fall Conference in Murray. She announced a Photography Workshop which will be held on Saturday, November 8, at 8:00 a.m. at the Chamber of Commerce Building. The Workshop will last approximately 2 1/2 hours. The cost is $__.

NEW BUSINESS:

Martha Crafton proposed that the MWC Board plan a dinner to honor Murray State’s successful women’s soccer team. Gale Vinson will check with the coach to set an appropriate date.

MOTION: Martha Crafton moved that a committee consisting of Pat Harrington, Gale Vinson and herself proceed with planning for a dinner to honor MSU’s women’s soccer team.
The motion was seconded and passed.

Bobbie Weatherly proposed that MWC should check with Wal-Mart and Kroger about selling MWC cookbooks there. She volunteered to contact both stores.

Meeting adjourned at 8:12 p.m.

Dec 3, 2007 Executive Board Minutes

MURRAY WOMAN’S CLUBExecutive Board MinutesDecember 3, 2007
The Executive Board of the Murray Woman’s Club met on December 3, 2007, at 6:30 p.m. Nineteen members were present, and all departments were represented.The minutes from the November 5,2007, meeting were approved without correction and filed for record.
President Tracey Wortham announced that the business meeting would be brief because the guests from the Murray Girls’ Home were expected about 7:00 p.m. She stated that any business not completed before the arrival of the guests would be completed after they had left.
OFFICERS’ REPORTS:The president reported that the new cookbooks have arrived and that two boxes had been sold at the Christmas Open House. She added the club has sold $--- of cookbooks. Josh Reynolds helped unload the cookbooks. Tracey suggested that a thank-you note be sent to him.
Tracey said that an e-mail has been received from WKMS, asking if MWC would be interested in participating in the spring phonathon.MOTION: Martha Crafton moved that MWC not participate in the phonathon this year. The motion was seconded and passed.
The president also reported that KFWC has dropped the Newcomer of the Year and Volunteer of the Year awards. Only the Club Member of the Year will remain. She asked if the Board wished to retain the Newcomer and Volunteer awards and make them within our own club.
MOTION: Martha Crafton moved that MWC keep the Newcomer and Volunteer of the Year awards and award them internally. The motion was seconded and passed.Tracey stated that MWC must send the name of the Club woman nominee to KFWC in January. The departments were asked to select their nominee and to present a background statement about that nominee at the January Board meeting.
She asked that reports on programs, volunteer hours, and donations be given to her as soon as possible.The president announced that items for Needline will be the Club collection for January. Three more items of business were dealt with.1. Kroger Cards: Each department received 3 cards. Money from sales and leftover cards should be brought to the January Board meeting.2. Eldercare: Volunteers are needed for mail & newspaper delivery at Spring Creek Health Care, 2:30-3:30 p.m. each Thursday and Friday. Volunteers signed are: December, Garden; January, Alpha; February, Theta; March, Creative Arts.3. The profit from the Heritage Ball was $---.
MOTION: Barbara Brandon moved that MWC send Josh Reynolds two tickets to the local movie theater in appreciation for his help with cookbooks.The motion was seconded and passed. [NOTE: order of action taken]
Gale Vinson, first vice-president, thanked the board members and all department members for helping with the Christmas Open House.
Cynthia Barnes, second vice-president, asked the Board to remind their department members that the deadline for entries in the Short Story/Poetry Contest is January 7. She has already made arrangements to collect entries from the school students.
Cathy Pigg, treasurer, reported that $--- was paid on the loan at Murray Bank. The remaining balance on the loan is $---. Profits from the Heritage Ball will be applied to this loan balance. She stated that the Beginning Cash Balance on November 1, 2007, was $---. Receipts were $--- and Disbursements were $--- for an Ending Cash Balance on November 30, 2007, of $---. Cathy thanked the department chairs for getting their reports to her so promptly.
DEPARTMENTAL REPORTS:
Alpha: The department gave $160 to bring local soldiers home for Christmas. A special speaker at the February 16,2008, meeting will be Dr. Withrow, director of the Heart Center at Western Baptist Hospital. This will be an open meeting; all are invited to the 9:30 a.m. presentation.
Home: The members packed 365 items of clothing for the New Opportunity School collection.
NOTE: Martha Crafton announced that she will be going to the Veterans’ Hospital in Nashville to deliver the items collected.
***The meeting was adjourned temporarily for the gift-giving, carol singing, and refreshments for the guests from the Girls’ Home.
The business meeting was resumed at 8:10 p.m.
Kappa: The Tour of Homes will be Sunday, December 9, from 1-4 p.m. Tickets may be purchased for $8 at any of the homes on the tour.
Sigma: Breakfast with Santa will be Saturday, December 8, from 9:30 -11:30 a.m.
Theta: Becky Rutledge will be the new co-chair.
COMMITTEE REPORTS:Advisory Pat Harrington reported on the expenses incurred at the Club House: trimming trees, cleaning and attaching gutters.
Meeting adjourned at 8:20 p.m.
Dates to remember:
Executive Committee Meeting Monday, January 7, 6:30 p.m.
Clubwoman Short Story/Poetry Entry deadline January 7

August 27, 2007 Minutes of Executive Board

MURRAY WOMAN’S CLUB
Executive Board Minutes
August 27, 2007
The Murray Woman’s Club met at the Club House on Monday, August 27, 2007. This meeting was scheduled to avoid meeting on the Labor Day Weekend. President Tracey Wortham called the meeting to order at 6:30 p.m.The recording secretary called the roll at that time. Eighteen board members were present, with all departments except Alpha represented.
The minutes of the August 6, 2007, Executive Board meeting were approved without correction and filed for record.Martha Joiner, corresponding secretary, read a note of appreciation from Judge Rob Mattingly (Family Court) to MWC for their help in furnishing the children’s room for the court at the Judicial Building.
OFFICERS’ REPORTS:The president congratulated Pat Harrington on her selection as "Citizen of the Year" by the Murray Chamber of Commerce. She thanked the Board for their work on the First District Summer Workshop. She also thanked Sondra Rice for her work in compiling the Yearbook and having it ready for the September department meetings.
Other business items dealt with by the president include the following:
1. First District Fall Conference. The Conference will be held in the MWC Club House on October 17. The registration fee of $14 (which includes lunch should be given to Pat McMullin by October 10. Checks should be made out to Martha Crafton. NOTE:MOST OF THE STATE OFFICERS INCLUDING THE STATE PRESIDENT WILL BE ATTENDING.Governor Martha Crafton made an announcement about nominees for First District Governor. Pat Harrington is our nominee for governor; no candidate from MWC was nominated for vice-governor. The voting will take place at the October 17 First District Conference.
2. Southeastern Regional Conference of GFWC will be held in Williamsburg, VA, from Nov. 2- 4. Registration is due by October 1.
3. Mayfield (Murray) Girls’ Home. MWC members will be assisting with a Yard Sale that the girls from the Home will have on September 22 from 8 a.m.until Noon. MWC members can help by donating items and by bringing those items (already priced) to the Clubhouse (downstairs) on Thursday, Sept. 20 from 3:00 - 5:00 p.m. and on Friday, September 21 from 3:00 - 4:00 and 6:30 - 8:00 p.m. Members are needed to help on Saturday, September 22, the day of the sale. MOTION: Pat Harrington moved that MWC grant the use of the Club House (downstairs) as a collection point on Thursday and Friday and, if needed, as a place for the sale in case of rain on Saturday. The motion was seconded and passed.
4. Kroger Cards. These cards are now available from Tracey at a cost of $5 per card.
5. Report Forms. Monthly forms should be filled out promptly. Review the instructions for write-up that were distributed earlier by the president. Remind department members of the importance of reporting. [See the Agenda for new information on volunteer/donation/recycling.]6. Collection of the month. Please ask your members to bring paperback books, puzzles. white sox, playing cards, and game books in September and October for our annual holiday donation to the Veterans’ Hospital.
7. KET. Friends of KET will be sponsoring a special evening at the MWC Club House to announce a documentary entitled THE WAR, which will honor the generation who lived through W.W.II. At this time, KET will also introduce the Veterans History Project. MWC members are asked to attend. Hostesses representing MWC will be Sally DuFord, Virginia Randolph, and Gale Vinson.

Gale Vinson, first vice-president, announced that the first General Meeting of the year will be on Thursday, September 27, at 6:00 p.m. upstairs in the Club House. The hostesses for the annual Salad Supper will be the Kappa and Music Departments. There will be a short media presentation of Murray Woman’s Club history, followed by a short business meeting.
Cynthia Barnes, second vice-president, reported that the procedure for the Arts & Crafts contest will be slightly different this year. Judging will take place on the day before the Conference. Check-in for the items will be at the Club House from 4- 6 p.m on Monday, October 15. NO ENTRY WILL BE ACCEPTED PAST THE DEADLINE. Entry forms (preregistration) must be given to Cynthia by September 25. To aid in identifying the contest entries, those entering are asked to add a photograph of themselves with the contest object. Articles completed since January 1, 2007, may be entered. The 2007 contest must be the first one in which the article has been entered.

Treasurer’s Report The Beginning Cash Balance for August was $---. Receipts were $---, and Disbursements were $--- for an Ending Cash Balance of $---

DEPARTMENT CHAIRS:Creative Arts The Bazaar will be held on October 27 from 8 a.m. to 1 p.m. downstairs in the Club House. Outside vendors will be there.
Theta The department will be meeting now at 12:30 p.m. They have at least two 50 year members.
GOVERNOR’S REPORT:Martha Crafton reported that the First District had voted to give MWC $300 for the use of the Club House for the district meetings and workshops. She stated that the Summer Workshop netted MWC about $400. She plans to hold the First District Conference (Arts & Crafts Contests) at the Club House on October 17. State officers, including the KFWC president plan to attend. The governor asked that the Executive Board encourage all MWC members to come to the Conference--especially the members of the Board and departmental officers. NOTE: As a matter of etiquette and respect, all members should stand when the state president enters to speak.
COMMITTEE REPORTS:MWC Cookbook The committee stated that the publisher and the format for the cookbook has been chosen. Deadline for recipes will be October 1, 2007. Advisory Board Pat Harrington distributed the House Rental Summary. She also stated that she will forward the Board’s request for a locked file cabinet to the Advisory Board.
Family Literacy Meals for participants in this program have been scheduled through December. The Zeta Department will provide the meal in October.
Education Tracey asked that the corresponding secretary send a copy of Judge Mattingly’s letter of appreciation to both Pat McMullin and Martha Roberts.
Eldercare Janet Hough needs workers to deliver mail & newspapers to residents at Spring Creek. It will take about an hour. Eight people are needed in September to cover Thursdays and Fridays each week. The system will be reviewed at the October Board meeting.
Finance Kathy Stanfa announced that the Heritage Ball will be Saturday, October 27, at Curris Center. Karen Olsen will be contacting each department chair with a request to speak to its members. Sandra Whittenberg will have a sample table decoration set up at the September General Meeting. Also,she requested that each department provide hostesses for the evening. The following time slots were filled:
6:45 - 7:30 Delta
7:30 - 8:00 Zeta
8:00 - 8:30 Home
8:30 - 9:00 Music
9:00 - 9:30 Theta
9:30 - 10:00 Garden
10:00 -10:30 Kappa
10:30 - 11:00 Alpha
11:00 - 11:30 Sigma
**Creative Arts members will serve as backup.
The meeting was adjourned at 8:20 p.m.
Please check your Agenda sheet for important dates.
Respectfully submitted,
Virginia Randolph, Recording Secretary

MURRAY WOMAN’S CLUBExecutive Board MeetingAugust 6, 2007

The Executive Board of the Murray Woman’s Club met on August 6, 2007, at 6:30 p.m. in the club house. President Tracey Wortham called the meeting to order and introduced Tory Daughrity, director of the Calloway County American Red Cross. Mrs. Daughrity thanked the Murray Woman’s Club for their support of the Red Cross and their assistance with the tea party last May. She said that MWC would be officially honored at a meeting on September 11, 2007, at 5:00 p.m. in the Curris Center on the Murray State University campus. She also requested that the Calloway County Red Cross be permitted to use the MWC club house for the tea party in May 2008. A motion was made to grant the Red Cross the use of the Clubhouse on an open date in summer 2008 to be determined by Tory Daughrity and Pat Harrington as an in-kind donation. The motion was seconded and passed.
Following the presentation by Mrs. Daughrity, President Tracey Wortham began the business meeting. Twenty board members were present, with all departments except Creative Arts represented.The minutes of the July Board meeting were approved without correction or addition and filed for record.
OFFICERS’ REPORTS:The president reminded the Board that the First District Summer Workshop will be held on Wednesday, August 8, at the club house. (Martha Crafton said that she will include 3-4 MWC centennial glasses for door prizes.)Tracey discussed the following items:
1. KFWC Workshop at Owensboro. The state newsletter will now be placed online because of print and mailing costs. Also, she said that the reporting of statistics on several items had been redefined. (Ex. support for the arts and international relations) That information will be given to department chairwomen.
2. September Board meeting. The meeting date will be moved up to August 27 at 6:30 p.m. because of the Labor Day holiday. The yearbooks will be distributed at that time.
3. Membership project. Each department is asked to provide two people to serve on a Membership Committee. The sign-up sheet was circulated to department chairwomen.
4. Murray Girls’ Home. The decision has been made to help the girls with a yard sale so they can raise funds for group activities. No date was set. The location for the sale is to be the parking lot of the clubhouse. Several members reported success when they hired the girls for small jobs. Call Don Yates at 759-4272.
5. Angels Clinic. There are opportunities for volunteer clerical service. Also,the nurses are willing to make presentations for departments.
6. Kroger Cards. See Tracey to purchase the new Kroger card ($5).
7. Coffee fundraiser. Information was presented on the More Than a Hill of Beans project. Several questions were raised.MOTION: Genie May moved that a committee be appointed to investigate further the "More Than a Hill of Beans" offer.The motion was seconded and passed.The president appointed Cathy Pigg and Virginia Randolph to serve with her on the committee.
8. New MWC Cookbook. Martha Crafton presented the information on costs for a new cookbook. She also showed samples of the types of books and gave the costs of publication.MOTION: Sally DuFord moved that MWC proceed with the project of publishing a new cookbook.The motion was seconded and passed.The committee for the project will be Martha Crafton, Sally DuFord, Gale Vinson, Pat Harrington, Lois Pharris, and Tracey Wortham. Members from departments will be added after contacting department chairs.
Gale Vinson, first vice-president, announced that the first General Meeting of the club's 2007-08 year will be September 27, 2007, at 6 p.m. She said that both the Salad Supper and the program will be held upstairs. There will be a brief business meeting following the program. Hostesses for the event will be the Kappa and Music Departments.
Cynthia Barnes, second vice-president, stated that she will send letters about the Fall Arts & Crafts Contest to the Murray City Schools. (Please note that the Hazel Woman’s Club is responsible for working with the Calloway County schools.) She will distribute materials about the contests to department chairs at the next meeting.
Cathy Pigg, treasurer, presented the current financial report. The beginning Cash Balance for July 2007 was $---. Receipts were $--- and Disbursements were $---. The Ending Cash Balance was $---. The Board decided not to add an additional $--- to the loan payment this month. The report included the current value of the stock investment.
Departmental Reports:Alpha Sandra Whittenberg reminded the Board that work was underway for the Heritage Ball and that it will be necessary for members to work to sell the tickets. Lois Pharris reported that a leather-bound edition of the Family History book is now available for $75.
Creative Arts Judy Kelso reminded the Board that the Creative Arts Bazaar will be the morning of Oct. 27.
Garden Judy Kelso said that the department will be selling floral saddles decorated for fall.
Music Martha Joiner stated that the department had provided the meal for the Family Resource Center group.
Zeta No club news. Barbara Brandon asked members to notify the Heritage Ball committee if they could furnish a kerosene lamp for table decoration.
Special Officers & Committees:Sally DuFord announced that Friends of KET were planning a special event to honor local veterans of World War II in conjunction with the Ken Burns KET series "The War" on September 13, 2007.MOTION: Martha Crafton moved that MWC allow the Friends of KET to use the club house for the veterans’ reception . The motion was seconded and passed.
Advisory Pat Harrington reported that several club house repairs had been necessary this month. She will present a detailed report to the Advisory Committee on the state of the club house and then present their recommendations to the Executive Board.
Education Pat McMullin said that she has been able to find some of the furniture necessary for the special Family Court room.
Recycling Lois Pharris stated that the next "Make a Difference Day" will be November
10.NEW BUSINESS:Gale Vinson reported she learned at the KFWC workshop that an individual member’s attendance at a play or concert will now count as support of the arts. She asked that department chairwomen make this known and get members torecord hours/money for the events.
Martha Joiner reminded department chairwomen that MWC stationery is available tonight. She said to contact her if more is needed later.The meeting was adjourned at 8:10 p.m.
Respectfully submitted,
Virginia Randolph,
Recording Secretary
Gale Vinson
RM 314 Curris Center
Murray State University
Murray KY 42071
270-809-6921