March 7 2005 Minutes Executive Board Meeting

MURRAY WOMAN’S CLUB
Executive Board Meeting
March 7, 2005

The Executive Board of the Murray Woman’s Club met on March 7, 2005, at 4:00 p.m. The president called the meeting to order with a request for roll call. Twenty board members were in attendance with all departments except Sigma represented.

The minutes of the February 7, 2005 meeting were approved and filed for record.

OFFICERS’ REPORTS:

Pat Harrington, president, thanked all members who had helped with the cleaning and redecoration downstairs in the Club House. She reserved special appreciation for Martha Crafton who continues to direct the project and who, along with Jean Watkins, has spent many hours cleaning, painting, and wallpapering.

The president requested the Secret Pal names from the following people: Cathy Pigg. She also needs the names of the Board members who have the following names as their Secret Pals: Martha Crafton, Bobbie Weatherly, and Sue White.

Pat announced that MWC members Martha Broach and Karen Olsen will be reading two of the three leading roles in the special Readers’ Theater presentation of The Way Home for Hospice on March 13. She noted that MWC has donated $50 for refreshments and that the Home Department members will serve as hostesses.

She distributed a list of workers for the upcoming WKMS Phone-A-Thon and asked that department chairwomen check to make sure volunteers are available.

Pat asked Lynda Chaney, CHILDREACH chairwoman, to report on the response of MWC departments to the Tsunami Relief project.

MOTION: Pat McMullin moved that the MWC General Club donate $100 to the Tsunami Relief project. Motion was seconded and carried.

The president reported that the following women will be designated Gold Card Members: Jo Crass, Jean Simmons, Libby Hart. She asked department chairwomen to check their membership lists carefully for names of anyone else who joined the club in 1954-55 and who has maintained that membership. Please make a note that the Gold Card members need to be verified. Pat Harrington is checked to confirm continuous membership. I will send through the most accurate report when it comes in.

Tracey Wortham, first vice-president, stated that the next General Meeting will be on March 24 at 6:30 p.m. This will be awards night. Each department needs to supply two (2) dozen cookies and needs to deliver them to the Club
House by 6:00 p.m. that evening. She also asked that all Club members be reminded about the drawing (attendance for 3 out of 4 General meetings) and the opportunity presented by attending.

Sheree Story, treasurer, reported a Balance on Hand February 1, 2005, of $___. Total Receipts for the month were $__, and Total Disbursements were $__ for a Balance on Hand February 28, 2005, of $__.

DEPARTMENTAL REPORTS:
Alpha The department contributed to the CHILDREACH Tsunami project. They have also had a good response for the featured pages in their family history book for Calloway County.

MOTION: Lois Pharris moved that MWC General Club pay $225 to feature a page in the forthcoming Calloway County family history book. The motion was seconded and carried.

The president stated that a nominating committee should be elected at this meeting and that the committee would present a slate of officers at the March 24 General meeting. The following people were nominated: Martha Crafton, chair; Bobbie Waters, Marlene Beach (department heads); Tracey Wortham, Executive Committee; Susan O'Neill, Standing Committees.

MOTION: Barbara Brandon moved that the Board elect the committee slate as named.
The motion was seconded and carried.

Legislative Committee Barbara Brandon reported having received a request from several people that MWC have a Forum to discuss the current school issues. She declined the request and was commended by the Board for her handling of the request.
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Creative Arts: The department made contributions to their art scholarship fund and to the Art Guild’s Grand Prize Award. They also contributed to CHILDREACH Tsunami project.

Delta: Two department members will be featured in the Hospice Readers’ Theater. The department contributed to CHILDREACH Tsunami project.

Garden: The department’s Spring Luncheon will be held on April 28. They also contributed to CHILDREACH Tsunami project.

Home: The department contributed to Project Graduation for both Calloway County High School and Murray High School. They, too, contributed to CHILDREACH Tsunami relief project.

Music: The department may cancel its Spring Luncheon. They will, however, be sponsoring a “Relay for Life” team. A fundraising bake sale will be held on March 26 from 9 a.m. till noon in front of Kroger. The women request donations of baked goods. They will also be selling tickets for a special afghan and car antennae ribbons. The department contributed to the CHILDREACH Tsunami project.

Theta: The department recently held a guest-night dinner. They also contributed to the CHILDREACH Tsunami project.

Zeta: The department contributed to the CHILDREACH Tsunami project.

STANDING COMMITTEES:

Advisory Martha Crafton stated that the painting has almost been completed. She said that new storm doors ($1200-$1500) and four new windows will be installed soon. She added that the Resource Center district meeting for western Kentucky will be held in Murray on April 12.

MOTION: Martha Crafton moved that MWC offer the use of the Club House for the April 12 Resource Center district meeting as an in-kind donation. Motion seconded and carried.

Martha also suggested that the building needs a general cleaning after the doors and windows are installed. She will announce a date later and hopes that a large number of volunteers will come.

Civic/
Recycling Lois Pharris announced that the next “Make a Difference Day” will be Saturday, March 12. The Super Shredder will again be available.

Finance Pat Miller reported that the Finance Committee has arranged a Rebate Night at Mr. Gatti’s on March 31 beginning at 5 p.m. She said that members who want the rebate should let the management know they are part of MWC. Pat added that a “Bakeless Bake Sale” is in progress. Checks should be made out to the member’s own department, and the treasurer will forward it. The project will be completed in May. She also said that a Tag Sale will be held at the Club House on September 10. Pat requested that members begin to identify and save items for the Tag Sale--no clothes, please.

NEW BUSINESS:

The president distributed new monthly report binders and discussed in depth the necessity of complete reports. The binders contained information about state contest rules and sample forms for “Outstanding Club Member,” “Newcomer of the Year,” and “Volunteer of the Year,” as well as information about GFWC and KFWC reporting. She also made suggestions about methods to encourage more complete monthly reporting by members of their volunteer hours and contributions. The Zeta Department won the drawing for turning in completed reports this month.

Martha Joiner, second vice-president, reported that the names of the writing contest winners will be announced in the local newspaper this week. She said that two MWC members were winners in the Poetry contest: Helen Foley,
First Place; Dannete Jones, Second Place. (The complete list of winners will be attached to the file copy of the March 7 minutes.) Martha also discussed the submission of pictures for the volunteering project.

Meeting adjourned.

Respectfully submitted,

Virginia Randolph,
Recording Secretary

IMPORTANT DATES:
March 24 General Meeting 6:30 p.m.
April 4 Executive Board Meeting-Note time change to 4:00 p.m.

Murray Woman’s Club Literature Contest Winners

Ninety-eight student entries and 2 clubwomen submissions were entered in the Murray Woman’s Club Youth Literature Contests. Judges from the Alpha Department selected the winners as:

Grades 1-3 Short Stories: Hayden Johnson-1st, Will Adams-2nd, Brittany Burress-3rd; Poetry: Dustin Bevil – 1st, Chaney Curd – 2nd, Jantzen Sparks – 3rd. Sponsoring teachers for grades 1-3 include. Holly Bloodworth, Jaclyn Tompkins, and Tammy Diuguid.

Grades 4-6 Short Stories: Elizabeth Brewer-1st, Kaitlyn Denham-2nd, Caitland McClure-3rd; Poetry: Ian Holmes – 1st, Jacob Menage – 2nd, Mackenzie Webster – 3rd.,.,– Steven Arnold, Ashley Dawson Honorable Mention. Sponsoring teachers for grades 4-6 include: Sherri Bazzell, Dawn Johnson and Debbie Bell.

Grades 7-9 Poetry: Nicoletta Pannunzio– 1st, Michael Orr – 2nd, Hannah Boone – 3rd; Sponsoring teacher include: Rebecca Coggeshall and Tina Richie.

Grades 10-12 Short Story: Callie Dowdy 1st, Poetry: Callie Dowdy- 1st, Heather Ferguson – 2nd, Alison Rashid – 3rd. Sponsoring teachers include: Laurie Edminster and. Lisa Polivic.

Murray Woman’s Club Winners:

Poetry Contest: First Place – Helen Foley; Second Place – Danette Jones.

February 2005 Minutes

MURRAY WOMAN’S CLUB
Executive Board Minutes
February 7,2005

The Executive Board of the Murray Woman’s club met on February 7, 2005 at 6:30 p.m. Before the official meeting began, President Pat Harrington introduced special guests representing Hospice. Patti Williams, social worker with Hospice spoke the work of Hospice in Murray and about the need for a local residential Hospice. She introduced Constance Alexander, writer and consultant, whose Readers’ Theatre play “The Way Home” will be presented at St. John’s Episcopal Church on Sunday, March 13, at 2 p.m. The four women from Hospice constitute a grassroots committee for both information about the work of Hospice in Murray and for fundraising to provide the services.

The committee asked that the Murray Woman’s Club actively participate in both these areas. They asked specifically that the members of MWC audition for reading roles in the upcoming production of “The Way Home,” and that the Club house be made available to Hospice for fundraising at no charge. Auditions will be held on February 19 in the meeting room of the public library. The president thanked the group for their presentation and stated that the board would discuss their proposals.

The president then called the meeting to order, asking the recording secretary to make the roll call. Nineteen board members were present, with all departments except Garden represented.

The minutes of the January 3, 2005, meeting were approved without correction and were filed for record.

OFFICERS’ REPORTS:
Pat Harrington, president, thanked the people who had assisted her with the annual report. She announced that the the Club was nominating the following women for honors: Kathy Stanfa, Newcomer of the Year; Sally DuFord, Volunteer of the Year; Pat Harrington, Club Woman of the Year.

The president discussed changes in reporting procedures for department chairwomen and distributed sample sheets. PLEASE NOTE: church contributions should not be reported. She emphasized the importance of complete monthly reporting by all members. She needs to know WHO, WHAT, WHEN, WHERE, WHY, AND HOW for all activities and contributions. To further encourage complete reporting, she will hold a drawing each month to reward the winning chairwoman. To be eligible, a chairwoman must properly complete and turn in at the meeting the previous month’s report.

The discussion of reporting activities led to a discussion of MWC’s participation in the Hospice Fundraising and Awareness campaigns.

MOTION: Barbara Brandon moved that MWC support the Hospice committee by giving in-kind Club House rental for their fundraising project, subject to rental availability. The motion was seconded and carried.

Pat then asked if the Board would like to provide refreshments for the Reader’s Theatre production on March 13.

MOTION: Barbara Brandon moved that MWC spend up to $50 to cater refreshments for the production “The Way Home: to benefit Hospice. She also specified that Home Department members would serve as Hostesses to represent Murray Woman’s Club. The motion was seconded and carried.

Pat requested that the following people report their Secret Pals to her: Martha Broach, Brenda Call, Cathy Pigg, and Naomi Rogers. She also needs the names of the members who have the following people as their secret pals: Marlene Beach, Martha Broach, Martha Crafton, Lois Pharris, Naomi Rogers, Bobbie Weatherly, and Sue White.

Membership Profiles were also emphasized by Pat. She asked that department chairwomen encourage their members to complete and return these forms. Please invite her to come to meetings to take pictures.

She reported that MWC will be doing the WKMS Phone-A-Thon on March 7-10 and March 14-18. EACH DEPARTMENT CHAIR SHOULD REPORT THE FOLLOWING INFORMATION TO PAT AS SOON AS POSSIBLE: 1. WHICH VOLUNTEERS WILL SERVE AND FOR WHICH DATE 2. IF THE DEPARTMENT IS PARTICIPATING OR CHOOSES TO PAY $40 IN LIEU OF PARTICIPATION.

Alpha March 7
Theta March 8
Music has volunteers but no date has been assigned.

The president called attention to the change of time for the March and April meetings. Please note that the meetings will begin at 4:00 p.m. in March and April, not at 6:30 p.m.

In the absence of the Corresponding Secretary, Pat reported on the thank-you note sent by Ryan Cathey, the student who received $75 from MWC for a trip to New Zealand.

Tracey Wortham, first vice-president, announced that the Music Department and the Sigma Department will be the hostesses for the March General Meeting. Because this meeting is also the Awards Night for contest participants, she asked that each of the ten (10) departments furnish two (2) dozen cookies. The cookies should be delivered to the Club House by 6 p.m. on March 24. Also, she reminded the department chairwomen to encourage their members to attend general meetings, especially since there will be a special drawing for those women who have attended at least three (3) general meetings. These women are eligible to receive a year’s membership FREE.

Martha Joiner, second vice-president, stated that there were 98 student entries in the recent Poetry/Short Story contest, as well as entries by two Club woman. The results of the contest will be announced in the local paper and will also appear on the MWC web site.

Sheree Story, treasurer, was not able to be present. However, she sent a report stating that the current Balance on Hand is $20,804.30.

DEPARTMENTAL REPORTS:

ALPHA Marlene Beach stated that the family histories are now in. The completed book should be available by November.

KAPPA Martha Robertson reported for Kappa chairwoman Cathy Pigg and said that the Tour of Homes was extremely successful. Funds were given to the Merryman House and also to the Renovation Project for the Murray Woman’s Club House ($1000).

MUSIC Bobbie Weatherly announced the April 30 date for the luncheon and music program. Special performers will be the scholarship winners.

THETA Pat McMullin said that Murray Elementary needs volunteer readers for Dr. Seuss day on March 2 from 1:00 -- 1:30 p.m. Call Carol Chapman 753-5022.

COMMITTEE REPORTS:

ADVISORY Martha Crafton reported that the cleaning and painting of the downstairs area of the Club House had been in progress for several weeks: she and Jean Watkins have been painting for the past two weeks. She stated that the cleaning and preparation of the area took up much of the time. Cleaning still needs to be in the kitchen area. Volunteers should come to the Club House prepared to scrub counters and wash dishes. She estimates that the cost so far for redecoration has been for wallpaper $150 and for supplies (cleaning and paint) $466.

She also reported on two bids for the doors and windows downstairs: (1) Murray Lumber $10,000 materials only (2) Pella $8,600 materials only. The bid from Pella for replacing all windows is $19,000 materials only. Martha asked that the committee for refurbishing the club house meet immediately after the Board meeting adjourns.

Martha brought up another continuing problem: neighborhood children playing on the property. Recently, she discovered that one of the newly-installed patio lights has been broken off. There is also some damage to the rock wall area. She asked the Board to consider the problem carefully and to make suggestions which might prevent further damage or future injury.

She discussed the importance of the departments notifying her of their special functions. Each chairwoman should contact Martha and make sure that the function is placed on the Club House Calendar by Martha. She noted that disappointments had occurred in years past because chairwomen had assumed that their annual fundraisers/special luncheons would automatically be placed on the calendar. Only the regular meetings are placed on the calendar automatically.

CHILDREACH Linda Chaney presented an urgent appeal from Childreach for funds to help the tsunami victims. She urged that each department make a donation. There is a time limit:all checks should be brought to the March Board meeting. [CHILDREACH is part of PLAN a global nonprofit, child-centered development organization helping needy children and their families since its inception in 1937. Murray Woman’s Club has been an active participant in this organization since 1995. Linda has served as a one-woman committee for 10 years. vr]

CLEW Lois Pharris thanked the women who volunteered to help with CLEW (Community Leadership Workshop). She reported that no students attended the HOBY workshop because the cost was prohibitive. However, 82 young people attended the CLEW meeting.

ANNOUNCEMENTS:
Executive Board Meeting (Note time change) 4:00 p.m. March 7
General Meeting March 24

Meeting adjourned.

Respectfully submitted,
Virginia Randolph,
Recording Secretary

Minutes from December meeting

MURRAY WOMAN’S CLUB EXECUTIVE BOARD MEETING December 6, 2004The Executive Board of the Murray Woman’s Club met December 6, 2004, at 6:30 for a special Christmas Dinner and Board meeting at the Club House. Members brought Christmas tree ornaments for their secret pals and gifts to be given to the children at Merryman House.

Following the dinner, President Pat Harrington called the meeting to order.Virginia Randolph, recording secretary, reported that all departments except Home were represented. Twenty-three board members were in attendance.

The minutes of the November 2004 Board meeting were reviewed, and one correction was noted. The Music Department was represented at that meeting.With that correction, the minutes were approved and filed for record.

OFFICERS’ REPORTS:Pat Harrington, president, asked that department chairwomen get their annual reports in as quickly as possible. She also made the request that individual member photographs and information sheets be submitted so that the membership book can be completed.

She reported that the new counselor for the Merryman House will be Felicia Long and thanked the members for bringing gifts for children living there.

Pat announced that she has two KFWC cookbooks available for purchase.

Tracey Wortham, first vice-president, thanked the departments who had been involved in the Christmas Open House: Delta for hosting the event, Garden and Theta for decorating the Club House, and Music Department Chorus for singing.

Martha Joiner, second vice-president, stated that the Short Story/Poetry/Drama contest deadline is December 30, 2004. In addition, she told the Board about her trip to Berea to take the clothes for the New Opportunity School, as well as the thank-you note which has been received from the women at Berea House.

Sherri Story, treasurer, reported a beginning balance of $17,185.44 on November 1, 2004. Total Receipts for the month were $11,104.20 and Total Disbursements were $5,776.48 for a Balance on Hand November 30, 2004, of $22,513.26. She suggested that MWC pay the tip for the evening’s meal.

MOTION: Peggy Myers moved that Sherri Story, treasurer, be authorized to write a check on MWC’s account to pay the tip for the evening’s meal. The motion was seconded and passed.

DEPARTMENTAL REPORTS:

Alpha Marlene Beach stated that the department will accept histories (family military, etc.) for the book until the end of January.

Garden Joanna Adams reported that tickets are available for the P. Allen Smith Garden Show in Paducah on January 22. Tickets are $20.

Kappa Martha Roberts reminded the Board of the “Tour of Homes” on Sunday, December 12. Advance tickets are $7; tickets will be $8 at the door. Proceeds will benefit the Merryman Center and the Murray Woman’s Club House.

Sigma Sara Fineman announced that “Breakfast with Santa” will be Saturday morning, December 11, at the Club House. Tickets will be $5 for children; $3 for adults. Sigmas have donated $3000 to Playhouse in the Park to sponsor “A Christmas Carol.”

Theta Pat McMullin told the Board that her son-in-law in Iraq had asked for people to send Christmas cards to soldiers stationed there. Pat distributed address lists.

Zeta Norma Frank reported that the department has two new members.

COMMITTEE REPORTS:

Advisory Martha Crafton said she is still trying to get bids on windows and doors for the Club House. She added that it might be possible to redecorate the downstairs area during January. Martha asked that the following procedure be observed: UNDER NO CIRCUMSTANCES, SHOULD ICE-MELTING SALT BE PUT ON THE NEW STEPS OR THE PATIO. ******** In connection with this request by Martha, Barbara Brandon reminded the Board that it is an “unwritten rule that departments do not meet when the Murray City Schools are dismissed because of bad weather.”Computer Brenda Call stated that the password protection should be up shortly. Please send any Club e-mail information to Brenda, and she will post it.Finance Pat Harrington, reporting for the Finance Committee, said that the group has decided to propose only two major projects for this year. A more complete report will follow later.Legislative Barbara Brandon told the group that she had received several thank-you notes from precinct workers for the snack bags. (Martha Crafton added that she had received a card of thanks, also.) Barbara reminded board members to check with the city police for parking permission when major events are held at the Club House. She also stated that Jason Pittman, newly-elected city councilman, told her he is available to speak to the Club and would like input on issues facing the city. The president urged all board members to support the Sigma Department; they now have only 10 members. She announced the next Board meeting: January 3.Meeting adjourned.Respectfully submitted,Virginia Randolph, Recording Secretary

Murray Woman's Club Winners at KFWC Contest

In the clubwoman competition, the first place blue ribbon winners included: Christmas Decoration: Jo Rae Peiffer; Quilts/Miscllaneous: Lee Furst; GFWC Clubwoman Art: Drawing, Joetta Kelly; Watercolor, Joetta Kelly; The World in Pictures: Natural History Photography: Sylvia Puckett; Wearable Art: Jackie Helm.



Second place winners included: GFWC Clubwoman Art: Watercolor: Rebecca Rutledge; The World in Pictures: Scenic Photography: Tracey Wortham; Wearable Art: Linda Cooper; Christmas Decoration: Kay Ray.



Third place winners were: GFWC Clubwoman Art: Watercolor: Jo Rae Peiffer; The World in Pictures: Natural History Photography: Carla Rexroat; Scenic Photography: Carla Rexroat; Feature Photography: Jackie Helm; Wearable Art: Sylvia Sanert.



First place winners will enter the state competition to be held at the KFWC State Convention in Lovisville May 12, 2005.