MURRAY WOMAN’S CLUB
Minutes of the Executive Board Meeting
August 29, 2005
The Executive Board of the Murray Woman’s Club met on August 29, 2005, because of a conflict with Labor Day.
President Pat Harrington introduced two guests who spoke briefly before the regular business meeting. Mary Ellen Smith, represented the local radio stations (Froggy) who will sponsoring the St. Jude Radio-thon on September 28 and 29 from 6 a.m. until 7 p.m. The two-day event will be headquartered at Kroger. Ms. Smith appealed to MWC for women to answer the telephones for an hour and also for organizations and businesses to become involved as sponsors at $300 per hour.
The next speaker was Dan Galloway who delivered a personal testimony to the importance of defibrillators in the patrol cars of the Calloway County Sheriff’s Department. He thanked the members of the Murray Woman’s Club for purchasing and placing two defibrillators in those cars.
President Pat Harrington called the meeting to order at 6:32 p.m. Seventeen board members were present, with all departments except Theta represented.
The minutes of the August 8 Executive Board meeting were approved with corrections and filed for record.
Sue White, corresponding secretary, read a letter from the Murray State Music Department asking that MWC become a sponsor for the “Festival of Champions,” a high-school marching band competition. Bobby Weatherly stated that she and Martha Crafton will purchase the ad on behalf of the MWC Music Department.
Marilyn Chatman, Kappa Department, reported on the American Heart Walk which is scheduled on October 29 at RSEC. She distributed red pins and red dress magnets which emphasized the importance of women and heart health. She encouraged departments to form a team or to contribute to the Kappa Heart Walk team. Because of the importance of this project, Marilyn urged members to call and get involved. Cell phone 227-2368.
MOTION: Joanna Adams moved that the MWC Board ask members to donate to St. Jude as a group effort, rather than as individuals. Checks should be made out to St. Jude. The goal is for MWC members to reach the $300 as an “Angel of the Hour” sponsor.
The motion was seconded and carried.
OFFICERS’ REPORTS:
Pat Harrington, president, discussed the importance of the Emergency Contact program (ICE) and demonstrated how that contact number should be entered on a cell phone. Each board member, who used a cell phone, was asked to enter a contact number for ICE and also to encourage their department members to participate in the program.
She announced that the new Club Year Books are available to be distributed to the members at the next departmental meeting. She asked that each member check her address and e-mail for errors and then report errors to chairwomen so that Sally DuFord will have that information. She also requested that department chairwomen distribute the books to the members as they attend meetings and that MWC will reorder books as needed.
The president also discussed the following issues:
1. The Veterans’ Wall. The dates for serving lunches to volunteers have been confirmed with David Foley. Forms were distributed to the Board to confirm the people who are to prepare lunches and also people who have volunteered to work at the Wall.
2. Bake Sale. The Finance Committee suggests that having a Bake Sale in conjunction with the Tag Sale could be very profitable. Department chairs were asked to contact members and ask for cakes, pies, or cookies for the Tag Sale.
3. Citizens’ Police Academy. The dates for using the Club House did for the Academy did not work out. However, MWC can help by serving refreshments to approximately 20 people on September 19. Call Pat if you can help.
4. WKMS Phon-A-Thon. Dates are September 19-22 and 26-29. This is a sure way to make money for the Club. Sign-up sheets were distributed.
5. Fall Conference. The First District Fall Conference will be held October 19 in Paducah. Both department chairwomen and officers are encouraged to attend sessions to learn more about the district.
6. Haunted Halls (Safe Halloween). Pat has reserved a room at Ameri-Host at a rate of $65. MWC’s responsibility will be to decorate the room and to give away candy. Two people have already volunteered to help (Cathy Pigg and Pat Harrington): a third worker is needed.
Tracey Wortham, first vice-president, announced that the hostesses for the September General Meeting will be Delta and Music. The meeting will be a Salad Supper at 6:30 p.m. on September 29. The speaker for the evening, Judge Bill Cunningham, will discuss Calloway County history. Tracey said that the Calendar of Events in the new Year Book should be corrected to indicate September 29 for the General Meeting. She asked department chairwomen to remind their members of the obligation to attend these meetings and the opportunity for one of them to win a free membership for next year.
Martha Joiner, second vice-president, distributed the rules for the Arts & Crafts contests, asking that those who enter should be sure to read the rules carefully. Entry forms must be submitted to her by october 7th. She stated that finished items for entry must be ready for pickup by Thursday, October 13. She said that there will be a “Volunteers in Action” picture contest and a calendar contest again this year. Those wishing to submit entries should submit them to their departments. Judging will then take place for the one picture to be submitted for each contest.
3
DEPARTMENTAL REPORTS:
Alpha-- The Family History Book may still be purchased for $61.43. The book contains more than 400 pages.
Creative Arts-- The department has one new member. The women are now workingon the Bazaar which will be held on October 29.
Garden-- The department donated $45-50 to Needline for school supplies. They have also mulched the flower beds at the central park.
Home-- The department will have its first meeting of the new year in September.
Music-- The department has three new members.
Kappa-- The “Tour of Homes” committee has met and begun planning.
Sigma-- The Department has seven new members
Zeta-- The members will have first meeting of year on September 8.j
COMMITTEE REPORTS:
Advisory-- Martha Crafton reported one wedding was held in August.
Civic-- Lois Pharris stated that a committee is working on more recycling bins. She will have statistics available later.
Membership-- Sandra Whittenberg discussed the recent membership activity. She encouraged members to invite women who might be prospects for MWC to their September departmental meetings.
MOTION: Sandra moved that a Membership Tea be held on October 16 at 2 p.m. at the Club House.
The president announced that members can start bring clothing for the New Opportunity School in September. The clothes will be taken to Berea in October.
She asked that members place flyers for the Tag Sale in stores around the area and also reminded them that the Rebate Day for Captain D’s has now been set for the third Friday of each month.
The meeting was adjourned at 8:20 p.m.
Respectfully submitted,
Virginia Randolph, Recording Secretary
Sunday, September 11, 2005
Wednesday, August 10, 2005
August 1 2005 Minutes of Executive Board Meeting
MURRAY WOMAN’S CLUB
MINUTES OF THE EXECUTIVE BOARD
August 1, 2005
The Executive Board of the Murray Woman’s Club met on Monday, August 1, 2005, at 6:30 p.m. President Pat Harrington called the meeting to order. Nineteen members were present, and all departments were represented.
The minutes of July 11, 2005, meeting were approved without correction and were filed for record.
OFFICERS’ REPORTS:
Pat Harrington, president, encouraged participation in the Citizens Policy Academy and reminded members of the application deadline. Upon completion, participants receive a T-shirt and certificate. Contact Sgt. Jim Osborne, Murray City Police, to participate.
Pat announced that based on discussion with members, the membership profiles will not be used as a fundraiser. Instead, copies will be distributed to departments. Pat encouraged each chairman to proofread her department’s membership profiles and report errors.
Pat reported on events at the First District Summer Workshop. Barbara Brandon took the opportunity to announce that T-shirts are still for sale for $13 (or $15 for XX-Large) with proceeds going toward the First District Scholarship Fund.
Signup sheets were circulated for the Fall Conference on Wednesday, Oct. 19, at the Executive Inn, Paducah, and the Southeastern Regional Conference, Nov. 3-6, at the Radisson Hotel in Lexington.
Pat reported recent fundraising efforts including: (1) Kroger Cards, MWC received $---, 25 cards are still available; (2) The Apple, MWC received $---, owners have requested that MWC return and Kathy Stanfa will schedule; (3) Captain D’s, amount received will be adjusted due to the mix-up in July dates. In future Captain D’s rebate days (lunch and dinner) will be the 2nd Friday of every month; participants should tell the cashier they’re supporting MWC. July’s mix-up went toward a worthy club-supported cause (Merryman House).
WKMS Phon-a-thon will be September 19-22 and September 26-29 at 6:00-8:30 p.m. A sign-up sheet for four volunteers per night was circulated. MWC will earn $---.
Tracey Wortham, first vice-president, announced that the first General Club meeting will be Thursday, September 29, 2005 at 6:30 p.m. The guest speaker will be Judge and author Bill Cunningham. Hostess instructions for Music and Delta Departments will be supplied at the next Executive Board meeting.
Martha Joiner, second vice-president, reported that the rules for the Arts and Crafts contest will remain the same as last year. Copies will be made and distributed to department chairmen at the next Executive Board meeting. Martha must submit the names of entrants and categories by October 7, 2005.
Sheree Story, treasurer, reported a Balance on Hand July 1, 2005, of $---. Total Receipts for the month were $--- and Total Disbursements were $--- for a Balance on Hand July 31, 2005, of $----. Sheree reported updates on recent fundraising efforts totaling $----: Restaurant rebates ($---), Bakeless bake sale ($---), Jewelry sale ($----), phon-a-thon ($---), and Kroger ($----).
At this time, visitors David Foley and Bob McCallister made a request for assistance. The Vietnam Veteran’s Traveling Wall will be escorted to Murray on September 7, 2005; be set up on September 8, and be available for open public viewing September 9-14. Mr. Foley and Mr. McCallister requested that the club provide volunteers to serve as greeters September 9-14, 9:00am-noon and 1:00-4:00pm each day. Greeters should talk with visitors, man the donation box, collect visitors’ names, etc. They also requested that club members coordinate the provision of lunches for twelve per day (Sept. 9-14) through their churches.
MOTION: Sandra Whittenberg moved that the club supply volunteers and ensure that the requested lunches are provided. The motion was seconded by Joanna Adams and carried.
MOTION: Returning to the Officers Reports, Sheree Story moved that the club use the money earned through this year’s fundraisers to pay $--- on the bank renovation loan. The motion was seconded by Martha Crafton and carried.
DEPARTMENTAL REPORTS:
Alpha Marlene Beach reported that the history books are being proofed.
Creative Arts Carolyn Farrell reported that work on the bazaar has begun.
Delta Martha Broach requested prayers for ill Deltas, Helen Foley and Betty Brockman.
Garden Joanna Adams stated that the department is continuing to weed, water and mulch flower beds (including the city park) and that an interview with the owners of the Yard of the Month will soon be appearing on TV.
Home Jackie Helm indicated that the department will hold a special organizational meeting
Kappa Belinda Wallis reported meeting to work on the Tour of Homes
Music Kay Ray reported that the department is ready to start the new year
Sigma Renee Buckingham provided volunteer names for the Tag Sale
Theta Becky Rutledge announced the department will continue to collect Campbell Soup labels and Box Tops for Education
Zeta Barbara Brandon announced the department has 6-7 potential new members
STANDING COMMITTEE REPORTS:
Advisory Martha Crafton reported that $--- last month and $--- tonight were given to the treasurer from clubhouse rentals. Martha requested notification if a department plans to change its meeting date so that she can check the master calendar for clubhouse availability.
Education Martha Crafton announced that the club would again be partnering with Murray Elementary School in the pursuit of a grant.
Civic/
Recycling Lois Pharris announced the date of the next Make a Difference Day will be Saturday, August 6, 2005, 9:00 a.m. – 1:00 p.m.
Finance Belinda Wallis, co-chair of the Tag/Consignment Sale committee, thanked chairmen for providing names of volunteers and indicated volunteers will be contacted to schedule work assignments. Please remind members to continue saving their items for the sale. The set-up time is TBD due to the conflict with Zeta’s meeting.
Membership Sandra Whittenberg handed out departmental assignments for the August 18, 2005, Patio Party. The set-up committee was asked to arrive at 5:00 p.m. During the party, each chairman will be asked highlight her department’s goals and activities for a brief 1.5 minute report. Chairmen were reminded to distribute invitations and have their invitees to the clubhouse for 7:00 p.m. Pat Harrington reported that the club must focus on recruiting and retaining members as membership is down to 244; 23 members were lost this past year.
Secret Pals Pat Harrington distributed envelopes containing the profile sheet of each Executive Board member’s 2005-06 Secret Pal. Secret Pals may be sent birthday cards, anniversary cards, holiday cards, etc.
Yearbook Sally DuFord reported that the yearbooks are at the printers and should be ready for August 22.
DATES TO REMEMBER: The next Executive Board Meeting will be held on August 29 at 6:30 p.m. The meeting has been moved forward due to the Labor Day holiday. Check your Agenda Sheet for other important dates.
Meeting adjourned at 7:55 p.m.
Respectfully submitted,
Tracey Wortham, First Vice President
MINUTES OF THE EXECUTIVE BOARD
August 1, 2005
The Executive Board of the Murray Woman’s Club met on Monday, August 1, 2005, at 6:30 p.m. President Pat Harrington called the meeting to order. Nineteen members were present, and all departments were represented.
The minutes of July 11, 2005, meeting were approved without correction and were filed for record.
OFFICERS’ REPORTS:
Pat Harrington, president, encouraged participation in the Citizens Policy Academy and reminded members of the application deadline. Upon completion, participants receive a T-shirt and certificate. Contact Sgt. Jim Osborne, Murray City Police, to participate.
Pat announced that based on discussion with members, the membership profiles will not be used as a fundraiser. Instead, copies will be distributed to departments. Pat encouraged each chairman to proofread her department’s membership profiles and report errors.
Pat reported on events at the First District Summer Workshop. Barbara Brandon took the opportunity to announce that T-shirts are still for sale for $13 (or $15 for XX-Large) with proceeds going toward the First District Scholarship Fund.
Signup sheets were circulated for the Fall Conference on Wednesday, Oct. 19, at the Executive Inn, Paducah, and the Southeastern Regional Conference, Nov. 3-6, at the Radisson Hotel in Lexington.
Pat reported recent fundraising efforts including: (1) Kroger Cards, MWC received $---, 25 cards are still available; (2) The Apple, MWC received $---, owners have requested that MWC return and Kathy Stanfa will schedule; (3) Captain D’s, amount received will be adjusted due to the mix-up in July dates. In future Captain D’s rebate days (lunch and dinner) will be the 2nd Friday of every month; participants should tell the cashier they’re supporting MWC. July’s mix-up went toward a worthy club-supported cause (Merryman House).
WKMS Phon-a-thon will be September 19-22 and September 26-29 at 6:00-8:30 p.m. A sign-up sheet for four volunteers per night was circulated. MWC will earn $---.
Tracey Wortham, first vice-president, announced that the first General Club meeting will be Thursday, September 29, 2005 at 6:30 p.m. The guest speaker will be Judge and author Bill Cunningham. Hostess instructions for Music and Delta Departments will be supplied at the next Executive Board meeting.
Martha Joiner, second vice-president, reported that the rules for the Arts and Crafts contest will remain the same as last year. Copies will be made and distributed to department chairmen at the next Executive Board meeting. Martha must submit the names of entrants and categories by October 7, 2005.
Sheree Story, treasurer, reported a Balance on Hand July 1, 2005, of $---. Total Receipts for the month were $--- and Total Disbursements were $--- for a Balance on Hand July 31, 2005, of $----. Sheree reported updates on recent fundraising efforts totaling $----: Restaurant rebates ($---), Bakeless bake sale ($---), Jewelry sale ($----), phon-a-thon ($---), and Kroger ($----).
At this time, visitors David Foley and Bob McCallister made a request for assistance. The Vietnam Veteran’s Traveling Wall will be escorted to Murray on September 7, 2005; be set up on September 8, and be available for open public viewing September 9-14. Mr. Foley and Mr. McCallister requested that the club provide volunteers to serve as greeters September 9-14, 9:00am-noon and 1:00-4:00pm each day. Greeters should talk with visitors, man the donation box, collect visitors’ names, etc. They also requested that club members coordinate the provision of lunches for twelve per day (Sept. 9-14) through their churches.
MOTION: Sandra Whittenberg moved that the club supply volunteers and ensure that the requested lunches are provided. The motion was seconded by Joanna Adams and carried.
MOTION: Returning to the Officers Reports, Sheree Story moved that the club use the money earned through this year’s fundraisers to pay $--- on the bank renovation loan. The motion was seconded by Martha Crafton and carried.
DEPARTMENTAL REPORTS:
Alpha Marlene Beach reported that the history books are being proofed.
Creative Arts Carolyn Farrell reported that work on the bazaar has begun.
Delta Martha Broach requested prayers for ill Deltas, Helen Foley and Betty Brockman.
Garden Joanna Adams stated that the department is continuing to weed, water and mulch flower beds (including the city park) and that an interview with the owners of the Yard of the Month will soon be appearing on TV.
Home Jackie Helm indicated that the department will hold a special organizational meeting
Kappa Belinda Wallis reported meeting to work on the Tour of Homes
Music Kay Ray reported that the department is ready to start the new year
Sigma Renee Buckingham provided volunteer names for the Tag Sale
Theta Becky Rutledge announced the department will continue to collect Campbell Soup labels and Box Tops for Education
Zeta Barbara Brandon announced the department has 6-7 potential new members
STANDING COMMITTEE REPORTS:
Advisory Martha Crafton reported that $--- last month and $--- tonight were given to the treasurer from clubhouse rentals. Martha requested notification if a department plans to change its meeting date so that she can check the master calendar for clubhouse availability.
Education Martha Crafton announced that the club would again be partnering with Murray Elementary School in the pursuit of a grant.
Civic/
Recycling Lois Pharris announced the date of the next Make a Difference Day will be Saturday, August 6, 2005, 9:00 a.m. – 1:00 p.m.
Finance Belinda Wallis, co-chair of the Tag/Consignment Sale committee, thanked chairmen for providing names of volunteers and indicated volunteers will be contacted to schedule work assignments. Please remind members to continue saving their items for the sale. The set-up time is TBD due to the conflict with Zeta’s meeting.
Membership Sandra Whittenberg handed out departmental assignments for the August 18, 2005, Patio Party. The set-up committee was asked to arrive at 5:00 p.m. During the party, each chairman will be asked highlight her department’s goals and activities for a brief 1.5 minute report. Chairmen were reminded to distribute invitations and have their invitees to the clubhouse for 7:00 p.m. Pat Harrington reported that the club must focus on recruiting and retaining members as membership is down to 244; 23 members were lost this past year.
Secret Pals Pat Harrington distributed envelopes containing the profile sheet of each Executive Board member’s 2005-06 Secret Pal. Secret Pals may be sent birthday cards, anniversary cards, holiday cards, etc.
Yearbook Sally DuFord reported that the yearbooks are at the printers and should be ready for August 22.
DATES TO REMEMBER: The next Executive Board Meeting will be held on August 29 at 6:30 p.m. The meeting has been moved forward due to the Labor Day holiday. Check your Agenda Sheet for other important dates.
Meeting adjourned at 7:55 p.m.
Respectfully submitted,
Tracey Wortham, First Vice President
Saturday, July 16, 2005
July 11, 2005 Minutes of Executive Board Meeting
MURRAY WOMAN’S CLUB
MINUTES OF THE EXECUTIVE BOARD
July 11, 2005
The Executive Board of the Murray Woman’s Club met on Monday, July 11, 2005, at 6:30 p.m. President Pat Harrington called the meeting to order and asked for roll call. Eighteen members were present, and all departments were represented.
OFFICERS’ REPORTS
The president asked Sue White, corresponding secretary to begin the reports. Sue stated that two letters had been received:
(1) an announcement from the Playhouse in the Park about a fundraising event on September 10
(2) thank-you letter from Calloway County High School for participation in Project Graduation.
Pat Harrington, president, discussed the Citizen’s Police Academy which she had attended earlier and encouraged the Board to participate. She said that a new class of twenty-two is now being formed. However, if enough MWC women wish to participate, she will ask for a class to be held for that group only.
Pat also requested that department chairwomen review the profile sheets and photographs which she had returned to them. She reminded them that members who are in more than one department will be listed alphabetically by the department; e.g., Alpha,Music would be listed in Alpha. She also discussed the possibility of using the profile/photo books as a fundraiser. The matter will be taken up at the August meeting.
She announced that the Summer Workshop for First District will be held on July 20 at the Reidland 1st Methodist Church. Members were asked to sign up for the conference. Those planning to attend should meet at the parking lot of the University Church of Christ at 8:30 a.m. on Wednesday, July 20.
The president circulated a second sign-up sheet for the SER Conference which will be held in Lexington on November 3-6.
Pat distributed invitations and an information sheet for the Patio Ice Cream Party which is being held to recruit new members. She pointed out that members should bring guests to the party and not just send out an invitation.
Other items which the president discussed include:
(1) getting information to Sally DuFord on time for the Yearbook
(2) Kroger Gift Cards
(3) Rebate Nights. She stated that Mr. Gatti’s Rebate Night earned MWC $84.
Tracey Wortham, first vice-president, announced that the first General Meeting of the year 2005-2006 will be the Salad Supper on September 29 at 6:30 p.m. The guest speaker will be Bill Cunningham. Delta and Music Departments will serve as hostesses.
Tracey also reported for the Finance Committee and distributed the sign-up sheet for volunteers for the Tag Sale in September.
The Minutes for the June 2 meeting were approved and filed for record.
Sheree Story, treasurer, reported a Balance on Hand June 1, 2005, of $---. Total Receipts for the month were $---, and Total Disbursements were $--- for a Balance on Hand June 30, 2005, of $---
DEPARTMENTAL REPORTS:
Alpha
Marlene Beach reported that the history books should be available in November.
Delta
Martha Broach stated that the department was dealing with an attendance problem and were trying to find a meeting time which would be more favorable. The department contributed $--- to the bakeless Bake Sale” and $--- for a special Cancer Camp fund.
Garden
Joanna Adams said the group has 3 prospective members and that their “Yard of the Month” has drawn the interest of Charter Communications. The winning “Yard” will now be on seen on TV.
Music
Bobbie Weatherly announced that Rebecca Landolt, vice-chair, has completed the program schedule and that the programs are exciting.
Zeta
Barbara stated that Jo Elkins has been recommended and approved for Honorary Membership.
STANDING COMMITTEE REPORTS:
Advisory: Martha Crafton said that the number of Club House rentals has been very good.
Civic: Lois Pharris reports that the next recycling day will be Recycling August 13.
The president called attention to the announcements at the bottom of the Agenda and asked all board members to read them carefully.
Make a note of these special dates:
First District Workshop July 20, 1st Methodist Church, Reidland
Executive Board Meeting August 1, 6:30 p.m.
Membership Drive August 18,
Meeting adjourned at 7:40 p.m.
Respectfully submitted,
Virginia Randolph
Recording Secretary
MINUTES OF THE EXECUTIVE BOARD
July 11, 2005
The Executive Board of the Murray Woman’s Club met on Monday, July 11, 2005, at 6:30 p.m. President Pat Harrington called the meeting to order and asked for roll call. Eighteen members were present, and all departments were represented.
OFFICERS’ REPORTS
The president asked Sue White, corresponding secretary to begin the reports. Sue stated that two letters had been received:
(1) an announcement from the Playhouse in the Park about a fundraising event on September 10
(2) thank-you letter from Calloway County High School for participation in Project Graduation.
Pat Harrington, president, discussed the Citizen’s Police Academy which she had attended earlier and encouraged the Board to participate. She said that a new class of twenty-two is now being formed. However, if enough MWC women wish to participate, she will ask for a class to be held for that group only.
Pat also requested that department chairwomen review the profile sheets and photographs which she had returned to them. She reminded them that members who are in more than one department will be listed alphabetically by the department; e.g., Alpha,Music would be listed in Alpha. She also discussed the possibility of using the profile/photo books as a fundraiser. The matter will be taken up at the August meeting.
She announced that the Summer Workshop for First District will be held on July 20 at the Reidland 1st Methodist Church. Members were asked to sign up for the conference. Those planning to attend should meet at the parking lot of the University Church of Christ at 8:30 a.m. on Wednesday, July 20.
The president circulated a second sign-up sheet for the SER Conference which will be held in Lexington on November 3-6.
Pat distributed invitations and an information sheet for the Patio Ice Cream Party which is being held to recruit new members. She pointed out that members should bring guests to the party and not just send out an invitation.
Other items which the president discussed include:
(1) getting information to Sally DuFord on time for the Yearbook
(2) Kroger Gift Cards
(3) Rebate Nights. She stated that Mr. Gatti’s Rebate Night earned MWC $84.
Tracey Wortham, first vice-president, announced that the first General Meeting of the year 2005-2006 will be the Salad Supper on September 29 at 6:30 p.m. The guest speaker will be Bill Cunningham. Delta and Music Departments will serve as hostesses.
Tracey also reported for the Finance Committee and distributed the sign-up sheet for volunteers for the Tag Sale in September.
The Minutes for the June 2 meeting were approved and filed for record.
Sheree Story, treasurer, reported a Balance on Hand June 1, 2005, of $---. Total Receipts for the month were $---, and Total Disbursements were $--- for a Balance on Hand June 30, 2005, of $---
DEPARTMENTAL REPORTS:
Alpha
Marlene Beach reported that the history books should be available in November.
Delta
Martha Broach stated that the department was dealing with an attendance problem and were trying to find a meeting time which would be more favorable. The department contributed $--- to the bakeless Bake Sale” and $--- for a special Cancer Camp fund.
Garden
Joanna Adams said the group has 3 prospective members and that their “Yard of the Month” has drawn the interest of Charter Communications. The winning “Yard” will now be on seen on TV.
Music
Bobbie Weatherly announced that Rebecca Landolt, vice-chair, has completed the program schedule and that the programs are exciting.
Zeta
Barbara stated that Jo Elkins has been recommended and approved for Honorary Membership.
STANDING COMMITTEE REPORTS:
Advisory: Martha Crafton said that the number of Club House rentals has been very good.
Civic: Lois Pharris reports that the next recycling day will be Recycling August 13.
The president called attention to the announcements at the bottom of the Agenda and asked all board members to read them carefully.
Make a note of these special dates:
First District Workshop July 20, 1st Methodist Church, Reidland
Executive Board Meeting August 1, 6:30 p.m.
Membership Drive August 18,
Meeting adjourned at 7:40 p.m.
Respectfully submitted,
Virginia Randolph
Recording Secretary
Tuesday, June 14, 2005
June 2, 2005 Minutes Executive Board Meeting
The Executive Board of the Murray Woman’s Club held its first meeting of the club year 2005-2006 on June 2, 2005, at 6:30 p.m. at the Club House. Retiring board members and new board members were honored at the “Barbecue Picnic” which preceded the orientation session and brief business meeting.
President Pat Harrington presided at the orientation session. Incoming departmental officers were divided into small groups. These groups--chairman, vice-chairman, secretary, treasurer--provided opportunities for the women to ask questions about their responsibilities and to learn about procedures, which KFWC recommends. Facilitators for each small group were the current elected board officers.
At 7:30 p.m. the president turned the meeting over to Martha Joiner, second vice-president, who introduced the winners of the KFWC state awards for the Poetry/Short Story/Drama contests. Four students won awards: they were Dustin Bevil (Poetry, 3rd place), Nicoletta Pannunzio (Poetry, 3rd place), Ian Holmes (Poetry, 2nd place), and Callie Dowdy (Short Story/Poetry, 1st place). Parents and friends of the winners attended the ceremony.
Following the ceremony, the president returned to the orientation format and introduced Neva Grey Allbritten, parliamentarian, who presented a brief history of Murray Woman’s Club and anecdotes from her own experience.
As part of the orientation, two fundraising projects were discussed: the Tag Sale in September and the Kroger Gift Rebate Card. Tag Sale co-chairwomen Pat Miller and Belinda Wallis distributed information flyers and also sign-up sheets for volunteers. Kathy Stanfa, Finance Committee chair, discussed the Kroger Gift Card project and reported that most of the 100 cards purchased had already been sold.
At 8:40 p.m. the orientation session was concluded and the president called the business meeting to order. She stated that the minutes of the May 2005 meeting would be reviewed and approved by committee.
OFFICERS REPORTS:
Pat Harrington, president, thanked the departments who had been hostesses for the General Meeting and reported that the out-of-town guests had expressed their appreciation for the hospitality accorded them. She stated that the awards
which MWC had won at the KFWC Convention had been announced at the May General Meeting.
Pat asked that the board take the opportunity to thank the managers at Amerihost for housing the KFWC president and also thank the owners of Mr. J's Limousine Service for providing limousine service for her.
Two other items of business were reported.
(1) Donna Herndon has been selected to represent MWC for the JENNIE award.
(2) The Secret Pal Program will be continued this year.
(3) MWC received a note from First District Governor Merryman Kemp thanking the Club for helping First District win an award.
Tracey Wortham, first vice-president, thanked the Zetas who served at the May General Meeting; Kappas (setting up/decorating downstairs); Creative Arts (setting up/decorating upstairs). She also thanked the Music Department Chorus for performing that evening.
Sheree Story, treasurer, reported a balance on hand of $---.
COMMITTEE REPORTS:
Advisory: Martha Crafton urged department chairs to remember that only regular meeting dates are placed on her Club House calendar. She reminded them that they need to make sure any special events (Ex. Holiday Bazaar, Breakfast with Santa, Fundraising Events) are cleared with her calendar because she does not continue reservations from year to year.
Martha also asked for assistance in planting the Triangle Garden and also flower beds at the Chamber of Commerce. Report for work at Triangle at 4:00 Tuesday, June 7; report at Chamber of Commerce Building at 4:00 Thursday, June 9.
Yearbook: Sally DuFord requested that all yearbook information be sent to her by June 15. She reported that only a few departments have sent her information at this time.
Membership: Sandra Whittenberg announced that a Patio Party will be held August 18 for prospective members. She will bring the invitations to the July Board Meeting.
OLD BUSINESS:
The president displayed the tee shirt which First District members are buying to fund the Scholarship Program. The shirts need to be ordered at tonight’s meeting and will be available at the Summer Workshop on July 20.
NEW BUSINESS:
Pat announced that the Summer Workshop will be held on July 20 at Reidland at the First Methodist Church building. Those who are planning to go should meet at 8:15 a.m. in the parking lot of the University Church of Christ (across from J. C. Penny and Kroger).
DATES TO REMEMBER: JULY MEETING WILL BE HELD JULY 11 at 6:30 p.m. Check your Agenda Sheet for other important dates.
Meeting adjourned.
Respectfully submitted,
Virginia Randolph, Recording Secretary
President Pat Harrington presided at the orientation session. Incoming departmental officers were divided into small groups. These groups--chairman, vice-chairman, secretary, treasurer--provided opportunities for the women to ask questions about their responsibilities and to learn about procedures, which KFWC recommends. Facilitators for each small group were the current elected board officers.
At 7:30 p.m. the president turned the meeting over to Martha Joiner, second vice-president, who introduced the winners of the KFWC state awards for the Poetry/Short Story/Drama contests. Four students won awards: they were Dustin Bevil (Poetry, 3rd place), Nicoletta Pannunzio (Poetry, 3rd place), Ian Holmes (Poetry, 2nd place), and Callie Dowdy (Short Story/Poetry, 1st place). Parents and friends of the winners attended the ceremony.
Following the ceremony, the president returned to the orientation format and introduced Neva Grey Allbritten, parliamentarian, who presented a brief history of Murray Woman’s Club and anecdotes from her own experience.
As part of the orientation, two fundraising projects were discussed: the Tag Sale in September and the Kroger Gift Rebate Card. Tag Sale co-chairwomen Pat Miller and Belinda Wallis distributed information flyers and also sign-up sheets for volunteers. Kathy Stanfa, Finance Committee chair, discussed the Kroger Gift Card project and reported that most of the 100 cards purchased had already been sold.
At 8:40 p.m. the orientation session was concluded and the president called the business meeting to order. She stated that the minutes of the May 2005 meeting would be reviewed and approved by committee.
OFFICERS REPORTS:
Pat Harrington, president, thanked the departments who had been hostesses for the General Meeting and reported that the out-of-town guests had expressed their appreciation for the hospitality accorded them. She stated that the awards
which MWC had won at the KFWC Convention had been announced at the May General Meeting.
Pat asked that the board take the opportunity to thank the managers at Amerihost for housing the KFWC president and also thank the owners of Mr. J's Limousine Service for providing limousine service for her.
Two other items of business were reported.
(1) Donna Herndon has been selected to represent MWC for the JENNIE award.
(2) The Secret Pal Program will be continued this year.
(3) MWC received a note from First District Governor Merryman Kemp thanking the Club for helping First District win an award.
Tracey Wortham, first vice-president, thanked the Zetas who served at the May General Meeting; Kappas (setting up/decorating downstairs); Creative Arts (setting up/decorating upstairs). She also thanked the Music Department Chorus for performing that evening.
Sheree Story, treasurer, reported a balance on hand of $---.
COMMITTEE REPORTS:
Advisory: Martha Crafton urged department chairs to remember that only regular meeting dates are placed on her Club House calendar. She reminded them that they need to make sure any special events (Ex. Holiday Bazaar, Breakfast with Santa, Fundraising Events) are cleared with her calendar because she does not continue reservations from year to year.
Martha also asked for assistance in planting the Triangle Garden and also flower beds at the Chamber of Commerce. Report for work at Triangle at 4:00 Tuesday, June 7; report at Chamber of Commerce Building at 4:00 Thursday, June 9.
Yearbook: Sally DuFord requested that all yearbook information be sent to her by June 15. She reported that only a few departments have sent her information at this time.
Membership: Sandra Whittenberg announced that a Patio Party will be held August 18 for prospective members. She will bring the invitations to the July Board Meeting.
OLD BUSINESS:
The president displayed the tee shirt which First District members are buying to fund the Scholarship Program. The shirts need to be ordered at tonight’s meeting and will be available at the Summer Workshop on July 20.
NEW BUSINESS:
Pat announced that the Summer Workshop will be held on July 20 at Reidland at the First Methodist Church building. Those who are planning to go should meet at 8:15 a.m. in the parking lot of the University Church of Christ (across from J. C. Penny and Kroger).
DATES TO REMEMBER: JULY MEETING WILL BE HELD JULY 11 at 6:30 p.m. Check your Agenda Sheet for other important dates.
Meeting adjourned.
Respectfully submitted,
Virginia Randolph, Recording Secretary
Friday, May 13, 2005
May 2 2005 Addition to Minutes
Laura Dziekonski, Kappa Department, has been selected to be the
Administrative Professional for the Year by the Murray chapter of IAAP.
Administrative Professional for the Year by the Murray chapter of IAAP.
Wednesday, May 4, 2005
May 2 2005 Minutes Executive Board Meeting
MURRAY WOMAN’S CLUB
MINUTES OF THE EXECUTIVE BOARD MEETING
MAY 2, 2005
The Executive Board of the Murray Woman’s Club met on May 2, 2005, at 6:30 p.m. at the Club House for a Dinner Meeting. Following the dinner, the president called the business meeting to order at 7:20 p.m. and asked the recording secretary to call the roll. Twenty-one board members were in attendance, with all departments except Home represented.
The minutes of the April 4, 2005, meeting were approved without correction and filed for record.
OFFICERS’ REPORTS:
Pat Harrington, president, expressed thanks to the department chairs for their cooperation in preparing the monthly reports and getting them in on time. She announced that there will be a cookout on the new patio on June 6 to honor the outgoing chairwomen and to get acquainted with the women who will be serving as new chairs of their departments.
Pat reported that MWC has raised $300 for the “Buddy Campaign” so far. This fund benefits the “Big Brothers and Big Sisters.” The club will continue to accept donations.
The president stated that the KFWC Convention will be held at the Executive Inn West in Louisville on May 12-15. Those who wish to attend should turn in their names by May 3. She circulated a sign-up sheet for the Convention.
She reported briefly on the following:
1. Martha Joiner was selected as a finalist for the Murray Chapter of the International Association of Administrative Professionals.
2. KFWC president Alice Kendrick will attend the May General Meeting of the Murray Woman’s Club. Pat invited board members to join her and Alice for breakfast on the morning after the meeting.
3. Orders are now being taken for the tee shirt fundraising project which will fund the First District Scholarship for KFWC. The shirts cost $13.
4. The membership profile sheets are not yet ready.
Pat announced that she is looking for a few good women (two, to be exact) to fill two vacant positions: Legislative Chair and Press Book Chair.
She told the Board that word has been received of the death of Mary Ellen Pfost’s husband. Mary Ellen recently served as First District Governor, preceding Merryman Kemp. Cards may be sent to 5300 Hendron Road, Paducah, KY 42003.
Tracey Wortham, first vice-president, stated that the annual Memorial Service will be May 26 at the General Meeting. The service will be at 6:30 p.m. in the upstairs area. Following the service, there will be a potluck Salad Supper downstairs and the installation of the new officers. She asked the department chairs to encourage their members to attend and to remind them of the drawing for a year’s membership. To qualify for the drawing, a member must have attended 3 out of the 4 General Meetings.
Martha Joiner, second vice-president, said that she has submitted the photos for both the GFWC calendar contest and the volunteer contest.
Sheree Story, treasurer, reported a Balance on Hand April 1, 2005, of $---. The Total Receipts for April were $---, and the Total Disbursements were $---. The Balance on Hand April 30, 2005, was $---.
Sheree requested that the department chairs urge their treasurers to attend the June meeting and stressed the importance of this meeting with her to learn about their responsibilities. She also asked that a bill be sent to WKMS for payment of $--- to MWC for the recent participation in their phone-a-thon.
DEPARTMENTS:
Alpha The department is still taking orders for the pictorial history. The prepublication price is $57.95 plus tax. The book will be out in November.
Creative Arts The members entertained their scholarship recipients recently.
Delta The members assisted with the Hospice Luncheon by providing four desserts.
Garden Forty-four people attended the April Luncheon and Card Party.
Kappa The “Evening of Chocolate Delight” raised $1000 which the department donated to CASA. (Court Appointed Special Advocates for Children)
Music The department sponsored their annual Middle School/High School Contests. This year was the Piano/Vocal Contests: there were eight contestants. Also, the department is having their Spring Fundraiser “Girls Night Out” on May 17 at the Club House at 6:30 p.m. Admission is by donation.
Sigma Members thanked the Board (and all members) for their participation in the Hospice Luncheon. The extra food was given to “Meals on Wheels,” the Senior Center, the Fire Department and the Police Department.
Theta The department gave 4-H scholarships, donated to the “Buddy Campaign,” and to Project Graduation for both Calloway County High School and Murray High School.
Zeta The department gave a donation to the Music Department’s Relay for Life team, to Project Graduation for both high schools, and provided 2 desserts for the Hospice Luncheon.
COMMITTEE REPORTS:
Advisory Martha Crafton reported that April was a busy rental month. She said that the Jewelry Sale earned $--- for MWC and that the owners of the business donated an additional $100. She added that Perry Cavitt hopes to have the new windows installed soon.
Civic
Recycling The next “Make a Difference Day” will be May 21 from 9 a.m. to 1p.m. Plastic, glass, tin, and paper will be accepted. Finance Pat Harrington reported that MWC made $--- from the Rebate at Mr. Gatti’s. She reminded the Board that money from the “Bakeless Bake Sale” should be collected at the May meeting. The committee thinks the Kroger Gift Card will be ready soon. The president said that Pat Miller and Belinda Wallis will be co-chairs for the Tag Sale in September. DEPARTMENT CHAIRS SHOULD APPOINT WORKERS FOR THURSDAY, FRIDAY AND SATURDAY. She asked that the workers be appointed at the May meeting and that the chair remind them of their schedule before September. Merchandise will be accepted after 4:30 p.m. on Thursday, September 8 through Friday, September 9. The sale will be Saturday, September 10. NO SHOES OR-CLOTHES, PLEASE.
Legislative Barbara Brandon reviewed the proposed by-laws changes listed in the recent Kentucky Clubwoman.
Motion: Barbara Brandon moved that the delegates vote to approve the by-laws changes as suggested in the Clubwoman magazine. The motion was seconded and carried.
Yearbook Sally DuFord requested department chairs turn in the names of their members by the end of May; the programs for the departments should be turned in by June. DEADLINE: JUNE 20.
NEW BUSINESS:
The Sigma Department reports they have several of the lighted clubhouses which they would be willing to donate to the Club, perhaps to be sold to those who rent the clubhouse for special occasions.
Barbara Brandon suggested that the corresponding secretary send a letter of appreciation for the gift to the Sigma Department.
OLD BUSINESS:
The president announced that there are no nominations for the Jenny Awards.
She then announced that it was time to reveal “Secret Friends” and to distribute the gifts.
The meeting was adjourned at 8:30 p.m.
Respectfully submitted,
Virginia Randolph, Recording Secretary
Dates to Remember:
May 26 May General Meeting, Memorial Service and Salad Supper Clubhouse at 6:30 p.m.
June 6 Executive Board Meeting and cookout/ Training Session 6:30 p.m.
REBATE NIGHTS: Backyard Burger May 11, 4-10 p.m.
Sirloin Stockade May 17, all day
MINUTES OF THE EXECUTIVE BOARD MEETING
MAY 2, 2005
The Executive Board of the Murray Woman’s Club met on May 2, 2005, at 6:30 p.m. at the Club House for a Dinner Meeting. Following the dinner, the president called the business meeting to order at 7:20 p.m. and asked the recording secretary to call the roll. Twenty-one board members were in attendance, with all departments except Home represented.
The minutes of the April 4, 2005, meeting were approved without correction and filed for record.
OFFICERS’ REPORTS:
Pat Harrington, president, expressed thanks to the department chairs for their cooperation in preparing the monthly reports and getting them in on time. She announced that there will be a cookout on the new patio on June 6 to honor the outgoing chairwomen and to get acquainted with the women who will be serving as new chairs of their departments.
Pat reported that MWC has raised $300 for the “Buddy Campaign” so far. This fund benefits the “Big Brothers and Big Sisters.” The club will continue to accept donations.
The president stated that the KFWC Convention will be held at the Executive Inn West in Louisville on May 12-15. Those who wish to attend should turn in their names by May 3. She circulated a sign-up sheet for the Convention.
She reported briefly on the following:
1. Martha Joiner was selected as a finalist for the Murray Chapter of the International Association of Administrative Professionals.
2. KFWC president Alice Kendrick will attend the May General Meeting of the Murray Woman’s Club. Pat invited board members to join her and Alice for breakfast on the morning after the meeting.
3. Orders are now being taken for the tee shirt fundraising project which will fund the First District Scholarship for KFWC. The shirts cost $13.
4. The membership profile sheets are not yet ready.
Pat announced that she is looking for a few good women (two, to be exact) to fill two vacant positions: Legislative Chair and Press Book Chair.
She told the Board that word has been received of the death of Mary Ellen Pfost’s husband. Mary Ellen recently served as First District Governor, preceding Merryman Kemp. Cards may be sent to 5300 Hendron Road, Paducah, KY 42003.
Tracey Wortham, first vice-president, stated that the annual Memorial Service will be May 26 at the General Meeting. The service will be at 6:30 p.m. in the upstairs area. Following the service, there will be a potluck Salad Supper downstairs and the installation of the new officers. She asked the department chairs to encourage their members to attend and to remind them of the drawing for a year’s membership. To qualify for the drawing, a member must have attended 3 out of the 4 General Meetings.
Martha Joiner, second vice-president, said that she has submitted the photos for both the GFWC calendar contest and the volunteer contest.
Sheree Story, treasurer, reported a Balance on Hand April 1, 2005, of $---. The Total Receipts for April were $---, and the Total Disbursements were $---. The Balance on Hand April 30, 2005, was $---.
Sheree requested that the department chairs urge their treasurers to attend the June meeting and stressed the importance of this meeting with her to learn about their responsibilities. She also asked that a bill be sent to WKMS for payment of $--- to MWC for the recent participation in their phone-a-thon.
DEPARTMENTS:
Alpha The department is still taking orders for the pictorial history. The prepublication price is $57.95 plus tax. The book will be out in November.
Creative Arts The members entertained their scholarship recipients recently.
Delta The members assisted with the Hospice Luncheon by providing four desserts.
Garden Forty-four people attended the April Luncheon and Card Party.
Kappa The “Evening of Chocolate Delight” raised $1000 which the department donated to CASA. (Court Appointed Special Advocates for Children)
Music The department sponsored their annual Middle School/High School Contests. This year was the Piano/Vocal Contests: there were eight contestants. Also, the department is having their Spring Fundraiser “Girls Night Out” on May 17 at the Club House at 6:30 p.m. Admission is by donation.
Sigma Members thanked the Board (and all members) for their participation in the Hospice Luncheon. The extra food was given to “Meals on Wheels,” the Senior Center, the Fire Department and the Police Department.
Theta The department gave 4-H scholarships, donated to the “Buddy Campaign,” and to Project Graduation for both Calloway County High School and Murray High School.
Zeta The department gave a donation to the Music Department’s Relay for Life team, to Project Graduation for both high schools, and provided 2 desserts for the Hospice Luncheon.
COMMITTEE REPORTS:
Advisory Martha Crafton reported that April was a busy rental month. She said that the Jewelry Sale earned $--- for MWC and that the owners of the business donated an additional $100. She added that Perry Cavitt hopes to have the new windows installed soon.
Civic
Recycling The next “Make a Difference Day” will be May 21 from 9 a.m. to 1p.m. Plastic, glass, tin, and paper will be accepted. Finance Pat Harrington reported that MWC made $--- from the Rebate at Mr. Gatti’s. She reminded the Board that money from the “Bakeless Bake Sale” should be collected at the May meeting. The committee thinks the Kroger Gift Card will be ready soon. The president said that Pat Miller and Belinda Wallis will be co-chairs for the Tag Sale in September. DEPARTMENT CHAIRS SHOULD APPOINT WORKERS FOR THURSDAY, FRIDAY AND SATURDAY. She asked that the workers be appointed at the May meeting and that the chair remind them of their schedule before September. Merchandise will be accepted after 4:30 p.m. on Thursday, September 8 through Friday, September 9. The sale will be Saturday, September 10. NO SHOES OR-CLOTHES, PLEASE.
Legislative Barbara Brandon reviewed the proposed by-laws changes listed in the recent Kentucky Clubwoman.
Motion: Barbara Brandon moved that the delegates vote to approve the by-laws changes as suggested in the Clubwoman magazine. The motion was seconded and carried.
Yearbook Sally DuFord requested department chairs turn in the names of their members by the end of May; the programs for the departments should be turned in by June. DEADLINE: JUNE 20.
NEW BUSINESS:
The Sigma Department reports they have several of the lighted clubhouses which they would be willing to donate to the Club, perhaps to be sold to those who rent the clubhouse for special occasions.
Barbara Brandon suggested that the corresponding secretary send a letter of appreciation for the gift to the Sigma Department.
OLD BUSINESS:
The president announced that there are no nominations for the Jenny Awards.
She then announced that it was time to reveal “Secret Friends” and to distribute the gifts.
The meeting was adjourned at 8:30 p.m.
Respectfully submitted,
Virginia Randolph, Recording Secretary
Dates to Remember:
May 26 May General Meeting, Memorial Service and Salad Supper Clubhouse at 6:30 p.m.
June 6 Executive Board Meeting and cookout/ Training Session 6:30 p.m.
REBATE NIGHTS: Backyard Burger May 11, 4-10 p.m.
Sirloin Stockade May 17, all day
Friday, April 8, 2005
April 4 2005 Minutes Executive Board Meeting
The Executive Board of the Murray Woman’s Club met at 4:00 p.m. on Monday, April 4, 2005. President Pat Harrington called the meeting to order and introduced Dr. Roger Weiss, who made a presentation about the “Buddy Campaign.” Pat announced that MWC will be participating in the campaign and that she will chair a team.
Following the presentation, the secretary called the roll. Nineteen board members were present, with all departments except Sigma represented. The minutes of the March 7, 2005, meeting were approved without correction and filed for record.
OFFICERS’ REPORTS:
Sue White, corresponding secretary, read the following “thank-you notes”:
1. Hospice Committee for help with refreshments at Readers’ Theatre.
2. Hannah Boone, contest award winner.
Pat Harrington, president, stated that the Finance Committee had asked forspending guidelines. At this point in the meeting she asked Karen Olsen to report for the Finance Committee on a current project which will require an expenditure of $500.
Karen discussed the Kroger Gift Card Plan (see handout for details), saying that it is a debit card which is purchased for $5. Any amount of money can be added to the card, making it essentially a debit card. The committee proposes to purchase 100 of these cards to sell to MWC members.
MOTION: Martha Crafton moved that Murray Woman’s Club allocate $500 to purchase 100 Kroger Gift Cards.The motion was seconded and carried.
Karen said there was no word yet on the amount of money from Mr. Gatti’s Rebate Night. She reminded the Board about the Bakeless Bake Sale in May and the Big Yard Sale in September.
Martha Crafton suggested that the Finance Committee contact a representative from Southeastern Books about setting up a Book Fair and sale.
Pat reported that the WKMS Phone-A-Thon(which earned MWC $400) had set atelemarketing record.
The president asked if the Board would like to have a dinner at the regular May meeting, adding that at this meeting the Secret Pals would be revealed.
MOTION: Marlene Beach moved that the MWC Board have a buffet at the ClubHouse, catered by Cakes & More for the regular May meeting. The motion was seconded and carried.
Pat said that the General Officers would select the menu for the buffet.
She distributed information about the following events:
1. Nominations for district governor and lieutenant governor
2. KFWC Convention, including a sign-up sheet for people who are planning to go
3. Jennie Awards, includes criteria and deadline date of June 6
4. Proposed changes to KFWC By-laws
The president appointed Barbara Brandon to review the proposed changes to the by-laws and make recommendations for delegates.
She also announced the Spring Luncheon & Fashion Show, benefiting MCCH Hospice, which will be held at the Club House on April 26, 2005. The Sigma Department has volunteered to provide desserts, but they need help because the department is so small. Pat asked that each department chairwomen get 2 volunteers from her department to bring a dessert. The MWC Board will make an in-kind donation of the use of the Club House for that evening. (Hospice will pay the cleaning fee.)
Barbara Brandon reminded the Board that the name of Murray Woman’s Club needs to be listed as a sponsor in any advertising in the newspapers.
Pat reported that the KFWC president will attend the May installation of officers for Murray Woman’s Club. She invited board members to join her for breakfast with Alice on the following morning.
She announced that she would like input from the Board in filling the following positions for next year: (1) Publicity Co-Chair, (2) Legislative Chair, and (3) Press Book Chair.
Tracey Wortham, first vice-president, was not at the meeting because of illness. She sent a message, which was given by the president, thanking the Music and Sigma Departments for hosting the March General Meeting. She said that the hostess for the May General Meeting and Memorial Service will be the Zeta Department. Creative Arts will decorate upstairs and Kappa will decorate downstairs.
Martha Joiner, second vice-president, reported that several parents had expressed their appreciation to her about the recent contests. She thanked the Theta Department for providing the prize money for the writing contests, and the Alpha Department for serving as judges.
Sherri Story, treasurer, reported a a Balance on Hand March 1, 2005, of $___. Total Receipts for the month were $___, and Total Disbursements were $___ for a Balance on Hand March 31, 2005, of $___.
DEPARTMENTAL REPORTS:
Alpha: The department is completing work on the family history book. They have voted to make a donation to the Bakeless Bake Sale.
Creative: The department will meet for a Brunch at the Club House. The Arts have voted to make a donation of $500 for Club House renovation.
Delta: The department has contributed $100 to the Nursing Scholarship fund.
Garden: The department will sponsor a Luncheon-Card Party on April 28. Tickets are $12. Contact Joanna Adams.
Home: The department voted to contribute $500 to the Club House renovation. They also sent a $50 donation to KET.
Kappa: The department is sponsoring “An Evening of Chocolate Delight” on April 5, 5:30-7:30. Tickets are $6; proceeds will go to CASA.
Music: Bobbi Weatherly, chairwoman, thanked all who brought cookies for the March General Meeting. The department will have a fundraiser Salad Supper and Entertainment on May 17. All are invited. No tickets will be sold; contributions will be accepted. She also asked the Board to remind all members about the Music Department’s Relay for Life sale of “opportunities” for an afghan and a baked ham.
Theta: The department is still selling Stanley products. They are also collecting Campbell Soup labels and Box Tops for Education.
Zeta: The department had as its guest speaker recently the director of Weaks Senior Citizen Center. The group decided to contribute $50 for the new parking lot for that facility.
COMMITTEE REPORTS:
Advisory Martha Crafton announced that in April the MWC was providing the Club House for use to three service organizations as an in-kind donation: April 12, Resource Center; April 21, CASA; April 26, MCCH Hospice. Each group will pay the cleaning fee. The Silver Jewelry Sale will be held on April 16 at the Club House.
She called attention to the newly-installed storm doors which Perry Cavitt had worked on. She also said that Perry was able to repair the badly damaged window upstairs and save the Club the cost of replacing it right now.
CLEW: Lois Pharris said that school participation in the event was out-standing and that contributions provided for the expenses. She also expressed appreciation for those who served as facilitators.
At this time Lois brought up a concern about the preservation of MWC scrapbooks. She had brought several scrapbooks to show the state of deterioration and asked that the Board consider ways to preserve them.
MOTION: Virginia Randolph moved that MWC obtain more information about preservation of these scrapbooks and present that information the board for decision-making. The motion was second and carried.
The president appointed Lois Pharris and Virginia Randolph as a committee to find that information and report to the Board.
NEW BUSINESS:
May Memorial Service: Department chairwomen need to contact Tracey Wortham to give her the names of those club women who have died between April 1, 2004 and May 1, 2005, so that these women can be honored at this service.
KFWC: Barbara Brandon displayed the shirts which will be sold to finance the District Scholarship Fund. The shirts cost $13. She will take orders in May, and the shirts will be delivered at the Summer Workshop. She added that MWC will need to donate either as a club or by all individual departments.
The meeting was adjourned at 6:01 p.m.
Respectfully submitted,
Virginia Randolph
Recording Secretary
IMPORTANT DATES:
Executive Board Meeting May 2, 6:30 p.m.
May General Meeting May 26, 6:30 p.m.
(Memorial Service & Installation of Officers)
KFWC Annual Convention May 12-15
Executive Inn West, Louisville
Following the presentation, the secretary called the roll. Nineteen board members were present, with all departments except Sigma represented. The minutes of the March 7, 2005, meeting were approved without correction and filed for record.
OFFICERS’ REPORTS:
Sue White, corresponding secretary, read the following “thank-you notes”:
1. Hospice Committee for help with refreshments at Readers’ Theatre.
2. Hannah Boone, contest award winner.
Pat Harrington, president, stated that the Finance Committee had asked forspending guidelines. At this point in the meeting she asked Karen Olsen to report for the Finance Committee on a current project which will require an expenditure of $500.
Karen discussed the Kroger Gift Card Plan (see handout for details), saying that it is a debit card which is purchased for $5. Any amount of money can be added to the card, making it essentially a debit card. The committee proposes to purchase 100 of these cards to sell to MWC members.
MOTION: Martha Crafton moved that Murray Woman’s Club allocate $500 to purchase 100 Kroger Gift Cards.The motion was seconded and carried.
Karen said there was no word yet on the amount of money from Mr. Gatti’s Rebate Night. She reminded the Board about the Bakeless Bake Sale in May and the Big Yard Sale in September.
Martha Crafton suggested that the Finance Committee contact a representative from Southeastern Books about setting up a Book Fair and sale.
Pat reported that the WKMS Phone-A-Thon(which earned MWC $400) had set atelemarketing record.
The president asked if the Board would like to have a dinner at the regular May meeting, adding that at this meeting the Secret Pals would be revealed.
MOTION: Marlene Beach moved that the MWC Board have a buffet at the ClubHouse, catered by Cakes & More for the regular May meeting. The motion was seconded and carried.
Pat said that the General Officers would select the menu for the buffet.
She distributed information about the following events:
1. Nominations for district governor and lieutenant governor
2. KFWC Convention, including a sign-up sheet for people who are planning to go
3. Jennie Awards, includes criteria and deadline date of June 6
4. Proposed changes to KFWC By-laws
The president appointed Barbara Brandon to review the proposed changes to the by-laws and make recommendations for delegates.
She also announced the Spring Luncheon & Fashion Show, benefiting MCCH Hospice, which will be held at the Club House on April 26, 2005. The Sigma Department has volunteered to provide desserts, but they need help because the department is so small. Pat asked that each department chairwomen get 2 volunteers from her department to bring a dessert. The MWC Board will make an in-kind donation of the use of the Club House for that evening. (Hospice will pay the cleaning fee.)
Barbara Brandon reminded the Board that the name of Murray Woman’s Club needs to be listed as a sponsor in any advertising in the newspapers.
Pat reported that the KFWC president will attend the May installation of officers for Murray Woman’s Club. She invited board members to join her for breakfast with Alice on the following morning.
She announced that she would like input from the Board in filling the following positions for next year: (1) Publicity Co-Chair, (2) Legislative Chair, and (3) Press Book Chair.
Tracey Wortham, first vice-president, was not at the meeting because of illness. She sent a message, which was given by the president, thanking the Music and Sigma Departments for hosting the March General Meeting. She said that the hostess for the May General Meeting and Memorial Service will be the Zeta Department. Creative Arts will decorate upstairs and Kappa will decorate downstairs.
Martha Joiner, second vice-president, reported that several parents had expressed their appreciation to her about the recent contests. She thanked the Theta Department for providing the prize money for the writing contests, and the Alpha Department for serving as judges.
Sherri Story, treasurer, reported a a Balance on Hand March 1, 2005, of $___. Total Receipts for the month were $___, and Total Disbursements were $___ for a Balance on Hand March 31, 2005, of $___.
DEPARTMENTAL REPORTS:
Alpha: The department is completing work on the family history book. They have voted to make a donation to the Bakeless Bake Sale.
Creative: The department will meet for a Brunch at the Club House. The Arts have voted to make a donation of $500 for Club House renovation.
Delta: The department has contributed $100 to the Nursing Scholarship fund.
Garden: The department will sponsor a Luncheon-Card Party on April 28. Tickets are $12. Contact Joanna Adams.
Home: The department voted to contribute $500 to the Club House renovation. They also sent a $50 donation to KET.
Kappa: The department is sponsoring “An Evening of Chocolate Delight” on April 5, 5:30-7:30. Tickets are $6; proceeds will go to CASA.
Music: Bobbi Weatherly, chairwoman, thanked all who brought cookies for the March General Meeting. The department will have a fundraiser Salad Supper and Entertainment on May 17. All are invited. No tickets will be sold; contributions will be accepted. She also asked the Board to remind all members about the Music Department’s Relay for Life sale of “opportunities” for an afghan and a baked ham.
Theta: The department is still selling Stanley products. They are also collecting Campbell Soup labels and Box Tops for Education.
Zeta: The department had as its guest speaker recently the director of Weaks Senior Citizen Center. The group decided to contribute $50 for the new parking lot for that facility.
COMMITTEE REPORTS:
Advisory Martha Crafton announced that in April the MWC was providing the Club House for use to three service organizations as an in-kind donation: April 12, Resource Center; April 21, CASA; April 26, MCCH Hospice. Each group will pay the cleaning fee. The Silver Jewelry Sale will be held on April 16 at the Club House.
She called attention to the newly-installed storm doors which Perry Cavitt had worked on. She also said that Perry was able to repair the badly damaged window upstairs and save the Club the cost of replacing it right now.
CLEW: Lois Pharris said that school participation in the event was out-standing and that contributions provided for the expenses. She also expressed appreciation for those who served as facilitators.
At this time Lois brought up a concern about the preservation of MWC scrapbooks. She had brought several scrapbooks to show the state of deterioration and asked that the Board consider ways to preserve them.
MOTION: Virginia Randolph moved that MWC obtain more information about preservation of these scrapbooks and present that information the board for decision-making. The motion was second and carried.
The president appointed Lois Pharris and Virginia Randolph as a committee to find that information and report to the Board.
NEW BUSINESS:
May Memorial Service: Department chairwomen need to contact Tracey Wortham to give her the names of those club women who have died between April 1, 2004 and May 1, 2005, so that these women can be honored at this service.
KFWC: Barbara Brandon displayed the shirts which will be sold to finance the District Scholarship Fund. The shirts cost $13. She will take orders in May, and the shirts will be delivered at the Summer Workshop. She added that MWC will need to donate either as a club or by all individual departments.
The meeting was adjourned at 6:01 p.m.
Respectfully submitted,
Virginia Randolph
Recording Secretary
IMPORTANT DATES:
Executive Board Meeting May 2, 6:30 p.m.
May General Meeting May 26, 6:30 p.m.
(Memorial Service & Installation of Officers)
KFWC Annual Convention May 12-15
Executive Inn West, Louisville
Subscribe to:
Posts (Atom)