MURRAY WOMAN’S CLUB
Minutes of Executive Board Meeting
January 8, 2007
The Murray Woman's Club Executive Board met on Monday January 8, 2007, at 5:30 p.m. The date of the meeting had been changed because of holiday schedules. President Tracey Wortham called the meeting to order at 5:35 p.m. and requested a roll call of the board. Eighteen members were present with all departments represented.
The minutes of the December 4, 2006, meeting were approved without correction and filed for
record.
OFFICERS’ REPORTS:
The president asked that the correspondence received since the last meeting be read. Martha Joiner, corresponding secretary, read a letter from the New Opportunity School thanking MWC women for the clothing. She stated that she had sent a note to Tory Chapman at the Board’s request, explaining that the club was not able to donate money to her project.
Tracey Wortham, president, dealt with the following items of business:
1. Need for report forms to be turned in.
2. Discussion of the membership drive “New Year, New You.” Sandra Whittenberg reported that 19 vendors would be stationed upstairs in the club house. Chairwomen need to assign members for their departmental tables to stay for the two-hour period. These tables will be covered with a cloth and identified by a banner. Additional decoration is optional. Also, each department should bring two dozen cookies for refreshments and a $10 door prize.
3. Use of the Club House.
It is imperative that members check with Pat Harrington for the scheduling of any event other than regular departmental meeting date/time. The calendar in the upstairs kitchen IS NOT the official schedule. Only Pat can officially schedule the event.
4. Press book Chair vacancy.
The term for the Press book Chair runs from January to December. The president needs a volunteer to accept that responsibility.
5. Merryman House gifts.
The president related the expressions of gratitude for the gifts from the people at Merryman House.
The reports were interrupted for the president to conduct an election for the club’s “Newcomer of the Year “ and “Volunteer of the Year.” Cynthia Barnes was chosen “Newcomer of the Year,” and Gale Vinson was chosen “Volunteer of the Year.”
6. Heritage Ball.
Sandra Whittenberg stated that the planning committee proposed adding a special marketing person to solicit businesses next year. She also reported suggestions which had been made to the committee during the evaluation session. Proceeds from the Ball: approximately $--- was paid on the Club House renovation loan; $--- advanced “seed money” was paid back; and approximately $--- was retained for next year’s project.
MOTION: Martha Crafton moved that the money (approximately $---) in reserve for next year’s project be paid on the current loan instead of remaining in reserve. The motion was seconded and carried.
In the absence of Gale Vinson, first vice-president, Tracey announced that the next General Meeting will be on March 29 and will honor the First District contest winners for Arts & Crafts and Poetry/Short Story. Hostesses will be the Garden and Zeta Departments. As in the past, each department will be asked to provide cookies.
Jackie Helm, second vice-president, stated that she had received 96 student entries and 1 club member entry for the Poetry/Short Story contest. Members of the Alpha Department will serve as judges for the entries.
Cathy Pigg, treasurer, reported that the beginning cash balance for December 1, 2006 was $---. Total receipts for December were $--- and total disbursements were $---. The ending cash balance for December 31, 2006, was $---. The Saving Account balance is $---. She added Creative Arts gave $--- for the loan instead of selling tickets.
MOTION: Martha Crafton moved that the Club take the money from the Savings Account and pay down the current loan. The motion was seconded and carried.
ADDITIONAL REPORTS:
Sigma: The department sold $--- of tickets for “Breakfast with Santa” and netted $---
Kappa: The Kappa “Tour of Homes” netted $---. The department donated $--- of that amount to the Residential Hospice program and $--- to MCTA to provide “scholarship rides” for people who afford the fee.
Veterans’ Project: Martha Crafton reported on the delivery of more than 400 pairs of socks, 150 books and 75 puzzles to the Veterans’ Hospital in Nashville.
Sound System: Martha also reported that she had asked Bill Call to check out the sound system in the MWC Club House. He found the problem (microphone) and repaired it. The system now works. The president asked the corresponding secretary to write a “thank-you-note” to Bill Call.
Advisory: Pat Harrington stated her concern about funds for the upkeep of the Club House. She said that, at present, rentals are not are not paying the expenses.
Meals for Family Literacy Program:
Pat Harrington reminded the Board that we had voted to serve meals once each month for the Literacy Center. Each department chose a month, and the Board as a group volunteered to take a month. The Center does not have a refrigerator or oven but does have a microwave. Food should be there by 5:30 p.m. on the date assigned. Serving and cleaning up will also be necessary. The schedule is as follows: January - Alpha, February - Sigma, March - Delta, April - Board. See Pat to volunteer your department.
Centennial Committee:
The committee will meet on January 12 at 11 a.m. at Garden Gate restaurant. Marlene Beach asked that departmental pictures and histories be available to run in the newspaper. The committee also requested funds for the event: postage, invitations, food, etc.
MOTION: Martha Joiner moved that $--- from the General Fund be made available to the Centennial Committee for the anniversary. The motion was seconded and carried.
Education: Pat McMullin reported on the need for people to read to and play with the children at the Merryman House facility while their mothers are receiving counseling on Thursdays (11 a.m.- noon and 5 - 6 p.m). She also asked for $--- to purchase books from Angel’s Attic for these children.
MOTION: Martha Joiner moved that $--- from the General Fund be given to buy books for children at Angel’s Attic. The motion was seconded and passed.
CLUE: Lois Pharris said that she needs volunteers for this program which will be held on Tuesday, January 30. She needs facilitators and people to help with registration. Lois added that she will schedule an orientation meeting for the facilitators.
Civic/Recycling: The next “Make a Difference Day” will be January 13.
The meeting was adjourned at 6:55 p.m.
Respectfully submitted,
Virginia Randolph, Recording Secretary
NEXT BOARD MEETING: February 5, 2007, at 6:30 p.m.
Tuesday, January 16, 2007
Sunday, November 19, 2006
Nov. 6, 2006 Minutes of Executive Board Meeting
MURRAY WOMAN'S CLUB
EXECUTIVE BOARD MEETING
November 6, 2006
The Murray Woman's Club met at the Club House on Monday, November 6, 2006. President Tracey Wortham called the meeting to order at 6:30 p.m. and requested that the roll be called. Twenty-two board members were in attendance with all departments represented.
Cathy Elias was introduced by the president. Cathy reported on the Family Literacy Program, emphasizing the opportunities for helping families and the need for funds to prepare a meal for parents and children because of the time of the meetings. Members asked questions about the frequency and cost of the meals. Cathy stated that it cost her about $30 per meal and that she provided the meals once or twice a month. There is no budget for the food.
MOTION: Pat Harrington moved that the Murray Woman’s Club help in feeding these families through the following procedure: (1) the Executive Committee contribute $30 for one month --one meal and (2) each department take a month and provide $30 for one meal for that month. The motion was seconded and carried.
Sandra Whittenberg and Pat Harrington were asked to coordinate the project. There was some discussion about providing food or the $30 for the designated meal a month. No definite plan was made.
Following roll call, the minutes of the October 2, 2006, meeting were approved without corrections and filed for record.
OFFICERS REPORTS:
Martha Joiner, corresponding secretary, stated that cards had been sent to Shelia Vacca and Becky Rutledge and a thank-you card to D. K. Kelly.
Tracey Wortham, president, expressed her appreciation to the Board for their assistance in preparing for the First District Fall Conference and especially to Judy Kelso and Sondra Rice for coordinating the food preparation. The Fall Conference was also discussed by Martha Crafton, governor, who reported that 74 people attended and that the MWC made $632.
Tracey thanked Gale Vinson for representing the Murray Woman’s Club at the Conference. Gale announced the web site for KFWC (KFWC@bellsouth.net) and that individuals or clubs may come to the state convention and sell crafts. She also thanked the Music Department Chorus for singing at the meeting.
First District Governor Martha Crafton said that the 2007 Fall Conference shall be held on October 17 at the MWC Club House.
Judy Kelso thanked everyone for helping with the food.
Tracey discussed the Heritage Ball, stating the ticket sales are slow. Department chairs need to send their ticket stubs to Sue White by November 10 so that the committee can have an accurate count. Also, she emphasized that members are needed to help as hostesses.
2 The president asked Martha Joiner to send a thank-you note to Printing Services for donating posters advertising the Heritage Ball.
Other items discussed included the following:
1. KFWC cookbooks are available at a cost of $12.72 (members), $15 (nonmembers).
2. Reporting forms for departments should be completed and brought to the next board meeting. The end-of-the-year reports are needed.
3. New members must be reported to KFWC by December 1.
4. All dues must be paid by November 15.
5. Veterans Hospital Project. Bring books, puzzles, sox, etc. to the Club House by December 4.
6. Safe Halloween . Cathy Pigg reported a good turnout. Wal-Mart donated candies. (The corresponding secretary was asked to send a thank-you note to Wal-Mart.)
7. Proposal for dinner meeting for the December meeting. MOTION: Martha Joiner moved that MWC have a dinner and have it catered. The motion was seconded and carried. Note: The December meeting will begin at 6:00 p.m. Bring a wrapped gift for a child (designate girl or boy) up to 12 years of age.
8. Awards. Departments should plan to bring their nominees for Newcomer of the Year, Volunteer of the Year, and Outstanding Club Woman to the December meeting.
9. Gale Vinson,first vice-president, announced that the Christmas Open House will be Sunday, December 3. Kappas will decorate the front door and upstairs,and Alphas will be decorate downstairs. Zetas will be in charge of hostesses.
10. Jackie Helm, second vice-president, said that preparation for the Short Story/Poetry Contests was going well. The schools have been invited to have their students participate and have also been told of the deadline.
11. Arts & Crafts contest winners names were printed in an article in the Murray Ledger Times.
Cathy Pigg, treasurer informed the board that the state has given approval for a sales tax exemption for MWC. She emphasized that the exemption must not be misused. Only items that are for use by club should be tax-exempt. Questions should be referred to her. She also brought letters to be used as receipts for a donation to the Club, ex. Heritage Ball.
Cathy reported that the Beginning Cash Balance for October 1 was $---. Receipts were $--- and Disbursements were $--- for a Balance on Hand October 31 of $---. The Savings Account balance is $---.
DEPARTMENTAL REPORTS:
Alpha: Seven members are working on the Heritage Ball Committees.
Creative: Arts Their Bazaar made over $1500.
Garden: Floral saddles are still available.
Home: On November 17 at 11 a.m., the department will have an Open Meeting with lunch and an auction.
Kappa: The Tour of Homes will be held on December 10. Tickets will be $7. Transportation will be provided from Westside Baptist Church for $1.00 per person.
Music: The Music Department was awarded the Bronze Category Award for raising over $--- for Relay for Life. Four members were in the Heart Walk.
Sigma: Breakfast with Santa will be held at the Club House on Saturday, December 9, beginning at 9:30 a.m. Tickets are $5 children and $3 adults.
Theta: The department wishes to thank club members for saving Box tops for Education. Also, the department gave $--- in supplies to Merryman House.
Zeta: The members have sold 12 tickets for the Heritage Ball.
STANDING COMMITTEES:
Advisory: Pat Harrington reported some problems created by club house renters which required service calls: chocolate in dishwasher, improper items in garbage disposal, floors messed up.
Legislative: Cynthia Barnes stated that the Forum went well. She added that 124 bags were prepared for the poll workers at 28 precincts.
Membership: Sandra Whittenberg distributed invitations for the New Year: New You membership drive, asking that current club members send them to prospective members. There will be a planning meeting of the Membership Committee on Thursday, November 9.
SPECIAL COMMITTEES:
Community Improvement: Martha Crafton and other club members and planted pansies at the Triangle on 641 South and Sycamore Street.
New Opportunity School: Belinda Wallis asked that clothing be brought to the Club House by November 16.
Civic/Recycling: Lois Pharris presented the Recycling Report for November 4: 230 eyeglasses; 165 gals. oil; 100 ink jets; 200 lbs. clothing; 28 tons paper; 110 lbs. aluminum cans; 51 cell phones.
The meeting was adjourned at 8:20 p.m.
Respectfully submitted,
Virginia Randolph
EXECUTIVE BOARD MEETING
November 6, 2006
The Murray Woman's Club met at the Club House on Monday, November 6, 2006. President Tracey Wortham called the meeting to order at 6:30 p.m. and requested that the roll be called. Twenty-two board members were in attendance with all departments represented.
Cathy Elias was introduced by the president. Cathy reported on the Family Literacy Program, emphasizing the opportunities for helping families and the need for funds to prepare a meal for parents and children because of the time of the meetings. Members asked questions about the frequency and cost of the meals. Cathy stated that it cost her about $30 per meal and that she provided the meals once or twice a month. There is no budget for the food.
MOTION: Pat Harrington moved that the Murray Woman’s Club help in feeding these families through the following procedure: (1) the Executive Committee contribute $30 for one month --one meal and (2) each department take a month and provide $30 for one meal for that month. The motion was seconded and carried.
Sandra Whittenberg and Pat Harrington were asked to coordinate the project. There was some discussion about providing food or the $30 for the designated meal a month. No definite plan was made.
Following roll call, the minutes of the October 2, 2006, meeting were approved without corrections and filed for record.
OFFICERS REPORTS:
Martha Joiner, corresponding secretary, stated that cards had been sent to Shelia Vacca and Becky Rutledge and a thank-you card to D. K. Kelly.
Tracey Wortham, president, expressed her appreciation to the Board for their assistance in preparing for the First District Fall Conference and especially to Judy Kelso and Sondra Rice for coordinating the food preparation. The Fall Conference was also discussed by Martha Crafton, governor, who reported that 74 people attended and that the MWC made $632.
Tracey thanked Gale Vinson for representing the Murray Woman’s Club at the Conference. Gale announced the web site for KFWC (KFWC@bellsouth.net) and that individuals or clubs may come to the state convention and sell crafts. She also thanked the Music Department Chorus for singing at the meeting.
First District Governor Martha Crafton said that the 2007 Fall Conference shall be held on October 17 at the MWC Club House.
Judy Kelso thanked everyone for helping with the food.
Tracey discussed the Heritage Ball, stating the ticket sales are slow. Department chairs need to send their ticket stubs to Sue White by November 10 so that the committee can have an accurate count. Also, she emphasized that members are needed to help as hostesses.
2 The president asked Martha Joiner to send a thank-you note to Printing Services for donating posters advertising the Heritage Ball.
Other items discussed included the following:
1. KFWC cookbooks are available at a cost of $12.72 (members), $15 (nonmembers).
2. Reporting forms for departments should be completed and brought to the next board meeting. The end-of-the-year reports are needed.
3. New members must be reported to KFWC by December 1.
4. All dues must be paid by November 15.
5. Veterans Hospital Project. Bring books, puzzles, sox, etc. to the Club House by December 4.
6. Safe Halloween . Cathy Pigg reported a good turnout. Wal-Mart donated candies. (The corresponding secretary was asked to send a thank-you note to Wal-Mart.)
7. Proposal for dinner meeting for the December meeting. MOTION: Martha Joiner moved that MWC have a dinner and have it catered. The motion was seconded and carried. Note: The December meeting will begin at 6:00 p.m. Bring a wrapped gift for a child (designate girl or boy) up to 12 years of age.
8. Awards. Departments should plan to bring their nominees for Newcomer of the Year, Volunteer of the Year, and Outstanding Club Woman to the December meeting.
9. Gale Vinson,first vice-president, announced that the Christmas Open House will be Sunday, December 3. Kappas will decorate the front door and upstairs,and Alphas will be decorate downstairs. Zetas will be in charge of hostesses.
10. Jackie Helm, second vice-president, said that preparation for the Short Story/Poetry Contests was going well. The schools have been invited to have their students participate and have also been told of the deadline.
11. Arts & Crafts contest winners names were printed in an article in the Murray Ledger Times.
Cathy Pigg, treasurer informed the board that the state has given approval for a sales tax exemption for MWC. She emphasized that the exemption must not be misused. Only items that are for use by club should be tax-exempt. Questions should be referred to her. She also brought letters to be used as receipts for a donation to the Club, ex. Heritage Ball.
Cathy reported that the Beginning Cash Balance for October 1 was $---. Receipts were $--- and Disbursements were $--- for a Balance on Hand October 31 of $---. The Savings Account balance is $---.
DEPARTMENTAL REPORTS:
Alpha: Seven members are working on the Heritage Ball Committees.
Creative: Arts Their Bazaar made over $1500.
Garden: Floral saddles are still available.
Home: On November 17 at 11 a.m., the department will have an Open Meeting with lunch and an auction.
Kappa: The Tour of Homes will be held on December 10. Tickets will be $7. Transportation will be provided from Westside Baptist Church for $1.00 per person.
Music: The Music Department was awarded the Bronze Category Award for raising over $--- for Relay for Life. Four members were in the Heart Walk.
Sigma: Breakfast with Santa will be held at the Club House on Saturday, December 9, beginning at 9:30 a.m. Tickets are $5 children and $3 adults.
Theta: The department wishes to thank club members for saving Box tops for Education. Also, the department gave $--- in supplies to Merryman House.
Zeta: The members have sold 12 tickets for the Heritage Ball.
STANDING COMMITTEES:
Advisory: Pat Harrington reported some problems created by club house renters which required service calls: chocolate in dishwasher, improper items in garbage disposal, floors messed up.
Legislative: Cynthia Barnes stated that the Forum went well. She added that 124 bags were prepared for the poll workers at 28 precincts.
Membership: Sandra Whittenberg distributed invitations for the New Year: New You membership drive, asking that current club members send them to prospective members. There will be a planning meeting of the Membership Committee on Thursday, November 9.
SPECIAL COMMITTEES:
Community Improvement: Martha Crafton and other club members and planted pansies at the Triangle on 641 South and Sycamore Street.
New Opportunity School: Belinda Wallis asked that clothing be brought to the Club House by November 16.
Civic/Recycling: Lois Pharris presented the Recycling Report for November 4: 230 eyeglasses; 165 gals. oil; 100 ink jets; 200 lbs. clothing; 28 tons paper; 110 lbs. aluminum cans; 51 cell phones.
The meeting was adjourned at 8:20 p.m.
Respectfully submitted,
Virginia Randolph
Tuesday, November 7, 2006
Oct. 2, 2006 Minutes of Executive Board Meeting
MURRAY WOMAN’S CLUB
Minutes of the Executive Board Meeting
October 2, 2006
The Executive Board of the Murray Woman’s Club met on October 2, 2006, at 6:30 p.m. President Tracey Wortham called the meeting to order and requested a roll call of the Board. All departments were represented.
The minutes of the August 28 (September),2006 meeting were reviewed and corrections noted. The minutes were then filed for record.
OFFICERS’ REPORTS:
Tracey Wortham, president, encouraged members to attend the First District Conference at the Murray Woman’s Club House on Wednesday, October 18. The conference will last from 8:30 a.m. until 2:30 p.m. The registration fee is $14 and should be given to Pat McMullin by October 10. The fee includes luncheon.
In addition she dealt with the following items of business:
1. KFWC Hospitality II Cookbooks: MWC is required to purchase a case of the books. Prices are $12.72 for members and $15 for nonmembers.
2. Departmental Report Forms: These should be completed after each departmental meeting and turned in at the Board meeting which follows.
3. WKMS Phonathon: The fundraising coordinator expressed appreciation for the volunteer help. The president related her dilemma when a department asked to pay $40 instead of providing 4 volunteer callers.(One member agreed to participate.)
MOTION: Trish Barton moved that the department which had originally offered to pay $40 in lieu of 4 volunteers be allowed to pay only $30 since they were able to provide one volunteer.The motion was seconded and carried.
The president stated that the Board would discuss the issue of volunteers for the Phonathon again in the spring.
4. Veterans’ Hospital Project: Department chairwomen should bring white socks, jigsaw puzzles, and books (paperback reading, crossword and sudoku puzzles, as well as word games to the November and December Board meetings. Martha Crafton will deliver the items to the hospital in December.
5. Heritage Ball: The committee will be meeting on October 3. Volunteers to serve as hostesses for the evening are needed.
6. New Opportunity School Clothing: After discussion the Board decided that clothing in good condition not needed for this project should be donated to the Rape Crisis Center and the Merryman House, as well as Angel’s Attic.
7. Safe Halloween-AmeriHost Event: The president asked if the Board wished to continue this project.
MOTION: Martha Crafton moved that MWC continue to support the “Safe Halloween” project.
The motion was seconded and carried.
Gale Vinson, first vice-president, thanked the Creative Arts and Sigma Departments for serving as hostesses for the September General Meeting and Cynthia Barnes for bringing voter registration forms to the meeting.
Jackie Helm, second vice-president, distributed information about the Short Story/Poetry Contests. Submissions are due before January 1, 2007.
Cathy Pigg,treasurer, presented the financial report for the past month. The Beginning Cash Balance on September 1, 2006 was $---. Total Receipts for September were $--- and Total Disbursements were $--- for an Ending Balance on September 30, 2006, of $---. She urged departmental chairwomen to remind their members to pay dues immediately.
DEPARTMENTAL REPORTS:
Music The department had 6 members who participated in the ALS Walk. Members also plan to participate in the October Heart Walk.
STANDING COMMITTEE REPORTS:
Advisory Pat Harrington distributed a form listing clubhouse rentals for September.
Legislative Cynthia Barnes reported that she had received 12 affirmative responses from candidates for the Legislative Forum on Monday, October 30 from 6:30 to 9:00 p.m. She asked for a volunteer to serve moderator for the Forum and also for two women from each department to serve as greeter/hostesses. She stated that snack bags for poll workers will be assembled immediately after the November Board meeting.
Finance: Tracey Wortham gave the Finance Committee report, announcing that the committee will meet tomorrow and reminding the departmental chairs to send their representative.
Yearbook Sally DuFord asked that department chairwomen check their meeting listings in the yearbook to make sure they are correct. She stated that it is very important that department chairs call Jo Burkeen (Jo’s Datebook) at the Ledger & Times as soon as possible if the date needs to be corrected.
Membership: Sandra Whittenberg proposed the “New Year New You” theme for a special membership drive in January 2007. She asked for the Board’s recommendations on the invitations, the date, and the businesses which should be invited to have a table at this event. She will provide more information about the event at the November meeting.
Note: Board members should review the “Dates to Remember” and alert their members of these special events.
The meeting was adjourned at 8:05 p.m.
Respectfully submitted,
Virginia Randolph
Recording Secretary
Minutes of the Executive Board Meeting
October 2, 2006
The Executive Board of the Murray Woman’s Club met on October 2, 2006, at 6:30 p.m. President Tracey Wortham called the meeting to order and requested a roll call of the Board. All departments were represented.
The minutes of the August 28 (September),2006 meeting were reviewed and corrections noted. The minutes were then filed for record.
OFFICERS’ REPORTS:
Tracey Wortham, president, encouraged members to attend the First District Conference at the Murray Woman’s Club House on Wednesday, October 18. The conference will last from 8:30 a.m. until 2:30 p.m. The registration fee is $14 and should be given to Pat McMullin by October 10. The fee includes luncheon.
In addition she dealt with the following items of business:
1. KFWC Hospitality II Cookbooks: MWC is required to purchase a case of the books. Prices are $12.72 for members and $15 for nonmembers.
2. Departmental Report Forms: These should be completed after each departmental meeting and turned in at the Board meeting which follows.
3. WKMS Phonathon: The fundraising coordinator expressed appreciation for the volunteer help. The president related her dilemma when a department asked to pay $40 instead of providing 4 volunteer callers.(One member agreed to participate.)
MOTION: Trish Barton moved that the department which had originally offered to pay $40 in lieu of 4 volunteers be allowed to pay only $30 since they were able to provide one volunteer.The motion was seconded and carried.
The president stated that the Board would discuss the issue of volunteers for the Phonathon again in the spring.
4. Veterans’ Hospital Project: Department chairwomen should bring white socks, jigsaw puzzles, and books (paperback reading, crossword and sudoku puzzles, as well as word games to the November and December Board meetings. Martha Crafton will deliver the items to the hospital in December.
5. Heritage Ball: The committee will be meeting on October 3. Volunteers to serve as hostesses for the evening are needed.
6. New Opportunity School Clothing: After discussion the Board decided that clothing in good condition not needed for this project should be donated to the Rape Crisis Center and the Merryman House, as well as Angel’s Attic.
7. Safe Halloween-AmeriHost Event: The president asked if the Board wished to continue this project.
MOTION: Martha Crafton moved that MWC continue to support the “Safe Halloween” project.
The motion was seconded and carried.
Gale Vinson, first vice-president, thanked the Creative Arts and Sigma Departments for serving as hostesses for the September General Meeting and Cynthia Barnes for bringing voter registration forms to the meeting.
Jackie Helm, second vice-president, distributed information about the Short Story/Poetry Contests. Submissions are due before January 1, 2007.
Cathy Pigg,treasurer, presented the financial report for the past month. The Beginning Cash Balance on September 1, 2006 was $---. Total Receipts for September were $--- and Total Disbursements were $--- for an Ending Balance on September 30, 2006, of $---. She urged departmental chairwomen to remind their members to pay dues immediately.
DEPARTMENTAL REPORTS:
Music The department had 6 members who participated in the ALS Walk. Members also plan to participate in the October Heart Walk.
STANDING COMMITTEE REPORTS:
Advisory Pat Harrington distributed a form listing clubhouse rentals for September.
Legislative Cynthia Barnes reported that she had received 12 affirmative responses from candidates for the Legislative Forum on Monday, October 30 from 6:30 to 9:00 p.m. She asked for a volunteer to serve moderator for the Forum and also for two women from each department to serve as greeter/hostesses. She stated that snack bags for poll workers will be assembled immediately after the November Board meeting.
Finance: Tracey Wortham gave the Finance Committee report, announcing that the committee will meet tomorrow and reminding the departmental chairs to send their representative.
Yearbook Sally DuFord asked that department chairwomen check their meeting listings in the yearbook to make sure they are correct. She stated that it is very important that department chairs call Jo Burkeen (Jo’s Datebook) at the Ledger & Times as soon as possible if the date needs to be corrected.
Membership: Sandra Whittenberg proposed the “New Year New You” theme for a special membership drive in January 2007. She asked for the Board’s recommendations on the invitations, the date, and the businesses which should be invited to have a table at this event. She will provide more information about the event at the November meeting.
Note: Board members should review the “Dates to Remember” and alert their members of these special events.
The meeting was adjourned at 8:05 p.m.
Respectfully submitted,
Virginia Randolph
Recording Secretary
Monday, August 28, 2006
August 7, 2006 Minutes Executive Board
MURRAY WOMAN’S CLUB
Minutes of the Executive Board
August 7, 2006
The Executive Board of the Murray Woman’s Club met on August 7, 2006. President Tracey Wortham called the meeting to order at 6:30 p.m. and announced Tory Daughtrity, Director of the American Red Cross in Calloway County would make a brief presentation.
Mrs. Daughrity thanked the Club for allowing the club house to be used without charge for the May tea which raised $---. She presented a “Good Neighbor Award” to the Murray Woman’s Club as an expression of the appreciation from the local Red Cross chapter. She stated that MWC will be formally recognized for their contribution at the meeting in the Barkley Room of Curris Center on September 19, 2006, at 5:00 p.m. Mrs. Daughrity also requested that the Red Cross chapter be allowed to use the club house for another fundraiser at about the same time next year.
Tracey began the formal business meeting of MWC with the request for a roll call of departments. Nineteen members were in attendance with all departments except Creative Arts represented.
The minutes of the July 10, 2006, meeting were approved and filed for record.
Martha Joiner, corresponding secretary, raised a question about procedure for mailing letters to prospective club members.
MOTION: Barbara Brandon moved that the department secretaries handle all correspondence which deals with their new members.
The motion was seconded and passed.
After a brief discussion the following procedure was agreed upon:
1. Departmental secretaries should send the invitation letter(s) to prospective members. A sample of the letter was included in a packet of materials which had been distributed by the corresponding secretary prior to the August 7 meeting
2. If the department secretary desired, she could request that the Board’s corresponding secretary format and send the letter(s) to any prospective members.
3. If requested, the Board’s corresponding secretary would forward by e-mail a copy of the sample letter which could be downloaded by the departmental secretary.
OFFICERS’ REPORTS:
Tracey Wortham, president, reported that 50 guests were fed at the First District Summer Conference luncheon. No report was available on the amount of money made.
Martha Crafton, First District Governor, expressed appreciation for the work done by members of the Murray Woman’s Club at the recent First District Conference. She stated that many favorable comments had been made by the guests.
Tracey Wortham, president, reminded the Board that the WKMS Phon-A-Thon would begin in September and that the Board had voted to participate. She distributed a sign-up sheet with the request that four (4) members of each department serve.
Gale Vinson, first vice-president, said that the first General Meeting of the new year will be held on September 28 and will be a Salad Supper which will begin at 6:00 p.m. NOTE THE TIME CHANGE. The program will feature Martha Broach. She added that the American Heart Association’s Heart Walk fundraiser will be held on October 28 at RSEC from 9:00 a.m. to 11:00 a.m. Registration will be at 8:30 a.m.
Jackie Helm, second vice-president, announced that information about the KFWC Arts & Crafts contests would be available at the August 28 Board meeting.
Cathy Pigg, treasurer, distributed the financial report for June 2006 to July 2006. The Cash Balance on June 1, 2006 was $---. Receipts for the two-month period were $--- and Disbursements were $---for a Net Income of $---. In addition to the Disbursements, a principal payment of $--- was made on the Loan for the Clubhouse repairs. The ending Cash Balance on July 31, 2006 was $---. She found no record of stock held or of a safe deposit box. Neva Grey Allbritten volunteered to try to get information about both items.
--------------
The president stated that a sign-up sheet t the next meeting for the First District Fall Conference which will be held at the Murray Woman’s Club House on October 18, 2006
--------------
DEPARTMENTAL REPORTS:
Alpha: Lois Pharris is considering a proposal for a fund raiser
which will benefit the local Adult Learning Center.
Creative Arts: The department’s cook book should be available in time for their Bazaar on October 28.
Delta The department is still collecting aluminum soft drink tabs. Sally DuFord reported the death of Betty Brockman.
Garden: The department will sell Floral Saddles (gravestone decorations) which must be pre-ordered. The members will be contacting other departments to request time for a presentation.
Kappa: The department continues to work on the “Tour of Homes.”
Sigma: The department has added three new members and has chosen their monthly project: providing supplies for Merryman House. They plan to continue the “Breakfast with Santa.”
At this point, the president asked for a discussion of Tori Daughrity’s request that Red Cross be permitted to use the MWC Club House for their Tea.
MOTION: Barbara Brandon moved that MWC allow the Calloway County Red Cross to use the Club House for their tea provided that a mutual agreement can be reached regarding the date.
The motion was seconded and passed.
Zeta: Barbara reported that several of the members were ill; in spite of this, four volunteers had signed for the Phon-A-Thon.
COMMITTEE REPORTS:
Advisory: Pat Harrington reported that the cleaning service she hired had spent 36 hours instead of the 24 specified in cleaning the Club House. Because of this mistake, they sent her two bills: one for 24 hours; one for 36 hours. She asked for advice on how to proceed.
MOTION: Martha Joiner moved that MWC pay the 24-hour bill and half of the additional 12-hour bill which together will total 30 hours.
The motion was seconded and passed.
Pat also reported on the estimates for a sound system. No action was taken. She also requested that people not change the thermostat settings because problems will result. The service man now used is Jim McBee.
Yearbook Sally said that the price for publishing 320 yearbooks will be $837, possibly more if this does not include tax.
MOTION: Martha Crafton moved that MWC have the 2006-2007 yearbook published by Printing Services for $837(+tax).
The motion was seconded and passed.
Finance Kathy Stanfa distributed tickets to be purchased for the Heritage Ball on November 18. The money from the sale of the tickets should be sent to Sue White, committee treasurer. Volunteers will be needed to assist the committee on the night of the Ball. She mentioned the possibility of a series of 5 dance lessons being offered on Friday nights at 6:00 p.m. beginning about the middle of September.
The president reminded the Board that the next meeting will be on August 28 because of the Labor Day weekend.
The meeting was adjourned at 8:10 p.m.
Respectfully submitted,
Virginia Randolph, Recording Secretary
Minutes of the Executive Board
August 7, 2006
The Executive Board of the Murray Woman’s Club met on August 7, 2006. President Tracey Wortham called the meeting to order at 6:30 p.m. and announced Tory Daughtrity, Director of the American Red Cross in Calloway County would make a brief presentation.
Mrs. Daughrity thanked the Club for allowing the club house to be used without charge for the May tea which raised $---. She presented a “Good Neighbor Award” to the Murray Woman’s Club as an expression of the appreciation from the local Red Cross chapter. She stated that MWC will be formally recognized for their contribution at the meeting in the Barkley Room of Curris Center on September 19, 2006, at 5:00 p.m. Mrs. Daughrity also requested that the Red Cross chapter be allowed to use the club house for another fundraiser at about the same time next year.
Tracey began the formal business meeting of MWC with the request for a roll call of departments. Nineteen members were in attendance with all departments except Creative Arts represented.
The minutes of the July 10, 2006, meeting were approved and filed for record.
Martha Joiner, corresponding secretary, raised a question about procedure for mailing letters to prospective club members.
MOTION: Barbara Brandon moved that the department secretaries handle all correspondence which deals with their new members.
The motion was seconded and passed.
After a brief discussion the following procedure was agreed upon:
1. Departmental secretaries should send the invitation letter(s) to prospective members. A sample of the letter was included in a packet of materials which had been distributed by the corresponding secretary prior to the August 7 meeting
2. If the department secretary desired, she could request that the Board’s corresponding secretary format and send the letter(s) to any prospective members.
3. If requested, the Board’s corresponding secretary would forward by e-mail a copy of the sample letter which could be downloaded by the departmental secretary.
OFFICERS’ REPORTS:
Tracey Wortham, president, reported that 50 guests were fed at the First District Summer Conference luncheon. No report was available on the amount of money made.
Martha Crafton, First District Governor, expressed appreciation for the work done by members of the Murray Woman’s Club at the recent First District Conference. She stated that many favorable comments had been made by the guests.
Tracey Wortham, president, reminded the Board that the WKMS Phon-A-Thon would begin in September and that the Board had voted to participate. She distributed a sign-up sheet with the request that four (4) members of each department serve.
Gale Vinson, first vice-president, said that the first General Meeting of the new year will be held on September 28 and will be a Salad Supper which will begin at 6:00 p.m. NOTE THE TIME CHANGE. The program will feature Martha Broach. She added that the American Heart Association’s Heart Walk fundraiser will be held on October 28 at RSEC from 9:00 a.m. to 11:00 a.m. Registration will be at 8:30 a.m.
Jackie Helm, second vice-president, announced that information about the KFWC Arts & Crafts contests would be available at the August 28 Board meeting.
Cathy Pigg, treasurer, distributed the financial report for June 2006 to July 2006. The Cash Balance on June 1, 2006 was $---. Receipts for the two-month period were $--- and Disbursements were $---for a Net Income of $---. In addition to the Disbursements, a principal payment of $--- was made on the Loan for the Clubhouse repairs. The ending Cash Balance on July 31, 2006 was $---. She found no record of stock held or of a safe deposit box. Neva Grey Allbritten volunteered to try to get information about both items.
--------------
The president stated that a sign-up sheet t the next meeting for the First District Fall Conference which will be held at the Murray Woman’s Club House on October 18, 2006
--------------
DEPARTMENTAL REPORTS:
Alpha: Lois Pharris is considering a proposal for a fund raiser
which will benefit the local Adult Learning Center.
Creative Arts: The department’s cook book should be available in time for their Bazaar on October 28.
Delta The department is still collecting aluminum soft drink tabs. Sally DuFord reported the death of Betty Brockman.
Garden: The department will sell Floral Saddles (gravestone decorations) which must be pre-ordered. The members will be contacting other departments to request time for a presentation.
Kappa: The department continues to work on the “Tour of Homes.”
Sigma: The department has added three new members and has chosen their monthly project: providing supplies for Merryman House. They plan to continue the “Breakfast with Santa.”
At this point, the president asked for a discussion of Tori Daughrity’s request that Red Cross be permitted to use the MWC Club House for their Tea.
MOTION: Barbara Brandon moved that MWC allow the Calloway County Red Cross to use the Club House for their tea provided that a mutual agreement can be reached regarding the date.
The motion was seconded and passed.
Zeta: Barbara reported that several of the members were ill; in spite of this, four volunteers had signed for the Phon-A-Thon.
COMMITTEE REPORTS:
Advisory: Pat Harrington reported that the cleaning service she hired had spent 36 hours instead of the 24 specified in cleaning the Club House. Because of this mistake, they sent her two bills: one for 24 hours; one for 36 hours. She asked for advice on how to proceed.
MOTION: Martha Joiner moved that MWC pay the 24-hour bill and half of the additional 12-hour bill which together will total 30 hours.
The motion was seconded and passed.
Pat also reported on the estimates for a sound system. No action was taken. She also requested that people not change the thermostat settings because problems will result. The service man now used is Jim McBee.
Yearbook Sally said that the price for publishing 320 yearbooks will be $837, possibly more if this does not include tax.
MOTION: Martha Crafton moved that MWC have the 2006-2007 yearbook published by Printing Services for $837(+tax).
The motion was seconded and passed.
Finance Kathy Stanfa distributed tickets to be purchased for the Heritage Ball on November 18. The money from the sale of the tickets should be sent to Sue White, committee treasurer. Volunteers will be needed to assist the committee on the night of the Ball. She mentioned the possibility of a series of 5 dance lessons being offered on Friday nights at 6:00 p.m. beginning about the middle of September.
The president reminded the Board that the next meeting will be on August 28 because of the Labor Day weekend.
The meeting was adjourned at 8:10 p.m.
Respectfully submitted,
Virginia Randolph, Recording Secretary
Friday, July 21, 2006
July 10, 2006 Minutes of Executive Board Meeting
MURRAY WOMAN’S CLUB
Executive Board Meeting
July 10, 2006
The Executive Board of the Murray Woman’s met on July 10, 2006, for the regular July meeting whose date had been changed because of the July 4 holiday. President Tracey Wortham called the meeting to order at 6:30 p.m. and asked the recording secretary to call the roll. Nineteen members were present, with all departments represented. The minutes of the June 5, 2006, Board meeting were approved and filed for record.
The corresponding secretary, Martha Joiner, stated that a note of consolation had been sent to Joan Niffenegger on the death of her mother. The secretary then read two notes of appreciation from voting volunteers, thanking MWC for the snack bags.
OFFICERS’ REPORTS:
Tracey Wortham, president, announced that the First District Summer Workshop will be held at the MWC Club House on Wednesday, August 2, 2006, from 9:00 a.m. to 2:00 p.m. She appointed a seven-person committee to work with her to make arrangements for the luncheon served that day. (Joanna Adams, Marlene Beach, Pat McMullin, Martha Joiner, Ve Severns, Gale Vinson). Five additional volunteers will be needed to serve as hostesses. The president circulated sign-up sheets, stating that 3 gallons each of sweetened and unsweetened tea will be needed.
She dealt with the following items of business:
1. WKMS Phonathon. WKMS has asked for MWC volunteers for a three-week campaign in September of 2006. Five workers will be needed each evening.
MOTION: Pat Harrington moved that Murray Woman’s Club provide volunteers for September 11-14 and September 18 - 21.
The motion was seconded and carried.
Tracey said that a schedule for workers will be distributed at the August Board meeting.
2. Centennial Committee: The president appoint a committee (Marlene Beach, chair; Neva Grey Allbritten, Barbara Brandon) to plan for the 2007 anniversary of founding of the Murray Woman’s Club. She asked that each department provide a representative to work with this committee. Department chairwomen should e-mail or call Tracey with the names.
Tracey also reported on two community events in which MWC participated.
1. Merryman Crisis Center’s Open House. An ample amount of food was provided by MWC members.
2. Freedom Fest. The Executive Committed approved a donation of $50 to sponsor a red wagon for the parade. These wagons will be given to the Santa Christmas project.
Gale Vinson, first vice-president, presented the information for the first two general meetings.
September SALAD SUPPER September 28 6:00 p.m. NOTE CHANGE OF TIME. HOSTESSES: Creative Arts &Sigma Departments
Christmas Open House December 3 2:00 p.m. Chair of Hostesses: Theta Department
Decorating upstairs and front door: Kappa Department; decorating side door and downstairs: Alpha Department.
Jackie Helm, second vice-president, said she was awaiting contest information from KFWC.
Cathy Pigg, treasurer, distributed the June financial statement. The beginning cash balance was $___. Receipts were $___ and Disbursements were $___. The ending cash balance on June 30 was $___. Sheree Story will present the 2005-2006 financial report at the August meeting.
Martha Crafton, First District Governor, reported that information materials for the coming year have not yet been received from the president of KFWC.
DEPARTMENTAL REPORTS:
Alpha: Yearbook information turned in to Sally DuFord.
Creative Arts: Members are completing a cookbook that will be on sale at the Bazaar.
Delta: Members are still collecting aluminum tabs.
Garden: Yearbook information turned in.
Kappa: Members are working on December Tour of Homes.
Sigma: The department is working on increasing membership.
Theta: Members are still collecting Box Tops for Education and Campbell’s soup cans labels.
Zeta: Planning for next year’s program has been completed.
Home: The department will continue to take major responsibility for the “New Opportunity School “ project.
The Board again raised questions about selection and mailing of clothing. The president read from the recommendations made at the June 5, 2006, Board meeting. (See June Minutes page 3 Home) The decision was made for the Board to reassess the situation.
COMMITTEE REPORTS:
Advisory Pat Harrington, chair of the Advisory Committee, reported the current sound system is non-operational. She recommended that the Board discuss the possibility of either repairing or replacing the sound system.
MOTION: Pat moved that the sound system in the Club House should not be rented for weddings and that the current statements in the contract should be removed. The motion was seconded and carried.
MOTION: Martha Joiner moved that the current sound be repaired or replaced before the First District meeting in August 2006. The motion was seconded After discussion, the motion was withdrawn. Pat will present information about the sound system to the Advisory Council for review and approval.
She also reported on the continuing serious problems with the air conditioner on the third level of the Club House.
MOTION: Belinda Wallace moved that repairs be made as soon as possible to the system whatever it may cost. The motion was seconded and carried.
Pat recommended that a cleaning service be employed to thoroughly clean the Club House before the August 2, 2006 meeting.
MOTION: Martha Joiner moved that a cleaning service be employed to clean the Club House before the First District Workshop on August 2, 2006. The motion was seconded and carried.
Legislative Cynthia Barnes stated that October 30 will be the date for the Legislative Forum. She asked departmental chairs to give her the names of their Legislative representatives.
Recycling: The next “Make a Difference” day will be August 5.
Yearbook: Sally DuFord will be contacting departmental chairs to try to complete the information needed for the Yearbook.
Community Improvement: Martha Crafton, chair, called attention to the planting of the Triangle Beds at Sycamore and 12th Streets. She also mentioned appreciation expressed by the staff of the Veterans’ Hospital after receiving the sox, books, and underwear.
The meeting was adjourned at 7:55 p.m.
Respectfully submitted,
Virginia Randolph, Recording Secretary
Executive Board Meeting
July 10, 2006
The Executive Board of the Murray Woman’s met on July 10, 2006, for the regular July meeting whose date had been changed because of the July 4 holiday. President Tracey Wortham called the meeting to order at 6:30 p.m. and asked the recording secretary to call the roll. Nineteen members were present, with all departments represented. The minutes of the June 5, 2006, Board meeting were approved and filed for record.
The corresponding secretary, Martha Joiner, stated that a note of consolation had been sent to Joan Niffenegger on the death of her mother. The secretary then read two notes of appreciation from voting volunteers, thanking MWC for the snack bags.
OFFICERS’ REPORTS:
Tracey Wortham, president, announced that the First District Summer Workshop will be held at the MWC Club House on Wednesday, August 2, 2006, from 9:00 a.m. to 2:00 p.m. She appointed a seven-person committee to work with her to make arrangements for the luncheon served that day. (Joanna Adams, Marlene Beach, Pat McMullin, Martha Joiner, Ve Severns, Gale Vinson). Five additional volunteers will be needed to serve as hostesses. The president circulated sign-up sheets, stating that 3 gallons each of sweetened and unsweetened tea will be needed.
She dealt with the following items of business:
1. WKMS Phonathon. WKMS has asked for MWC volunteers for a three-week campaign in September of 2006. Five workers will be needed each evening.
MOTION: Pat Harrington moved that Murray Woman’s Club provide volunteers for September 11-14 and September 18 - 21.
The motion was seconded and carried.
Tracey said that a schedule for workers will be distributed at the August Board meeting.
2. Centennial Committee: The president appoint a committee (Marlene Beach, chair; Neva Grey Allbritten, Barbara Brandon) to plan for the 2007 anniversary of founding of the Murray Woman’s Club. She asked that each department provide a representative to work with this committee. Department chairwomen should e-mail or call Tracey with the names.
Tracey also reported on two community events in which MWC participated.
1. Merryman Crisis Center’s Open House. An ample amount of food was provided by MWC members.
2. Freedom Fest. The Executive Committed approved a donation of $50 to sponsor a red wagon for the parade. These wagons will be given to the Santa Christmas project.
Gale Vinson, first vice-president, presented the information for the first two general meetings.
September SALAD SUPPER September 28 6:00 p.m. NOTE CHANGE OF TIME. HOSTESSES: Creative Arts &Sigma Departments
Christmas Open House December 3 2:00 p.m. Chair of Hostesses: Theta Department
Decorating upstairs and front door: Kappa Department; decorating side door and downstairs: Alpha Department.
Jackie Helm, second vice-president, said she was awaiting contest information from KFWC.
Cathy Pigg, treasurer, distributed the June financial statement. The beginning cash balance was $___. Receipts were $___ and Disbursements were $___. The ending cash balance on June 30 was $___. Sheree Story will present the 2005-2006 financial report at the August meeting.
Martha Crafton, First District Governor, reported that information materials for the coming year have not yet been received from the president of KFWC.
DEPARTMENTAL REPORTS:
Alpha: Yearbook information turned in to Sally DuFord.
Creative Arts: Members are completing a cookbook that will be on sale at the Bazaar.
Delta: Members are still collecting aluminum tabs.
Garden: Yearbook information turned in.
Kappa: Members are working on December Tour of Homes.
Sigma: The department is working on increasing membership.
Theta: Members are still collecting Box Tops for Education and Campbell’s soup cans labels.
Zeta: Planning for next year’s program has been completed.
Home: The department will continue to take major responsibility for the “New Opportunity School “ project.
The Board again raised questions about selection and mailing of clothing. The president read from the recommendations made at the June 5, 2006, Board meeting. (See June Minutes page 3 Home) The decision was made for the Board to reassess the situation.
COMMITTEE REPORTS:
Advisory Pat Harrington, chair of the Advisory Committee, reported the current sound system is non-operational. She recommended that the Board discuss the possibility of either repairing or replacing the sound system.
MOTION: Pat moved that the sound system in the Club House should not be rented for weddings and that the current statements in the contract should be removed. The motion was seconded and carried.
MOTION: Martha Joiner moved that the current sound be repaired or replaced before the First District meeting in August 2006. The motion was seconded After discussion, the motion was withdrawn. Pat will present information about the sound system to the Advisory Council for review and approval.
She also reported on the continuing serious problems with the air conditioner on the third level of the Club House.
MOTION: Belinda Wallace moved that repairs be made as soon as possible to the system whatever it may cost. The motion was seconded and carried.
Pat recommended that a cleaning service be employed to thoroughly clean the Club House before the August 2, 2006 meeting.
MOTION: Martha Joiner moved that a cleaning service be employed to clean the Club House before the First District Workshop on August 2, 2006. The motion was seconded and carried.
Legislative Cynthia Barnes stated that October 30 will be the date for the Legislative Forum. She asked departmental chairs to give her the names of their Legislative representatives.
Recycling: The next “Make a Difference” day will be August 5.
Yearbook: Sally DuFord will be contacting departmental chairs to try to complete the information needed for the Yearbook.
Community Improvement: Martha Crafton, chair, called attention to the planting of the Triangle Beds at Sycamore and 12th Streets. She also mentioned appreciation expressed by the staff of the Veterans’ Hospital after receiving the sox, books, and underwear.
The meeting was adjourned at 7:55 p.m.
Respectfully submitted,
Virginia Randolph, Recording Secretary
Tuesday, June 27, 2006
June 5, 2006 Minutes of Executive Board Meeting
MURRAY WOMAN’S CLUB
Executive Board Meeting
June 5, 2006
The Executive Board of the Murray Woman’s Club met on Monday, June 5,2006. An orientation for departmental chairwoman, vice-chairwomen, secretaries, and treasurers was held prior to the Board meeting.
President Tracey Wortham called the business meeting to order at 6:30 p.m. and asked the recording secretary to call the roll. Eighteen members were in attendance, with all departments except Creative Arts represented. The minutes of the May 2006 Board meeting were approved and filed for record.
The president then introduced Jack Henshaw from Big Brothers/Big Sisters who discussed the organization, its services, and its needs. He thanked the Murray Woman’s Club for their past support and suggested that one way of continued support would be to form an MWC team for the next “Big Buddy” campaign and by individual contributions for this year’s campaign. In addition, he stressed that the organization still needs more volunteers and more funding.
OFFICERS’ REPORTS:
Tracey Wortham, president, expressed appreciation to the following departments for their help with the May General Meeting: Alpha for hosting, Garden and Theta for decorating the Clubhouse, and the Music Department Chorus for their performance. She also thanked department chairs for encouraging their members to attend the meetings this past year. She announced that Joan Niffenegger, Music Department, won the drawing for a paid membership for the coming year. Tracey asked the Board if the drawing should be continued for 2006-2007.
MOTION: Barbara Brandon moved that the drawing for a paid membership should be continued for in 2006-2007 to encourage attendance at the General Meetings. The motion was seconded and carried.
The president reported on the following items of business:
1.Yearbook information-- department officers and committees; membership list; programs including the dates, times, speakers and titles, topics; hostesses--is due before June 20. This information should be sent to Sally Duford; check the Agenda or 2005-06 Yearbook for her e-mail and street addresses. Remember to add the addresses(e-mail and street), as well as the telephone numbers of all your members; and to make corrections.
2. MWC Centennial Anniversary. Marlene Beach will chair a planning committee for this occasion. Each department should have a representative on the committee. Submit names to the president by the July 10 Board meeting.
3. KFWC theme for 2006-2007. The federation president has chosen Faith, Love, and Hope as her theme and Eldercare, Diabetes, and Public Libraries for her special projects. Try to incorporate the theme and the projects into your departmental programs and/or projects, if possible.
4. CASA needs. CASA wishes to make scarves for the teddy bears which are given to the children it serves. Materials for the scarves should be taken to Merryman House or to the CASA offices (Michelle Gantt’s office across the street from the new judicial building).
5. Open House at Merryman Crisis Center. The event will be held on June 15, beginning at 1:30 p.m. and will include a tour of the new office building at 629 Broad Street. Call Pat Harrington or Tracey if you can provide a dessert. Bring desserts to the facility by noon.
6. American Red Cross Tea Party. MWC is partnering with the Calloway County Red Cross by providing the Clubhouse (for cleaning charge only) for this event on June 11. Tickets may be purchased for $25 at Vintage Rose or re- served by calling the Red Cross Office. Deadline is June 5.
Tracey reported to the Board that Pat Harrington’s mother-in-law had passed away and that the corresponding secretary had sent a card of condolence.
There were no reports from the first vice-president or the second vice-president.
Sheree Story, treasurer for 2004-2006, stated that she will present the 2005-2006 year’s financial report at the July meeting. At that time she will pass the treasurer’s duties to Cathy Pigg, treasurer for 2006-2007.
The president introduced Martha Crafton, who is the incoming governor of the First District of KFWC. Martha presented her theme for the coming year “A Rose for You,” and said that the rose symbolizes love, which ties in with the KFWC theme of “Faith, Love, and Hope.” Also, she announced that both the First District Summer Workshop and the Fall Conference will be held at the MWC Clubhouse. The Summer Workshop will be on August 2 from 9:00 a.m. until 2:30 p.m. Martha asked that a committee be formed to plan for the luncheon which will be a fund raiser for MWC. No date for the Fall Conference was announced.
DEPARTMENTAL REPORTS:
Alpha Members are still working with the yearbook sales.
Home Members plan to continue the “New Opportunity “ clothing project. The board discussed the project and made the following suggestions: (1) that only clothing in good condition be accepted (2) that the clothing meet the standard for a business interview (3) and that the limit of $50 for packing/or mailing be observed. Several members made the suggestion that taking the clothing to Berea might be more economical. Also, other department chairs volunteered to help with the project.
At this point, Martha Crafton reported on the delivery of the sox, underwear, and books to the Veterans’ Hospital in Nashville. She stated that the staff was very appreciative of the clothing and books.
Martha also asked for volunteers to help plant flowers at the Triangle of 12th and Sycamore streets. The project will begin at 4:30 p.m. on Tuesday, June 6.
Theta The department is still collecting Box Tops for Education and Campbell Soup Labels. They also sell Stanley products. The 4-H Club is the beneficiary of these ales.
Zeta The department has recently completed two projects: (1) collecting and sorting Wal-Mart clothing to take to the Family Resource Center at East Elementary School and (2) a “Bakeless Bake Sale” which raised $520. The proceeds from the “Bake Sale” have been donated to MWC for the Clubhouse renovation project.
COMMITTEE REPORTS:
Civic/ Recycling The next “Make a Difference Day” will be August 5.
New Business:
Pictures should be made of the women planting flowers in the Triangle so that a picture can be sent to the Ledger-Times for publication (and MWC’s Press Book). With no other business for consideration, the president adjourned the meeting at 7:45 p.m.
Respectfully submitted,
Virginia Randolph, Recording Secretary
Executive Board Meeting
June 5, 2006
The Executive Board of the Murray Woman’s Club met on Monday, June 5,2006. An orientation for departmental chairwoman, vice-chairwomen, secretaries, and treasurers was held prior to the Board meeting.
President Tracey Wortham called the business meeting to order at 6:30 p.m. and asked the recording secretary to call the roll. Eighteen members were in attendance, with all departments except Creative Arts represented. The minutes of the May 2006 Board meeting were approved and filed for record.
The president then introduced Jack Henshaw from Big Brothers/Big Sisters who discussed the organization, its services, and its needs. He thanked the Murray Woman’s Club for their past support and suggested that one way of continued support would be to form an MWC team for the next “Big Buddy” campaign and by individual contributions for this year’s campaign. In addition, he stressed that the organization still needs more volunteers and more funding.
OFFICERS’ REPORTS:
Tracey Wortham, president, expressed appreciation to the following departments for their help with the May General Meeting: Alpha for hosting, Garden and Theta for decorating the Clubhouse, and the Music Department Chorus for their performance. She also thanked department chairs for encouraging their members to attend the meetings this past year. She announced that Joan Niffenegger, Music Department, won the drawing for a paid membership for the coming year. Tracey asked the Board if the drawing should be continued for 2006-2007.
MOTION: Barbara Brandon moved that the drawing for a paid membership should be continued for in 2006-2007 to encourage attendance at the General Meetings. The motion was seconded and carried.
The president reported on the following items of business:
1.Yearbook information-- department officers and committees; membership list; programs including the dates, times, speakers and titles, topics; hostesses--is due before June 20. This information should be sent to Sally Duford; check the Agenda or 2005-06 Yearbook for her e-mail and street addresses. Remember to add the addresses(e-mail and street), as well as the telephone numbers of all your members; and to make corrections.
2. MWC Centennial Anniversary. Marlene Beach will chair a planning committee for this occasion. Each department should have a representative on the committee. Submit names to the president by the July 10 Board meeting.
3. KFWC theme for 2006-2007. The federation president has chosen Faith, Love, and Hope as her theme and Eldercare, Diabetes, and Public Libraries for her special projects. Try to incorporate the theme and the projects into your departmental programs and/or projects, if possible.
4. CASA needs. CASA wishes to make scarves for the teddy bears which are given to the children it serves. Materials for the scarves should be taken to Merryman House or to the CASA offices (Michelle Gantt’s office across the street from the new judicial building).
5. Open House at Merryman Crisis Center. The event will be held on June 15, beginning at 1:30 p.m. and will include a tour of the new office building at 629 Broad Street. Call Pat Harrington or Tracey if you can provide a dessert. Bring desserts to the facility by noon.
6. American Red Cross Tea Party. MWC is partnering with the Calloway County Red Cross by providing the Clubhouse (for cleaning charge only) for this event on June 11. Tickets may be purchased for $25 at Vintage Rose or re- served by calling the Red Cross Office. Deadline is June 5.
Tracey reported to the Board that Pat Harrington’s mother-in-law had passed away and that the corresponding secretary had sent a card of condolence.
There were no reports from the first vice-president or the second vice-president.
Sheree Story, treasurer for 2004-2006, stated that she will present the 2005-2006 year’s financial report at the July meeting. At that time she will pass the treasurer’s duties to Cathy Pigg, treasurer for 2006-2007.
The president introduced Martha Crafton, who is the incoming governor of the First District of KFWC. Martha presented her theme for the coming year “A Rose for You,” and said that the rose symbolizes love, which ties in with the KFWC theme of “Faith, Love, and Hope.” Also, she announced that both the First District Summer Workshop and the Fall Conference will be held at the MWC Clubhouse. The Summer Workshop will be on August 2 from 9:00 a.m. until 2:30 p.m. Martha asked that a committee be formed to plan for the luncheon which will be a fund raiser for MWC. No date for the Fall Conference was announced.
DEPARTMENTAL REPORTS:
Alpha Members are still working with the yearbook sales.
Home Members plan to continue the “New Opportunity “ clothing project. The board discussed the project and made the following suggestions: (1) that only clothing in good condition be accepted (2) that the clothing meet the standard for a business interview (3) and that the limit of $50 for packing/or mailing be observed. Several members made the suggestion that taking the clothing to Berea might be more economical. Also, other department chairs volunteered to help with the project.
At this point, Martha Crafton reported on the delivery of the sox, underwear, and books to the Veterans’ Hospital in Nashville. She stated that the staff was very appreciative of the clothing and books.
Martha also asked for volunteers to help plant flowers at the Triangle of 12th and Sycamore streets. The project will begin at 4:30 p.m. on Tuesday, June 6.
Theta The department is still collecting Box Tops for Education and Campbell Soup Labels. They also sell Stanley products. The 4-H Club is the beneficiary of these ales.
Zeta The department has recently completed two projects: (1) collecting and sorting Wal-Mart clothing to take to the Family Resource Center at East Elementary School and (2) a “Bakeless Bake Sale” which raised $520. The proceeds from the “Bake Sale” have been donated to MWC for the Clubhouse renovation project.
COMMITTEE REPORTS:
Civic/ Recycling The next “Make a Difference Day” will be August 5.
New Business:
Pictures should be made of the women planting flowers in the Triangle so that a picture can be sent to the Ledger-Times for publication (and MWC’s Press Book). With no other business for consideration, the president adjourned the meeting at 7:45 p.m.
Respectfully submitted,
Virginia Randolph, Recording Secretary
Thursday, May 11, 2006
May 1, 2006 Minutes of Executive Board Meeting
MURRAY WOMAN’S CLUB
MINUTES OF THE EXECUTIVE BOARD MEETING
May 1, 2006
The Executive Board of the Murray Woman’s Club met on May 1, 2006, at 6:30 p.m. at the Club House for a Dinner Meeting. Following the dinner and the revelation of the Secret Pals for the year, the president called the meeting to order at 7:30 p.m. and asked that the roll be called. All departments were represented.
The minutes of the April 2006 Executive Board Meeting were approved with corrections and filed for record.
OFFICERS’ REPORTS:
Pat Harrington, president, thanked the members for the reception she received after returning from KFWC State Convention with the “Outstanding Club Woman” award. She said she was overwhelmed by the police escort, the motorcade, and the flowers.
Other MWC members honored were Martha Crafton, who was installed as First District Governor, and Patsy Tracy, who was chosen as Newcomer of the Year. Nathan Crafton was a KFWC scholarship winner.
Pat listed the awards received by Murray Woman’s Club at the Convention:
12 First Place awards, 9 Second Place awards, 2 Third Place awards, as well as an Honor Certificate for 100% Club, the Grand Prize for Press Book, and a Merit Award for activities reducing Violence Toward Women. In addition to the above honors received at the Convention, MWC had been invited to present its Chorus to perform for the final dinner meeting.
Other items of business discussed by the president were the following:
1. The Club brochure has been reprinted and is now available.
2. The WKMS Phon-A-Thon raised $---. The bill for services of MWC has been sent to WKMS.
3. The socks and books for the Veterans’ Project will be delivered by Martha Crafton to the Nashville hospital on June 1,2006. Angels Attic donated books, the Girl Scouts collected books and socks, and Wal-Mart contributed men’s clothing.
4. A new GFWC project will be “Empowering Women One by One.” Merryman Kemp will be the state chair for this program. Also, the GFWC president’s special project will be “Domestic Violence.”
5. Kroger Gift Cards earned MWC over $300 this month.
6. The nonprofit Art Guild’s use of the downstairs for their auction in conjunction with the Kappa’s “Evening of Chocolate” had been approved by special MWC Executive Board consensus with the following restrictions: 1. this was to be a one-time only event, 2. MWC was to receive credit for an in-kind contribution to the Guild and was to be listed in all advertising, 3. the Guild was responsible for paying Dimple for cleaning the area.
7. The training sessions for department officers will be held in June. All elected officers should attend--especially the Treasurers. Changes have been made in the plans of work, and orientation will be necessary.
8. The Memorial Service for the three club members who have died since May 1, 2005 and the General Meeting will be held on May 25. The Memorial Service will begin at 6:30 p.m. and will be followed by the traditional potluck. Each chairwoman is asked to make sure that five of her department’s members attend this meeting. (The First District Governor will be attending!)
Also, this year each department chair may chose to honor one member. (Board members may also choose to honor a member.) The award may be serious or funny. Just let Pat know by May 18 so that she can make a certificate.
At this point the business meeting was suspended so that Martha Joiner could present state awards to the student contestant winners whose work was taken to the state convention. The work of High School Arts & Crafts winners Charles Costello and Elise Moore was not taken to the state contest. State level winners were Katie Decillo, 2nd place for Poetry & Short Story; Nathan Smith, 3rd place; Hannah Williams, 2nd place; Ian Holmes, 2nd place; Mitchell Handigan, 1st place. In the Club Woman’s competition, Rebecca Rutledge won 1st place state; Joetta Kelly won 2nd place state; Martha Joiner won 3rd place in “Volunteers in Achievement” picture.
The business meeting resumed, and the president reported that the incoming KFWC president, Faye Gregory, announced the theme of “Faith, Hope, and Love” for her tenure of office. Special projects will be eldercare, diabetes, and public libraries.
Pat called attention to the material, included with the Board Agenda, on Senate Bill 1955 received from the Kentucky senators, urging citizens to call in Wednesday, May 3, and express their opposition to the bill’s passage.
She expressed her grateful appreciation for the support, which she has received during her term as president of Murray Woman’s Club.
Tracey Wortham, first vice-president, reminded the board that the General Meeting will be on Thursday, May 25 . The Memorial Service will begin at 6:30 p.m. The dinner following will be potluck.
Martha Joiner, second vice-president, urged members to enter the contests next year. She expressed appreciation for the assistance of club members and stated that she was ready to “hand off” the responsibility to Jackie Helm.
Sheree Story, treasurer, stated that there is no report this month and that the completed year-end treasurer’s report will be made at the June meeting. She distributed forms for departmental treasurers to the departmental chairs and requested that they be completed and returned by June 15.
DEPARTMENTAL REPORTS:
Alpha
The department participated in both “Reading Is Fundamental” and the Veterans’ Sox and Books project.
Creative
Arts Plans were made for the fall bazaar at the April meeting. The women plan to produce a cookbook for the bazaar. An $---
scholarship was awarded.
Delta
The department is still selling Christmas balls. They also helped with the Hospice luncheon.
Martha Crafton announced that $--- was earned by the Jewelry Sale and that the Club received an addition $--- as donation.
Garden
Members attended the Hospice luncheon. Their card party has been canceled. The department will accept nominations for “Yard of the Month.” The emphasis should be on those people who do their own yard work.
Home
The department held a Tea Party at which Pat Wallace from D. K.Kelly spoke on fashions.
Kappa
The “Evening of Chocolate” was very successful.
Music
Bobbie Weatherly thanked the Board on behalf of the Chorus for the financial assistance to attend the KFWC Convention. The “Spring Sing for Scholarships” will be held on May 16 at 6:30 p.m. Performing will be Gary Vacca, piano; Holy Ground, a capella group; and the MWC chorus. The minimum donation will be $5 per person. More donations will be gratefully accepted. Reservations are necessary. Call Pam Seward at 759-2245 or Linda Scott or Sheila Vacca. See flyer for phone numbers.
Sigma
The women participated in the Veterans’ Sox & Books project, Red Cross “Ride for Red,” “Relay for Life,” and assisted with the Hospice luncheon. They hope to donate a case of clubhouse replicas for sale to people who rent the clubhouse.
Theta
The department collected sox and books for veterans and items for Merryman House.
Zeta
The department took the past KFWC president to a luncheon at Lone Oak “Memory Lane.” Barbara Brandon received socks and underwear from Wal-Mart for the Veteran’s project and needs to sort them.
Reminders: Legislative Forum will be on May 4 at 7 p.m.
Sally DuFord needs the yearbook information in May.
President Pat Harrington again thanked the board for their assistance during the past two years, closing the meeting with gifts and hugs for board members.
Meeting adjourned.
Respectfully submitted,
Virginia Randolph,
MINUTES OF THE EXECUTIVE BOARD MEETING
May 1, 2006
The Executive Board of the Murray Woman’s Club met on May 1, 2006, at 6:30 p.m. at the Club House for a Dinner Meeting. Following the dinner and the revelation of the Secret Pals for the year, the president called the meeting to order at 7:30 p.m. and asked that the roll be called. All departments were represented.
The minutes of the April 2006 Executive Board Meeting were approved with corrections and filed for record.
OFFICERS’ REPORTS:
Pat Harrington, president, thanked the members for the reception she received after returning from KFWC State Convention with the “Outstanding Club Woman” award. She said she was overwhelmed by the police escort, the motorcade, and the flowers.
Other MWC members honored were Martha Crafton, who was installed as First District Governor, and Patsy Tracy, who was chosen as Newcomer of the Year. Nathan Crafton was a KFWC scholarship winner.
Pat listed the awards received by Murray Woman’s Club at the Convention:
12 First Place awards, 9 Second Place awards, 2 Third Place awards, as well as an Honor Certificate for 100% Club, the Grand Prize for Press Book, and a Merit Award for activities reducing Violence Toward Women. In addition to the above honors received at the Convention, MWC had been invited to present its Chorus to perform for the final dinner meeting.
Other items of business discussed by the president were the following:
1. The Club brochure has been reprinted and is now available.
2. The WKMS Phon-A-Thon raised $---. The bill for services of MWC has been sent to WKMS.
3. The socks and books for the Veterans’ Project will be delivered by Martha Crafton to the Nashville hospital on June 1,2006. Angels Attic donated books, the Girl Scouts collected books and socks, and Wal-Mart contributed men’s clothing.
4. A new GFWC project will be “Empowering Women One by One.” Merryman Kemp will be the state chair for this program. Also, the GFWC president’s special project will be “Domestic Violence.”
5. Kroger Gift Cards earned MWC over $300 this month.
6. The nonprofit Art Guild’s use of the downstairs for their auction in conjunction with the Kappa’s “Evening of Chocolate” had been approved by special MWC Executive Board consensus with the following restrictions: 1. this was to be a one-time only event, 2. MWC was to receive credit for an in-kind contribution to the Guild and was to be listed in all advertising, 3. the Guild was responsible for paying Dimple for cleaning the area.
7. The training sessions for department officers will be held in June. All elected officers should attend--especially the Treasurers. Changes have been made in the plans of work, and orientation will be necessary.
8. The Memorial Service for the three club members who have died since May 1, 2005 and the General Meeting will be held on May 25. The Memorial Service will begin at 6:30 p.m. and will be followed by the traditional potluck. Each chairwoman is asked to make sure that five of her department’s members attend this meeting. (The First District Governor will be attending!)
Also, this year each department chair may chose to honor one member. (Board members may also choose to honor a member.) The award may be serious or funny. Just let Pat know by May 18 so that she can make a certificate.
At this point the business meeting was suspended so that Martha Joiner could present state awards to the student contestant winners whose work was taken to the state convention. The work of High School Arts & Crafts winners Charles Costello and Elise Moore was not taken to the state contest. State level winners were Katie Decillo, 2nd place for Poetry & Short Story; Nathan Smith, 3rd place; Hannah Williams, 2nd place; Ian Holmes, 2nd place; Mitchell Handigan, 1st place. In the Club Woman’s competition, Rebecca Rutledge won 1st place state; Joetta Kelly won 2nd place state; Martha Joiner won 3rd place in “Volunteers in Achievement” picture.
The business meeting resumed, and the president reported that the incoming KFWC president, Faye Gregory, announced the theme of “Faith, Hope, and Love” for her tenure of office. Special projects will be eldercare, diabetes, and public libraries.
Pat called attention to the material, included with the Board Agenda, on Senate Bill 1955 received from the Kentucky senators, urging citizens to call in Wednesday, May 3, and express their opposition to the bill’s passage.
She expressed her grateful appreciation for the support, which she has received during her term as president of Murray Woman’s Club.
Tracey Wortham, first vice-president, reminded the board that the General Meeting will be on Thursday, May 25 . The Memorial Service will begin at 6:30 p.m. The dinner following will be potluck.
Martha Joiner, second vice-president, urged members to enter the contests next year. She expressed appreciation for the assistance of club members and stated that she was ready to “hand off” the responsibility to Jackie Helm.
Sheree Story, treasurer, stated that there is no report this month and that the completed year-end treasurer’s report will be made at the June meeting. She distributed forms for departmental treasurers to the departmental chairs and requested that they be completed and returned by June 15.
DEPARTMENTAL REPORTS:
Alpha
The department participated in both “Reading Is Fundamental” and the Veterans’ Sox and Books project.
Creative
Arts Plans were made for the fall bazaar at the April meeting. The women plan to produce a cookbook for the bazaar. An $---
scholarship was awarded.
Delta
The department is still selling Christmas balls. They also helped with the Hospice luncheon.
Martha Crafton announced that $--- was earned by the Jewelry Sale and that the Club received an addition $--- as donation.
Garden
Members attended the Hospice luncheon. Their card party has been canceled. The department will accept nominations for “Yard of the Month.” The emphasis should be on those people who do their own yard work.
Home
The department held a Tea Party at which Pat Wallace from D. K.Kelly spoke on fashions.
Kappa
The “Evening of Chocolate” was very successful.
Music
Bobbie Weatherly thanked the Board on behalf of the Chorus for the financial assistance to attend the KFWC Convention. The “Spring Sing for Scholarships” will be held on May 16 at 6:30 p.m. Performing will be Gary Vacca, piano; Holy Ground, a capella group; and the MWC chorus. The minimum donation will be $5 per person. More donations will be gratefully accepted. Reservations are necessary. Call Pam Seward at 759-2245 or Linda Scott or Sheila Vacca. See flyer for phone numbers.
Sigma
The women participated in the Veterans’ Sox & Books project, Red Cross “Ride for Red,” “Relay for Life,” and assisted with the Hospice luncheon. They hope to donate a case of clubhouse replicas for sale to people who rent the clubhouse.
Theta
The department collected sox and books for veterans and items for Merryman House.
Zeta
The department took the past KFWC president to a luncheon at Lone Oak “Memory Lane.” Barbara Brandon received socks and underwear from Wal-Mart for the Veteran’s project and needs to sort them.
Reminders: Legislative Forum will be on May 4 at 7 p.m.
Sally DuFord needs the yearbook information in May.
President Pat Harrington again thanked the board for their assistance during the past two years, closing the meeting with gifts and hugs for board members.
Meeting adjourned.
Respectfully submitted,
Virginia Randolph,
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