MURRAY WOMAN’S CLUB
Executive Board Meeting
March 5, 2007
The Executive Board of the Murray Woman’s Club met on March 5, 2007 at 6:30 p.m.
The president opened the meeting with a request for the Recording Secretary to call the roll. Eighteen board members were present with all departments represented.
First vice-president Gale Vinson stated that the minutes from the February Board meeting were approved without additions or corrections. The minutes were then filed for record.
Corresponding Secretary Martha Joiner said that cards had been sent to Patsy Suiter and to Oeida Boyd.
OFFICERS’ REPORTS:
Tracey Wortham, president, announced the date for the KFWC convention has been changed to April 19-April 21.Other items of business discussed briefly were the following:
1. Centennial Celebration. The committee would like to encourage members to dress in the period costumes which represent the year in which their department was started or perhaps the year in which they joined MWC. Also, each department will be asked to furnish one gallon of punch which is to be prepared by an assigned recipe.
2. Fifty-Year Members.Department chairs are asked to notify Tracey about any woman in their department who has been who has been a member for 50 years.
3. International Project. Two proposals have been received for a project to replace CHILD REACH. Board members have received information about both projects and will need to review the information in order to make a decision when the committee chairwoman has been appointed.
4. WKMS Phonathon. Getting volunteers was a struggle this year. The president thanked those members who served. The club will review this project before accepting the task next year.
5. Delta Memorial Plaque. The Deltas would like to place the plaque honoring Mary E.M. Hall, who engraved the mantel, in a more prominent place. The Board stated that the Deltas would need to present the matter to the Advisory Committee.
6. KET support.
MOTION: Pat Harrington moved that we call Sally DuFord, who is working on the telephone committee for KET tonight, and pledge $50 from the Murray Woman’s Club. The motion was seconded and carried.
7. Family Literacy Dinner: The Executive Board is responsible for providing food for Thursday, April 5. Gale Vinson will coordinate the project and will notify members what to bring.
8. Nominating Committee. The report from the Nominating Committee will be delayed.
Gale Vinson, first vice-president, announced that the next General meeting will be on Thursday, March 29, at 6:00 p.m. PLEASE MAKE NOTE OF THE TIME. The Garden and Zeta departments will serve as hostesses for the Awards meeting. Creative Arts has added an award for a youth art contest. Jackie Helm, second vice-president, stated that she has sent letters to those people who will be honored on the awards night. Club members who won awards are expected to attend this ceremony.
Cathy Pigg, treasurer, reported that the Beginning Cash Balance for March 1, 2007, was $---. Total Receipts for February were $---, and Total Disbursements were $---. The Ending Cash Balance was $---.
Cathy distributed a memo dealt with the Annual Form 990 which tax-exempt organizations must file with the IRS. She also handed out copies of the tax form which she has completed for this year and discussed the importance of being aware of and complying with governmental regulations.
After a brief discussion of the First District contests and the shared responsibilities of the Murray Woman’s Club and the Hazel Woman’s Club, the following motion was proposed:
MOTION: Martha Crafton moved that the Hazel Woman’s Club Board be invited to attend the next MWC General Meeting on March 29, which will be the contest awards’ night. The motion was seconded and carried.
DEPARTMENTAL REPORTS:
Garden: The department is continuing the sale of the floral saddles.
Kappa: The department’s Evening with Chocolate will be April 26 from 5:30- 7:30 p.m. Tickets will be $8. Also, the Kappa members worked on the WKMS phonathon. Recently, the department created a memorial near the MWC Club House by planting a dogwood tree and installing a wrought-iron bench in honor of past member Margaret Yuill.
Music: The department will again sponsor a team for the Relay for Life. The annual Relay bake sale fundraiser will be held on Saturday, April 7, from 8 a.m. to noon. in front of Kroger. The team is also selling purple ribbons for $10 each.
Sigma: The department is helping with the Hospice Luncheon. They also took food for the Family Literacy Project.
Theta: The department recently toured the local Merryman House office. The members participated in the WKMS phonathon. The group is still collecting Educational Boxtops and Campbell soup wrappers.
Zeta: The members worked in the WKMS phonathon and raised over $2000.
FIRST DISTRICT GOVERNOR’S REPORT:
Martha Crafton, First District governor, invited the MWC board members to come to the Open Suite at KFWC on the Thursday night of the conference.
COMMITTEE REPORTS:
Advisory: Pat Harrington repeated her request that any reservation to use the Club House by a department-- except for the regular meetings-- must be made with her. She added that the calendar in the main floor kitchen does not indicate all dates that have been reserved.
Education: Pat McMullin expressed thanks to the volunteers who helped babysit for parents who were in counseling services. She stated that Judge Mattingly wants volunteers to keep the children while their parents are in the courtroom. He is planning to convert one of the offices in his building into a place for keeping the children. Volunteers will be needed each Thursday. See Pat to volunteer.
OLD BUSINESS:
First drafts of a resolution from MWC to support Angels Attic/Angels Clinic were distributed and read.
MOTION: Barbara Brandon moved that Cynthia Barnes and Virginia Randolph combine the two drafts of the resolution and e-mail that final copy to the Executive Committee for approval. The motion was seconded and approved.
The meeting was adjourned at 8:30 p.m.
REMEMBER: GENERAL MEETING March 29 at 6:00 p.m.
Board Meeting April 2 at 6:30 p.m.
Respectfully submitted,
Virginia Randolph
Recording Secretary
Thursday, April 19, 2007
Monday, April 16, 2007
April 2, 2007 Minutes Executive Board Meeting
THE MURRAY WOMAN’S CLUB
Executive Board Meeting
April 2, 2007
The Executive Board of the Murray Woman’s Club met on Monday, April 2, at 6:30 p.m. Before the formal business meeting began, President Tracey Wortham introduced Don Yates, the superintendent of the Mayfield Girls Group Home which has been relocated to Murray. Mr. Yates discussed the purpose of the state-run home and stated that the young residents need positive experiences in the community. He invited the Murray Woman’s Club participate in the Citizens’ Advisory Committee and to visit the home.
President Tracey Wortham opened the formal meeting at 6:50 p.m. and asked the recording secretary to call the roll. Twenty-two Board members were present, and all departments were represented.
OFFICERS’ REPORTS:
Tracey Wortham, president, thanked Gale Vinson and Jackie Helm for their participation in the award’s night General Meeting. She also thanked the Garden and Zeta departments for hosting the meeting.
Items of business which the president discussed included the following:
1. Dr. Duane Bolin, history professor at Murray State University, suggested that MWC consider publishing a master’s thesis which one of his students had written in the 1980’s. Lois Pharris stated that the Alpha Department would be willing to review the project and report to the Board.
2. Big Brothers - Big Sisters Campaign. The Murray Woman’s Club has been asked to form a team for the Buddy Campaign to raise funds.
MOTION: Martha Crafton moved that the director of the Buddy Campaign be informed that MWC members are already participating in the campaign as individuals but that these individual donations will now be channeled through MWC, in lieu of forming a campaign team. The motion was seconded and passed.
3. Angels Attic petition. Virginia Randolph and Cynthia Barnes reported that a memorandum stating the Murray Woman’s Club’s concerns about Angels Attic had been delivered to Mayor Rushing and the City Council.
4. Yearbook 2007-2008. The president stated that Sondra Rice has agreed to become the Yearbook chairwoman. Departments should forward corrected member information, new officers, committees, and programs scheduled to her by June 2007.
5. Eldercare Program. The president asked for additional volunteers in the program. She said that Janet Hough reports the need for more people to help in the mail delivery to patients at Spring Creek.
6. Departmental Member Awards at May General Meeting. The consensus of the Board was to discontinue the project.
Gale Vinson, first vice-president, thanked the women of the Garden and Zeta Departments for hosting the March General Meeting. She reminded the Executive Board that they were scheduled to prepare the meal for the Thursday night, April 5, literacy meeting. She suggested that the group meet for a brief planning session after the Board adjournment. Gale also announced that the May General Meeting will begin with the annual Memorial Service and then will be followed by a salad supper. The meeting will begin at 6:00 p.m. The club women who will be remembered at the Memorial Service will be Betty Brockman, Delta; Libby Hart, Music and Zeta; Jo Elkins, Zeta; Margaret Yuill, Kappa; Hallie Kopperud, honorary member.
Jackie Helm, second vice-president, reminded the Board that she needs the MWC first-place award contest entries by April 15 to take to the State Convention.
Cathy Pigg, treasurer, reported that the Beginning Cash Balance for March 1, 2007, was $---. Receipts were $--- and Disbursements were $--- for an Ending Cash Balance of $---. She added that the balance on the Club’s loan is --- and suggested that it would be advantageous to pay that down.
MOTION: Martha Crafton moved that MWC pay $--- on the loan now and reevaluate additional payments on a month-by-month basis.
The motion was seconded and passed.
Martha Joiner, corresponding secretary, said there was no correspondence.
NEW BUSINESS:
The participation of the Murray Woman’s Club in activities for the Murray Girls Group Home was discussed.
MOTION: Barbara Brandon moved that the president of MWC sit on the Board of the Murray Girls Group Home and that the position rotate every two years to seat the incoming president. The motion was seconded and passed.
The consensus of the Board was that planned activities with the residents should be discussed further but that MWC would help provide refreshments for the Group Home’s Open House.
DEPARTMENTAL REPORTS:
Delta The Hospice Luncheon will be April 25. Each MWC department is asked to furnish 1 or more desserts. The desserts should be brought to the Club House by 9:30 a.m. on April 25 in disposable containers. Tickets are $10 and carryout are available. The luncheon is from 11:00 a.m. - 1:00 p.m.
Kappa The Evening with Chocolate will be held on April 26 and will benefit CASA. Tickets are $8.
Music The department’s Relay for Life team will hold a Bake Sale on April 7 from 8 a.m. to noon in front of Kroger. This Bake Sale is to benefit Relay for Life.
MOTION: Pat Harrington moved that the Murray Woman’s Club donate $100 to the Music Department’s Relay for Life Team since they will be representing the Club. The motion was seconded and passed.
Sigma The department will be participating in the Hospice Luncheon.
Zeta The department members have sent out the invitations for the MWC Centennial Celebration.
FIRST DISTRICT GOVERNOR: Martha Crafton announced that 7-8 members from the Murray Woman’s Club will attend the State Convention.
MOTION: Pat Harrington moved that MWC pay Cynthia Barnes’s expenses to the State Convention since she will be assuming office as second vice-president in June. The motion was seconded and passed.
STANDING COMMITTEE REPORTS:
Advisory Pat Harrington reported that the Advisory Committee has approved moving the Delta Department’s request to the move the memorial mantel plaque to the entry wall and that the Zeta Department will pay for refinishing the side door.
Public Marlene Beach asked that the department chairwomen remind their members to complete the library survey form they received and to return that form to the Calloway County Library.
Centennial The committee requests that each department furnish the following: 1 gal. of cold punch, 2 liters of ginger ale. One member from each department is needed to help in the kitchen.
Education Pat McMullin stated that the Family Court is working on providing a special room for the children. Furniture will be needed. Donations of furniture will be appreciated.
Finance Kathy Stanfa recommended that the Heritage Ball will be held on Saturday, October 27 at the Curris Center.
MOTION: Martha Joiner moved that MWC approve the date and place for the Heritage Ball. The motion was seconded and passed.
Legislative People to pack and deliver the snacks to poll workers for the primary election are needed. The cost for the snacks will be about $100. MOTION: Barbara Brandon moved that $100 be allocated to the Legislative Committee for snacks for the poll workers. The motion was seconded and passed.
KET Sally DuFord expressed appreciation for the MWC contribution. Recycling Lois Pharris reported the collection numbers for the past “Make a Difference Day.”
The meeting was adjourned at 8:12 p.m.
Please check the agenda for important dates.
Respectfully submitted,
Virginia Randolph, Recording Secretary
Executive Board Meeting
April 2, 2007
The Executive Board of the Murray Woman’s Club met on Monday, April 2, at 6:30 p.m. Before the formal business meeting began, President Tracey Wortham introduced Don Yates, the superintendent of the Mayfield Girls Group Home which has been relocated to Murray. Mr. Yates discussed the purpose of the state-run home and stated that the young residents need positive experiences in the community. He invited the Murray Woman’s Club participate in the Citizens’ Advisory Committee and to visit the home.
President Tracey Wortham opened the formal meeting at 6:50 p.m. and asked the recording secretary to call the roll. Twenty-two Board members were present, and all departments were represented.
OFFICERS’ REPORTS:
Tracey Wortham, president, thanked Gale Vinson and Jackie Helm for their participation in the award’s night General Meeting. She also thanked the Garden and Zeta departments for hosting the meeting.
Items of business which the president discussed included the following:
1. Dr. Duane Bolin, history professor at Murray State University, suggested that MWC consider publishing a master’s thesis which one of his students had written in the 1980’s. Lois Pharris stated that the Alpha Department would be willing to review the project and report to the Board.
2. Big Brothers - Big Sisters Campaign. The Murray Woman’s Club has been asked to form a team for the Buddy Campaign to raise funds.
MOTION: Martha Crafton moved that the director of the Buddy Campaign be informed that MWC members are already participating in the campaign as individuals but that these individual donations will now be channeled through MWC, in lieu of forming a campaign team. The motion was seconded and passed.
3. Angels Attic petition. Virginia Randolph and Cynthia Barnes reported that a memorandum stating the Murray Woman’s Club’s concerns about Angels Attic had been delivered to Mayor Rushing and the City Council.
4. Yearbook 2007-2008. The president stated that Sondra Rice has agreed to become the Yearbook chairwoman. Departments should forward corrected member information, new officers, committees, and programs scheduled to her by June 2007.
5. Eldercare Program. The president asked for additional volunteers in the program. She said that Janet Hough reports the need for more people to help in the mail delivery to patients at Spring Creek.
6. Departmental Member Awards at May General Meeting. The consensus of the Board was to discontinue the project.
Gale Vinson, first vice-president, thanked the women of the Garden and Zeta Departments for hosting the March General Meeting. She reminded the Executive Board that they were scheduled to prepare the meal for the Thursday night, April 5, literacy meeting. She suggested that the group meet for a brief planning session after the Board adjournment. Gale also announced that the May General Meeting will begin with the annual Memorial Service and then will be followed by a salad supper. The meeting will begin at 6:00 p.m. The club women who will be remembered at the Memorial Service will be Betty Brockman, Delta; Libby Hart, Music and Zeta; Jo Elkins, Zeta; Margaret Yuill, Kappa; Hallie Kopperud, honorary member.
Jackie Helm, second vice-president, reminded the Board that she needs the MWC first-place award contest entries by April 15 to take to the State Convention.
Cathy Pigg, treasurer, reported that the Beginning Cash Balance for March 1, 2007, was $---. Receipts were $--- and Disbursements were $--- for an Ending Cash Balance of $---. She added that the balance on the Club’s loan is --- and suggested that it would be advantageous to pay that down.
MOTION: Martha Crafton moved that MWC pay $--- on the loan now and reevaluate additional payments on a month-by-month basis.
The motion was seconded and passed.
Martha Joiner, corresponding secretary, said there was no correspondence.
NEW BUSINESS:
The participation of the Murray Woman’s Club in activities for the Murray Girls Group Home was discussed.
MOTION: Barbara Brandon moved that the president of MWC sit on the Board of the Murray Girls Group Home and that the position rotate every two years to seat the incoming president. The motion was seconded and passed.
The consensus of the Board was that planned activities with the residents should be discussed further but that MWC would help provide refreshments for the Group Home’s Open House.
DEPARTMENTAL REPORTS:
Delta The Hospice Luncheon will be April 25. Each MWC department is asked to furnish 1 or more desserts. The desserts should be brought to the Club House by 9:30 a.m. on April 25 in disposable containers. Tickets are $10 and carryout are available. The luncheon is from 11:00 a.m. - 1:00 p.m.
Kappa The Evening with Chocolate will be held on April 26 and will benefit CASA. Tickets are $8.
Music The department’s Relay for Life team will hold a Bake Sale on April 7 from 8 a.m. to noon in front of Kroger. This Bake Sale is to benefit Relay for Life.
MOTION: Pat Harrington moved that the Murray Woman’s Club donate $100 to the Music Department’s Relay for Life Team since they will be representing the Club. The motion was seconded and passed.
Sigma The department will be participating in the Hospice Luncheon.
Zeta The department members have sent out the invitations for the MWC Centennial Celebration.
FIRST DISTRICT GOVERNOR: Martha Crafton announced that 7-8 members from the Murray Woman’s Club will attend the State Convention.
MOTION: Pat Harrington moved that MWC pay Cynthia Barnes’s expenses to the State Convention since she will be assuming office as second vice-president in June. The motion was seconded and passed.
STANDING COMMITTEE REPORTS:
Advisory Pat Harrington reported that the Advisory Committee has approved moving the Delta Department’s request to the move the memorial mantel plaque to the entry wall and that the Zeta Department will pay for refinishing the side door.
Public Marlene Beach asked that the department chairwomen remind their members to complete the library survey form they received and to return that form to the Calloway County Library.
Centennial The committee requests that each department furnish the following: 1 gal. of cold punch, 2 liters of ginger ale. One member from each department is needed to help in the kitchen.
Education Pat McMullin stated that the Family Court is working on providing a special room for the children. Furniture will be needed. Donations of furniture will be appreciated.
Finance Kathy Stanfa recommended that the Heritage Ball will be held on Saturday, October 27 at the Curris Center.
MOTION: Martha Joiner moved that MWC approve the date and place for the Heritage Ball. The motion was seconded and passed.
Legislative People to pack and deliver the snacks to poll workers for the primary election are needed. The cost for the snacks will be about $100. MOTION: Barbara Brandon moved that $100 be allocated to the Legislative Committee for snacks for the poll workers. The motion was seconded and passed.
KET Sally DuFord expressed appreciation for the MWC contribution. Recycling Lois Pharris reported the collection numbers for the past “Make a Difference Day.”
The meeting was adjourned at 8:12 p.m.
Please check the agenda for important dates.
Respectfully submitted,
Virginia Randolph, Recording Secretary
April 2, 2007 Minutes of Executive Committee
THE MURRAY WOMAN’S CLUB
Executive Board Meeting
April 2, 2007
The Executive Board of the Murray Woman’s Club met on Monday, April 2, at 6:30 p.m. Before the formal business meeting began, President Tracey Wortham introduced Don Yates, the superintendent of the Mayfield Girls Group Home which has been relocated to Murray. Mr. Yates discussed the purpose of the state-run home and stated that the young residents need positive experiences in the community. He invited the Murray Woman’s Club participate in the Citizens’ Advisory Committee and to visit the home.
President Tracey Wortham opened the formal meeting at 6:50 p.m. and asked the recording secretary to call the roll. Twenty-two Board members were present, and all departments were represented.
OFFICERS’ REPORTS:
Tracey Wortham, president, thanked Gale Vinson and Jackie Helm for their participation in the award’s night General Meeting. She also thanked the Garden and Zeta departments for hosting the meeting.
Items of business which the president discussed included the following:
1. Dr. Duane Bolin, history professor at Murray State University, suggested that MWC consider publishing a master’s thesis which one of his students had written in the 1980’s. Lois Pharris stated that the Alpha Department would be willing to review the project and report to the Board.
2. Big Brothers - Big Sisters Campaign. The Murray Woman’s Club has been asked to form a team for the Buddy Campaign to raise funds.
MOTION: Martha Crafton moved that the director of the Buddy Campaign be informed that MWC members are already participating in the campaign as individuals but that these individual donations will now be channeled through MWC, in lieu of forming a campaign team. The motion was seconded and passed.
3. Angels Attic petition. Virginia Randolph and Cynthia Barnes reported that a memorandum stating the Murray Woman’s Club’s concerns about Angels Attic had been delivered to Mayor Rushing and the City Council.
4. Yearbook 2007-2008. The president stated that Sondra Rice has agreed to become the Yearbook chairwoman. Departments should forward corrected member information, new officers, committees, and programs scheduled to her by June 2007.
5. Eldercare Program. The president asked for additional volunteers in the program. She said that Janet Hough reports the need for more people to help in the mail delivery to patients at Spring Creek.
6. Departmental Member Awards at May General Meeting. The consensus of the Board was to discontinue the project.
Gale Vinson, first vice-president, thanked the women of the Garden and Zeta Departments for hosting the March General Meeting. She reminded the Executive Board that they were scheduled to prepare the meal for the Thursday night, April 5, literacy meeting. She suggested that the group meet for a brief planning session after the Board adjournment. Gale also announced that the May General Meeting will begin with the annual Memorial Service and then will be followed by a salad supper. The meeting will begin at 6:00 p.m. The club women who will be remembered at the Memorial Service will be Betty Brockman, Delta; Libby Hart, Music and Zeta; Jo Elkins, Zeta; Margaret Yuill, Kappa; Hallie Kopperud, honorary member.
Jackie Helm, second vice-president, reminded the Board that she needs the MWC first-place award contest entries by April 15 to take to the State Convention.
Cathy Pigg, treasurer, reported that the Beginning Cash Balance for March 1, 2007, was $---. Receipts were $--- and Disbursements were $--- for an Ending Cash Balance of $---. She added that the balance on the Club’s loan is --- and suggested that it would be advantageous to pay that down.
MOTION: Martha Crafton moved that MWC pay $--- on the loan now and reevaluate additional payments on a month-by-month basis.
The motion was seconded and passed.
Martha Joiner, corresponding secretary, said there was no correspondence.
NEW BUSINESS:
The participation of the Murray Woman’s Club in activities for the Murray Girls Group Home was discussed.
MOTION: Barbara Brandon moved that the president of MWC sit on the Board of the Murray Girls Group Home and that the position rotate every two years to seat the incoming president. The motion was seconded and passed.
The consensus of the Board was that planned activities with the residents should be discussed further but that MWC would help provide refreshments for the Group Home’s Open House.
DEPARTMENTAL REPORTS:
Delta The Hospice Luncheon will be April 25. Each MWC department is asked to furnish 1 or more desserts. The desserts should be brought to the Club House by 9:30 a.m. on April 25 in disposable containers. Tickets are $10 and carryout are available. The luncheon is from 11:00 a.m. - 1:00 p.m.
Kappa The Evening with Chocolate will be held on April 26 and will benefit CASA. Tickets are $8.
Music The department’s Relay for Life team will hold a Bake Sale on April 7 from 8 a.m. to noon in front of Kroger. This Bake Sale is to benefit Relay for Life.
MOTION: Pat Harrington moved that the Murray Woman’s Club donate $100 to the Music Department’s Relay for Life Team since they will be representing the Club. The motion was seconded and passed.
Sigma The department will be participating in the Hospice Luncheon.
Zeta The department members have sent out the invitations for the MWC Centennial Celebration.
FIRST DISTRICT GOVERNOR: Martha Crafton announced that 7-8 members from the Murray Woman’s Club will attend the State Convention.
MOTION: Pat Harrington moved that MWC pay Cynthia Barnes’s expenses to the State Convention since she will be assuming office as second vice-president in June. The motion was seconded and passed.
STANDING COMMITTEE REPORTS:
Advisory Pat Harrington reported that the Advisory Committee has approved moving the Delta Department’s request to the move the memorial mantel plaque to the entry wall and that the Zeta Department will pay for refinishing the side door.
Public Marlene Beach asked that the department chairwomen remind their members to complete the library survey form they received and to return that form to the Calloway County Library.
Centennial The committee requests that each department furnish the following: 1 gal. of cold punch, 2 liters of ginger ale. One member from each department is needed to help in the kitchen.
Education Pat McMullin stated that the Family Court is working on providing a special room for the children. Furniture will be needed. Donations of furniture will be appreciated.
Finance Kathy Stanfa recommended that the Heritage Ball will be held on Saturday, October 27 at the Curris Center.
MOTION: Martha Joiner moved that MWC approve the date and place for the Heritage Ball. The motion was seconded and passed.
Legislative People to pack and deliver the snacks to poll workers for the primary election are needed. The cost for the snacks will be about $100. MOTION: Barbara Brandon moved that $100 be allocated to the Legislative Committee for snacks for the poll workers. The motion was seconded and passed.
KET Sally DuFord expressed appreciation for the MWC contribution. Recycling Lois Pharris reported the collection numbers for the past “Make a Difference Day.”
The meeting was adjourned at 8:12 p.m.
Please check the agenda for important dates.
Respectfully submitted,
Virginia Randolph, Recording Secretary
Executive Board Meeting
April 2, 2007
The Executive Board of the Murray Woman’s Club met on Monday, April 2, at 6:30 p.m. Before the formal business meeting began, President Tracey Wortham introduced Don Yates, the superintendent of the Mayfield Girls Group Home which has been relocated to Murray. Mr. Yates discussed the purpose of the state-run home and stated that the young residents need positive experiences in the community. He invited the Murray Woman’s Club participate in the Citizens’ Advisory Committee and to visit the home.
President Tracey Wortham opened the formal meeting at 6:50 p.m. and asked the recording secretary to call the roll. Twenty-two Board members were present, and all departments were represented.
OFFICERS’ REPORTS:
Tracey Wortham, president, thanked Gale Vinson and Jackie Helm for their participation in the award’s night General Meeting. She also thanked the Garden and Zeta departments for hosting the meeting.
Items of business which the president discussed included the following:
1. Dr. Duane Bolin, history professor at Murray State University, suggested that MWC consider publishing a master’s thesis which one of his students had written in the 1980’s. Lois Pharris stated that the Alpha Department would be willing to review the project and report to the Board.
2. Big Brothers - Big Sisters Campaign. The Murray Woman’s Club has been asked to form a team for the Buddy Campaign to raise funds.
MOTION: Martha Crafton moved that the director of the Buddy Campaign be informed that MWC members are already participating in the campaign as individuals but that these individual donations will now be channeled through MWC, in lieu of forming a campaign team. The motion was seconded and passed.
3. Angels Attic petition. Virginia Randolph and Cynthia Barnes reported that a memorandum stating the Murray Woman’s Club’s concerns about Angels Attic had been delivered to Mayor Rushing and the City Council.
4. Yearbook 2007-2008. The president stated that Sondra Rice has agreed to become the Yearbook chairwoman. Departments should forward corrected member information, new officers, committees, and programs scheduled to her by June 2007.
5. Eldercare Program. The president asked for additional volunteers in the program. She said that Janet Hough reports the need for more people to help in the mail delivery to patients at Spring Creek.
6. Departmental Member Awards at May General Meeting. The consensus of the Board was to discontinue the project.
Gale Vinson, first vice-president, thanked the women of the Garden and Zeta Departments for hosting the March General Meeting. She reminded the Executive Board that they were scheduled to prepare the meal for the Thursday night, April 5, literacy meeting. She suggested that the group meet for a brief planning session after the Board adjournment. Gale also announced that the May General Meeting will begin with the annual Memorial Service and then will be followed by a salad supper. The meeting will begin at 6:00 p.m. The club women who will be remembered at the Memorial Service will be Betty Brockman, Delta; Libby Hart, Music and Zeta; Jo Elkins, Zeta; Margaret Yuill, Kappa; Hallie Kopperud, honorary member.
Jackie Helm, second vice-president, reminded the Board that she needs the MWC first-place award contest entries by April 15 to take to the State Convention.
Cathy Pigg, treasurer, reported that the Beginning Cash Balance for March 1, 2007, was $---. Receipts were $--- and Disbursements were $--- for an Ending Cash Balance of $---. She added that the balance on the Club’s loan is --- and suggested that it would be advantageous to pay that down.
MOTION: Martha Crafton moved that MWC pay $--- on the loan now and reevaluate additional payments on a month-by-month basis.
The motion was seconded and passed.
Martha Joiner, corresponding secretary, said there was no correspondence.
NEW BUSINESS:
The participation of the Murray Woman’s Club in activities for the Murray Girls Group Home was discussed.
MOTION: Barbara Brandon moved that the president of MWC sit on the Board of the Murray Girls Group Home and that the position rotate every two years to seat the incoming president. The motion was seconded and passed.
The consensus of the Board was that planned activities with the residents should be discussed further but that MWC would help provide refreshments for the Group Home’s Open House.
DEPARTMENTAL REPORTS:
Delta The Hospice Luncheon will be April 25. Each MWC department is asked to furnish 1 or more desserts. The desserts should be brought to the Club House by 9:30 a.m. on April 25 in disposable containers. Tickets are $10 and carryout are available. The luncheon is from 11:00 a.m. - 1:00 p.m.
Kappa The Evening with Chocolate will be held on April 26 and will benefit CASA. Tickets are $8.
Music The department’s Relay for Life team will hold a Bake Sale on April 7 from 8 a.m. to noon in front of Kroger. This Bake Sale is to benefit Relay for Life.
MOTION: Pat Harrington moved that the Murray Woman’s Club donate $100 to the Music Department’s Relay for Life Team since they will be representing the Club. The motion was seconded and passed.
Sigma The department will be participating in the Hospice Luncheon.
Zeta The department members have sent out the invitations for the MWC Centennial Celebration.
FIRST DISTRICT GOVERNOR: Martha Crafton announced that 7-8 members from the Murray Woman’s Club will attend the State Convention.
MOTION: Pat Harrington moved that MWC pay Cynthia Barnes’s expenses to the State Convention since she will be assuming office as second vice-president in June. The motion was seconded and passed.
STANDING COMMITTEE REPORTS:
Advisory Pat Harrington reported that the Advisory Committee has approved moving the Delta Department’s request to the move the memorial mantel plaque to the entry wall and that the Zeta Department will pay for refinishing the side door.
Public Marlene Beach asked that the department chairwomen remind their members to complete the library survey form they received and to return that form to the Calloway County Library.
Centennial The committee requests that each department furnish the following: 1 gal. of cold punch, 2 liters of ginger ale. One member from each department is needed to help in the kitchen.
Education Pat McMullin stated that the Family Court is working on providing a special room for the children. Furniture will be needed. Donations of furniture will be appreciated.
Finance Kathy Stanfa recommended that the Heritage Ball will be held on Saturday, October 27 at the Curris Center.
MOTION: Martha Joiner moved that MWC approve the date and place for the Heritage Ball. The motion was seconded and passed.
Legislative People to pack and deliver the snacks to poll workers for the primary election are needed. The cost for the snacks will be about $100. MOTION: Barbara Brandon moved that $100 be allocated to the Legislative Committee for snacks for the poll workers. The motion was seconded and passed.
KET Sally DuFord expressed appreciation for the MWC contribution. Recycling Lois Pharris reported the collection numbers for the past “Make a Difference Day.”
The meeting was adjourned at 8:12 p.m.
Please check the agenda for important dates.
Respectfully submitted,
Virginia Randolph, Recording Secretary
Tuesday, January 16, 2007
January 8, 2007 Minutes of Executive Board Meeting
MURRAY WOMAN’S CLUB
Minutes of Executive Board Meeting
January 8, 2007
The Murray Woman's Club Executive Board met on Monday January 8, 2007, at 5:30 p.m. The date of the meeting had been changed because of holiday schedules. President Tracey Wortham called the meeting to order at 5:35 p.m. and requested a roll call of the board. Eighteen members were present with all departments represented.
The minutes of the December 4, 2006, meeting were approved without correction and filed for
record.
OFFICERS’ REPORTS:
The president asked that the correspondence received since the last meeting be read. Martha Joiner, corresponding secretary, read a letter from the New Opportunity School thanking MWC women for the clothing. She stated that she had sent a note to Tory Chapman at the Board’s request, explaining that the club was not able to donate money to her project.
Tracey Wortham, president, dealt with the following items of business:
1. Need for report forms to be turned in.
2. Discussion of the membership drive “New Year, New You.” Sandra Whittenberg reported that 19 vendors would be stationed upstairs in the club house. Chairwomen need to assign members for their departmental tables to stay for the two-hour period. These tables will be covered with a cloth and identified by a banner. Additional decoration is optional. Also, each department should bring two dozen cookies for refreshments and a $10 door prize.
3. Use of the Club House.
It is imperative that members check with Pat Harrington for the scheduling of any event other than regular departmental meeting date/time. The calendar in the upstairs kitchen IS NOT the official schedule. Only Pat can officially schedule the event.
4. Press book Chair vacancy.
The term for the Press book Chair runs from January to December. The president needs a volunteer to accept that responsibility.
5. Merryman House gifts.
The president related the expressions of gratitude for the gifts from the people at Merryman House.
The reports were interrupted for the president to conduct an election for the club’s “Newcomer of the Year “ and “Volunteer of the Year.” Cynthia Barnes was chosen “Newcomer of the Year,” and Gale Vinson was chosen “Volunteer of the Year.”
6. Heritage Ball.
Sandra Whittenberg stated that the planning committee proposed adding a special marketing person to solicit businesses next year. She also reported suggestions which had been made to the committee during the evaluation session. Proceeds from the Ball: approximately $--- was paid on the Club House renovation loan; $--- advanced “seed money” was paid back; and approximately $--- was retained for next year’s project.
MOTION: Martha Crafton moved that the money (approximately $---) in reserve for next year’s project be paid on the current loan instead of remaining in reserve. The motion was seconded and carried.
In the absence of Gale Vinson, first vice-president, Tracey announced that the next General Meeting will be on March 29 and will honor the First District contest winners for Arts & Crafts and Poetry/Short Story. Hostesses will be the Garden and Zeta Departments. As in the past, each department will be asked to provide cookies.
Jackie Helm, second vice-president, stated that she had received 96 student entries and 1 club member entry for the Poetry/Short Story contest. Members of the Alpha Department will serve as judges for the entries.
Cathy Pigg, treasurer, reported that the beginning cash balance for December 1, 2006 was $---. Total receipts for December were $--- and total disbursements were $---. The ending cash balance for December 31, 2006, was $---. The Saving Account balance is $---. She added Creative Arts gave $--- for the loan instead of selling tickets.
MOTION: Martha Crafton moved that the Club take the money from the Savings Account and pay down the current loan. The motion was seconded and carried.
ADDITIONAL REPORTS:
Sigma: The department sold $--- of tickets for “Breakfast with Santa” and netted $---
Kappa: The Kappa “Tour of Homes” netted $---. The department donated $--- of that amount to the Residential Hospice program and $--- to MCTA to provide “scholarship rides” for people who afford the fee.
Veterans’ Project: Martha Crafton reported on the delivery of more than 400 pairs of socks, 150 books and 75 puzzles to the Veterans’ Hospital in Nashville.
Sound System: Martha also reported that she had asked Bill Call to check out the sound system in the MWC Club House. He found the problem (microphone) and repaired it. The system now works. The president asked the corresponding secretary to write a “thank-you-note” to Bill Call.
Advisory: Pat Harrington stated her concern about funds for the upkeep of the Club House. She said that, at present, rentals are not are not paying the expenses.
Meals for Family Literacy Program:
Pat Harrington reminded the Board that we had voted to serve meals once each month for the Literacy Center. Each department chose a month, and the Board as a group volunteered to take a month. The Center does not have a refrigerator or oven but does have a microwave. Food should be there by 5:30 p.m. on the date assigned. Serving and cleaning up will also be necessary. The schedule is as follows: January - Alpha, February - Sigma, March - Delta, April - Board. See Pat to volunteer your department.
Centennial Committee:
The committee will meet on January 12 at 11 a.m. at Garden Gate restaurant. Marlene Beach asked that departmental pictures and histories be available to run in the newspaper. The committee also requested funds for the event: postage, invitations, food, etc.
MOTION: Martha Joiner moved that $--- from the General Fund be made available to the Centennial Committee for the anniversary. The motion was seconded and carried.
Education: Pat McMullin reported on the need for people to read to and play with the children at the Merryman House facility while their mothers are receiving counseling on Thursdays (11 a.m.- noon and 5 - 6 p.m). She also asked for $--- to purchase books from Angel’s Attic for these children.
MOTION: Martha Joiner moved that $--- from the General Fund be given to buy books for children at Angel’s Attic. The motion was seconded and passed.
CLUE: Lois Pharris said that she needs volunteers for this program which will be held on Tuesday, January 30. She needs facilitators and people to help with registration. Lois added that she will schedule an orientation meeting for the facilitators.
Civic/Recycling: The next “Make a Difference Day” will be January 13.
The meeting was adjourned at 6:55 p.m.
Respectfully submitted,
Virginia Randolph, Recording Secretary
NEXT BOARD MEETING: February 5, 2007, at 6:30 p.m.
Minutes of Executive Board Meeting
January 8, 2007
The Murray Woman's Club Executive Board met on Monday January 8, 2007, at 5:30 p.m. The date of the meeting had been changed because of holiday schedules. President Tracey Wortham called the meeting to order at 5:35 p.m. and requested a roll call of the board. Eighteen members were present with all departments represented.
The minutes of the December 4, 2006, meeting were approved without correction and filed for
record.
OFFICERS’ REPORTS:
The president asked that the correspondence received since the last meeting be read. Martha Joiner, corresponding secretary, read a letter from the New Opportunity School thanking MWC women for the clothing. She stated that she had sent a note to Tory Chapman at the Board’s request, explaining that the club was not able to donate money to her project.
Tracey Wortham, president, dealt with the following items of business:
1. Need for report forms to be turned in.
2. Discussion of the membership drive “New Year, New You.” Sandra Whittenberg reported that 19 vendors would be stationed upstairs in the club house. Chairwomen need to assign members for their departmental tables to stay for the two-hour period. These tables will be covered with a cloth and identified by a banner. Additional decoration is optional. Also, each department should bring two dozen cookies for refreshments and a $10 door prize.
3. Use of the Club House.
It is imperative that members check with Pat Harrington for the scheduling of any event other than regular departmental meeting date/time. The calendar in the upstairs kitchen IS NOT the official schedule. Only Pat can officially schedule the event.
4. Press book Chair vacancy.
The term for the Press book Chair runs from January to December. The president needs a volunteer to accept that responsibility.
5. Merryman House gifts.
The president related the expressions of gratitude for the gifts from the people at Merryman House.
The reports were interrupted for the president to conduct an election for the club’s “Newcomer of the Year “ and “Volunteer of the Year.” Cynthia Barnes was chosen “Newcomer of the Year,” and Gale Vinson was chosen “Volunteer of the Year.”
6. Heritage Ball.
Sandra Whittenberg stated that the planning committee proposed adding a special marketing person to solicit businesses next year. She also reported suggestions which had been made to the committee during the evaluation session. Proceeds from the Ball: approximately $--- was paid on the Club House renovation loan; $--- advanced “seed money” was paid back; and approximately $--- was retained for next year’s project.
MOTION: Martha Crafton moved that the money (approximately $---) in reserve for next year’s project be paid on the current loan instead of remaining in reserve. The motion was seconded and carried.
In the absence of Gale Vinson, first vice-president, Tracey announced that the next General Meeting will be on March 29 and will honor the First District contest winners for Arts & Crafts and Poetry/Short Story. Hostesses will be the Garden and Zeta Departments. As in the past, each department will be asked to provide cookies.
Jackie Helm, second vice-president, stated that she had received 96 student entries and 1 club member entry for the Poetry/Short Story contest. Members of the Alpha Department will serve as judges for the entries.
Cathy Pigg, treasurer, reported that the beginning cash balance for December 1, 2006 was $---. Total receipts for December were $--- and total disbursements were $---. The ending cash balance for December 31, 2006, was $---. The Saving Account balance is $---. She added Creative Arts gave $--- for the loan instead of selling tickets.
MOTION: Martha Crafton moved that the Club take the money from the Savings Account and pay down the current loan. The motion was seconded and carried.
ADDITIONAL REPORTS:
Sigma: The department sold $--- of tickets for “Breakfast with Santa” and netted $---
Kappa: The Kappa “Tour of Homes” netted $---. The department donated $--- of that amount to the Residential Hospice program and $--- to MCTA to provide “scholarship rides” for people who afford the fee.
Veterans’ Project: Martha Crafton reported on the delivery of more than 400 pairs of socks, 150 books and 75 puzzles to the Veterans’ Hospital in Nashville.
Sound System: Martha also reported that she had asked Bill Call to check out the sound system in the MWC Club House. He found the problem (microphone) and repaired it. The system now works. The president asked the corresponding secretary to write a “thank-you-note” to Bill Call.
Advisory: Pat Harrington stated her concern about funds for the upkeep of the Club House. She said that, at present, rentals are not are not paying the expenses.
Meals for Family Literacy Program:
Pat Harrington reminded the Board that we had voted to serve meals once each month for the Literacy Center. Each department chose a month, and the Board as a group volunteered to take a month. The Center does not have a refrigerator or oven but does have a microwave. Food should be there by 5:30 p.m. on the date assigned. Serving and cleaning up will also be necessary. The schedule is as follows: January - Alpha, February - Sigma, March - Delta, April - Board. See Pat to volunteer your department.
Centennial Committee:
The committee will meet on January 12 at 11 a.m. at Garden Gate restaurant. Marlene Beach asked that departmental pictures and histories be available to run in the newspaper. The committee also requested funds for the event: postage, invitations, food, etc.
MOTION: Martha Joiner moved that $--- from the General Fund be made available to the Centennial Committee for the anniversary. The motion was seconded and carried.
Education: Pat McMullin reported on the need for people to read to and play with the children at the Merryman House facility while their mothers are receiving counseling on Thursdays (11 a.m.- noon and 5 - 6 p.m). She also asked for $--- to purchase books from Angel’s Attic for these children.
MOTION: Martha Joiner moved that $--- from the General Fund be given to buy books for children at Angel’s Attic. The motion was seconded and passed.
CLUE: Lois Pharris said that she needs volunteers for this program which will be held on Tuesday, January 30. She needs facilitators and people to help with registration. Lois added that she will schedule an orientation meeting for the facilitators.
Civic/Recycling: The next “Make a Difference Day” will be January 13.
The meeting was adjourned at 6:55 p.m.
Respectfully submitted,
Virginia Randolph, Recording Secretary
NEXT BOARD MEETING: February 5, 2007, at 6:30 p.m.
Sunday, November 19, 2006
Nov. 6, 2006 Minutes of Executive Board Meeting
MURRAY WOMAN'S CLUB
EXECUTIVE BOARD MEETING
November 6, 2006
The Murray Woman's Club met at the Club House on Monday, November 6, 2006. President Tracey Wortham called the meeting to order at 6:30 p.m. and requested that the roll be called. Twenty-two board members were in attendance with all departments represented.
Cathy Elias was introduced by the president. Cathy reported on the Family Literacy Program, emphasizing the opportunities for helping families and the need for funds to prepare a meal for parents and children because of the time of the meetings. Members asked questions about the frequency and cost of the meals. Cathy stated that it cost her about $30 per meal and that she provided the meals once or twice a month. There is no budget for the food.
MOTION: Pat Harrington moved that the Murray Woman’s Club help in feeding these families through the following procedure: (1) the Executive Committee contribute $30 for one month --one meal and (2) each department take a month and provide $30 for one meal for that month. The motion was seconded and carried.
Sandra Whittenberg and Pat Harrington were asked to coordinate the project. There was some discussion about providing food or the $30 for the designated meal a month. No definite plan was made.
Following roll call, the minutes of the October 2, 2006, meeting were approved without corrections and filed for record.
OFFICERS REPORTS:
Martha Joiner, corresponding secretary, stated that cards had been sent to Shelia Vacca and Becky Rutledge and a thank-you card to D. K. Kelly.
Tracey Wortham, president, expressed her appreciation to the Board for their assistance in preparing for the First District Fall Conference and especially to Judy Kelso and Sondra Rice for coordinating the food preparation. The Fall Conference was also discussed by Martha Crafton, governor, who reported that 74 people attended and that the MWC made $632.
Tracey thanked Gale Vinson for representing the Murray Woman’s Club at the Conference. Gale announced the web site for KFWC (KFWC@bellsouth.net) and that individuals or clubs may come to the state convention and sell crafts. She also thanked the Music Department Chorus for singing at the meeting.
First District Governor Martha Crafton said that the 2007 Fall Conference shall be held on October 17 at the MWC Club House.
Judy Kelso thanked everyone for helping with the food.
Tracey discussed the Heritage Ball, stating the ticket sales are slow. Department chairs need to send their ticket stubs to Sue White by November 10 so that the committee can have an accurate count. Also, she emphasized that members are needed to help as hostesses.
2 The president asked Martha Joiner to send a thank-you note to Printing Services for donating posters advertising the Heritage Ball.
Other items discussed included the following:
1. KFWC cookbooks are available at a cost of $12.72 (members), $15 (nonmembers).
2. Reporting forms for departments should be completed and brought to the next board meeting. The end-of-the-year reports are needed.
3. New members must be reported to KFWC by December 1.
4. All dues must be paid by November 15.
5. Veterans Hospital Project. Bring books, puzzles, sox, etc. to the Club House by December 4.
6. Safe Halloween . Cathy Pigg reported a good turnout. Wal-Mart donated candies. (The corresponding secretary was asked to send a thank-you note to Wal-Mart.)
7. Proposal for dinner meeting for the December meeting. MOTION: Martha Joiner moved that MWC have a dinner and have it catered. The motion was seconded and carried. Note: The December meeting will begin at 6:00 p.m. Bring a wrapped gift for a child (designate girl or boy) up to 12 years of age.
8. Awards. Departments should plan to bring their nominees for Newcomer of the Year, Volunteer of the Year, and Outstanding Club Woman to the December meeting.
9. Gale Vinson,first vice-president, announced that the Christmas Open House will be Sunday, December 3. Kappas will decorate the front door and upstairs,and Alphas will be decorate downstairs. Zetas will be in charge of hostesses.
10. Jackie Helm, second vice-president, said that preparation for the Short Story/Poetry Contests was going well. The schools have been invited to have their students participate and have also been told of the deadline.
11. Arts & Crafts contest winners names were printed in an article in the Murray Ledger Times.
Cathy Pigg, treasurer informed the board that the state has given approval for a sales tax exemption for MWC. She emphasized that the exemption must not be misused. Only items that are for use by club should be tax-exempt. Questions should be referred to her. She also brought letters to be used as receipts for a donation to the Club, ex. Heritage Ball.
Cathy reported that the Beginning Cash Balance for October 1 was $---. Receipts were $--- and Disbursements were $--- for a Balance on Hand October 31 of $---. The Savings Account balance is $---.
DEPARTMENTAL REPORTS:
Alpha: Seven members are working on the Heritage Ball Committees.
Creative: Arts Their Bazaar made over $1500.
Garden: Floral saddles are still available.
Home: On November 17 at 11 a.m., the department will have an Open Meeting with lunch and an auction.
Kappa: The Tour of Homes will be held on December 10. Tickets will be $7. Transportation will be provided from Westside Baptist Church for $1.00 per person.
Music: The Music Department was awarded the Bronze Category Award for raising over $--- for Relay for Life. Four members were in the Heart Walk.
Sigma: Breakfast with Santa will be held at the Club House on Saturday, December 9, beginning at 9:30 a.m. Tickets are $5 children and $3 adults.
Theta: The department wishes to thank club members for saving Box tops for Education. Also, the department gave $--- in supplies to Merryman House.
Zeta: The members have sold 12 tickets for the Heritage Ball.
STANDING COMMITTEES:
Advisory: Pat Harrington reported some problems created by club house renters which required service calls: chocolate in dishwasher, improper items in garbage disposal, floors messed up.
Legislative: Cynthia Barnes stated that the Forum went well. She added that 124 bags were prepared for the poll workers at 28 precincts.
Membership: Sandra Whittenberg distributed invitations for the New Year: New You membership drive, asking that current club members send them to prospective members. There will be a planning meeting of the Membership Committee on Thursday, November 9.
SPECIAL COMMITTEES:
Community Improvement: Martha Crafton and other club members and planted pansies at the Triangle on 641 South and Sycamore Street.
New Opportunity School: Belinda Wallis asked that clothing be brought to the Club House by November 16.
Civic/Recycling: Lois Pharris presented the Recycling Report for November 4: 230 eyeglasses; 165 gals. oil; 100 ink jets; 200 lbs. clothing; 28 tons paper; 110 lbs. aluminum cans; 51 cell phones.
The meeting was adjourned at 8:20 p.m.
Respectfully submitted,
Virginia Randolph
EXECUTIVE BOARD MEETING
November 6, 2006
The Murray Woman's Club met at the Club House on Monday, November 6, 2006. President Tracey Wortham called the meeting to order at 6:30 p.m. and requested that the roll be called. Twenty-two board members were in attendance with all departments represented.
Cathy Elias was introduced by the president. Cathy reported on the Family Literacy Program, emphasizing the opportunities for helping families and the need for funds to prepare a meal for parents and children because of the time of the meetings. Members asked questions about the frequency and cost of the meals. Cathy stated that it cost her about $30 per meal and that she provided the meals once or twice a month. There is no budget for the food.
MOTION: Pat Harrington moved that the Murray Woman’s Club help in feeding these families through the following procedure: (1) the Executive Committee contribute $30 for one month --one meal and (2) each department take a month and provide $30 for one meal for that month. The motion was seconded and carried.
Sandra Whittenberg and Pat Harrington were asked to coordinate the project. There was some discussion about providing food or the $30 for the designated meal a month. No definite plan was made.
Following roll call, the minutes of the October 2, 2006, meeting were approved without corrections and filed for record.
OFFICERS REPORTS:
Martha Joiner, corresponding secretary, stated that cards had been sent to Shelia Vacca and Becky Rutledge and a thank-you card to D. K. Kelly.
Tracey Wortham, president, expressed her appreciation to the Board for their assistance in preparing for the First District Fall Conference and especially to Judy Kelso and Sondra Rice for coordinating the food preparation. The Fall Conference was also discussed by Martha Crafton, governor, who reported that 74 people attended and that the MWC made $632.
Tracey thanked Gale Vinson for representing the Murray Woman’s Club at the Conference. Gale announced the web site for KFWC (KFWC@bellsouth.net) and that individuals or clubs may come to the state convention and sell crafts. She also thanked the Music Department Chorus for singing at the meeting.
First District Governor Martha Crafton said that the 2007 Fall Conference shall be held on October 17 at the MWC Club House.
Judy Kelso thanked everyone for helping with the food.
Tracey discussed the Heritage Ball, stating the ticket sales are slow. Department chairs need to send their ticket stubs to Sue White by November 10 so that the committee can have an accurate count. Also, she emphasized that members are needed to help as hostesses.
2 The president asked Martha Joiner to send a thank-you note to Printing Services for donating posters advertising the Heritage Ball.
Other items discussed included the following:
1. KFWC cookbooks are available at a cost of $12.72 (members), $15 (nonmembers).
2. Reporting forms for departments should be completed and brought to the next board meeting. The end-of-the-year reports are needed.
3. New members must be reported to KFWC by December 1.
4. All dues must be paid by November 15.
5. Veterans Hospital Project. Bring books, puzzles, sox, etc. to the Club House by December 4.
6. Safe Halloween . Cathy Pigg reported a good turnout. Wal-Mart donated candies. (The corresponding secretary was asked to send a thank-you note to Wal-Mart.)
7. Proposal for dinner meeting for the December meeting. MOTION: Martha Joiner moved that MWC have a dinner and have it catered. The motion was seconded and carried. Note: The December meeting will begin at 6:00 p.m. Bring a wrapped gift for a child (designate girl or boy) up to 12 years of age.
8. Awards. Departments should plan to bring their nominees for Newcomer of the Year, Volunteer of the Year, and Outstanding Club Woman to the December meeting.
9. Gale Vinson,first vice-president, announced that the Christmas Open House will be Sunday, December 3. Kappas will decorate the front door and upstairs,and Alphas will be decorate downstairs. Zetas will be in charge of hostesses.
10. Jackie Helm, second vice-president, said that preparation for the Short Story/Poetry Contests was going well. The schools have been invited to have their students participate and have also been told of the deadline.
11. Arts & Crafts contest winners names were printed in an article in the Murray Ledger Times.
Cathy Pigg, treasurer informed the board that the state has given approval for a sales tax exemption for MWC. She emphasized that the exemption must not be misused. Only items that are for use by club should be tax-exempt. Questions should be referred to her. She also brought letters to be used as receipts for a donation to the Club, ex. Heritage Ball.
Cathy reported that the Beginning Cash Balance for October 1 was $---. Receipts were $--- and Disbursements were $--- for a Balance on Hand October 31 of $---. The Savings Account balance is $---.
DEPARTMENTAL REPORTS:
Alpha: Seven members are working on the Heritage Ball Committees.
Creative: Arts Their Bazaar made over $1500.
Garden: Floral saddles are still available.
Home: On November 17 at 11 a.m., the department will have an Open Meeting with lunch and an auction.
Kappa: The Tour of Homes will be held on December 10. Tickets will be $7. Transportation will be provided from Westside Baptist Church for $1.00 per person.
Music: The Music Department was awarded the Bronze Category Award for raising over $--- for Relay for Life. Four members were in the Heart Walk.
Sigma: Breakfast with Santa will be held at the Club House on Saturday, December 9, beginning at 9:30 a.m. Tickets are $5 children and $3 adults.
Theta: The department wishes to thank club members for saving Box tops for Education. Also, the department gave $--- in supplies to Merryman House.
Zeta: The members have sold 12 tickets for the Heritage Ball.
STANDING COMMITTEES:
Advisory: Pat Harrington reported some problems created by club house renters which required service calls: chocolate in dishwasher, improper items in garbage disposal, floors messed up.
Legislative: Cynthia Barnes stated that the Forum went well. She added that 124 bags were prepared for the poll workers at 28 precincts.
Membership: Sandra Whittenberg distributed invitations for the New Year: New You membership drive, asking that current club members send them to prospective members. There will be a planning meeting of the Membership Committee on Thursday, November 9.
SPECIAL COMMITTEES:
Community Improvement: Martha Crafton and other club members and planted pansies at the Triangle on 641 South and Sycamore Street.
New Opportunity School: Belinda Wallis asked that clothing be brought to the Club House by November 16.
Civic/Recycling: Lois Pharris presented the Recycling Report for November 4: 230 eyeglasses; 165 gals. oil; 100 ink jets; 200 lbs. clothing; 28 tons paper; 110 lbs. aluminum cans; 51 cell phones.
The meeting was adjourned at 8:20 p.m.
Respectfully submitted,
Virginia Randolph
Tuesday, November 7, 2006
Oct. 2, 2006 Minutes of Executive Board Meeting
MURRAY WOMAN’S CLUB
Minutes of the Executive Board Meeting
October 2, 2006
The Executive Board of the Murray Woman’s Club met on October 2, 2006, at 6:30 p.m. President Tracey Wortham called the meeting to order and requested a roll call of the Board. All departments were represented.
The minutes of the August 28 (September),2006 meeting were reviewed and corrections noted. The minutes were then filed for record.
OFFICERS’ REPORTS:
Tracey Wortham, president, encouraged members to attend the First District Conference at the Murray Woman’s Club House on Wednesday, October 18. The conference will last from 8:30 a.m. until 2:30 p.m. The registration fee is $14 and should be given to Pat McMullin by October 10. The fee includes luncheon.
In addition she dealt with the following items of business:
1. KFWC Hospitality II Cookbooks: MWC is required to purchase a case of the books. Prices are $12.72 for members and $15 for nonmembers.
2. Departmental Report Forms: These should be completed after each departmental meeting and turned in at the Board meeting which follows.
3. WKMS Phonathon: The fundraising coordinator expressed appreciation for the volunteer help. The president related her dilemma when a department asked to pay $40 instead of providing 4 volunteer callers.(One member agreed to participate.)
MOTION: Trish Barton moved that the department which had originally offered to pay $40 in lieu of 4 volunteers be allowed to pay only $30 since they were able to provide one volunteer.The motion was seconded and carried.
The president stated that the Board would discuss the issue of volunteers for the Phonathon again in the spring.
4. Veterans’ Hospital Project: Department chairwomen should bring white socks, jigsaw puzzles, and books (paperback reading, crossword and sudoku puzzles, as well as word games to the November and December Board meetings. Martha Crafton will deliver the items to the hospital in December.
5. Heritage Ball: The committee will be meeting on October 3. Volunteers to serve as hostesses for the evening are needed.
6. New Opportunity School Clothing: After discussion the Board decided that clothing in good condition not needed for this project should be donated to the Rape Crisis Center and the Merryman House, as well as Angel’s Attic.
7. Safe Halloween-AmeriHost Event: The president asked if the Board wished to continue this project.
MOTION: Martha Crafton moved that MWC continue to support the “Safe Halloween” project.
The motion was seconded and carried.
Gale Vinson, first vice-president, thanked the Creative Arts and Sigma Departments for serving as hostesses for the September General Meeting and Cynthia Barnes for bringing voter registration forms to the meeting.
Jackie Helm, second vice-president, distributed information about the Short Story/Poetry Contests. Submissions are due before January 1, 2007.
Cathy Pigg,treasurer, presented the financial report for the past month. The Beginning Cash Balance on September 1, 2006 was $---. Total Receipts for September were $--- and Total Disbursements were $--- for an Ending Balance on September 30, 2006, of $---. She urged departmental chairwomen to remind their members to pay dues immediately.
DEPARTMENTAL REPORTS:
Music The department had 6 members who participated in the ALS Walk. Members also plan to participate in the October Heart Walk.
STANDING COMMITTEE REPORTS:
Advisory Pat Harrington distributed a form listing clubhouse rentals for September.
Legislative Cynthia Barnes reported that she had received 12 affirmative responses from candidates for the Legislative Forum on Monday, October 30 from 6:30 to 9:00 p.m. She asked for a volunteer to serve moderator for the Forum and also for two women from each department to serve as greeter/hostesses. She stated that snack bags for poll workers will be assembled immediately after the November Board meeting.
Finance: Tracey Wortham gave the Finance Committee report, announcing that the committee will meet tomorrow and reminding the departmental chairs to send their representative.
Yearbook Sally DuFord asked that department chairwomen check their meeting listings in the yearbook to make sure they are correct. She stated that it is very important that department chairs call Jo Burkeen (Jo’s Datebook) at the Ledger & Times as soon as possible if the date needs to be corrected.
Membership: Sandra Whittenberg proposed the “New Year New You” theme for a special membership drive in January 2007. She asked for the Board’s recommendations on the invitations, the date, and the businesses which should be invited to have a table at this event. She will provide more information about the event at the November meeting.
Note: Board members should review the “Dates to Remember” and alert their members of these special events.
The meeting was adjourned at 8:05 p.m.
Respectfully submitted,
Virginia Randolph
Recording Secretary
Minutes of the Executive Board Meeting
October 2, 2006
The Executive Board of the Murray Woman’s Club met on October 2, 2006, at 6:30 p.m. President Tracey Wortham called the meeting to order and requested a roll call of the Board. All departments were represented.
The minutes of the August 28 (September),2006 meeting were reviewed and corrections noted. The minutes were then filed for record.
OFFICERS’ REPORTS:
Tracey Wortham, president, encouraged members to attend the First District Conference at the Murray Woman’s Club House on Wednesday, October 18. The conference will last from 8:30 a.m. until 2:30 p.m. The registration fee is $14 and should be given to Pat McMullin by October 10. The fee includes luncheon.
In addition she dealt with the following items of business:
1. KFWC Hospitality II Cookbooks: MWC is required to purchase a case of the books. Prices are $12.72 for members and $15 for nonmembers.
2. Departmental Report Forms: These should be completed after each departmental meeting and turned in at the Board meeting which follows.
3. WKMS Phonathon: The fundraising coordinator expressed appreciation for the volunteer help. The president related her dilemma when a department asked to pay $40 instead of providing 4 volunteer callers.(One member agreed to participate.)
MOTION: Trish Barton moved that the department which had originally offered to pay $40 in lieu of 4 volunteers be allowed to pay only $30 since they were able to provide one volunteer.The motion was seconded and carried.
The president stated that the Board would discuss the issue of volunteers for the Phonathon again in the spring.
4. Veterans’ Hospital Project: Department chairwomen should bring white socks, jigsaw puzzles, and books (paperback reading, crossword and sudoku puzzles, as well as word games to the November and December Board meetings. Martha Crafton will deliver the items to the hospital in December.
5. Heritage Ball: The committee will be meeting on October 3. Volunteers to serve as hostesses for the evening are needed.
6. New Opportunity School Clothing: After discussion the Board decided that clothing in good condition not needed for this project should be donated to the Rape Crisis Center and the Merryman House, as well as Angel’s Attic.
7. Safe Halloween-AmeriHost Event: The president asked if the Board wished to continue this project.
MOTION: Martha Crafton moved that MWC continue to support the “Safe Halloween” project.
The motion was seconded and carried.
Gale Vinson, first vice-president, thanked the Creative Arts and Sigma Departments for serving as hostesses for the September General Meeting and Cynthia Barnes for bringing voter registration forms to the meeting.
Jackie Helm, second vice-president, distributed information about the Short Story/Poetry Contests. Submissions are due before January 1, 2007.
Cathy Pigg,treasurer, presented the financial report for the past month. The Beginning Cash Balance on September 1, 2006 was $---. Total Receipts for September were $--- and Total Disbursements were $--- for an Ending Balance on September 30, 2006, of $---. She urged departmental chairwomen to remind their members to pay dues immediately.
DEPARTMENTAL REPORTS:
Music The department had 6 members who participated in the ALS Walk. Members also plan to participate in the October Heart Walk.
STANDING COMMITTEE REPORTS:
Advisory Pat Harrington distributed a form listing clubhouse rentals for September.
Legislative Cynthia Barnes reported that she had received 12 affirmative responses from candidates for the Legislative Forum on Monday, October 30 from 6:30 to 9:00 p.m. She asked for a volunteer to serve moderator for the Forum and also for two women from each department to serve as greeter/hostesses. She stated that snack bags for poll workers will be assembled immediately after the November Board meeting.
Finance: Tracey Wortham gave the Finance Committee report, announcing that the committee will meet tomorrow and reminding the departmental chairs to send their representative.
Yearbook Sally DuFord asked that department chairwomen check their meeting listings in the yearbook to make sure they are correct. She stated that it is very important that department chairs call Jo Burkeen (Jo’s Datebook) at the Ledger & Times as soon as possible if the date needs to be corrected.
Membership: Sandra Whittenberg proposed the “New Year New You” theme for a special membership drive in January 2007. She asked for the Board’s recommendations on the invitations, the date, and the businesses which should be invited to have a table at this event. She will provide more information about the event at the November meeting.
Note: Board members should review the “Dates to Remember” and alert their members of these special events.
The meeting was adjourned at 8:05 p.m.
Respectfully submitted,
Virginia Randolph
Recording Secretary
Monday, August 28, 2006
August 7, 2006 Minutes Executive Board
MURRAY WOMAN’S CLUB
Minutes of the Executive Board
August 7, 2006
The Executive Board of the Murray Woman’s Club met on August 7, 2006. President Tracey Wortham called the meeting to order at 6:30 p.m. and announced Tory Daughtrity, Director of the American Red Cross in Calloway County would make a brief presentation.
Mrs. Daughrity thanked the Club for allowing the club house to be used without charge for the May tea which raised $---. She presented a “Good Neighbor Award” to the Murray Woman’s Club as an expression of the appreciation from the local Red Cross chapter. She stated that MWC will be formally recognized for their contribution at the meeting in the Barkley Room of Curris Center on September 19, 2006, at 5:00 p.m. Mrs. Daughrity also requested that the Red Cross chapter be allowed to use the club house for another fundraiser at about the same time next year.
Tracey began the formal business meeting of MWC with the request for a roll call of departments. Nineteen members were in attendance with all departments except Creative Arts represented.
The minutes of the July 10, 2006, meeting were approved and filed for record.
Martha Joiner, corresponding secretary, raised a question about procedure for mailing letters to prospective club members.
MOTION: Barbara Brandon moved that the department secretaries handle all correspondence which deals with their new members.
The motion was seconded and passed.
After a brief discussion the following procedure was agreed upon:
1. Departmental secretaries should send the invitation letter(s) to prospective members. A sample of the letter was included in a packet of materials which had been distributed by the corresponding secretary prior to the August 7 meeting
2. If the department secretary desired, she could request that the Board’s corresponding secretary format and send the letter(s) to any prospective members.
3. If requested, the Board’s corresponding secretary would forward by e-mail a copy of the sample letter which could be downloaded by the departmental secretary.
OFFICERS’ REPORTS:
Tracey Wortham, president, reported that 50 guests were fed at the First District Summer Conference luncheon. No report was available on the amount of money made.
Martha Crafton, First District Governor, expressed appreciation for the work done by members of the Murray Woman’s Club at the recent First District Conference. She stated that many favorable comments had been made by the guests.
Tracey Wortham, president, reminded the Board that the WKMS Phon-A-Thon would begin in September and that the Board had voted to participate. She distributed a sign-up sheet with the request that four (4) members of each department serve.
Gale Vinson, first vice-president, said that the first General Meeting of the new year will be held on September 28 and will be a Salad Supper which will begin at 6:00 p.m. NOTE THE TIME CHANGE. The program will feature Martha Broach. She added that the American Heart Association’s Heart Walk fundraiser will be held on October 28 at RSEC from 9:00 a.m. to 11:00 a.m. Registration will be at 8:30 a.m.
Jackie Helm, second vice-president, announced that information about the KFWC Arts & Crafts contests would be available at the August 28 Board meeting.
Cathy Pigg, treasurer, distributed the financial report for June 2006 to July 2006. The Cash Balance on June 1, 2006 was $---. Receipts for the two-month period were $--- and Disbursements were $---for a Net Income of $---. In addition to the Disbursements, a principal payment of $--- was made on the Loan for the Clubhouse repairs. The ending Cash Balance on July 31, 2006 was $---. She found no record of stock held or of a safe deposit box. Neva Grey Allbritten volunteered to try to get information about both items.
--------------
The president stated that a sign-up sheet t the next meeting for the First District Fall Conference which will be held at the Murray Woman’s Club House on October 18, 2006
--------------
DEPARTMENTAL REPORTS:
Alpha: Lois Pharris is considering a proposal for a fund raiser
which will benefit the local Adult Learning Center.
Creative Arts: The department’s cook book should be available in time for their Bazaar on October 28.
Delta The department is still collecting aluminum soft drink tabs. Sally DuFord reported the death of Betty Brockman.
Garden: The department will sell Floral Saddles (gravestone decorations) which must be pre-ordered. The members will be contacting other departments to request time for a presentation.
Kappa: The department continues to work on the “Tour of Homes.”
Sigma: The department has added three new members and has chosen their monthly project: providing supplies for Merryman House. They plan to continue the “Breakfast with Santa.”
At this point, the president asked for a discussion of Tori Daughrity’s request that Red Cross be permitted to use the MWC Club House for their Tea.
MOTION: Barbara Brandon moved that MWC allow the Calloway County Red Cross to use the Club House for their tea provided that a mutual agreement can be reached regarding the date.
The motion was seconded and passed.
Zeta: Barbara reported that several of the members were ill; in spite of this, four volunteers had signed for the Phon-A-Thon.
COMMITTEE REPORTS:
Advisory: Pat Harrington reported that the cleaning service she hired had spent 36 hours instead of the 24 specified in cleaning the Club House. Because of this mistake, they sent her two bills: one for 24 hours; one for 36 hours. She asked for advice on how to proceed.
MOTION: Martha Joiner moved that MWC pay the 24-hour bill and half of the additional 12-hour bill which together will total 30 hours.
The motion was seconded and passed.
Pat also reported on the estimates for a sound system. No action was taken. She also requested that people not change the thermostat settings because problems will result. The service man now used is Jim McBee.
Yearbook Sally said that the price for publishing 320 yearbooks will be $837, possibly more if this does not include tax.
MOTION: Martha Crafton moved that MWC have the 2006-2007 yearbook published by Printing Services for $837(+tax).
The motion was seconded and passed.
Finance Kathy Stanfa distributed tickets to be purchased for the Heritage Ball on November 18. The money from the sale of the tickets should be sent to Sue White, committee treasurer. Volunteers will be needed to assist the committee on the night of the Ball. She mentioned the possibility of a series of 5 dance lessons being offered on Friday nights at 6:00 p.m. beginning about the middle of September.
The president reminded the Board that the next meeting will be on August 28 because of the Labor Day weekend.
The meeting was adjourned at 8:10 p.m.
Respectfully submitted,
Virginia Randolph, Recording Secretary
Minutes of the Executive Board
August 7, 2006
The Executive Board of the Murray Woman’s Club met on August 7, 2006. President Tracey Wortham called the meeting to order at 6:30 p.m. and announced Tory Daughtrity, Director of the American Red Cross in Calloway County would make a brief presentation.
Mrs. Daughrity thanked the Club for allowing the club house to be used without charge for the May tea which raised $---. She presented a “Good Neighbor Award” to the Murray Woman’s Club as an expression of the appreciation from the local Red Cross chapter. She stated that MWC will be formally recognized for their contribution at the meeting in the Barkley Room of Curris Center on September 19, 2006, at 5:00 p.m. Mrs. Daughrity also requested that the Red Cross chapter be allowed to use the club house for another fundraiser at about the same time next year.
Tracey began the formal business meeting of MWC with the request for a roll call of departments. Nineteen members were in attendance with all departments except Creative Arts represented.
The minutes of the July 10, 2006, meeting were approved and filed for record.
Martha Joiner, corresponding secretary, raised a question about procedure for mailing letters to prospective club members.
MOTION: Barbara Brandon moved that the department secretaries handle all correspondence which deals with their new members.
The motion was seconded and passed.
After a brief discussion the following procedure was agreed upon:
1. Departmental secretaries should send the invitation letter(s) to prospective members. A sample of the letter was included in a packet of materials which had been distributed by the corresponding secretary prior to the August 7 meeting
2. If the department secretary desired, she could request that the Board’s corresponding secretary format and send the letter(s) to any prospective members.
3. If requested, the Board’s corresponding secretary would forward by e-mail a copy of the sample letter which could be downloaded by the departmental secretary.
OFFICERS’ REPORTS:
Tracey Wortham, president, reported that 50 guests were fed at the First District Summer Conference luncheon. No report was available on the amount of money made.
Martha Crafton, First District Governor, expressed appreciation for the work done by members of the Murray Woman’s Club at the recent First District Conference. She stated that many favorable comments had been made by the guests.
Tracey Wortham, president, reminded the Board that the WKMS Phon-A-Thon would begin in September and that the Board had voted to participate. She distributed a sign-up sheet with the request that four (4) members of each department serve.
Gale Vinson, first vice-president, said that the first General Meeting of the new year will be held on September 28 and will be a Salad Supper which will begin at 6:00 p.m. NOTE THE TIME CHANGE. The program will feature Martha Broach. She added that the American Heart Association’s Heart Walk fundraiser will be held on October 28 at RSEC from 9:00 a.m. to 11:00 a.m. Registration will be at 8:30 a.m.
Jackie Helm, second vice-president, announced that information about the KFWC Arts & Crafts contests would be available at the August 28 Board meeting.
Cathy Pigg, treasurer, distributed the financial report for June 2006 to July 2006. The Cash Balance on June 1, 2006 was $---. Receipts for the two-month period were $--- and Disbursements were $---for a Net Income of $---. In addition to the Disbursements, a principal payment of $--- was made on the Loan for the Clubhouse repairs. The ending Cash Balance on July 31, 2006 was $---. She found no record of stock held or of a safe deposit box. Neva Grey Allbritten volunteered to try to get information about both items.
--------------
The president stated that a sign-up sheet t the next meeting for the First District Fall Conference which will be held at the Murray Woman’s Club House on October 18, 2006
--------------
DEPARTMENTAL REPORTS:
Alpha: Lois Pharris is considering a proposal for a fund raiser
which will benefit the local Adult Learning Center.
Creative Arts: The department’s cook book should be available in time for their Bazaar on October 28.
Delta The department is still collecting aluminum soft drink tabs. Sally DuFord reported the death of Betty Brockman.
Garden: The department will sell Floral Saddles (gravestone decorations) which must be pre-ordered. The members will be contacting other departments to request time for a presentation.
Kappa: The department continues to work on the “Tour of Homes.”
Sigma: The department has added three new members and has chosen their monthly project: providing supplies for Merryman House. They plan to continue the “Breakfast with Santa.”
At this point, the president asked for a discussion of Tori Daughrity’s request that Red Cross be permitted to use the MWC Club House for their Tea.
MOTION: Barbara Brandon moved that MWC allow the Calloway County Red Cross to use the Club House for their tea provided that a mutual agreement can be reached regarding the date.
The motion was seconded and passed.
Zeta: Barbara reported that several of the members were ill; in spite of this, four volunteers had signed for the Phon-A-Thon.
COMMITTEE REPORTS:
Advisory: Pat Harrington reported that the cleaning service she hired had spent 36 hours instead of the 24 specified in cleaning the Club House. Because of this mistake, they sent her two bills: one for 24 hours; one for 36 hours. She asked for advice on how to proceed.
MOTION: Martha Joiner moved that MWC pay the 24-hour bill and half of the additional 12-hour bill which together will total 30 hours.
The motion was seconded and passed.
Pat also reported on the estimates for a sound system. No action was taken. She also requested that people not change the thermostat settings because problems will result. The service man now used is Jim McBee.
Yearbook Sally said that the price for publishing 320 yearbooks will be $837, possibly more if this does not include tax.
MOTION: Martha Crafton moved that MWC have the 2006-2007 yearbook published by Printing Services for $837(+tax).
The motion was seconded and passed.
Finance Kathy Stanfa distributed tickets to be purchased for the Heritage Ball on November 18. The money from the sale of the tickets should be sent to Sue White, committee treasurer. Volunteers will be needed to assist the committee on the night of the Ball. She mentioned the possibility of a series of 5 dance lessons being offered on Friday nights at 6:00 p.m. beginning about the middle of September.
The president reminded the Board that the next meeting will be on August 28 because of the Labor Day weekend.
The meeting was adjourned at 8:10 p.m.
Respectfully submitted,
Virginia Randolph, Recording Secretary
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