August's Executive Board Meeting

MURRAY WOMAN’S CLUB
Executive Board Meeting
August 4, 2008


The Executive Board of the Murray Woman’s Club met on August 4, 2008. The meeting was called to order by President Cynthia Barnes at 6:35 p.m. Preceding the formal Board meeting was an orientation session at 6:00 p.m.for the new officers of the ten departments of the Club.

The president asked Virginia Randolph, recording secretary, to call the roll. Nineteen members were present, with all departments represented. The minutes of the July 7, 2008, Board meeting were approved without corrections and were filed for record.

In the absence of Martha Joiner, corresponding secretary, the president read the following letters:
1. Letter from the Calloway County Red Cross thanking MWC for the donation of the use of the club house for their Tea Party
2. “Thank You” note from Governor Pat Harrington expressing appreciation for the support from MWC for the 1st District Summer Conference

Martha has sent cards to Kay Ray, Nettie Bennett, and Mary Ellen Pfost, and a special “thank you” letter has been sent to Allie Potter.



OFFICERS’ REPORTS:
Cynthia Barnes, president, commended the Murray Woman’s Club for their participation in the workshop. Twenty-eight Club members attended. The president dealt with the following issues:

1. Storage of records of minutes and yearbooks. She has inventoried the holdings at Pogue and found the following catalogued: Board Minutes: 1940-46; 1947-Nov. 1985; Jan 1986-June 1986; Aug. 1986-Dec. 1986. Yearbooks listed are from 1915-1990; 1991-1995. Missing are minutes for the years after 1986, as well as those for Dec.1985 and July 1986.

2. The current Press Book has been placed at Pogue Library.

3. Storage Cabinets. The president asked for a report from Tracey Wortham. Tracey stated that the buffet storage cabinet was purchased by Creative Arts and houses their materials. The built-in cabinets are being used for storage of items from past projects by the Alpha Department and others. Marlene Beach has the keys for these cabinets because the Alpha Department had the locks installed.

The Board decided to delay making a decision on the purchase of a fireproof filing cabinet. There was consensus that the keys to the built-in cabinets should be given to the MWC president.

MOTION: Barbara Brandon moved that the Centennial glasses be sold at 4 for $__. The motion was seconded and passed. Anyone interested in purchasing these glasses should contact Cynthia Barnes.

4. Flowers for Dimple’s son. Flowers were purchased. The funeral will be at 1 p.m. on Tuesday.

5. Changing “chairman” to “chair” in by-laws,minutes, and general usage. There was no consensus on this proposal.

6. GFWC-SER Conference will be held October 31-November 2 in Knoxville, TN.

Bobbie Weatherly, first vice-president, announced that the first General Meeting will be September 25 at 6:00 p.m. The topic will be finances for women, and the speaker will be Diana Thomason. Hostesses will be announced later.

Bobbie also mentioned that she would like to work with the Membership Committee chairwoman because of the correlation between recruitment and retention. Gay Evans agreed with her, and the two of them will meet.

Judy Kelso, second vice-president, reported that the complete information for the Arts & Crafts contests will be given out to the department chairwomen at the next board meeting. She did announce three new categories: purses (original construction), collaboration quilt (2 or more people); counting cross stitch items. Applications should be turned in to her by October 1. The completed items should be brought to the MWC Club House on Monday October 20 between 4 and 6 p.m. to be judged on October 21, 2008.

In the absence of Cathy Pigg, treasurer, the president read the financial report and asked for questions. The Beginning Cash Balance on July 1, 2008, was $____. Receipts were $____; Disbursements were $____. The Ending Cash Balance on July 31, 2008, was $____.



DEPARTMENTAL REPORTS:

• Alpha

The department held a reception for GED graduates. They are planning a preseason party in August for prospective members.

• CA

The department will finalize plans for the Bazaar beginning with their first meeting.

• Delta

Dr. Tish Allen will be the speaker at their luncheon meeting on August 13.

• Garden

The department will meet at 9:30 a.m. at the MSU Greenhouse class-room for their August meeting. Dr. Pat Williams will be speaking.

• Kappa

The women have begun planning for the “Tour of Homes.”

• Music, Sigma, Theta, and Zeta

They reported that they would be meeting in September and anticipated interesting programs.



FIRST DISTRICT GOVERNOR:
Pat Harrington thanked the Murray Woman’s Club women for their help with the First District Workshop.


STANDING COMMITTEES:
Legislative No new information on scheduling. A report will be given at the next meeting.



Advisory Tracey Wortham enumerated the repair projects needed at the Club House.
1. New air conditioners and furnaces. Estimated cost $___. Jim McBee suggested paying for 1/2-- 2/3 cost of equipment by September 30 and that he would work with club on labor cost.

MOTION: Pat Harrington moved that the club replace the air conditioners and furnaces as suggested by Jimmy McBee and that the club order the equipment and pay as he has stated, without taking out a loan. The motion was seconded and passed.

2. Tree removal and trimming. Dan Duncan’s estimate is $___.

MOTION: Martha Crafton moved that MWC hire Dan Duncan to take care of the tree trimming and removal of dead trees.

3. Tracey requested that she be issued a Debit Card to pay for Club House expenses.

MOTION: Barbara Brandon moved that MWC authorize a Debit Card for Tracey. The motion was seconded and passed.

4. Storage and fire hazard. Tracey said that she plans to clean out the storage closet and shelves. She asked that department members be prepared to identify their items and to plan for their removal.

In another matter regarding the upkeep of the Club House, Barbara Brandon stated that David Proctor (who refurbished the downstairs area) would be willing to maintain the tile floor downstairs for $___ a month. No action was taken on this issue.

SPECIAL COMMITTEES:

• Women and Children’s Health

Sally DuFord discussed two programs relating to heart health.
1. “Shop for a Cause” a $___ savings pass, good all day September 20 at Macey’s. The pass can be purchased at maceys.com/heart.org .

2. American Heart Association Heart Walk on Saturday, October 18.
a. Do we field one team (a club team) from MWC?
b. Or do we field just a departmental team?
c. Do we even wish to participate?

MOTION: Sandra Whittenberg moved that MWC have a club team for the Heart Walk. The motion was seconded and passed.

There was no further business. The meeting adjourned at 8:05 p.m. The next
Board meeting will be August 25 at 6:30 p.m.

July's Executive Board Meeting

MURRAY WOMAN’S CLUB
Executive Board Meeting
July 7, 2008

The Executive Board of the Murray Woman’s Club met on July 7, 2008. President Cynthia Barnes called the meeting to order at 6:30 p.m. and asked the recording secretary to call the roll. Twelve members were present. Departments not represented were Kappa, Sigma, and Theta.


The minutes of the June 2, 2008, meeting were approved without correction and were filed for record. The president asked that Barbara Brandon, Martha Crafton, and Bobbie Weatherly serve as the committee to review the minutes this year.

In the absence of the corresponding secretary, the president read a note from Janette Fricker, daughter of Gladys Jarrett, expressing her appreciation for the May Memorial Service.


OFFICERS’ REPORTS:

Cynthia Barnes, president, dealt with the following items of business:

1. MWC representative for the board of the Mayfield Girls’ Home at Murray. This discussion was postponed until the president could discuss the proposal with Cathy Pigg.

Also, MWC received a request for volunteers to help with a Car Wash in Mayfield for the Girls’ Home. Call Cathy Pigg 435-1000, Ext. 275. Please Note: The director of the Mayfield Girls’ Home (Murray) is Don Yates 759-4272/759-4274.

2. First District Summer Workshop. MWC will host the Summer Workshop at the Club House on July 29. The fee for the workshop and meal is $__. That fee should be sent to Sondra Rice by JULY 19. Checks should be made payable to Pat Harrington. Symbols for the workshop will be the Birds and the Bees. Gale Vinson will coordinate committees for the food and the decorations. Volunteers will be needed. All Board members are urged to attend; department chairwomen are expected to attend.

3. GFWC Convention Report. Callie Wilson, Murray High School, was the state's entry to the international contest. Pat Harrington wrote the winning report for Kentucky's entry in safety.

4. GFWC/KFWC Summer Workshop July 12. Five MWC members will attend. The treasurer has already sent in the required fees. The five attendees will need to reimburse Cathy Pigg, treasurer, $__ each.

5. Yearbooks. The yearbooks have been proofread and are now ready to be sent to the printer.

6. Officer Training. All departmental officers and club officers are expected to attend the training session which will be held at 6:00p.m. on August 4 prior to the regular board meeting. Department chairwomen should bring their report binders.

7. Membership Retention Committee. The president requested that the committee be reactivated. Statistics from last year’s membership were included in the Agenda: 25 members had resigned; 22 were added. Each department should appoint one member to serve on this committee which Bobbie Weatherly will chair. Please give the name of the woman appointed to either Cynthia or Bobbie as soon as the appointment has been made.

8. Murray Main Street Donation. Tabled.

9. Chamber of Commerce Board. The suggestion was made that the Executive Committee select the five nominees to serve on the Board. Chamber of Commerce Citizen of the Year.

MOTION: Barbara Brandon moved that Martha Crafton be nominated for this award and that the support application be written by Pat Harrington. The motion was seconded and passed.

l0. Eligibilityfor Memorial Service recognition. The president noted that Mrs. Winnie Love had been inadvertently omitted from those members who were honored. The Board confirmed the requirements for recognition: the member’s name must be listed in the Yearbook (May--May) of that current year, either as an active member or as an Honorary member. Any member overlooked will be honored the following year.

11. Chamber of Commerce Guide. The opportunity to advertise was declined.

In the absence of Cathy Pigg, treasurer, the president reviewed the current report. The Beginning Cash Balance on June 1, 2008 was $____. The Receipts were $____, and the Disbursements were $____. The Ending Cash Balance on June 30, 2008, was $____.

Bobbie Weatherly, first vice-president, announced the dates for the first two General Meetings of the coming Year. On September 25, the Potluck Salad Supper will be held. Diane Tomlinson will present the program “Finances for Women.” The Christmas Open House will be on December 7. The departments who will serve as hostesses for both meetings will be announced later.

Judy Kelso, second vice-president, reported that she had not yet received information about the KFWC contests. She hopes the information will be available by the August Board meeting.


DEPARTMENTAL REPORTS:

• Alpha
  Genie May stated that the programs for the year will emphasize “Going Green.” All meetings will be open to MWC members of other departments.

• Creative Arts
  Jo Crass said that all the programs for the coming year will be planned around their Bazaar which will be held on the last Saturday in October. Last year the department contributed $___ to scholarships, $___ to United Way, and $___ to “Relay for Life.”

• Delta
  Pat Harrington announced that on August 13 Dr. Tish Allen will discuss the medical tests that every woman will need. This will be an Open Meeting. All Delta meetings will be held on the second Wednesday of the month at 11:00 a.m. All speakers will deal with health issues.
  

• Garden
  Judy Kelso reported for the incoming chairwoman. She said that the year’s programs will include touring of gardens, presentation by a dietitian and an interior designer, as well as the Silent Auction.
  

• Home
  Jackie Helm stated that the first meeting will be held at Playhouse in the Park and will be a “brown bag luncheon.” Their fundraiser will be in November, and the Tea-party/Fashion Show will be in April

• Music
  Bobbie Weatherly said that all the programs will be music-related.

• Zeta
  Barbara Brandon reported that all programs have been scheduled. For the first program a representative from Murray Bank will discuss “Identity Theft.”

Martha Crafton reported that a fireproof, two-drawer cabinet can be ordered from Office Depot for $____. The store will deliver it. The matter will be discussed further at the next meeting.

In connection with the need for secured storage space, the Board decided to ask Tracey Wortham to inventory the locked cabinets on the lower floor which have been used by departments.


STANDING COMMITTEES:

• Legislative
  Kathy Jo Stubblefield, incoming chairwoman, reported on the progress for the Forum. She has checked dates for conflicts and has submitted several dates to Tracey Wortham for Club House clearance. Kathy Jo asked for the Board’s direction on the project.
  
  MOTION: Barbara Brandon moved that MWC plan to have a Forum and schedule it on the date in October when the Club House is available. The motion was seconded and passed.
  
  Discussion continued concerning the number of races and candidates to be included and whether or not to plan for a second night of Forum. The consensus was to have only one night for the Forum and to offer local candidates a very brief opportunity to either introduce themselves or to respond to a question given to them earlier. The possibility of selling food was discussed. Martha Crafton will investigate the possibilities of serving food.

• Advisory
  Tracey Wortham requested information about budget for money to be spent to clean the Club House. Barbara Brandon volunteered to bring a man who has worked for her to give the Club an estimate for thorough cleaning.
  

GOVERNOR:

Pat Harrington reminded members of the GFWC/KFWC Workshop on July 12.

The meeting was adjourned at 8:20 p.m.

May's Executive Board Minutes

MURRAY WOMAN’S CLUB
Executive Board Minutes
May 5, 2008



The Executive Board of the Murray Woman’s Club met on Monday May 5, 2008. The president called the meeting to order at 6:35 and asked for the acting secretary to call the Roll. All departments except Home were represented.

The minutes of the April 2008 meeting were approved and filed for record.


OFFICERS’ REPORTS

Tracey Wortham, president, reminded the Board of the May 22 General Meeting Memorial service and also the installation of offices. She distributed the list of responsibilities to the department chairwomen whose members will serve as hostesses.

Other items of business dealt with by the president were the following:

1. Resignation of Gale Vinson, incoming president. The resignation is to be effective immediately. Gale asked to be placed on the inactive list for the present.

2. Appointment of a Nominating Committee. The president added Cathy Pigg to be the Executive Board member on the Nominating Committee appointed earlier. This committee will nominate a candidate for General Club president and will announce the nominee at the May General Meeting. Voting on the nominee will also take place at the General Meeting.

3. Yearbook Information.Sondra Rice needs yearbook information updates, names of department officers, committee assignments, hostesses as soon as possible.

4. WATCH. The president requested that the department chairs re- emphasize the monthly club collection for WATCH.

5. Eldercare. The Garden Department will do the work for May. The president asked the Board if they wished to continue this program.

MOTION: Martha Crafton moved that the Eldercare Program be dropped for the summer and that the continuation of the program be discussed again in the fall. The motion was seconded and carried.

6. Departmental Reports. Tracey urged the department chairs to get all their reports to her by the end of May.

The president expressed her thanks to the Executive Board and members of MWC for their support and hard work on projects this past year.

Martha Crafton responded on behalf of the Executive Board. Martha expressed their appreciation to Tracey for all of her hard work, her organization and leadership, her example, and her thorough work in creating exemplar reports of all the many accomplishments of the Murray Woman’s Club throughout this year.

In the absence of the first vice-president, the president discussed the plans for the Memorial Service. The Chorus has asked to be placed at the front of the audience as they were last year. Assignments for food, decoration, and other preparation have been distributed and verified. These members will be memorialized: Jan Hough by Thetas, Gladys Jarrett, Home. Gale Vinson will send the invitations and complete the arrangements for the meeting. Hostesses will set up chairs on Wednesday before the evening meeting. The Music Department will leave chairs up from their event on Tuesday night.

Cynthia Barnes, second vice-president, said that she had mailed in MWc’s Calendar Contest entry to GFWC headquarters. She will take the Arts & Crafts winning entries to the state convention.

Cynthia also said on the Legislative Committee plans. She stated that Karen Olson and her Girl Scout troop have offered to donate the water for the poll workers’ snack sacks. the girls will place labels with their troop information on the bottles . (They will help with delivery if Karen can arrange it.) Cynthia added that she will purchase the other supplies and requested that those who can help meet at the clubhouse on May 19 at 5:30 p.m. to load the sacks. Workers will also take the sacks with them for delivery the next day.

Cathy Pigg, treasurer, explained some unusual expense items in her report and reminded the department chairs that she needs all their treasurers’ reports by early June. She reported the following: Beginning Cash Balance on April 1, 2008 was $____; Receipts were $____ and Disbursements were $____. The Ending Cash Balance on April 30,2008, was $____.
Cathy said that she has received $__ from the Thetas to help on the purchase of a file cabinet for MWC’s records.

At this point, Barbara Brandon stated that the Zetas have voted $___ toward the file cabinet but are waiting for a decision on what to buy. She asked if a committee had been appointed to look for the file cabinet. Martha Crafton volunteered to check prices and features for a suitable cabinet.

There was also a question raised concerning the cleaning fee paid to Cleo Colson in addition to the usual cleaning payment to Dimple Pratt. The matter was clarified: Colson was paid for a “deep cleaning.”


NOTE: All department chairwomen were reminded that MWC’s complete reports must be sent to KFWC by September.


DEPARTMENT REPORTS:

• Alpha
  Sandra and Genie reported they have four new members. They have updated member information and completed planning for next year’s programs. They will be “going green.”
  

• CA
  Freda Steely said the department had elected officers and donated to“Relay for Life.”
  

• Delta
  Sally reported that she has received a request from Linda Fain from H.O.R.S.E.S (therapeutic horseback riding)requested the opportunity to speak to MWC, possibly for a department program. Deltas raised $____ for Hospice, about twice last year’s amount. She thanked Sigmas and Deltas for their help.
  

• Garden
  Judy stated that they will be having their last meeting for the year in June. Their meetings will begin again in August.

• Kappa
  Cathy Pigg reported that the Evening of Chocolate raised $____-$____ for CASA. Five of the young women from the Girls’ Home were present; one won a door prize. All officers have been elected.
  

• Music
  Tracey and Sally discussed plans for the Mayfest on May 20 at 6:30 p.m. at the clubhouse. Tickets are available. Reservations are necessary. Call Sally or Pam Seward. Tables will seat four; an entire table maybe reserved. The report on “Relay for Life” : the team won Best Campsite, Best Sign and was third in Most Noncorporate Funds raised.
  

• Sigma
  Tracey announced the upcoming tea party for the Red Cross.

• Theta
  Wilma said that Becky Rutledge has had triple bypass surgery. The department is still selling Stanley products for their fundraiser. They gave $__ each for CCHS and MHS Project Graduation.
  

• Zeta
  Barbara Brandon reported several money gifts:$___ to Big Brothers /Big Sisters; $__ each for CCHS and MHS Project Graduation; $__ to Music Department’s “Relay for Life” team. They are planning a trip to Fresh Market in Paris for their last meeting. Their new Georgeann Sanders is having health issues. She added that Max is doing well after returning home from the hospital.

Martha Crafton announced that the cookbooks are selling (doing well enough).

Pat Harrington was not present because of illness. Her report was distributed and filed.

The president announced that the board meeting will be held on June 2, as usual. She reminded the board of the GFWC convention in late July or early August.


The meeting adjourned at 7:25 p.m.

April's Executive Board Minutes

MURRAY WOMAN’S CLUB
Executive Board Minutes
April 7, 2008


The Executive Board of the Murray Woman’s Club met on April 7, 2008, at the Club House. Before the meeting was called to order, President Tracey Wortham introduced Mary Reding from the Murray State Students for Life. Ms. Reding stated that the new organization in cooperation with Life House is organizing the first annual March for Life of Murray. She invited members of the Murray Woman’s Club to join in the March. The opening ceremony will be held at 10 a.m. on April 26, 2008 at Roy Stewart Stadium parking lot.

Following the presentation by Ms. Reding, President Tracey Wortham called the business meeting to order at 6:40 p.m. Seventeen members were present, with all departments except Theta and Zeta represented. The minutes of the March 3, 2008, meeting were approved without correction and filed for record.


OFFICERS’ REPORTS:

Martha Joiner, corresponding secretary, stated that she had sent cards to Merryman Kemp, whose father died, and to Joanne and Perry Cavitt for their 60th wedding anniversary. She was asked to send a card to Max Brandon, who is presently in the Murray Calloway County Hospital.

Tracey Wortham, president, congratulated the elected officers for the 2008-2010 Executive Board. They are:

Gale Vinson, president;

Cynthia Barnes, first vice-president;

Bobbie Weatherly, second vice-president;

Virginia Randolph, recording secretary;

and Cathy Pigg, treasurer.

These new General Club officers, as well as all department chairwomen, will be installed at the May General Meeting by Governor Martha Crafton.

The following items of business were dealt with:

1. Monthly Club Collection. For April it will be books and miscellaneous items for the public library. In May aluminum cans for WATCH will be collected.

2. Eldercare. Joanna Thomas (767-2158) is the contact person. The Zetas volunteered for the Spring Creek activity in April, and the Thetas and the Thetas will be the May volunteers.

3. Big Brothers/Big Sisters. The president said that the campaign continues and asked that contributions be sent directly to her so that the Club can be credited for that amount.

4. Yearbooks. Tracey stated that current department chairs need to get the information together for the yearbook: programs, hostesses, officers, members’ contact information. That information should be ready to give to Sondra Rice as soon as possible. The deadline will be June.


Gale Vinson, first vice-president, thanked the Alpha and Theta Departments for hosting the March General Meeting. She announced that the next General meeting will be May 22, 2008, at 6 p.m. Gale reminded the Board that this meeting is the Memorial Service for members who died within this Club year. She asked the department chairs to list members to be honored. The Thetas will honor Jan Hough. Gladys Jarrett, who was an honorary member, will also be honored. The service will begin at 6:00 p.m. Following the service, there will be a Salad Supper and the installation of incoming officers. The Salad Supper will be potluck. Hosting will be the Garden Department. The Zetas will decorate upstairs, and the Sigmas will decorate downstairs.

Speaking as the representative of the MWC (Music Department) Relay for Life team, Gale thanked the Board for the use of the clubhouse for the “Yard Sale.” She said that the team cleaned the upstairs area after the sale was over.

Cynthia Barnes, second vice-president, announced that the deadline for entering the General Club Calendar Contest will be May 1. Only 1 local club entry can be chosen and submitted by each club to the next round of competition. She asked that members be encouraged to submit photographs for the MWC local contest.

As Legislative Chair, Cynthia reported that helpers are needed to fill the snack sacks for the Primary election workers. The group will meet on Monday night, May 19, at the Clubhouse. The time will be announced later.

Cathy Pigg, treasurer, stated that the Beginning Cash Balance for March 2008 was $____. Receipts were $____ and Disbursements were $1,461.53. The Ending Cash Balance for March was $____. She encouraged members to use the Kroger Cards which benefit the Murray Woman’s Club.


DEPARTMENTAL REPORTS:

• Alpha
  The reception for the Character Counts Awards will be at the Murray in Motion Fitness Fest on May 20. In May, the department will award the first Lois Pharris nontraditional-student $___ scholarship.
  

• CA
  The department donated a MWC cookbook to the public library.

• Delta
  The department donated $___ to Big Brothers/Big Sisters. They and the

• Sigma
  The department is sponsoring the Hospice Luncheon on April 24. Tickets are $__.

• Garden Members
  They are still selling floral saddles. They are also working with their beautification of the parks project.
  

• Home
  The department donated $__ to Big Brothers/Big Sisters, $__ to Murray High School and $__ to Calloway County High School for Project Graduation, and $__ for a book in memory of Jenny Lee Carmichael.
  

• Kappa
  The “Evening of Chocolate Delight” will be at the Clubhouse on April 24 from 5:30 to 7:00 p.m. Tickets are $_, and proceeds will go to CASA. Also, the department gave $___to each high school (Murray and Calloway County) for their Project Graduation.
  

• Music
  May Fest, the Music Department fundraiser, will be on May 20 at 6:30 p.m. at the Clubhouse. There will be dinner and entertainment by the department’s chorus for a minimum donation of $_.
  

• Sigma
  The department is working on the Hospice Luncheon.

Governor’s Report:
Martha Crafton, first district governor, reported that 9 members have signed up to go the KFWC convention.

RE: MWC cookbooks. Martha stated that the cookbooks are still available. So far, sales are good.

She added that an MWC cookbook had been presented to the president and CEO of the national Girl Scouts at the recent Girl Scouts’ reception for Murray’s Leaders.



COMMITTEE REPORTS:

Advisory
Pat Harrington reported that repair work on the outside patio lights has been completed. The rock wall is scheduled to be repaired. Work has also been done on window area near the stairs and kitchen ceiling tiles.

The next MWC Executive Board meeting will be on Monday, May 5, at 6:30 p.m.

The meeting was adjourned at 7:30 p.m.

May 3, 2008 Executive Board Minutes

MURRAY WOMAN’S CLUB
Executive Board MinutesMay 3, 2008
The Executive Board of the Murray Woman’s Club met on Monday May 3,2008. The president called the meeting to order at 6:35 and asked for the acting secretary to call the roll. All departments except Home were represented.The minutes of the April 2008 meeting were approved and filed for record.
OFFICERS’ REPORTSTracey Wortham, president, reminded the Board of the May 22 General Meeting Memorial service and also the installation of offices. She distributed the list of responsibilities to the department chairwomen whose members will serve as hostesses.Other items of business dealt with by the president were the following:
1. Resignation of Gale Vinson,incoming president. The resignation is to be effective immediately. Gale asked to be placed on the inactive list for the present.
2. Appointment of a Nominating Committee. The president added Cathy Pigg to be the Executive Board member on the Nominating Committee appointed earlier. This committee will nominate a candidate for General Club president and will announce the nominee at the May General Meeting. Voting on the nominee will also take place at the General Meeting.
3. Yearbook Information.Sondra Rice needs yearbook information updates, names of department officers, committee assignments, hostesses as soon as possible.
4. WATCH. The president requested that the department chairs re- emphasize the monthly club collection for WATCH.
5. Eldercare. The Garden Department will do the work for May. The president asked the Board if they wished to continue this program.MOTION: Martha Crafton moved that the Eldercare Program be dropped for the summer and that the continuation of the program be discussed again in the fall.The motion was seconded and carried.
6. Departmental Reports. Tracey urged the department chairs to get all their reports to her by the end of May.The president expressed her thanks to the Executive Board and members of MWC for their support and hard work on projects this past year.Martha Crafton responded on behalf of the Executive Board. Martha expressed their appreciation to Tracey for all of her hard work, her organization and leadership, her example, and her thorough work in creating exemplar reports of all the many accomplishments of the Murray Woman’s Club throughout this year.In the absence of the first vice-president, the president discussed the plans for the Memorial Service. The Chorus has asked to be placed at the front of the audience as they were last year. Assignments for food, decoration, and other preparation have been distributed and verified. These members will be memorialized: Jan Hough by Thetas, Gladys Jarrett, Home. Gale Vinson will send the invitations and complete the arrangements for the meeting. Hostesses will set up chairs on Wednesday before the evening meeting. The Music Department will leave chairs up from their event on Tuesday night.
Cynthia Barnes, second vice-president, said that she had mailed in MWC’s Calendar Contest entry to GFWC headquarters. She will take the Arts & Crafts winning entries to the state convention.Cynthia also said on the Legislative Committee plans. She stated that Karen Olson and her Girl Scout troop have offered to donate the water for the poll workers’ snack sacks. The girls will place labels with their troop information on the bottles . (They will help with delivery if Karen can arrange it.) Cynthia added that she will purchase the other supplies and requested that those who can help meet at the clubhouse on May 19 at 5:30 p.m. to load the sacks. Workers will also take the sacks with them for delivery the next day.
Cathy Pigg, treasurer, explained some unusual expense items in her report and reminded the department chairs that she needs all their treasurers’ reports by early June. She reported the following: Beginning Cash Balance on April 1, 2008 was $---; Receipts were $--- and Disbursements were $---. The Ending Cash Balance on April 30,2008, was $---. Cathy said that she has received $50 from the Thetas to help on the purchase of a file cabinet for MWC’s records. At this point, Barbara Brandon stated that the Zetas have voted $250 toward the file cabinet but are waiting for a decision on what to buy. She asked if a committee had been appointed to look for the file cabinet. Martha Crafton volunteered to check prices and features for a suitable cabinet.There was also a question raised concerning the cleaning fee paid to Cleo Colson in addition to the usual cleaning payment to Dimple Pratt. The matter was clarified: Colson was paid for a "deep cleaning."NOTE: All department chairwomen were reminded that MWC’s complete reports must be sent to KFWC by September.
DEPARTMENT REPORTS:Alpha Sandra and Genie reported they have four new members. They have updated member information and completed planning for next year’s programs. They will be "going green."
CA Freda Steely said the department had elected officers and donated to "Relay for Life."
Delta Sally reported that she has received a request from Linda Fain from H.O.R.S.E.S. (therapeutic horseback riding)requested the opportunity to speak to MWC, possibly for a department program.
Deltas raised $3800 for Hospice, about twice last year’s amount. She thanked Sigmas and Deltas for their help.
Garden Judy stated that they will be having their last meeting for the year in June. Their meetings will begin again in August.
Kappa Cathy Pigg reported that the Evening of Chocolate raised $1200-$1300 for CASA. Five of the young women from the Girls’ Home were present; one won a door prize. All officers have been elected.
Music Tracey and Sally discussed plans for the Mayfest on May 20 at 6:30 p.m. at the clubhouse. Tickets are available. Reservations are necessary. Call Sally or Pam Seward. Tables will seat four; an entire table may be reserved.
The report on "Relay for Life" : the team won Best Campsite, Best Sign and was third in Most Noncorporate Funds raised.
Sigma Tracey announced the upcoming tea party for the Red Cross.
Theta Wilma said that Becky Rutledge has had triple bypass surgery. The department is still selling Stanley products for their fundraiser. They gave $25 each for CCHS and MHS Project Graduation.
Zeta Barbara Brandon reported several money gifts:$100 to Big Brothers /Big Sisters; $25 each for CCHS and MHS Project Graduation; $25 to Music Department’s "Relay for Life" team. They are planning a trip to Fresh Market in Paris for their last meeting. Their new VP Georgeann Sanders is having health issues. She added that Max is doing well after returning home from the hospital.
Martha Crafton announced that the cookbooks are selling (doing well enough).Pat Harrington was not present because of illness. Her report was distributed and filed.The president announced that the board meeting will be held on June 2, as usual. She reminded the board of the GFWC convention in late July or early August.The meeting adjourned at 7:25 p.m.

Respectfully submitted,Virginia Randolph, with the assistance of Cynthia Barnes

July 7, 2008 Executive Board Meeting Minutes

MURRAY WOMAN’S CLUB
Executive Board Meeting July 7, 2008
The Executive Board of the Murray Woman’s Club met on July 7, 2008. President Cynthia Barnes called the meeting to order at 6:30 p.m. and asked the recording secretary to call the roll. Twelve members were present. Departments not represented were Kappa, Sigma, and Theta.The minutes of the June 2, 2008, meeting were approved without correction and were filed for record. The president asked that Barbara Brandon, Martha Crafton, and Bobbie Weatherly serve as the committee to review the minutes this year.In the absence of the corresponding secretary, the president read a note from Janette Fricker, daughter of Gladys Jarrett, expressing her appreciation for the May Memorial Service.
OFFICERS’ REPORTS:Cynthia Barnes, president, dealt with the following items of business:
1. MWC representative for the board of the Mayfield Girls’ Home at Murray. This discussion was postponed until the president could discuss the proposal with Cathy Pigg. Also, MWC received a request for volunteers to help with a Car Wash in Mayfield for the Girls’ Home. Call Cathy Pigg 435-1000,Ext. 275. Please Note: The director of the Mayfield Girls’ Home (Murray) is Don Yates 759-4272/759-4274.
2. First District Summer Workshop. MWC will host the Summer Workshop at the Club House on July 29. The fee for the workshop and meal is $10. That fee should be sent to Sondra Rice by JULY 19. Checks should be made payable to Pat Harrington. Symbols for the workshop will be the Birds and the Bees. Gale Vinson will coordinate committees for the food and the decorations. Volunteers will be needed. All Board members are urged to attend; department chairwomen are expected to attend.
3. GFWC Convention Report. Callie Wilson, Murray High School 1st place in the Poetry competition. Other MWC awards: Membership, Safety,Legislative/Public Policy, and Lifelong Learning.
4. GFWC/KFWC Summer Workshop July 12. Five MWC members will attend. The treasurer has already sent in the required fees. The five attendees will need to reimburse Cathy Pigg, treasurer, $13 each.
5. Yearbooks. The yearbooks have been proofread and are now ready to be sent to the printer.
6. Officer Training. All departmental officers and club officers are expected to attend the training session which will be held at 6:00 p.m. on August 4 prior to the regular board meeting. Department chair-women should bring their report binders.
7. Membership Retention Committee. The president requested that the committee be reactivated. Statistics from last year’s membership were included in the Agenda: 25 members had resigned; 22 were added. Each department should appoint one member to serve on this committee which Bobbie Weatherly will chair. Please give the name of the woman appointed to either Cynthia or Bobbie as soon as the appointment has been made.
8. Murray Main Street Donation. Tabled.
9. Chamber of Commerce Board. The suggestion was made that the Executive Committee select the five nominees to serve on the Board. Chamber of Commerce Community Award.MOTION: Barbara Brandon moved that Martha Crafton be nominated for this award and that the support application be written by Pat Harrington. The motion was seconded and passed.
l0. Eligibility for Memorial Service recognition. The president noted that Mrs. Winnie Love had been inadvertently omitted from those members who were honored. The Board confirmed the requirements for recognition: the member’s name must be listed in the Yearbook (May--May) of that current year, either as an active member, or as an Honorary or Associate member. Any member overlooked will be honored the following year.
11. Chamber of Commerce Guide. The opportunity to advertise was declined. In the absence of Cathy Pigg, treasurer, the president reviewed the current report. The Beginning Cash Balance on June 1, 2008 was $---. The Receipts were $---, and the Disbursements were $---. The Ending Cash Balance on June 30, 2008, was $---. Bobbie Weatherly, first vice-president, announced the dates for the first two General Meetings of the coming Year. On September 25, the Potluck Salad Supper will be held. Diana Thomason will present the program "Finances for Women." The Christmas Open House will be on December 7. The departments who will serve as hostesses for both meetings will be announced later. Judy Kelso, second vice-president, reported that she had not yet received information about the KFWC contests. She hopes the information will be available by the August Board meeting.
DEPARTMENTAL REPORTS:
Alpha Genie May stated that the programs for the year will emphasize "Going Green." All meetings will be open to MWC members of other departments.
CreativeArts Jo Crass said that all the programs for the coming year will be planned around their Bazaar which will be held on the last Saturday in October. Last year the department contributed $520 to scholarships, $100 to United Way, and $100 to "Relay for Life."
Delta Pat Harrington announced that on August 13 Dr. Tish Allen will discuss the medical tests that every woman will need. This will be an Open Meeting. All Delta meetings will be held on the second Wednesday of the month at 11:00 p.m. All speakers will deal with health issues.
Garden Judy Kelso reported for the incoming chairwoman. She said that the year’s programs will include touring of gardens, presentation by a dietitian and an interior designer, as well as the Silent Auction.
Home Jackie Helm stated that the first meeting will be held at Playhouse in the Park and will be a "brown bag luncheon." Their fundraiser will be in November, and the Tea-party/Fashion Show will be in AprilMusic Bobbie Weatherly said that all the programs will be music-related.
Zeta Barbara Brandon reported that all programs have been scheduled. For the first program a representative from Murray Bank will discuss "Identity Theft."
Martha Crafton reported that a fireproof, two-drawer cabinet can be ordered from Office Depot for $499.99. The store will deliver it. The matter will be discussed further at the next meeting.In connection with the need for secured storage space, the Board decided to ask Tracey Wortham to inventory the locked cabinets on the lower floor which have been used by departments.
STANDING COMMITTEES:Legislative Kathy Jo Stubblefield, incoming chairwoman, reported on the progress for the Forum. She has checked dates for conflicts and has submitted several dates to Tracey Wortham for Club House clearance. Kathy Jo asked for the Board’s direction on the project.MOTION: Barbara Brandon moved that MWC plan to have a Forum and schedule it on the date in October when the Club House is available. The motion was seconded and passed. Discussion continued concerning the number of races and candidates to be included and whether or not to plan for a second night of Forum. The consensus was to have only one night for the Forum and to offer local candidates a very brief opportunity to either introduce themselves or to respond to a question given to them earlier. The possibility of selling food was discussed. Martha Crafton will investigate the possibilities of serving food.
Advisory Tracey Wortham requested information about budget for money to be spent to clean the Club House. Barbara Brandon volunteered to bring a man who has worked for her to give the Club an estimate for thorough cleaning.
GOVERNOR: Pat Harrington reminded members of the GFWC/KFWC Workshop on July 12. The meeting was adjourned at 8:20 p.m.
Respectfully submitted,
Virginia Randolph, Recording Secretary

November's Executive Board Minutes

MURRAY WOMAN’S CLUB
Minutes of the Executive Board
November 3, 2008


The Executive Board of the Murray Woman’s Club met on November 3,2008 at the Club House. President Cynthia Barnes called the meeting to order at 6:35 p.m. Nineteen Board members were present, and all departments were represented.

The minutes of the October 6, 2008, Board meeting were approved without correction and filed for record.


OFFICERS’ REPORTS:

Cynthia Barnes, president, read a note of thanks from Rebecca Rutledge for the card sent to her during her illness.

The president dealt with the following items of business:

1. Legislative Forum and Chili supper fundraiser. The Forum was considered successful, both from the aspect of attendance and the money raised was approximately $___ after expenses which amounted to $___.

2. Domestic Violence Shelter Collection. Approximately $____ was raised by club women who were volunteers collecting at Kroger.

3. Fall Conference. About 20 Murray Woman’s Club members attended. The total attendance for the First District was 55. Governor Pat Harrington presented a check for $___ to the MWC treasurer.

4. Beehive Sales. The president asked that any member who made a purchase from the Beehive at the Fall Conference bring her the receipt.

5. LEADS candidate. Pat Harrington was asked to write the letter of recommendation for MWC’s candidate Martha Crafton.

6. Veterans’ Project. All items for this project should be turned in by the December Board meeting. Items may also be taken to Martha Crafton’s home. She will deliver all the items to Nashville.

7. New Member Letters. Department chairwomen may request a letter of welcome from the International GFWC president by reporting new members and requesting the letters & envelopes from Debbie Gladstone. Deadline is December 1. Call Cynthia Barnes for more information.

8. Membership Dues. All membership dues must be turned in to Cathy Pigg by November 10.

9. “Shop With a Cop.” No action taken.

10. Nominations for Honors. Nominations for Club Woman of the Year (KFWC), Volunteer of the Year (MWC-local), and New Member of the Year (MWC local) should be brought to the December meeting.

11. December Board Meeting.


MOTION: Martha Crafton moved that MWC Board have a Christmas party for the young women at the Murray (Mayfield) Girls’ Home and that the refreshments be finger foods and drinks to be served at 5:30 p.m. on December 1, prior to the regular Board meeting.
The motion was seconded and passed.

NOTE: Last year’s suggestions for gifts: makeup, shampoo,lotion, soap, stationery, photo albums,socks,games,gift certificates,panties,robes, pajamas. Anything sized should be left unwrapped. Each Board member will bring one (1) gift costing $__ for a girl age 13-17 years.

TIME CHANGE FOR DECEMBER BOARD MEETING: Please help set up for this special meeting by bringing your food already arranged on plate. The set up time will be 5:00 p.m. and the girls will arrive at 5:30 p.m.

12. Thank-You Notes. The president sent notes to both MacDonald’s and Hardee’s thanking them for furnishing ice for the chili supper and the Conference meal.

13. Requests for Assistance/Donations.
a. Tiger Christmas Program. Family Resource Center “Sponsor a Family.” Call Janeanne Turner 753-6565 for information.

b. Murray Middle School. Print framing at $__ each. No action taken.


Bobbie Weatherly, first-vice president, reminded the Board about the Christmas Open House on Sunday, December 7, at 2:00 p.m. The Creative Arts Department will serve as hostess with each other department sending 2 volunteers to assist. Also, each department should furnish 3 dozen cookies (already arranged on platters) and have them at the Clubhouse by 1:15 p.m. Kappa Department will decorate the side door and downstairs; Home Department will decorate
the main floor and the front door. Decorations may be put up by December 1 and will remain there until after New Year’s Day. Entertainment will be furnished by the Murray Woman’s Club Chorus, the Calloway County High School Chorus and representatives from the Murray School System.

Judy Kelso, second vice-president, announced the winners of the First District Arts & Crafts contests. She also reminded department chairwomen to encourage their members to enter the Short Story/Poetry Contests. Entry forms are due by January 5 (Board meeting). Contact Judy for more information.

Cathy Pigg, treasurer, reported that the total bill for the Air conditioning/heating system will be $_____. The Beginning Cash Balance for October 1, 2008, was $_____. Total Income for October was $_____ and Disbursements were $_____.The Ending Cash Balance on October 31, 2008, was $_____. Outstanding Expenses are $_____ to McBee Heating & Air.

At this point in the business meeting, Martha Crafton reminded the Board of the opportunity to raise funds at the Jewelry Sale on November 15 at the Clubhouse from 9 a.m.- 2 p.m. She will make a sample flyer to be distributed for advertisement and will contact the Chamber to ask that the Sale be advertised on their sign. Also, Martha will be on the early morning radio
show (8 a.m.) to advertise, and Barbara Brandon will be scheduled on the Joe Pat James show at 11 a.m. to do the same.



DEPARTMENT NEWS IN BRIEF:

• Alpha:
  Toured the Organic Farm at their last meeting. Will lunch at C.C. Cohen’s on November 15.
  

• Creative Arts:
  Sold $___ in pecans at their Bazaar in October and made$___ from the Bazaar.
  

• Delta:
  Will provide free gift wrapping as a community service on the second Wednesday in December.
  

• Garden:
  Plans a holiday decorating program for December.

• Home:
  Will hold Auction-Luncheon on November 20 at 11:00 a.m. Special baskets will be auctioned.
  

• Kappa:
  Completing plans for “Tour of Homes” on December 14 from 1-4 p.m. Advance tickets will be $__ tickets at door will be $__. Three homes will be on the tour. Also, one new member reported.
  

• Music:
  Held a special music program at last meeting and also had several members who attended the last concert of the MurrayCivic Music Association that same night. Purse sale on November 1, made $___.
  

• Sigma:
  “Breakfast with Santa” will be on Saturday, December 13, from 9:30 - 11:30 a.m. Tickets are $_.
  

• Theta:
  Plans are underway for a Tea Party and Membership Drive.

• Zeta:
  Had representative from Murray Art Guild for program last month.

Two members recovering from serious illness: Mildred Newton and
Susan Vied. Sina Richardson’s husband, Bethel, died.



COMMITTEES: APPOINTED AND SPECIAL

• Legislative:

Kathy Jo Stubblefield reported that her only Forum expense was printing the programs. She presented a $250 check to the treasurer, adding that she had received it from the Whitfield
Campaign because the congressman could not be at the Forum.

Snacks for the poll workers were purchased and packed ready for distributed on November 4.

MOTION: Barbara Brandon moved that Kathy Jo be reimbursed for the expense of the snacks for the poll workers.
The motion was seconded and passed.

Note: The president asked Virginia Randolph to send a letter thanking the local Cracker Barrel manager for the sturdy sacks which were delivered to the polls.

• Advisory
  Tracey Wortham reported that there was no new major maintenance expense. Swift Roofing has been contacted to repair the roof. She said that the Clubhouse will be available for Open House decorating on both November 29 and 30.
  

FIRST DISTRICT GOVERNOR: Pat Harrington thanked the Board for hosting the Fall Conference in Murray. She announced a Photography Workshop which will be held on Saturday, November 8, at 8:00 a.m. at the Chamber of Commerce Building. The Workshop will last approximately 2 1/2 hours. The cost is $__.

NEW BUSINESS:

Martha Crafton proposed that the MWC Board plan a dinner to honor Murray State’s successful women’s soccer team. Gale Vinson will check with the coach to set an appropriate date.

MOTION: Martha Crafton moved that a committee consisting of Pat Harrington, Gale Vinson and herself proceed with planning for a dinner to honor MSU’s women’s soccer team.
The motion was seconded and passed.

Bobbie Weatherly proposed that MWC should check with Wal-Mart and Kroger about selling MWC cookbooks there. She volunteered to contact both stores.

Meeting adjourned at 8:12 p.m.