November's Executive Board Minutes

MURRAY WOMAN’S CLUB
Minutes of the Executive Board
November 3, 2008

The Executive Board of the Murray Woman’s Club met on November 3,2008 at the Club House. President Cynthia Barnes called the meeting to order at 6:35 p.m. Nineteen Board members were present, and all departments were represented.

The minutes of the October 6, 2008, Board meeting were approved without correction and filed for record.



OFFICERS’ REPORTS:
Cynthia Barnes, president, read a note of thanks from Rebecca Rutledge for the card sent to her during her illness.

The president dealt with the following items of business:

1. Legislative Forum and Chili supper fundraiser. The Forum was considered successful, both from the aspect of attendance and the money raised was approximately $___ after expenses which amounted to $___.

2. Domestic Violence Shelter Collection. Approximately $___ was raised by club women who were volunteers collecting at Kroger.

3. Fall Conference. About 20 Murray Woman’s Club members attended. The total attendance for the First District was 55. Governor Pat Harrington presented a check for $___ to the MWC treasurer.

4. Beehive Sales. The president asked that any member who made a purchase from the Beehive at the Fall Conference bring her the receipt.

5. LEADS candidate. Pat Harrington was asked to write the letter of recommendation for MWC’s candidate Martha Crafton.

6. Veterans’ Project. All items for this project should be turned in by the December Board meeting. Items may also be taken to Martha Crafton’s home. She will deliver all the items to Nashville.

7. New Member Letters. Department chairwomen may request a letter of welcome from the International GFWC president by reporting new members and requesting the letters & envelopes from Debbie Gladstone. Deadline is December 1. Call Cynthia Barnes for more information.

8. Membership Dues. All membership dues must be turned in to Cathy Pigg by November 10.

9. “Shop With a Cop.” No action taken.

10. Nominations for Honors. Nominations for Club Woman of the Year (KFWC), Volunteer of the Year (MWC-local), and New Member of the Year (MWC-local) should be brought to the December meeting.

11. December Board Meeting.

MOTION: Martha Crafton moved that MWC Board have a Christmas party for the young women at the Murray (Mayfield) Girls’ Home and that the refreshments be finger foods and drinks to be served at 5:30 p.m. on December 1, prior to the regular Board meeting.
The motion was seconded and passed.

NOTE: Last year’s suggestions for gifts: makeup, shampoo, lotion, soap, stationery, photo albums,socks,games,gift certificates, panties,robes, pajamas. Anything sized should be left unwrapped. Each Board member will bring one (1) gift costing $__ for a girl age 13-17 years.

TIME CHANGE FOR DECEMBER BOARD MEETING: Please help set up for this special meeting by bringing your food already arranged on plate. The set up time will be 5:00 p.m. and the girls will arrive at 5:30 p.m.

12. Thank-You Notes. The president sent notes to both MacDonald’s and Hardee’s thanking them for furnishing ice for the chili supper and the Conference meal.

13. Requests for Assistance/Donations.
a. Tiger Christmas Program. Family Resource Center “Sponsor a Family.” Call Janeanne Turner 753-6565 for information.

b. Murray Middle School. Print framing at $__ each. No action taken.

Bobbie Weatherly, first-vice president, reminded the Board about the Christmas Open House on Sunday, December 7, at 2:00 p.m. The Creative Arts Department will serve as hostess with each other department sending 2 volunteers to assist. Also, each department should furnish 3 dozen cookies (already arranged on platters) and have them at the Clubhouse by 1:15 p.m. Kappa Department will decorate the side door and downstairs; Home Department will decorate
the main floor and the front door. Decorations may be put up by December 1 and will remain there until after New Year’s Day. Entertainment will be furnished by the Murray Woman’s Club Chorus, the Calloway County High School Chorus and representatives from the Murray School System.

Judy Kelso, second vice-president, announced the winners of the First District Arts & Crafts contests. She also reminded department chairwomen to encourage their members to enter the Short Story/Poetry Contests. Entry forms are due by January 5 (Board meeting). Contact Judy for more information.

Cathy Pigg, treasurer, reported that the total bill for the Air conditioning/ heating system will be $___. The Beginning Cash Balance for October 1, 2008, was $___. Total Income for October was $___ and Disbursements were $___. The Ending Cash Balance on October 31, 2008, was $___. Outstanding Expenses are $___ to McBee Heating & Air.

At this point in the business meeting, Martha Crafton reminded the Board of the opportunity to raise funds at the Jewelry Sale on November 15 at the Clubhouse from 9 a.m.- 2 p.m. She will make a sample flyer to be distributed for advertisement and will contact the Chamber to ask that the Sale be advertised on their sign. Also, Martha will be on the early morning radio
show (8 a.m.) to advertise, and Barbara Brandon will be scheduled on the Joe
Pat James show at 11 a.m. to do the same.


DEPARTMENT NEWS IN BRIEF:

• Alpha:
  Toured the Organic Farm at their last meeting. Will lunch at C.C. Cohen’s on November 15.
  

• Creative Arts:
  Sold $___ in pecans at their Bazaar in October and made $___ from the Bazaar.
  

• Delta:
  Will provide free gift wrapping as a community service on the second Wednesday in December. Garden Plans a holiday decorating program for December.
  

• Home:
  Will hold Auction-Luncheon on November 20 at 11:00 a.m.Special baskets will be auctioned.
  

• Kappa:
  Completing plans for “Tour of Homes” on December 14 from 1-4 p.m. Advance tickets will be $_; tickets at door will be $_. Three homes will be on the tour. Also, one new member reported.
  

• Music:
  Held a special music program at last meeting and also had several members who attended the last concert of the Murray Civic Music Association that same night. Purse sale on November 1, made $___.
  

• Sigma:
  “Breakfast with Santa” will be on Saturday, December 13, from 9:30 - 11:30 a.m. Tickets are $_.
  

• Theta:
  Plans are underway for a Tea Party and Membership Drive.

• Zeta:
  Had representative from Murray Art Guild for program last month.

Two members recovering from serious illness: Mildred Newton and Susan Vied. Sina Richardson’s husband, Bethel, died.



COMMITTEES: APPOINTED AND SPECIAL

• Legislative:
  Kathy Jo Stubblefield reported that her only Forum expense was printing the programs. She presented a $__ check to the treasurer, adding that she had received it from the Whitfield Campaign because the congressman could not be at the Forum. Snacks for the poll workers were purchased and packed ready for distributed on November 4.
  

MOTION: Barbara Brandon moved that Kathy Jo be reimbursed for the expense of the snacks for the poll workers.
The motion was seconded and passed.

Note: The president asked Virginia Randolph to send a letter thanking the local Cracker Barrel manager for the sturdy sacks which were delivered to the polls.

• Advisory:
  Tracey Wortham reported that there was no new major maintenance expense. Swift Roofing has been contacted to repair the roof. She said that the Clubhouse will be available for Open House decorating on both November 29 and 30.
  

FIRST DISTRICT GOVERNOR: Pat Harrington thanked the Board for hosting the Fall Conference in Murray. She announced a Photography Workshop which will be held on Saturday, November 8, at 8:00 a.m. at the Chamber of Commerce Building. The Workshop will last approximately 2 1/2 hours. The cost is $__.

NEW BUSINESS:

Martha Crafton proposed that the MWC Board plan a dinner to honor Murray State’s successful women’s soccer team. Gale Vinson will check with the coach to set an appropriate date.

MOTION: Martha Crafton moved that a committee consisting of Pat Harrington, Gale Vinson and herself proceed with planning for a dinner to honor MSU’s women’s soccer team.
The motion was seconded and passed.

Bobbie Weatherly proposed that MWC should check with Wal-Mart and Kroger about selling MWC cookbooks there. She volunteered to contact both stores.

Meeting adjourned at 8:12 p.m.

October's Executive Board Minutes

MURRAY WOMAN’S CLUB
Executive Board Minutes
October 6, 2008


The Executive Board of the Murray Woman’s Club met on Monday, October 6, 2008. President Cynthia Barnes called the meeting to order at 6:30 p.m. and requested that the secretary call the roll. Seventeen Board members were in attendance, with all departments except Home and Theta represented.

The minutes of the September 2008 meeting were approved without correction and filed for record. No correspondence was reported. Virginia Randolph was asked to send a card of sympathy to Martha Joiner.



OFFICERS’ REPORTS:

Cynthia Barnes, president, dealt with the following items of business:

1. SER reservations. She still has room for others who wish to attend. The group will leave Murray October 30.

2. Departments approved paying $_ each month to have the club-house cleaned by David. The board decided that the October cleaning should be done before the Fall Conference.

3. Fundraiser Meal. Martha Crafton is purchasing supplies for the chili supper. Departments have donated $__ to defray expenses and agreed to furnish two sheet cakes each.

4. Domestic Violence Shelter. Volunteers should check the schedule to make sure of their time to be at Kroger on October 11.

5. Fall Conference. The president reminded the Board that the checks for $__ were due by October 15. Checks should be made out to Pat Harrington. Jo Crass volunteered to work at a table to sell MWC cookbooks. NOTE: All purchase cards from the Beehive should be given to Cynthia Barnes. No committee was appointed to plan the meal.

6. Martha Crafton was selected to be the LEADS candidate for the Murray Woman’s Club.

7. First District Nominating Committee. This committee will be elected at the Fall Conference. Lois Pharris was selected to be MWC’s representative on that committee. Members from
MWC who are eligible to vote are Barbara Brandon, Sally DuFord, Gay Evans Judy Kelso, Jeannie May, and Virginia Randolph.

8. Payment Due for Air Conditioning/Heating Equipment. This payment of $_____ is due by the end of October.

9. Kroger Cards. Only a few are left. Please contact the president to report the actual number needed.

Bobbie Weatherly, first vice-president, asked the Board to encourage members to attend the General Meetings. She expressed concern that such a small number attended the September meeting. Bobbie announced that the next General Meeting will be the December Open House and asked for input on adding additional choral groups.

Judy Kelso, second vice-president, distributed rules for the Short Story/Poetry writing contests. The deadline for submission is January 5, 2009.

Cathy Pigg, treasurer, distributed the financial report. The beginning Cash Balance for September 1, 2008 was $_____. Receipts for September were $____, and Disbursements were $____. The Ending Cash Balance on September 30,2008, was
$____.



DEPARTMENTS:

Brief reports of their September meetings, membership status, and planned fundraisers were given by department chairwomen.

Martha Crafton stated that the people who have held our past jewelry sales would like to have another at the clubhouse on the ?

MOTION Tracey Wortham moved that Murray Woman’s Club hold a jewelry sale at the clubhouse on November 15.
The motion was seconded and carried.



STANDING COMMITTEES:

• Legislative:

Kathy Jo Stubblefield reported on the plans for the legislative forum on October 9. Each department needs to send 1 woman to serve as hostess. Pat Miller will be the moderator; Pat Harrington will serve as timekeeper.

• Recycling:

No report.

• Membership:

Gay Evans stated that she needs a committee representative from Delta, Garden, Home, and Zeta.

• Advisory:

Tracey Wortham said that the heating/cooling equipment should be fully operative by the end of this week, but that the tree clearing has not yet been completed. She added that the closet on the lower level of the club house needs to be cleared out.


APPOINTED COMMITTEES:

• Women’s & Children’s Health:

Sally DuFord reminded the Board of the Heart Walk on October 18. Twenty-two people has signed up to walk. People are still welcome. Join the group at 8:30 a.m. near RSEC.


FIRST DISTRICT GOVERNOR:
Pat Harrington announced that she is working to set up a photography workshop. More details will be announced later.


General Information:
Two Murray Woman’s Club members have died recently: Myrtle Douglas and Jo Oakley. Norinne Winters, a former member and past chairwoman of the Music Department, also died.

Check your Agenda sheet for important DATES TO REMEMBER.

Meeting adjourned at 8:05.

September's Executive Board Meeting

MURRAY WOMAN’S CLUB
Executive Board Meeting
August 25, 2008


The Executive Board of the Murray Woman’s Club met in special session on August 25, 2008, because the Labor Day weekend conflicted with the regular meeting. The president called the meeting to order at 6:33 p.m. and requested a roll call. Seventeen board meetings were present with all departments except Theta represented.

The minutes of the August 4, 2008, meeting were approved without correction and filed for record.


OFFICERS’ REPORTS:

Martha Joiner,corresponding secretary, reported that there was no new correspondence.

Cynthia Barnes, president, dealt with the following items of business:

1. Girls’ Home board representative. The president suggested that Cathy Pigg might wish to assume this responsibility.

MOTION: Martha Joiner moved that Cathy Pigg become MWC’s representative on the Girls’ Home Board. The motion was seconded and passed.

2. Decisions which set precedents but which have no written record. The issue was postponed.

3. Multiple bank accounts and EIN (Federal ID)numbers. The president had encountered a situation in which departmental accounts were not using the assigned club number. The treasurer emphasized the necessity of using this EIN number because of MWC’s 501 (c)(3) status.

4. First District Fall Conference on October 22. The president asked that each department appoint one member to serve on the conference planning committee and that the selection should be made at the September meetings. The names of the member selected should be reported to Cynthia. This committee is not a Standing Committee.

5. SER. The sign-up sheet for those who will be attending the conference (Oct. 31--Nov. 2) was circulated. Pat Harrington, First District governor, has contacted the hotel requesting rooms.

6. Employing David Proctor to clean floors (downstairs) on monthly basis. The arrangement would provide that each department contribute $5 per month to pay Mr. Proctor. Department chairwomen were asked to discuss this issue with their members at the September meetings. The decisions need to be announced at the October MWC Board meeting.

7. Public Forum arrangements. The president distributed a memo from Kathy Jo Stubblefield, requesting permission to make the decisions regarding the format and scheduling of forum participants.

MOTION: Genie May moved that Kathy Jo be allowed to use her discretion in scheduling the order in which forum candidates would speak. The motion was seconded. Discussion followed. The board’s consensus was that Kathy Jo had already been given that authority. Genie May withdrew her motion.

A second item in the memo dealt with regulating the media at the Forum. The consensus of the Board was that attempting to regulate or restrain certain members of the media was not possible or desirable.

8. Selling food at the Forum. The Board recommended serving chili, hot dogs, dessert, and drink.

MOTION: Martha Crafton moved that each department contribute $__ (by individuals or department)to purchase ingredients and that each department should furnish two (2) 9 x 13 sheet cakes. The motion was seconded and passed.

The president asked for volunteers to cook: Martha Crafton, Virginia Randolph,and Cathy Pigg volunteered to cook. Board members will serve as hostesses.

MOTION: Martha Crafton moved that the price of the meal be set at $_ per meal. The motion was seconded and passed.

9. Collection of items for Domestic Violence Shelters. This collection on October 11 will be statewide and will be in connection with KFWC and the Kentucky governor’s wife. A sign-up sheet was distributed. Department chairwomen were asked to recruit members (30 min. or 60 min.) to hand out flyers at the Kroger store to encourage shoppers to purchase items on the flyer for the DV shelters while they are shopping. Kroger will providea collection point inside the store.

10. Listing money amounts in On-line minutes. The practice of not listing the amounts for on-line copy of minutes
will be continued.

11. Departmental Reports. The president suggested that the departmental chairwomen complete the program forms immediately after their meetings to be sure of details. Also, she asked that members be reminded to record their volunteer hours and their contributions. Note that the Monthly Special Cause collections will switch the Veterans Project and Merryman House.

12. Payment for A/C equipment. In the August 6 meeting, the MWC Board accepted the recommendation that the A/C and heating equipment be replaced. The Board also accepted the estimate for the equipment. Now the money needs to be paid. Martha Crafton suggested that at least $___ should be left in the MWC funds.

MOTION: Martha Crafton moved that the Board leave the decision about the amount of money to be paid in advance for the equipment up to Tracey Wortham and Cathy Pigg. Also, if more funding is needed, they should contact the Board. The motion was seconded and passed.

Bobbie Weatherly, first vice-president, reminded the Board of the first General Meeting on September 25. This will be a Salad Supper. The Sigma and Zeta Departments will serve as hostesses. The speaker Diana Thomason will discuss women and finances. Bobbie asked that members be encouraged to attend and be reminded of the benefit of attending 3 out of the four general meetings: eligibility for the drawing of a paid club membership.

Judy Kelso, second vice-president, distributed the Fall Arts & Crafts contest information to the department chairwomen. She called attention to the three new categories: collaborative quilts, purses, and wearable art. Entrance forms must be in to her by September 25, and the items must be delivered to the Club House by October 20. Judging will be on October 21.

Martha Joiner, corresponding secretary, stated that she has a supply of MWC letterhead stationary. Contact her if it is needed.



DEPARTMENTAL REPORTS:

• Alpha
  The department had a luncheon meeting recently and recruited possible members.
  

• CA
  The department met in August and heard Debbie Danielson, director of the Murray Art Guild. The department will sell pecans as a fundraiser. Jo Crass volunteered to sell MWC Centennial glasses at the October 25 Bazaar.
  

• Delta
  The department has three new members. Bill Call will be the speaker on September 10. He will discuss disaster preparation.
  

• Sigma
  Renee Buckingham reported that the information for “Breakfast with Santa” December 12, 9:30 - 11:30 a.m. should be added to the Yearbook.
  

COMMITTEES: STANDING AND SPECIAL

• Cookbooks
  Martha Crafton stated that she had nine boxes of cook-books remaining. She added that if MWC could sell these books $____ could be added to the bank balance. The Board agreed to give a cookbook to the Drs. Dunn, Murray State University’s president and his wife. Jo Crass offered to sell cookbooks at CA Bazaar.
  

• Membership
  Gay Evans reported that she is revising the MWC informational brochure.
  
  
• Women’s & Children's Health
  Contact Sally DuFord about joining MWC’s Heart Children’s Health Walk team for the walk on October 18.

Governor Pat Harrington reported that 59 women attended the First District Summer Workshop. She presented a check for $___ to the treasurer.

Advisory Tracey stated that the air conditioner has been replaced,the dead trees removed and others trimmed. She recommended that two shrubs be removed and replaced and that three overgrown holly trees be replaced.

MOTION: Sandra Whittenberg moved that the dead shrubs and overgrown holly trees be removed and be replaced with appropriate shrubs. The motion was seconded and passed.

Tracey said that she had placed odds and end from cleaning the closet one one of the downstairs tables. She recommended that department chairs identify the items that still used so that they can be stored orderly.

MOTION: Martha Crafton moved that the Board give Tracey permission to dispose of items not claimed by the departments.The motion was seconded and passed.

New Opportunity School: Martha Crafton suggested that clothing sent to Berea be carefully chosen before sending.

The meeting was adjourned at 8:30 p.m.

August's Executive Board Meeting

MURRAY WOMAN’S CLUB
Executive Board Meeting
August 4, 2008


The Executive Board of the Murray Woman’s Club met on August 4, 2008. The meeting was called to order by President Cynthia Barnes at 6:35 p.m. Preceding the formal Board meeting was an orientation session at 6:00 p.m.for the new officers of the ten departments of the Club.

The president asked Virginia Randolph, recording secretary, to call the roll. Nineteen members were present, with all departments represented. The minutes of the July 7, 2008, Board meeting were approved without corrections and were filed for record.

In the absence of Martha Joiner, corresponding secretary, the president read the following letters:
1. Letter from the Calloway County Red Cross thanking MWC for the donation of the use of the club house for their Tea Party
2. “Thank You” note from Governor Pat Harrington expressing appreciation for the support from MWC for the 1st District Summer Conference

Martha has sent cards to Kay Ray, Nettie Bennett, and Mary Ellen Pfost, and a special “thank you” letter has been sent to Allie Potter.



OFFICERS’ REPORTS:
Cynthia Barnes, president, commended the Murray Woman’s Club for their participation in the workshop. Twenty-eight Club members attended. The president dealt with the following issues:

1. Storage of records of minutes and yearbooks. She has inventoried the holdings at Pogue and found the following catalogued: Board Minutes: 1940-46; 1947-Nov. 1985; Jan 1986-June 1986; Aug. 1986-Dec. 1986. Yearbooks listed are from 1915-1990; 1991-1995. Missing are minutes for the years after 1986, as well as those for Dec.1985 and July 1986.

2. The current Press Book has been placed at Pogue Library.

3. Storage Cabinets. The president asked for a report from Tracey Wortham. Tracey stated that the buffet storage cabinet was purchased by Creative Arts and houses their materials. The built-in cabinets are being used for storage of items from past projects by the Alpha Department and others. Marlene Beach has the keys for these cabinets because the Alpha Department had the locks installed.

The Board decided to delay making a decision on the purchase of a fireproof filing cabinet. There was consensus that the keys to the built-in cabinets should be given to the MWC president.

MOTION: Barbara Brandon moved that the Centennial glasses be sold at 4 for $__. The motion was seconded and passed. Anyone interested in purchasing these glasses should contact Cynthia Barnes.

4. Flowers for Dimple’s son. Flowers were purchased. The funeral will be at 1 p.m. on Tuesday.

5. Changing “chairman” to “chair” in by-laws,minutes, and general usage. There was no consensus on this proposal.

6. GFWC-SER Conference will be held October 31-November 2 in Knoxville, TN.

Bobbie Weatherly, first vice-president, announced that the first General Meeting will be September 25 at 6:00 p.m. The topic will be finances for women, and the speaker will be Diana Thomason. Hostesses will be announced later.

Bobbie also mentioned that she would like to work with the Membership Committee chairwoman because of the correlation between recruitment and retention. Gay Evans agreed with her, and the two of them will meet.

Judy Kelso, second vice-president, reported that the complete information for the Arts & Crafts contests will be given out to the department chairwomen at the next board meeting. She did announce three new categories: purses (original construction), collaboration quilt (2 or more people); counting cross stitch items. Applications should be turned in to her by October 1. The completed items should be brought to the MWC Club House on Monday October 20 between 4 and 6 p.m. to be judged on October 21, 2008.

In the absence of Cathy Pigg, treasurer, the president read the financial report and asked for questions. The Beginning Cash Balance on July 1, 2008, was $____. Receipts were $____; Disbursements were $____. The Ending Cash Balance on July 31, 2008, was $____.



DEPARTMENTAL REPORTS:

• Alpha

The department held a reception for GED graduates. They are planning a preseason party in August for prospective members.

• CA

The department will finalize plans for the Bazaar beginning with their first meeting.

• Delta

Dr. Tish Allen will be the speaker at their luncheon meeting on August 13.

• Garden

The department will meet at 9:30 a.m. at the MSU Greenhouse class-room for their August meeting. Dr. Pat Williams will be speaking.

• Kappa

The women have begun planning for the “Tour of Homes.”

• Music, Sigma, Theta, and Zeta

They reported that they would be meeting in September and anticipated interesting programs.



FIRST DISTRICT GOVERNOR:
Pat Harrington thanked the Murray Woman’s Club women for their help with the First District Workshop.


STANDING COMMITTEES:
Legislative No new information on scheduling. A report will be given at the next meeting.



Advisory Tracey Wortham enumerated the repair projects needed at the Club House.
1. New air conditioners and furnaces. Estimated cost $___. Jim McBee suggested paying for 1/2-- 2/3 cost of equipment by September 30 and that he would work with club on labor cost.

MOTION: Pat Harrington moved that the club replace the air conditioners and furnaces as suggested by Jimmy McBee and that the club order the equipment and pay as he has stated, without taking out a loan. The motion was seconded and passed.

2. Tree removal and trimming. Dan Duncan’s estimate is $___.

MOTION: Martha Crafton moved that MWC hire Dan Duncan to take care of the tree trimming and removal of dead trees.

3. Tracey requested that she be issued a Debit Card to pay for Club House expenses.

MOTION: Barbara Brandon moved that MWC authorize a Debit Card for Tracey. The motion was seconded and passed.

4. Storage and fire hazard. Tracey said that she plans to clean out the storage closet and shelves. She asked that department members be prepared to identify their items and to plan for their removal.

In another matter regarding the upkeep of the Club House, Barbara Brandon stated that David Proctor (who refurbished the downstairs area) would be willing to maintain the tile floor downstairs for $___ a month. No action was taken on this issue.

SPECIAL COMMITTEES:

• Women and Children’s Health

Sally DuFord discussed two programs relating to heart health.
1. “Shop for a Cause” a $___ savings pass, good all day September 20 at Macey’s. The pass can be purchased at maceys.com/heart.org .

2. American Heart Association Heart Walk on Saturday, October 18.
a. Do we field one team (a club team) from MWC?
b. Or do we field just a departmental team?
c. Do we even wish to participate?

MOTION: Sandra Whittenberg moved that MWC have a club team for the Heart Walk. The motion was seconded and passed.

There was no further business. The meeting adjourned at 8:05 p.m. The next
Board meeting will be August 25 at 6:30 p.m.

July's Executive Board Meeting

MURRAY WOMAN’S CLUB
Executive Board Meeting
July 7, 2008

The Executive Board of the Murray Woman’s Club met on July 7, 2008. President Cynthia Barnes called the meeting to order at 6:30 p.m. and asked the recording secretary to call the roll. Twelve members were present. Departments not represented were Kappa, Sigma, and Theta.


The minutes of the June 2, 2008, meeting were approved without correction and were filed for record. The president asked that Barbara Brandon, Martha Crafton, and Bobbie Weatherly serve as the committee to review the minutes this year.

In the absence of the corresponding secretary, the president read a note from Janette Fricker, daughter of Gladys Jarrett, expressing her appreciation for the May Memorial Service.


OFFICERS’ REPORTS:

Cynthia Barnes, president, dealt with the following items of business:

1. MWC representative for the board of the Mayfield Girls’ Home at Murray. This discussion was postponed until the president could discuss the proposal with Cathy Pigg.

Also, MWC received a request for volunteers to help with a Car Wash in Mayfield for the Girls’ Home. Call Cathy Pigg 435-1000, Ext. 275. Please Note: The director of the Mayfield Girls’ Home (Murray) is Don Yates 759-4272/759-4274.

2. First District Summer Workshop. MWC will host the Summer Workshop at the Club House on July 29. The fee for the workshop and meal is $__. That fee should be sent to Sondra Rice by JULY 19. Checks should be made payable to Pat Harrington. Symbols for the workshop will be the Birds and the Bees. Gale Vinson will coordinate committees for the food and the decorations. Volunteers will be needed. All Board members are urged to attend; department chairwomen are expected to attend.

3. GFWC Convention Report. Callie Wilson, Murray High School, was the state's entry to the international contest. Pat Harrington wrote the winning report for Kentucky's entry in safety.

4. GFWC/KFWC Summer Workshop July 12. Five MWC members will attend. The treasurer has already sent in the required fees. The five attendees will need to reimburse Cathy Pigg, treasurer, $__ each.

5. Yearbooks. The yearbooks have been proofread and are now ready to be sent to the printer.

6. Officer Training. All departmental officers and club officers are expected to attend the training session which will be held at 6:00p.m. on August 4 prior to the regular board meeting. Department chairwomen should bring their report binders.

7. Membership Retention Committee. The president requested that the committee be reactivated. Statistics from last year’s membership were included in the Agenda: 25 members had resigned; 22 were added. Each department should appoint one member to serve on this committee which Bobbie Weatherly will chair. Please give the name of the woman appointed to either Cynthia or Bobbie as soon as the appointment has been made.

8. Murray Main Street Donation. Tabled.

9. Chamber of Commerce Board. The suggestion was made that the Executive Committee select the five nominees to serve on the Board. Chamber of Commerce Citizen of the Year.

MOTION: Barbara Brandon moved that Martha Crafton be nominated for this award and that the support application be written by Pat Harrington. The motion was seconded and passed.

l0. Eligibilityfor Memorial Service recognition. The president noted that Mrs. Winnie Love had been inadvertently omitted from those members who were honored. The Board confirmed the requirements for recognition: the member’s name must be listed in the Yearbook (May--May) of that current year, either as an active member or as an Honorary member. Any member overlooked will be honored the following year.

11. Chamber of Commerce Guide. The opportunity to advertise was declined.

In the absence of Cathy Pigg, treasurer, the president reviewed the current report. The Beginning Cash Balance on June 1, 2008 was $____. The Receipts were $____, and the Disbursements were $____. The Ending Cash Balance on June 30, 2008, was $____.

Bobbie Weatherly, first vice-president, announced the dates for the first two General Meetings of the coming Year. On September 25, the Potluck Salad Supper will be held. Diane Tomlinson will present the program “Finances for Women.” The Christmas Open House will be on December 7. The departments who will serve as hostesses for both meetings will be announced later.

Judy Kelso, second vice-president, reported that she had not yet received information about the KFWC contests. She hopes the information will be available by the August Board meeting.


DEPARTMENTAL REPORTS:

• Alpha
  Genie May stated that the programs for the year will emphasize “Going Green.” All meetings will be open to MWC members of other departments.

• Creative Arts
  Jo Crass said that all the programs for the coming year will be planned around their Bazaar which will be held on the last Saturday in October. Last year the department contributed $___ to scholarships, $___ to United Way, and $___ to “Relay for Life.”

• Delta
  Pat Harrington announced that on August 13 Dr. Tish Allen will discuss the medical tests that every woman will need. This will be an Open Meeting. All Delta meetings will be held on the second Wednesday of the month at 11:00 a.m. All speakers will deal with health issues.
  

• Garden
  Judy Kelso reported for the incoming chairwoman. She said that the year’s programs will include touring of gardens, presentation by a dietitian and an interior designer, as well as the Silent Auction.
  

• Home
  Jackie Helm stated that the first meeting will be held at Playhouse in the Park and will be a “brown bag luncheon.” Their fundraiser will be in November, and the Tea-party/Fashion Show will be in April

• Music
  Bobbie Weatherly said that all the programs will be music-related.

• Zeta
  Barbara Brandon reported that all programs have been scheduled. For the first program a representative from Murray Bank will discuss “Identity Theft.”

Martha Crafton reported that a fireproof, two-drawer cabinet can be ordered from Office Depot for $____. The store will deliver it. The matter will be discussed further at the next meeting.

In connection with the need for secured storage space, the Board decided to ask Tracey Wortham to inventory the locked cabinets on the lower floor which have been used by departments.


STANDING COMMITTEES:

• Legislative
  Kathy Jo Stubblefield, incoming chairwoman, reported on the progress for the Forum. She has checked dates for conflicts and has submitted several dates to Tracey Wortham for Club House clearance. Kathy Jo asked for the Board’s direction on the project.
  
  MOTION: Barbara Brandon moved that MWC plan to have a Forum and schedule it on the date in October when the Club House is available. The motion was seconded and passed.
  
  Discussion continued concerning the number of races and candidates to be included and whether or not to plan for a second night of Forum. The consensus was to have only one night for the Forum and to offer local candidates a very brief opportunity to either introduce themselves or to respond to a question given to them earlier. The possibility of selling food was discussed. Martha Crafton will investigate the possibilities of serving food.

• Advisory
  Tracey Wortham requested information about budget for money to be spent to clean the Club House. Barbara Brandon volunteered to bring a man who has worked for her to give the Club an estimate for thorough cleaning.
  

GOVERNOR:

Pat Harrington reminded members of the GFWC/KFWC Workshop on July 12.

The meeting was adjourned at 8:20 p.m.