March 7 2005 Minutes Executive Board Meeting

MURRAY WOMAN’S CLUB
Executive Board Meeting
March 7, 2005

The Executive Board of the Murray Woman’s Club met on March 7, 2005, at 4:00 p.m. The president called the meeting to order with a request for roll call. Twenty board members were in attendance with all departments except Sigma represented.

The minutes of the February 7, 2005 meeting were approved and filed for record.

OFFICERS’ REPORTS:

Pat Harrington, president, thanked all members who had helped with the cleaning and redecoration downstairs in the Club House. She reserved special appreciation for Martha Crafton who continues to direct the project and who, along with Jean Watkins, has spent many hours cleaning, painting, and wallpapering.

The president requested the Secret Pal names from the following people: Cathy Pigg. She also needs the names of the Board members who have the following names as their Secret Pals: Martha Crafton, Bobbie Weatherly, and Sue White.

Pat announced that MWC members Martha Broach and Karen Olsen will be reading two of the three leading roles in the special Readers’ Theater presentation of The Way Home for Hospice on March 13. She noted that MWC has donated $50 for refreshments and that the Home Department members will serve as hostesses.

She distributed a list of workers for the upcoming WKMS Phone-A-Thon and asked that department chairwomen check to make sure volunteers are available.

Pat asked Lynda Chaney, CHILDREACH chairwoman, to report on the response of MWC departments to the Tsunami Relief project.

MOTION: Pat McMullin moved that the MWC General Club donate $100 to the Tsunami Relief project. Motion was seconded and carried.

The president reported that the following women will be designated Gold Card Members: Jo Crass, Jean Simmons, Libby Hart. She asked department chairwomen to check their membership lists carefully for names of anyone else who joined the club in 1954-55 and who has maintained that membership. Please make a note that the Gold Card members need to be verified. Pat Harrington is checked to confirm continuous membership. I will send through the most accurate report when it comes in.

Tracey Wortham, first vice-president, stated that the next General Meeting will be on March 24 at 6:30 p.m. This will be awards night. Each department needs to supply two (2) dozen cookies and needs to deliver them to the Club
House by 6:00 p.m. that evening. She also asked that all Club members be reminded about the drawing (attendance for 3 out of 4 General meetings) and the opportunity presented by attending.

Sheree Story, treasurer, reported a Balance on Hand February 1, 2005, of $___. Total Receipts for the month were $__, and Total Disbursements were $__ for a Balance on Hand February 28, 2005, of $__.

DEPARTMENTAL REPORTS:
Alpha The department contributed to the CHILDREACH Tsunami project. They have also had a good response for the featured pages in their family history book for Calloway County.

MOTION: Lois Pharris moved that MWC General Club pay $225 to feature a page in the forthcoming Calloway County family history book. The motion was seconded and carried.

The president stated that a nominating committee should be elected at this meeting and that the committee would present a slate of officers at the March 24 General meeting. The following people were nominated: Martha Crafton, chair; Bobbie Waters, Marlene Beach (department heads); Tracey Wortham, Executive Committee; Susan O'Neill, Standing Committees.

MOTION: Barbara Brandon moved that the Board elect the committee slate as named.
The motion was seconded and carried.

Legislative Committee Barbara Brandon reported having received a request from several people that MWC have a Forum to discuss the current school issues. She declined the request and was commended by the Board for her handling of the request.
----------------------------
Creative Arts: The department made contributions to their art scholarship fund and to the Art Guild’s Grand Prize Award. They also contributed to CHILDREACH Tsunami project.

Delta: Two department members will be featured in the Hospice Readers’ Theater. The department contributed to CHILDREACH Tsunami project.

Garden: The department’s Spring Luncheon will be held on April 28. They also contributed to CHILDREACH Tsunami project.

Home: The department contributed to Project Graduation for both Calloway County High School and Murray High School. They, too, contributed to CHILDREACH Tsunami relief project.

Music: The department may cancel its Spring Luncheon. They will, however, be sponsoring a “Relay for Life” team. A fundraising bake sale will be held on March 26 from 9 a.m. till noon in front of Kroger. The women request donations of baked goods. They will also be selling tickets for a special afghan and car antennae ribbons. The department contributed to the CHILDREACH Tsunami project.

Theta: The department recently held a guest-night dinner. They also contributed to the CHILDREACH Tsunami project.

Zeta: The department contributed to the CHILDREACH Tsunami project.

STANDING COMMITTEES:

Advisory Martha Crafton stated that the painting has almost been completed. She said that new storm doors ($1200-$1500) and four new windows will be installed soon. She added that the Resource Center district meeting for western Kentucky will be held in Murray on April 12.

MOTION: Martha Crafton moved that MWC offer the use of the Club House for the April 12 Resource Center district meeting as an in-kind donation. Motion seconded and carried.

Martha also suggested that the building needs a general cleaning after the doors and windows are installed. She will announce a date later and hopes that a large number of volunteers will come.

Civic/
Recycling Lois Pharris announced that the next “Make a Difference Day” will be Saturday, March 12. The Super Shredder will again be available.

Finance Pat Miller reported that the Finance Committee has arranged a Rebate Night at Mr. Gatti’s on March 31 beginning at 5 p.m. She said that members who want the rebate should let the management know they are part of MWC. Pat added that a “Bakeless Bake Sale” is in progress. Checks should be made out to the member’s own department, and the treasurer will forward it. The project will be completed in May. She also said that a Tag Sale will be held at the Club House on September 10. Pat requested that members begin to identify and save items for the Tag Sale--no clothes, please.

NEW BUSINESS:

The president distributed new monthly report binders and discussed in depth the necessity of complete reports. The binders contained information about state contest rules and sample forms for “Outstanding Club Member,” “Newcomer of the Year,” and “Volunteer of the Year,” as well as information about GFWC and KFWC reporting. She also made suggestions about methods to encourage more complete monthly reporting by members of their volunteer hours and contributions. The Zeta Department won the drawing for turning in completed reports this month.

Martha Joiner, second vice-president, reported that the names of the writing contest winners will be announced in the local newspaper this week. She said that two MWC members were winners in the Poetry contest: Helen Foley,
First Place; Dannete Jones, Second Place. (The complete list of winners will be attached to the file copy of the March 7 minutes.) Martha also discussed the submission of pictures for the volunteering project.

Meeting adjourned.

Respectfully submitted,

Virginia Randolph,
Recording Secretary

IMPORTANT DATES:
March 24 General Meeting 6:30 p.m.
April 4 Executive Board Meeting-Note time change to 4:00 p.m.

Murray Woman’s Club Literature Contest Winners

Ninety-eight student entries and 2 clubwomen submissions were entered in the Murray Woman’s Club Youth Literature Contests. Judges from the Alpha Department selected the winners as:

Grades 1-3 Short Stories: Hayden Johnson-1st, Will Adams-2nd, Brittany Burress-3rd; Poetry: Dustin Bevil – 1st, Chaney Curd – 2nd, Jantzen Sparks – 3rd. Sponsoring teachers for grades 1-3 include. Holly Bloodworth, Jaclyn Tompkins, and Tammy Diuguid.

Grades 4-6 Short Stories: Elizabeth Brewer-1st, Kaitlyn Denham-2nd, Caitland McClure-3rd; Poetry: Ian Holmes – 1st, Jacob Menage – 2nd, Mackenzie Webster – 3rd.,.,– Steven Arnold, Ashley Dawson Honorable Mention. Sponsoring teachers for grades 4-6 include: Sherri Bazzell, Dawn Johnson and Debbie Bell.

Grades 7-9 Poetry: Nicoletta Pannunzio– 1st, Michael Orr – 2nd, Hannah Boone – 3rd; Sponsoring teacher include: Rebecca Coggeshall and Tina Richie.

Grades 10-12 Short Story: Callie Dowdy 1st, Poetry: Callie Dowdy- 1st, Heather Ferguson – 2nd, Alison Rashid – 3rd. Sponsoring teachers include: Laurie Edminster and. Lisa Polivic.

Murray Woman’s Club Winners:

Poetry Contest: First Place – Helen Foley; Second Place – Danette Jones.