MURRAY WOMAN’S CLUB
Executive Board Meeting
December 1, 2008
The Executive Board of the Murray Woman’s Club met on December 1, 2008, at an earlier time because of a planned Christmas Party. Seventeen Board members were present, and all departments were represented.
Cynthia Barnes, president, called the meeting to order at 5:20 p.m. and announced that the meeting would be suspended when the guests arrived and would be continued after the party was over.
The minutes of the November Board meeting were approved without correction by the committee and were filed for record.
OFFICERS’ REPORTS:
Cynthia Barnes, president,reported on the following events and issues:
1. Jewelry Sale. The Club’s percentage from sales was $___; $___ was donated by the sellers. The check to MWC totaled $___.
2. Dinner for MSU Women’s Soccer Team. The president stated that the dinner was successful and that the team was very appreciative.
3. Cookbook Sale. The president proposed reducing the price of the KFWC cookbook to $__ and also combining the MWC and KFWC cookbooks for $__. Bobbie Weatherly said that she has contacted both Kroger and Wal-Mart to set up tables for the sale of the books.
MOTION: Barbara Brandon moved that the Club have a Christmas promotion for KFWC and MWC cookbooks. If sold separately, the price of the KFWC cookbook would be $__. A combined package of MWC and KFWC cookbooks would be sold for $__.
The motion was seconded and passed.
4. Press Book Chair. Cynthia announced that Renee Brittain will continue as Press Book Chair.
5. Kroger Cards. Contact Cynthia if you wish to purchase one.
6. Request from Creative Arts. The Department has asked to use the downstairs of the Clubhouse to display art on the same evening as the General Meeting in March which will be awards night for club and district contests.
MOTION: Sandra Whittenberg moved that Creative Arts be permitted to set up their display downstairs on the same night as the General Meeting, March 23.
The motion was seconded and passed.
At this point in the evening, the business meeting was stopped so that the Christmas Party for the Murray-Mayfield Girls Home guests could begin. Refreshments were served and gifts were distributed.
The business meeting resumed at 7:05 p.m. with the president calling for the departments’ nominees for New Member of the Year and Volunteer of the Year. Nominations were stated. The elections were held. The Board elected Dianne Taylor, Creative Arts, as New Member of the Year. Bobbie Weatherly was elected as Volunteer of the Year.
For Club Woman of the Year, the Zeta Department nominated Cynthia Barnes.
MOTION: Jackie Helm moved that the Board elect Cynthia Barnes Club Woman of
the Year by acclamation.
Seconded and recorded.
7. Request from Lions Club. The president said that the Lions Club would like to have secure storage space in the downstairs closet for their new speaker system. The matter was referred to the Advisory Council for action. Also, the Lions Club would like to add an additional meeting time: noon on the same Tuesdays the Club now meets.
MOTION: Martha Crafton moved that the Lions Club be allowed to add an additional meeting time at noon on the same Tuesdays which the Club now meets.
The motion was seconded and passed.
There was some discussion about a rent increase for this additional meeting, but the issue was resolved after referring to the Handbook.
8. Request from CASA for donation. The president read the correspondence from CASA. Since the Kappas “Evening of Chocolate” is already an annual fundraiser for CASA, the Board decided to have the request announced at department meetings for individual member participation.
Bobbie Weatherly, first vice-president,asked for volunteers to sell cookbooks at Kroger on December 17. Several members volunteered. The general consensus was to omit sales outside on the sidewalk at Wal-Mart on December 13 because of the cold weather.
Bobbie reminded the Board of the Christmas Open House on Sunday, December 7, at 2:00 p.m.
Cathy Pigg, treasurer,reported that the Beginning Cash Balance on November 1,2008, was $___. Receipts for November were $___, and Disbursements were $___ for an Ending Cash Balance on November 30 of $___. Outstanding Expenses were $___ to McBee Heating & Air. Then Cathy said she had received a $___ check from Creative Arts to be applied to the bill for the new heating/air conditioning for the Clubhouse. Pat Conners announced that the Music Department would also be donating $___ for the Clubhouse.
- - - - - - -
STANDING AND APPOINTED COMMITTEE REPORTS: No reports. - -
- - - - -
DEPARTMENTAL REPORTS:
- ALPHA
Reported on their trip to Paducah to the architect’s house and their Christmas Party.
- CA Announced the $1000 donation for the Clubhouse.
- HOME
Stated that their Auction had made $300 and that they had added a new member.
- KAPPA
Reminded the Board, including department heads, of their annual fundraiser “Tour of Homes.”
- MUSIC Announced a donation of $___ to be made to the Clubhouse funds.
- SIGMA
Requested Board’s help in publicity for “Breakfast with Santa” on December 13, from 9:30 -11:30 a.m., especially since they have competition on the same day, with the same format.
- ZETA Reported a donation of $___ to the Backpack Program. Also, the members will be arranging for 10 or 11 children from Big Brothers/Big Sisters to go the “Breakfast with Santa.”
OTHER BUSINESS:
MOTION: Sandra Whittenberg moved that the regular $__ Christmas Bonus be paid to Dimple Pratt.
The motion was seconded and passed.
The meeting was adjourned at 8:07 p.m.
MURRAY WOMAN’S CLUB
Minutes of the Executive Board
November 3, 2008
The Executive Board of the Murray Woman’s Club met on November 3,2008 at the Club House. President Cynthia Barnes called the meeting to order at 6:35 p.m. Nineteen Board members were present, and all departments were represented.
The minutes of the October 6, 2008, Board meeting were approved without correction and filed for record.
OFFICERS’ REPORTS:
Cynthia Barnes, president, read a note of thanks from Rebecca Rutledge for the card sent to her during her illness.
The president dealt with the following items of business:
1. Legislative Forum and Chili supper fundraiser. The Forum was considered successful, both from the aspect of attendance and the money raised was approximately $___ after expenses which amounted to $___.
2. Domestic Violence Shelter Collection. Approximately $___ was raised by club women who were volunteers collecting at Kroger.
3. Fall Conference. About 20 Murray Woman’s Club members attended. The total attendance for the First District was 55. Governor Pat Harrington presented a check for $___ to the MWC treasurer.
4. Beehive Sales. The president asked that any member who made a purchase from the Beehive at the Fall Conference bring her the receipt.
5. LEADS candidate. Pat Harrington was asked to write the letter of recommendation for MWC’s candidate Martha Crafton.
6. Veterans’ Project. All items for this project should be turned in by the December Board meeting. Items may also be taken to Martha Crafton’s home. She will deliver all the items to Nashville.
7. New Member Letters. Department chairwomen may request a letter of welcome from the International GFWC president by reporting new members and requesting the letters & envelopes from Debbie Gladstone. Deadline is December 1. Call Cynthia Barnes for more information.
8. Membership Dues. All membership dues must be turned in to Cathy Pigg by November 10.
9. “Shop With a Cop.” No action taken.
10. Nominations for Honors. Nominations for Club Woman of the Year (KFWC), Volunteer of the Year (MWC-local), and New Member of the Year (MWC-local) should be brought to the December meeting.
11. December Board Meeting.
MOTION: Martha Crafton moved that MWC Board have a Christmas party for the young women at the Murray (Mayfield) Girls’ Home and that the refreshments be finger foods and drinks to be served at 5:30 p.m. on December 1, prior to the regular Board meeting.
The motion was seconded and passed.
NOTE: Last year’s suggestions for gifts: makeup, shampoo, lotion, soap, stationery, photo albums,socks,games,gift certificates, panties,robes, pajamas. Anything sized should be left unwrapped. Each Board member will bring one (1) gift costing $__ for a girl age 13-17 years.
TIME CHANGE FOR DECEMBER BOARD MEETING: Please help set up for this special meeting by bringing your food already arranged on plate. The set up time will be 5:00 p.m. and the girls will arrive at 5:30 p.m.
12. Thank-You Notes. The president sent notes to both MacDonald’s and Hardee’s thanking them for furnishing ice for the chili supper and the Conference meal.
13. Requests for Assistance/Donations.
a. Tiger Christmas Program. Family Resource Center “Sponsor a Family.” Call Janeanne Turner 753-6565 for information.
b. Murray Middle School. Print framing at $__ each. No action taken.
Bobbie Weatherly, first-vice president, reminded the Board about the Christmas Open House on Sunday, December 7, at 2:00 p.m. The Creative Arts Department will serve as hostess with each other department sending 2 volunteers to assist. Also, each department should furnish 3 dozen cookies (already arranged on platters) and have them at the Clubhouse by 1:15 p.m. Kappa Department will decorate the side door and downstairs; Home Department will decorate
the main floor and the front door. Decorations may be put up by December 1 and will remain there until after New Year’s Day. Entertainment will be furnished by the Murray Woman’s Club Chorus, the Calloway County High School Chorus and representatives from the Murray School System.
Judy Kelso, second vice-president, announced the winners of the First District Arts & Crafts contests. She also reminded department chairwomen to encourage their members to enter the Short Story/Poetry Contests. Entry forms are due by January 5 (Board meeting). Contact Judy for more information.
Cathy Pigg, treasurer, reported that the total bill for the Air conditioning/ heating system will be $___. The Beginning Cash Balance for October 1, 2008, was $___. Total Income for October was $___ and Disbursements were $___. The Ending Cash Balance on October 31, 2008, was $___. Outstanding Expenses are $___ to McBee Heating & Air.
At this point in the business meeting, Martha Crafton reminded the Board of the opportunity to raise funds at the Jewelry Sale on November 15 at the Clubhouse from 9 a.m.- 2 p.m. She will make a sample flyer to be distributed for advertisement and will contact the Chamber to ask that the Sale be advertised on their sign. Also, Martha will be on the early morning radio
show (8 a.m.) to advertise, and Barbara Brandon will be scheduled on the Joe
Pat James show at 11 a.m. to do the same.
DEPARTMENT NEWS IN BRIEF:
- Alpha:
Toured the Organic Farm at their last meeting. Will lunch at C.C. Cohen’s on November 15.
- Creative Arts:
Sold $___ in pecans at their Bazaar in October and made $___ from the Bazaar.
- Delta:
Will provide free gift wrapping as a community service on the second Wednesday in December. Garden Plans a holiday decorating program for December.
- Home:
Will hold Auction-Luncheon on November 20 at 11:00 a.m.Special baskets will be auctioned.
- Kappa:
Completing plans for “Tour of Homes” on December 14 from 1-4 p.m. Advance tickets will be $_; tickets at door will be $_. Three homes will be on the tour. Also, one new member reported.
- Music:
Held a special music program at last meeting and also had several members who attended the last concert of the Murray Civic Music Association that same night. Purse sale on November 1, made $___.
- Sigma:
“Breakfast with Santa” will be on Saturday, December 13, from 9:30 - 11:30 a.m. Tickets are $_.
- Theta:
Plans are underway for a Tea Party and Membership Drive.
- Zeta:
Had representative from Murray Art Guild for program last month.
Two members recovering from serious illness: Mildred Newton and Susan Vied. Sina Richardson’s husband, Bethel, died.
COMMITTEES: APPOINTED AND SPECIAL
- Legislative:
Kathy Jo Stubblefield reported that her only Forum expense was printing the programs. She presented a $__ check to the treasurer, adding that she had received it from the Whitfield Campaign because the congressman could not be at the Forum. Snacks for the poll workers were purchased and packed ready for distributed on November 4.
MOTION: Barbara Brandon moved that Kathy Jo be reimbursed for the expense of the snacks for the poll workers.
The motion was seconded and passed.
Note: The president asked Virginia Randolph to send a letter thanking the local Cracker Barrel manager for the sturdy sacks which were delivered to the polls.
- Advisory:
Tracey Wortham reported that there was no new major maintenance expense. Swift Roofing has been contacted to repair the roof. She said that the Clubhouse will be available for Open House decorating on both November 29 and 30.
FIRST DISTRICT GOVERNOR: Pat Harrington thanked the Board for hosting the Fall Conference in Murray. She announced a Photography Workshop which will be held on Saturday, November 8, at 8:00 a.m. at the Chamber of Commerce Building. The Workshop will last approximately 2 1/2 hours. The cost is $__.
NEW BUSINESS:
Martha Crafton proposed that the MWC Board plan a dinner to honor Murray State’s successful women’s soccer team. Gale Vinson will check with the coach to set an appropriate date.
MOTION: Martha Crafton moved that a committee consisting of Pat Harrington, Gale Vinson and herself proceed with planning for a dinner to honor MSU’s women’s soccer team.
The motion was seconded and passed.
Bobbie Weatherly proposed that MWC should check with Wal-Mart and Kroger about selling MWC cookbooks there. She volunteered to contact both stores.
Meeting adjourned at 8:12 p.m.
MURRAY WOMAN’S CLUB
Executive Board Minutes
October 6, 2008
The Executive Board of the Murray Woman’s Club met on Monday, October 6, 2008. President Cynthia Barnes called the meeting to order at 6:30 p.m. and requested that the secretary call the roll. Seventeen Board members were in attendance, with all departments except Home and Theta represented.
The minutes of the September 2008 meeting were approved without correction and filed for record. No correspondence was reported. Virginia Randolph was asked to send a card of sympathy to Martha Joiner.
OFFICERS’ REPORTS:
Cynthia Barnes, president, dealt with the following items of business:
1. SER reservations. She still has room for others who wish to attend. The group will leave Murray October 30.
2. Departments approved paying $_ each month to have the club-house cleaned by David. The board decided that the October cleaning should be done before the Fall Conference.
3. Fundraiser Meal. Martha Crafton is purchasing supplies for the chili supper. Departments have donated $__ to defray expenses and agreed to furnish two sheet cakes each.
4. Domestic Violence Shelter. Volunteers should check the schedule to make sure of their time to be at Kroger on October 11.
5. Fall Conference. The president reminded the Board that the checks for $__ were due by October 15. Checks should be made out to Pat Harrington. Jo Crass volunteered to work at a table to sell MWC cookbooks. NOTE: All purchase cards from the Beehive should be given to Cynthia Barnes. No committee was appointed to plan the meal.
6. Martha Crafton was selected to be the LEADS candidate for the Murray Woman’s Club.
7. First District Nominating Committee. This committee will be elected at the Fall Conference. Lois Pharris was selected to be MWC’s representative on that committee. Members from
MWC who are eligible to vote are Barbara Brandon, Sally DuFord, Gay Evans Judy Kelso, Jeannie May, and Virginia Randolph.
8. Payment Due for Air Conditioning/Heating Equipment. This payment of $_____ is due by the end of October.
9. Kroger Cards. Only a few are left. Please contact the president to report the actual number needed.
Bobbie Weatherly, first vice-president, asked the Board to encourage members to attend the General Meetings. She expressed concern that such a small number attended the September meeting. Bobbie announced that the next General Meeting will be the December Open House and asked for input on adding additional choral groups.
Judy Kelso, second vice-president, distributed rules for the Short Story/Poetry writing contests. The deadline for submission is January 5, 2009.
Cathy Pigg, treasurer, distributed the financial report. The beginning Cash Balance for September 1, 2008 was $_____. Receipts for September were $____, and Disbursements were $____. The Ending Cash Balance on September 30,2008, was
$____.
DEPARTMENTS:
Brief reports of their September meetings, membership status, and planned fundraisers were given by department chairwomen.
Martha Crafton stated that the people who have held our past jewelry sales would like to have another at the clubhouse on the ?
MOTION Tracey Wortham moved that Murray Woman’s Club hold a jewelry sale at the clubhouse on November 15.
The motion was seconded and carried.
STANDING COMMITTEES:
Kathy Jo Stubblefield reported on the plans for the legislative forum on October 9. Each department needs to send 1 woman to serve as hostess. Pat Miller will be the moderator; Pat Harrington will serve as timekeeper.
No report.
Gay Evans stated that she needs a committee representative from Delta, Garden, Home, and Zeta.
Tracey Wortham said that the heating/cooling equipment should be fully operative by the end of this week, but that the tree clearing has not yet been completed. She added that the closet on the lower level of the club house needs to be cleared out.
APPOINTED COMMITTEES:
- Women’s & Children’s Health:
Sally DuFord reminded the Board of the Heart Walk on October 18. Twenty-two people has signed up to walk. People are still welcome. Join the group at 8:30 a.m. near RSEC.
FIRST DISTRICT GOVERNOR:
Pat Harrington announced that she is working to set up a photography workshop. More details will be announced later.
General Information:
Two Murray Woman’s Club members have died recently: Myrtle Douglas and Jo Oakley. Norinne Winters, a former member and past chairwoman of the Music Department, also died.
Check your Agenda sheet for important DATES TO REMEMBER.
Meeting adjourned at 8:05.
MURRAY WOMAN’S CLUB
Executive Board Meeting
August 25, 2008
The Executive Board of the Murray Woman’s Club met in special session on August 25, 2008, because the Labor Day weekend conflicted with the regular meeting. The president called the meeting to order at 6:33 p.m. and requested a roll call. Seventeen board meetings were present with all departments except Theta represented.
The minutes of the August 4, 2008, meeting were approved without correction and filed for record.
OFFICERS’ REPORTS:
Martha Joiner,corresponding secretary, reported that there was no new correspondence.
Cynthia Barnes, president, dealt with the following items of business:
1. Girls’ Home board representative. The president suggested that Cathy Pigg might wish to assume this responsibility.
MOTION: Martha Joiner moved that Cathy Pigg become MWC’s representative on the Girls’ Home Board. The motion was seconded and passed.
2. Decisions which set precedents but which have no written record. The issue was postponed.
3. Multiple bank accounts and EIN (Federal ID)numbers. The president had encountered a situation in which departmental accounts were not using the assigned club number. The treasurer emphasized the necessity of using this EIN number because of MWC’s 501 (c)(3) status.
4. First District Fall Conference on October 22. The president asked that each department appoint one member to serve on the conference planning committee and that the selection should be made at the September meetings. The names of the member selected should be reported to Cynthia. This committee is not a Standing Committee.
5. SER. The sign-up sheet for those who will be attending the conference (Oct. 31--Nov. 2) was circulated. Pat Harrington, First District governor, has contacted the hotel requesting rooms.
6. Employing David Proctor to clean floors (downstairs) on monthly basis. The arrangement would provide that each department contribute $5 per month to pay Mr. Proctor. Department chairwomen were asked to discuss this issue with their members at the September meetings. The decisions need to be announced at the October MWC Board meeting.
7. Public Forum arrangements. The president distributed a memo from Kathy Jo Stubblefield, requesting permission to make the decisions regarding the format and scheduling of forum participants.
MOTION: Genie May moved that Kathy Jo be allowed to use her discretion in scheduling the order in which forum candidates would speak. The motion was seconded. Discussion followed. The board’s consensus was that Kathy Jo had already been given that authority. Genie May withdrew her motion.
A second item in the memo dealt with regulating the media at the Forum. The consensus of the Board was that attempting to regulate or restrain certain members of the media was not possible or desirable.
8. Selling food at the Forum. The Board recommended serving chili, hot dogs, dessert, and drink.
MOTION: Martha Crafton moved that each department contribute $__ (by individuals or department)to purchase ingredients and that each department should furnish two (2) 9 x 13 sheet cakes. The motion was seconded and passed.
The president asked for volunteers to cook: Martha Crafton, Virginia Randolph,and Cathy Pigg volunteered to cook. Board members will serve as hostesses.
MOTION: Martha Crafton moved that the price of the meal be set at $_ per meal. The motion was seconded and passed.
9. Collection of items for Domestic Violence Shelters. This collection on October 11 will be statewide and will be in connection with KFWC and the Kentucky governor’s wife. A sign-up sheet was distributed. Department chairwomen were asked to recruit members (30 min. or 60 min.) to hand out flyers at the Kroger store to encourage shoppers to purchase items on the flyer for the DV shelters while they are shopping. Kroger will providea collection point inside the store.
10. Listing money amounts in On-line minutes. The practice of not listing the amounts for on-line copy of minutes
will be continued.
11. Departmental Reports. The president suggested that the departmental chairwomen complete the program forms immediately after their meetings to be sure of details. Also, she asked that members be reminded to record their volunteer hours and their contributions. Note that the Monthly Special Cause collections will switch the Veterans Project and Merryman House.
12. Payment for A/C equipment. In the August 6 meeting, the MWC Board accepted the recommendation that the A/C and heating equipment be replaced. The Board also accepted the estimate for the equipment. Now the money needs to be paid. Martha Crafton suggested that at least $___ should be left in the MWC funds.
MOTION: Martha Crafton moved that the Board leave the decision about the amount of money to be paid in advance for the equipment up to Tracey Wortham and Cathy Pigg. Also, if more funding is needed, they should contact the Board. The motion was seconded and passed.
Bobbie Weatherly, first vice-president, reminded the Board of the first General Meeting on September 25. This will be a Salad Supper. The Sigma and Zeta Departments will serve as hostesses. The speaker Diana Thomason will discuss women and finances. Bobbie asked that members be encouraged to attend and be reminded of the benefit of attending 3 out of the four general meetings: eligibility for the drawing of a paid club membership.
Judy Kelso, second vice-president, distributed the Fall Arts & Crafts contest information to the department chairwomen. She called attention to the three new categories: collaborative quilts, purses, and wearable art. Entrance forms must be in to her by September 25, and the items must be delivered to the Club House by October 20. Judging will be on October 21.
Martha Joiner, corresponding secretary, stated that she has a supply of MWC letterhead stationary. Contact her if it is needed.
DEPARTMENTAL REPORTS:
- Alpha
The department had a luncheon meeting recently and recruited possible members.
- CA
The department met in August and heard Debbie Danielson, director of the Murray Art Guild. The department will sell pecans as a fundraiser. Jo Crass volunteered to sell MWC Centennial glasses at the October 25 Bazaar.
- Delta
The department has three new members. Bill Call will be the speaker on September 10. He will discuss disaster preparation.
- Sigma
Renee Buckingham reported that the information for “Breakfast with Santa” December 12, 9:30 - 11:30 a.m. should be added to the Yearbook.
COMMITTEES: STANDING AND SPECIAL
- Cookbooks
Martha Crafton stated that she had nine boxes of cook-books remaining. She added that if MWC could sell these books $____ could be added to the bank balance. The Board agreed to give a cookbook to the Drs. Dunn, Murray State University’s president and his wife. Jo Crass offered to sell cookbooks at CA Bazaar.
- Membership
Gay Evans reported that she is revising the MWC informational brochure.
- Women’s & Children's Health
Contact Sally DuFord about joining MWC’s Heart Children’s Health Walk team for the walk on October 18.
Governor Pat Harrington reported that 59 women attended the First District Summer Workshop. She presented a check for $___ to the treasurer.
Advisory Tracey stated that the air conditioner has been replaced,the dead trees removed and others trimmed. She recommended that two shrubs be removed and replaced and that three overgrown holly trees be replaced.
MOTION: Sandra Whittenberg moved that the dead shrubs and overgrown holly trees be removed and be replaced with appropriate shrubs. The motion was seconded and passed.
Tracey said that she had placed odds and end from cleaning the closet one one of the downstairs tables. She recommended that department chairs identify the items that still used so that they can be stored orderly.
MOTION: Martha Crafton moved that the Board give Tracey permission to dispose of items not claimed by the departments.The motion was seconded and passed.
New Opportunity School: Martha Crafton suggested that clothing sent to Berea be carefully chosen before sending.
The meeting was adjourned at 8:30 p.m.
