MURRAY WOMAN’S CLUB
Minutes of the Executive Board
November 3, 2008
The Executive Board of the Murray Woman’s Club met on November 3,2008 at the Club House. President Cynthia Barnes called the meeting to order at 6:35 p.m. Nineteen Board members were present, and all departments were represented.
The minutes of the October 6, 2008, Board meeting were approved without correction and filed for record.
OFFICERS’ REPORTS:
Cynthia Barnes, president, read a note of thanks from Rebecca Rutledge for the card sent to her during her illness.
The president dealt with the following items of business:
1. Legislative Forum and Chili supper fundraiser. The Forum was considered successful, both from the aspect of attendance and the money raised was approximately $___ after expenses which amounted to $___.
2. Domestic Violence Shelter Collection. Approximately $___ was raised by club women who were volunteers collecting at Kroger.
3. Fall Conference. About 20 Murray Woman’s Club members attended. The total attendance for the First District was 55. Governor Pat Harrington presented a check for $___ to the MWC treasurer.
4. Beehive Sales. The president asked that any member who made a purchase from the Beehive at the Fall Conference bring her the receipt.
5. LEADS candidate. Pat Harrington was asked to write the letter of recommendation for MWC’s candidate Martha Crafton.
6. Veterans’ Project. All items for this project should be turned in by the December Board meeting. Items may also be taken to Martha Crafton’s home. She will deliver all the items to Nashville.
7. New Member Letters. Department chairwomen may request a letter of welcome from the International GFWC president by reporting new members and requesting the letters & envelopes from Debbie Gladstone. Deadline is December 1. Call Cynthia Barnes for more information.
8. Membership Dues. All membership dues must be turned in to Cathy Pigg by November 10.
9. “Shop With a Cop.” No action taken.
10. Nominations for Honors. Nominations for Club Woman of the Year (KFWC), Volunteer of the Year (MWC-local), and New Member of the Year (MWC-local) should be brought to the December meeting.
11. December Board Meeting.
MOTION: Martha Crafton moved that MWC Board have a Christmas party for the young women at the Murray (Mayfield) Girls’ Home and that the refreshments be finger foods and drinks to be served at 5:30 p.m. on December 1, prior to the regular Board meeting.
The motion was seconded and passed.
NOTE: Last year’s suggestions for gifts: makeup, shampoo, lotion, soap, stationery, photo albums,socks,games,gift certificates, panties,robes, pajamas. Anything sized should be left unwrapped. Each Board member will bring one (1) gift costing $__ for a girl age 13-17 years.
TIME CHANGE FOR DECEMBER BOARD MEETING: Please help set up for this special meeting by bringing your food already arranged on plate. The set up time will be 5:00 p.m. and the girls will arrive at 5:30 p.m.
12. Thank-You Notes. The president sent notes to both MacDonald’s and Hardee’s thanking them for furnishing ice for the chili supper and the Conference meal.
13. Requests for Assistance/Donations.
a. Tiger Christmas Program. Family Resource Center “Sponsor a Family.” Call Janeanne Turner 753-6565 for information.
b. Murray Middle School. Print framing at $__ each. No action taken.
Bobbie Weatherly, first-vice president, reminded the Board about the Christmas Open House on Sunday, December 7, at 2:00 p.m. The Creative Arts Department will serve as hostess with each other department sending 2 volunteers to assist. Also, each department should furnish 3 dozen cookies (already arranged on platters) and have them at the Clubhouse by 1:15 p.m. Kappa Department will decorate the side door and downstairs; Home Department will decorate
the main floor and the front door. Decorations may be put up by December 1 and will remain there until after New Year’s Day. Entertainment will be furnished by the Murray Woman’s Club Chorus, the Calloway County High School Chorus and representatives from the Murray School System.
Judy Kelso, second vice-president, announced the winners of the First District Arts & Crafts contests. She also reminded department chairwomen to encourage their members to enter the Short Story/Poetry Contests. Entry forms are due by January 5 (Board meeting). Contact Judy for more information.
Cathy Pigg, treasurer, reported that the total bill for the Air conditioning/ heating system will be $___. The Beginning Cash Balance for October 1, 2008, was $___. Total Income for October was $___ and Disbursements were $___. The Ending Cash Balance on October 31, 2008, was $___. Outstanding Expenses are $___ to McBee Heating & Air.
At this point in the business meeting, Martha Crafton reminded the Board of the opportunity to raise funds at the Jewelry Sale on November 15 at the Clubhouse from 9 a.m.- 2 p.m. She will make a sample flyer to be distributed for advertisement and will contact the Chamber to ask that the Sale be advertised on their sign. Also, Martha will be on the early morning radio
show (8 a.m.) to advertise, and Barbara Brandon will be scheduled on the Joe
Pat James show at 11 a.m. to do the same.
DEPARTMENT NEWS IN BRIEF:
- Alpha:
Toured the Organic Farm at their last meeting. Will lunch at C.C. Cohen’s on November 15.
- Creative Arts:
Sold $___ in pecans at their Bazaar in October and made $___ from the Bazaar.
- Delta:
Will provide free gift wrapping as a community service on the second Wednesday in December. Garden Plans a holiday decorating program for December.
- Home:
Will hold Auction-Luncheon on November 20 at 11:00 a.m.Special baskets will be auctioned.
- Kappa:
Completing plans for “Tour of Homes” on December 14 from 1-4 p.m. Advance tickets will be $_; tickets at door will be $_. Three homes will be on the tour. Also, one new member reported.
- Music:
Held a special music program at last meeting and also had several members who attended the last concert of the Murray Civic Music Association that same night. Purse sale on November 1, made $___.
- Sigma:
“Breakfast with Santa” will be on Saturday, December 13, from 9:30 - 11:30 a.m. Tickets are $_.
- Theta:
Plans are underway for a Tea Party and Membership Drive.
- Zeta:
Had representative from Murray Art Guild for program last month.
COMMITTEES: APPOINTED AND SPECIAL
- Legislative:
Kathy Jo Stubblefield reported that her only Forum expense was printing the programs. She presented a $__ check to the treasurer, adding that she had received it from the Whitfield Campaign because the congressman could not be at the Forum. Snacks for the poll workers were purchased and packed ready for distributed on November 4.
MOTION: Barbara Brandon moved that Kathy Jo be reimbursed for the expense of the snacks for the poll workers.
The motion was seconded and passed.
Note: The president asked Virginia Randolph to send a letter thanking the local Cracker Barrel manager for the sturdy sacks which were delivered to the polls.
- Advisory:
Tracey Wortham reported that there was no new major maintenance expense. Swift Roofing has been contacted to repair the roof. She said that the Clubhouse will be available for Open House decorating on both November 29 and 30.
FIRST DISTRICT GOVERNOR: Pat Harrington thanked the Board for hosting the Fall Conference in Murray. She announced a Photography Workshop which will be held on Saturday, November 8, at 8:00 a.m. at the Chamber of Commerce Building. The Workshop will last approximately 2 1/2 hours. The cost is $__.
NEW BUSINESS:
Martha Crafton proposed that the MWC Board plan a dinner to honor Murray State’s successful women’s soccer team. Gale Vinson will check with the coach to set an appropriate date.
MOTION: Martha Crafton moved that a committee consisting of Pat Harrington, Gale Vinson and herself proceed with planning for a dinner to honor MSU’s women’s soccer team.
The motion was seconded and passed.
Bobbie Weatherly proposed that MWC should check with Wal-Mart and Kroger about selling MWC cookbooks there. She volunteered to contact both stores.
Meeting adjourned at 8:12 p.m.
