MURRAY WOMAN’S CLUB
Minutes of the Executive Board Meeting
December 5, 2005
The Executive Board of the Murray Woman’s Club met on December 5, 2005, at 6:30 p.m. President Pat Harrington called the meeting to order at 6:30 p.m and asked for the roll call. Twenty-one board members were present, with all departments represented. This was a special Christmas Dinner meeting
The president asked for corrections/additions to the November 2005 minutes. The minutes were approved without corrections and filed for record.
OFFICERS’ REPORTS:
Pat Harrington, president, reported on the following activities:
1. The Hospice Play was well attended. At least 100 bags were filled and distributed. Martha Broach, Karen Olson, Tory, and others from MWC were the stars.
2. The checks to St. Jude’s Hospital have been mailed. Over $32,000 was raised.
3. WKMS has been billed for MWC’s work in their phone-a-thon. Our women were responsible for raising $10,000 or the $90,000!
4. She traveled to Washington, D. C., to help lobby for children’s and women’s issues with members of TOP 100 Communities.
5. The Holiday Open House was a success with standing room only for the concert.
The president asked if the Club wished to sponsor another child for ChildReach or to consider another service program. Kelly Johana, the child sponsored by MWC has reached age 18 and will graduate from the program. Pat also announced that Lynda Chaney who has served as chair of the ChildReach Committee for the past ten years will be “retiring.” Action on the proposal for continuing ChildReach or beginning a new program will be taken at a later meeting.
Pat expressed appreciation for the help given her during these past few weeks by Tracey Wortham and also thanked the women for their prayers. While she was still recovering, Pat managed to be on radio and television publicizing the Club and the Christmas activities of the departments.
She stated that MWC has received a request from “Shop With a Cop” here in
Murray to sponsor a child for $125. No action was taken on this request.
The president thanked the department chairs for their cooperation in getting reports to her on time. She also noted that elections for Club Woman of the Year, Volunteer of the Year, and Newcomer of the Year will be held at the January 2 Board Meeting.
Tracey Wortham, first vice-president, thanked the departments who decorated and hosted the Holiday Open House, as well as the Music Department Chorus who provided part of the music.
Martha Joiner, second vice-president, reminded board members that submissions for the Short Story/Poetry Contests are due at the board meeting on January 2.
Sheree Story, treasurer, reported a Balance on Hand f $----- on December 5, 2005.
DEPARTMENTAL REPORTS:
Alpha The department recently celebrated its 100th Anniversary with a special dinner at the Club House. They are still distributing the new family history book.
Creative Arts Carolyn Farrell said that there were no special activities for December since the department does not meet that month.
Delta Sally DuFord announced that attendance had been good at the last two meetings.
Garden Joanna Adams reported that the Garden Department had been to Patti’s for lunch recently. The department has three prospective members. She asked about procedure for Honorary Membership for Myrtle Douglas and was informed that the recommendation for that status should be made to the Advisory Committee.
At this point, the president called for a temporary halt in the business meeting because the caterers had the meal ready for serving.
The meeting was resumed after dinner had been completed.
Home Jackie Helm said that the department made $319 from their recent auction. They have a new member. They will also be going to Patti’s this week.
Kappa Belinda announced that the “Tour of Homes” will be on December 11 and that advance tickets are still available. She said that the department now has 41 members.
Music Bobbie Weatherly told the board that the campaign to reach former members was completed in November. All letters have been mailed. She added that the Ensemble and Chorus have been busy with performances in November and December. Music Department members will be bringing gifts for Merryman House.
Sigma Renee Buckingham stated that “Breakfast with Santa” will be held at the Club House on Saturday, December 10. The department membership is now up to 21.
Theta Becky Rutledge reported on the November program of the department.
Zeta Barbara Brandon said that the department has voted to pay the $25 cleaning fee to Dimple for the Hospice meeting. They have also taken 20 books to the school libraries. She expressed appreciation to Martha Crafton, Martha Joiner, and Joanne Cavitt for helping with decorating for the Open House.
STANDING COMMITTEES:
Advisory Martha Crafton stated that the Club House was rented almost every week in November. The planned renovation/redecoration of the building has been completed.
She added that a fundraiser for the past two years has been the Jewelry Sale in April and October. After checking with the vendor, Martha suggested that the dates of April 15 and April 22 are available.
Martha also raised the question of the annual Christmas bonus for Dimple. In addition, she asked that the Kappas confirm their date of April 27 for the Club House event “Evening of Chocolate.”
MOTION: Barbara Brandon moved that MWC schedule the Jewelry Sale for April 22.
The motion was seconded and carried.
MOTION: Belinda Wallis moved that MWC give Dimple a $-- Christmas bonus. The motion was seconded and carried.
Neva Grey Allbritten stated that she had received requests for two MWC Club House Christmas tree ornaments. One board member volunteered an ornament.
Finance Sara Fineman reported for the committee. They have worked on plans for a “Heritage Ball” to be held on November 18, 2006, in the Grand Ballroom of Curris Center, MSU campus. Roger Reichmeth’s band has been contacted. Ticket prices have been discussed but not set. The goal is to raise about $3000 with this one event. Sara added that the Thurmans might provide dance lessons before the event.
MOTION: Barbara Brandon moved that MWC approve the recommendation of the Finance Committee for a Heritage Ball on November 18, 2006, and that the Committee proceed with planning the event and present regular reports to the Board. The motion was seconded and carried.
Civic/
Recycling Lois Pharris presented the “Make a Difference Day” report for 2005: 103 tons of paper, 10,460 lbs. of glass, plastic & tin, 1,040 gallons of used motor oil, 691 ink jet cartridges, 5500 lbs.. of used clothing, 204 cell phones for CASA, 5,335 lbs. of aluminum cans for WATCH.
MOTION: Barbara Brandon moved that MWC contribute $--- to “Shop with a Cop” for one child. The motion was seconded and carried.
MOTION: Sheree Story moved that MWC pay $-- for the tip to “Cakes & More” for the catered Christmas dinner.
The motion was seconded and carried.
NEW BUSINESS:
The president reported that she had received requests for the following:
1. Bell ringers for Salvation Army( two- hour shifts). Contact Kerry Lambert, Hospital Chaplain.
2. Displays for MWC to be set up in “Christmas in the Park.” The Board declined the offer to participate.
MOTION: Barbara Brandon moved that the Board authorize the president to handle any new business which may require action during the holidays. The motion was seconded and carried.
The meeting was adjourned at 8:15 p.m.
Respectfully submitted,
Virginia Randolph, Recording Secretary
Thursday, December 22, 2005
Saturday, November 12, 2005
Nov. 7, 2005 Minutes of Executive Board Meeting
MURRAY WOMAN’S CLUB
November 7, 2005
The Executive Board of the Murray Woman’s Club met on November 5, 2005, at 6:30 p.m. In the absence of President Pat Harrington, Tracey Wortham served as acting president and called the meeting to order.
She introduced Christa Jennings and Paula Green from Family Life Medical and Prosthetics who discussed the importance of proper fitting prosthetics after breast surgery. The ladies also volunteered to present programs for any Murray Woman’s Club department in October of 2006.
Following the presentation, the secretary called the roll. Twenty board members were present, with all departments represented. The minutes of the October 2005 meeting were then approved and filed for record.
OFFICERS’ REPORTS:
Tracey Wortham, acting president, reported that Pat Harrington was ill and unable to attend the meeting. She then discussed the following items of business:
1. Hospice and “The Way Home”
Several volunteers will be needed to fill 100 bags for Hospice. The play “The Way Home” will be presented November 13 at 2 p.m. at the Club House.
2. Holiday Haunted House volunteers were Cathy Pigg and Pat Harrington. Sherri Story purchased the candy for the event from Wal-Mart.
3. Fall Conference: Martha Crafton was elected governor for the First District. She will be planning the district meetings.
MOTION: Barbara Brandon moved that MWC host the Summer Workshop and also the First District Fall Conference at the Club House for the next two years if Martha so chooses.
The motion was seconded and carried.
4. SER. Eight members traveled to Lexington for this meeting. The MWC “Missing Links”(Joanne Cavitt, Martha Crafton, Ruth Eversmeyer, and Pat Miller entertained at the meeting.
(Note: The Board suggested sending pictures of the quartet with a write-up to the Kentucky Clubwoman.
5. December Board Meeting: Tracey asked if the board wished to have a Christmas dinner for this meeting.
MOTION: Martha Joiner moved that MWC Board have a catered dinner for the December 5 meeting.
The motion was seconded and approved.
MOTION: Martha Joiner moved that each board member bring a $5 wrapped children’s gift for Merryman House.
The motion was seconded. Discussion followed, and the motion was amended to read “each board member bring a $10 wrapped gift (marked “girl” or “boy”).
The amended motion was seconded and carried.
Tracey also announced the arrangements for the Holiday Open House on December 4 at the Club House. Each department should furnish 4 dozen cookies and have them at the Club House between 1-1:30 p.m. The Sigma Department will chair the hostess committee. Each department should provide 2 hostesses. The Zeta Department will decorate the side door and downstairs; the Home Department will decorate the front door and upstairs. The Music Department Chorus and the high school choruses will provide the entertainment.
Martha Joiner, second vice-president, reported that MWC had 4 first-place winners, 2 second-place winners, and 2 third-place winners at the Fall Conference Arts & Crafts competition. She added that there were fewer entries this year than in past years. She also reminded the department chairs to relay the deadline date of end of December for the Poetry/Short Story Contests to their members.
Sherri Story, treasurer, stated that the beginning balance on October 1, 2005, was $---. Total receipts were $--- for October, and total disbursements were $---. The balance on hand October 31, 2005, was $---
DEPARTMENTAL REPORTS:
Alpha-- The Alpha Department will celebrate their 100th anniversary with a formal dinner Saturday, November 12, at 7 p.m.
Creative Arts-- The October Bazaar made over $1500 for the department.
Delta-- The department awarded its Nursing Scholarship recently. They also contributed to the Heart Walk. Martha Broach will be part of the group for the Hospice play “The Way Home.”
Garden-- Members planted pansies in the Triangle Park area.
Home-- Thursday, November 17, the department will have an auction/luncheon which is an Open Meeting. No reservations are necessary.
Kappa-- The department together with MWC collected $2000 for the Heart Walk. The Kappa “Tour of Homes” will be December 11. Tickets will be $7 in advance and $8 at the door. Proceeds will benefit Hospice.
Music-- The department raised $230 at the October meeting for the coming “Relay for Life.” Members of the chorus sang at the recent Heart Walk. The chorus will perform at the Holiday Open House. A current project is to contact former department members in a “Come On Back” campaign.
Sigma-- The “Breakfast with Santa” is scheduled for Saturday, December 10, from 9- 11:30 a.m. Admission price is $3 for adults and $5 for children.
Theta-- The department’s recent auction raised $215. Members participated in the WKMS Phon-a-thon and are still collecting Campbell’s soup labels and General Mills box tops for Education.
Zeta-- The department supported the “Rebate Day” at the Big Apple and` brought clothes for the New Opportunity School. Their next program will feature Holly from the Cherry Tree who will demonstrate decorating for Thanksgiving.
COMMITTEE REPORTS:
Advisory Martha Crafton reported that Hospice has asked that MWC donate the Club House for an event in April.
MOTION: Belinda moved that Hospice be permitted to use the Club House on April 26, rent free except for cleaning fee. Seconded
Discussion: Barbara Brandon stated that the Zetas would pay the cleaning fee.
Motion amended and carried.
New Opportunity School-- Several items of clothing have been taken to Mr. Postman to be packed and mailed.
MOTION: Sherri Story moved that MWC pay one-half the postage up to $50 for the shipping of clothing to New Opportunity School. The motion was seconded and carried.
Finance Kathy Stanfa reported that the Tag Sale brought in $2300. Plans are being made for other fundraisers. She asked for a list of committee members by department.
Alpha-Ruth Anderson; Kappa-Pat Miller; CA- Kay Ray; Music- Kathy Stanfa; Delta- Karen Olsen; Sigma- Sara Fineman; Garden- Sue White; Theta- Bess Kerlick; Home- Judy Stahler; Zeta- Dorothy Terry
Tracey asked that department chairs turn in their reports as soon as possible.
The meeting was adjourned at 7:55 p.m.
Respectfully submitted,
Virginia Randolph, Recording Secretary
November 7, 2005
The Executive Board of the Murray Woman’s Club met on November 5, 2005, at 6:30 p.m. In the absence of President Pat Harrington, Tracey Wortham served as acting president and called the meeting to order.
She introduced Christa Jennings and Paula Green from Family Life Medical and Prosthetics who discussed the importance of proper fitting prosthetics after breast surgery. The ladies also volunteered to present programs for any Murray Woman’s Club department in October of 2006.
Following the presentation, the secretary called the roll. Twenty board members were present, with all departments represented. The minutes of the October 2005 meeting were then approved and filed for record.
OFFICERS’ REPORTS:
Tracey Wortham, acting president, reported that Pat Harrington was ill and unable to attend the meeting. She then discussed the following items of business:
1. Hospice and “The Way Home”
Several volunteers will be needed to fill 100 bags for Hospice. The play “The Way Home” will be presented November 13 at 2 p.m. at the Club House.
2. Holiday Haunted House volunteers were Cathy Pigg and Pat Harrington. Sherri Story purchased the candy for the event from Wal-Mart.
3. Fall Conference: Martha Crafton was elected governor for the First District. She will be planning the district meetings.
MOTION: Barbara Brandon moved that MWC host the Summer Workshop and also the First District Fall Conference at the Club House for the next two years if Martha so chooses.
The motion was seconded and carried.
4. SER. Eight members traveled to Lexington for this meeting. The MWC “Missing Links”(Joanne Cavitt, Martha Crafton, Ruth Eversmeyer, and Pat Miller entertained at the meeting.
(Note: The Board suggested sending pictures of the quartet with a write-up to the Kentucky Clubwoman.
5. December Board Meeting: Tracey asked if the board wished to have a Christmas dinner for this meeting.
MOTION: Martha Joiner moved that MWC Board have a catered dinner for the December 5 meeting.
The motion was seconded and approved.
MOTION: Martha Joiner moved that each board member bring a $5 wrapped children’s gift for Merryman House.
The motion was seconded. Discussion followed, and the motion was amended to read “each board member bring a $10 wrapped gift (marked “girl” or “boy”).
The amended motion was seconded and carried.
Tracey also announced the arrangements for the Holiday Open House on December 4 at the Club House. Each department should furnish 4 dozen cookies and have them at the Club House between 1-1:30 p.m. The Sigma Department will chair the hostess committee. Each department should provide 2 hostesses. The Zeta Department will decorate the side door and downstairs; the Home Department will decorate the front door and upstairs. The Music Department Chorus and the high school choruses will provide the entertainment.
Martha Joiner, second vice-president, reported that MWC had 4 first-place winners, 2 second-place winners, and 2 third-place winners at the Fall Conference Arts & Crafts competition. She added that there were fewer entries this year than in past years. She also reminded the department chairs to relay the deadline date of end of December for the Poetry/Short Story Contests to their members.
Sherri Story, treasurer, stated that the beginning balance on October 1, 2005, was $---. Total receipts were $--- for October, and total disbursements were $---. The balance on hand October 31, 2005, was $---
DEPARTMENTAL REPORTS:
Alpha-- The Alpha Department will celebrate their 100th anniversary with a formal dinner Saturday, November 12, at 7 p.m.
Creative Arts-- The October Bazaar made over $1500 for the department.
Delta-- The department awarded its Nursing Scholarship recently. They also contributed to the Heart Walk. Martha Broach will be part of the group for the Hospice play “The Way Home.”
Garden-- Members planted pansies in the Triangle Park area.
Home-- Thursday, November 17, the department will have an auction/luncheon which is an Open Meeting. No reservations are necessary.
Kappa-- The department together with MWC collected $2000 for the Heart Walk. The Kappa “Tour of Homes” will be December 11. Tickets will be $7 in advance and $8 at the door. Proceeds will benefit Hospice.
Music-- The department raised $230 at the October meeting for the coming “Relay for Life.” Members of the chorus sang at the recent Heart Walk. The chorus will perform at the Holiday Open House. A current project is to contact former department members in a “Come On Back” campaign.
Sigma-- The “Breakfast with Santa” is scheduled for Saturday, December 10, from 9- 11:30 a.m. Admission price is $3 for adults and $5 for children.
Theta-- The department’s recent auction raised $215. Members participated in the WKMS Phon-a-thon and are still collecting Campbell’s soup labels and General Mills box tops for Education.
Zeta-- The department supported the “Rebate Day” at the Big Apple and` brought clothes for the New Opportunity School. Their next program will feature Holly from the Cherry Tree who will demonstrate decorating for Thanksgiving.
COMMITTEE REPORTS:
Advisory Martha Crafton reported that Hospice has asked that MWC donate the Club House for an event in April.
MOTION: Belinda moved that Hospice be permitted to use the Club House on April 26, rent free except for cleaning fee. Seconded
Discussion: Barbara Brandon stated that the Zetas would pay the cleaning fee.
Motion amended and carried.
New Opportunity School-- Several items of clothing have been taken to Mr. Postman to be packed and mailed.
MOTION: Sherri Story moved that MWC pay one-half the postage up to $50 for the shipping of clothing to New Opportunity School. The motion was seconded and carried.
Finance Kathy Stanfa reported that the Tag Sale brought in $2300. Plans are being made for other fundraisers. She asked for a list of committee members by department.
Alpha-Ruth Anderson; Kappa-Pat Miller; CA- Kay Ray; Music- Kathy Stanfa; Delta- Karen Olsen; Sigma- Sara Fineman; Garden- Sue White; Theta- Bess Kerlick; Home- Judy Stahler; Zeta- Dorothy Terry
Tracey asked that department chairs turn in their reports as soon as possible.
The meeting was adjourned at 7:55 p.m.
Respectfully submitted,
Virginia Randolph, Recording Secretary
Tuesday, October 25, 2005
Oct.3, 2005 Minutes of Executive Board Meeting
MURRAY WOMAN’S CLUB
Minutes of the Executive Board Meeting
October 3, 2005
The Executive Board of the Murray Woman’s Club met on Monday, October 3, 2005, at 6:30 p.m. President Pat Harrington called the meeting to order. Eighteen members were present, and all departments were represented.
The minutes of August 29, 2005 meeting were approved with corrections and were filed for record.
OFFICERS’ REPORTS:
Pat Harrington, president, provided updates on the following issues:
1. ICE: The president again urged all members to add ICE (In Case of Emergency) contacts to their cell phone. Please note that alternative ICE contacts may be listed as ICE#1, ICE#2, etc. Place a "space" in front of ICE so that it will be the first number(s) that shows up in the list
2. Veteran’s Wall: Coordinator David Foley sent his gratitude to MWC for providing refreshments and volunteers to man the wall.
3. Citizen’s Police Academy: Appreciation was expressed to MWC for providing refreshments.
4. St. Jude’s Radiothon: MWC was an “Angel of the Hour” and helped to raise over $32,000.
5. WKMS: The project continues over the next two weeks. The station will call volunteers with reminders.
6. Top 100 Communities: Pat reported that she shall be traveling to Washington, D.C., at the beginning of November.
At this time, President Harrington introduced guests from Camp WOW (Woodmen of the World). Colleen Anderson, camp co-director, reported statistics highlighting the generosity of Murray and Calloway County (e.g., $71K collected from local individuals and churches, 11.8K hours donated by non-medical volunteers, $184K worth of donated items.) A number of evacuees have begun working in the community at Walmart, Murray State University, Murray-Calloway County Hospital, Amerihost, Burger King, etc. Mrs. Anderson reported that about 31 residents still remain at Camp WOW and the camp expects another 100 evacuees to come temporarily for 3-4 weeks. Camp WOW and the Katrina evacuees as a whole in Murray/Calloway County will be our community improvement project. We still have time to make this work for us.
Tara Jackson and Della Joseph, both evacuees from New Orleans, were introduced and encouraged to tell the story of their travel to Murray. Tara, after a 15 hour bus trip from the N.O. Convention Center, had figured her situation had gone from “bad to worse” when she learned she was in Murray, KY. However, she seems to have settled in and enrolled as a Business Administration major at Murray State. Della Joseph, who has found employment at Walmart, thanked the people of Murray by stating, “Murray-ans are God’s Jewelry – you are people that make a difference.”
Mrs. Anderson reported needs of the camp including: volunteers to man the security gate; kitchen help; household needs such as furniture, appliances, bedding, coffee pots, pots/pan; suitcases; full size sheets. Smaller needs are laundry detergent, shaving cream, bleach, and cleaning products. Those interested in donating and/or volunteering can visit the Camp WOW website at http://www.campwowevacuees.org for details.
After the guests were thanked and had departed, President Harrington encouraged members to take pictures and write commentaries of their activities at Camp WOW so that MWC activities can be included in the annual report.
MOTION: Barbara Brandon moved that the MWC Board purchase a $100 Walmart gift card for the camp.
The motion was seconded and carried.
President Harrington suggested that each department hold a shower or activity of their choice to support Camp WOW.
Pat appointed Martha Crafton to head up a literacy committee for the camp, and appointed members Marlene Beach, Lois Pharris, and herself.
OFFICERS’ REPORTS (Continued):
President Harrington reported that the play “On the Way Home” sponsored by Hospice will be performed Sunday, November 13, at the MWC Clubhouse (time TBA). Chairs are encouraged to emphasize (e.g., to members) that the play is not sad; but instead optimistic, hopeful, and uplifting.
Pat reported that two volunteers are needed to assist Cathy Pigg with decorating the “Haunted Halls” at the Amerihost on Oct. 31.
Pat announced that she will be submitting a holiday event listing to the Chamber of Commerce tomorrow and that departments hosting a holiday event should contact her to be included in the listing. For example, Dec. 11, 1-4 p.m., Kappa Tour of Homes; Dec. 10, 9:30 a.m., Sigmas Breakfast with Santa.
Pat distributed a sheet containing corrections to the yearbook (page 16) and requested notification of any other corrections.
Pat reported that the General meeting was a success. She noted that the guest speaker, Judge Bill Cunningham did a great job. Guest Dan Galloway gave MWC a plaque in thanks for funding the AED which saved his life. Pat thanked the Delta and Music Departments for serving as hostesses. President Harrington stated that eligibility for the membership drawing requires attendance at the business meeting.
A district nomination for governor and/or vice governor was discussed. At meeting time it was unclear whether the current vice governor, Lisa Weiss, intended to pursue the office of governor. President Harrington nominated Martha Crafton for the open position; Barbara Brandon seconded the nomination. Members are encouraged to attend the Fall District Conference, Oct. 19, in Paducah at the Executive Inn to support the nomination. Members who plan to attend should meet at the University Church of Christ parking lot at 8:00 a.m.
Those planning to attend the South Eastern Regional Conference in Lexington on November 4-6 were urged to finalize their plans so room reservations and travel plans can be made.
Tracey Wortham, First Vice Present, thanked general meeting hostesses Delta and Music. She announced that the chair’s instructions for the December Open House will be distributed at the November Board Meeting. Hostesses for the Open House are: Sigma (chair of hostesses), Home (decorate front door and main floor) and Zeta (decorate side door and downstairs).
Martha Joiner, Second Vice President, stated that she needs a list of “intent to enter” participants for the arts and crafts contests by Friday, Oct. 7. Participants may call or email her to provide their name and category. Arts and crafts items must be delivered to Martha by Friday, Oct. 14. Martha further announced that the short story/literature contest deadline is January 2, 2006.
Sheree Story, treasurer, reported a Beginning Balance of $---. Total Receipts for the month were $--- and Total Disbursements were $--- for a Balance on Hand Sept. 30, 2005, of $---.
MOTION:
Barbara Brandon moved that MWC Board donate $100 to the District Scholarship Fund. One scholarship will be awarded next year and MWC had not yet donated to the fund.
Martha Crafton seconded, and the motion carried.
DEPARTMENTAL REPORTS:
Alpha In celebration of the 100th anniversary, Alpha will have a catered dinner. The department will invite representatives from Turner Publishing and the community. The Family History Book will be available for $70 + tax. Marlene Beach also reported that the department will continue to fund the MWC website.
MOTION:
Sheree Story moved that MWC donate $50 to Alpha toward expenses for their anniversary celebration.
The motion was seconded and carried.
Creative Arts The Bazaar will be Oct. 29, 8:00 a.m. – 2:00 p.m. downstairs at the Clubhouse.
Delta The membership of Delta is dwindling. Please do all you can to support Deltas.
Home The department will continue to collect clothes for the New Opportunity School through the end of October. Clothing and accessories (e.g., shoes, handbags) should be placed in the downstairs closet.
Kappa The homes on the Tour of Homes were identified. Kappas will participate in the Heart Walk on Oct. 29. Kappa has four new members.
Music The Chorus started practicing last week. Gale Vinson will head up a Music Department Heart Walk Team for Oct. 29.
Sigma Sigma has ten new members. The Sigmas plan to have a sorority at MSU help set up and man the Breakfast with Santa event.
Zeta Zetas will volunteer with WKMS on Wed., Oct. 5.
Barbara Brandon suggested that the MWC board consider not charging the $10 new member fee when a member resigns (due to special circumstances such as moving) and then requests to return within a year. This issue will be investigated and returned to at the next board meeting.
COMMITTEE REPORTS:
Advisory Martha Crafton reported that rentals were going great.
Education Martha Crafton reported that Murray Elementary had received a grant in which MWC was partnering. Principal Janet Caldwell requested MWC volunteers to read to/with children, 2nd grade or younger. Members who can spare an hour or two at a given time should call or email Martha. Chairs are requested to “talk it up” in their departments to encourage participation as education is a state/national interest. It should be noted that volunteers will be required to submit information for a background check.
Civic/
Recycling Lois Pharris announced that the next Make a Difference Day will be Saturday, Oct. 29, at Stewart Stadium, 9:00 a.m. to 1:00 p.m. Recyclables include: plastic, glass, aluminum, eyeglasses, newspapers, combo paper, cell phones. Proceeds go to the Resource Center.
Finance Belinda Wallace reported that $--- was earned at September’s Tag/Consignment Sale. Belinda thanked everyone who had contributed and participated. Items which did not sale went to worthy causes such as Angel’s Attic, Social Services, Girl Scouts, and an evacuee family.
President Harrington stated that 140 Kroger cards have been purchased. The rebate days at Captain D’s has earned a total of $45 and the next rebate day is Friday, Oct. 21.
Membership A membership tea will be held Sunday, Oct. 16, at 2:00 p.m. The program will be ballroom dancing with Joe and Teresa DeBella. Each department chair or representative will be asked to describe her department in one minute. Creative Arts will provide nametags, Zeta will man the welcome table, Alpha will man the membership table, and Music will provide mood music. The setup committee should meet at noon.
DATES TO REMEMBER: The next Executive Board Meeting will be held on November 7 at 6:30 p.m. Check your Agenda Sheet for other important dates.
Meeting adjourned at 8:57 p.m.
Respectfully submitted,
Tracey Wortham, First Vice President
Minutes of the Executive Board Meeting
October 3, 2005
The Executive Board of the Murray Woman’s Club met on Monday, October 3, 2005, at 6:30 p.m. President Pat Harrington called the meeting to order. Eighteen members were present, and all departments were represented.
The minutes of August 29, 2005 meeting were approved with corrections and were filed for record.
OFFICERS’ REPORTS:
Pat Harrington, president, provided updates on the following issues:
1. ICE: The president again urged all members to add ICE (In Case of Emergency) contacts to their cell phone. Please note that alternative ICE contacts may be listed as ICE#1, ICE#2, etc. Place a "space" in front of ICE so that it will be the first number(s) that shows up in the list
2. Veteran’s Wall: Coordinator David Foley sent his gratitude to MWC for providing refreshments and volunteers to man the wall.
3. Citizen’s Police Academy: Appreciation was expressed to MWC for providing refreshments.
4. St. Jude’s Radiothon: MWC was an “Angel of the Hour” and helped to raise over $32,000.
5. WKMS: The project continues over the next two weeks. The station will call volunteers with reminders.
6. Top 100 Communities: Pat reported that she shall be traveling to Washington, D.C., at the beginning of November.
At this time, President Harrington introduced guests from Camp WOW (Woodmen of the World). Colleen Anderson, camp co-director, reported statistics highlighting the generosity of Murray and Calloway County (e.g., $71K collected from local individuals and churches, 11.8K hours donated by non-medical volunteers, $184K worth of donated items.) A number of evacuees have begun working in the community at Walmart, Murray State University, Murray-Calloway County Hospital, Amerihost, Burger King, etc. Mrs. Anderson reported that about 31 residents still remain at Camp WOW and the camp expects another 100 evacuees to come temporarily for 3-4 weeks. Camp WOW and the Katrina evacuees as a whole in Murray/Calloway County will be our community improvement project. We still have time to make this work for us.
Tara Jackson and Della Joseph, both evacuees from New Orleans, were introduced and encouraged to tell the story of their travel to Murray. Tara, after a 15 hour bus trip from the N.O. Convention Center, had figured her situation had gone from “bad to worse” when she learned she was in Murray, KY. However, she seems to have settled in and enrolled as a Business Administration major at Murray State. Della Joseph, who has found employment at Walmart, thanked the people of Murray by stating, “Murray-ans are God’s Jewelry – you are people that make a difference.”
Mrs. Anderson reported needs of the camp including: volunteers to man the security gate; kitchen help; household needs such as furniture, appliances, bedding, coffee pots, pots/pan; suitcases; full size sheets. Smaller needs are laundry detergent, shaving cream, bleach, and cleaning products. Those interested in donating and/or volunteering can visit the Camp WOW website at http://www.campwowevacuees.org for details.
After the guests were thanked and had departed, President Harrington encouraged members to take pictures and write commentaries of their activities at Camp WOW so that MWC activities can be included in the annual report.
MOTION: Barbara Brandon moved that the MWC Board purchase a $100 Walmart gift card for the camp.
The motion was seconded and carried.
President Harrington suggested that each department hold a shower or activity of their choice to support Camp WOW.
Pat appointed Martha Crafton to head up a literacy committee for the camp, and appointed members Marlene Beach, Lois Pharris, and herself.
OFFICERS’ REPORTS (Continued):
President Harrington reported that the play “On the Way Home” sponsored by Hospice will be performed Sunday, November 13, at the MWC Clubhouse (time TBA). Chairs are encouraged to emphasize (e.g., to members) that the play is not sad; but instead optimistic, hopeful, and uplifting.
Pat reported that two volunteers are needed to assist Cathy Pigg with decorating the “Haunted Halls” at the Amerihost on Oct. 31.
Pat announced that she will be submitting a holiday event listing to the Chamber of Commerce tomorrow and that departments hosting a holiday event should contact her to be included in the listing. For example, Dec. 11, 1-4 p.m., Kappa Tour of Homes; Dec. 10, 9:30 a.m., Sigmas Breakfast with Santa.
Pat distributed a sheet containing corrections to the yearbook (page 16) and requested notification of any other corrections.
Pat reported that the General meeting was a success. She noted that the guest speaker, Judge Bill Cunningham did a great job. Guest Dan Galloway gave MWC a plaque in thanks for funding the AED which saved his life. Pat thanked the Delta and Music Departments for serving as hostesses. President Harrington stated that eligibility for the membership drawing requires attendance at the business meeting.
A district nomination for governor and/or vice governor was discussed. At meeting time it was unclear whether the current vice governor, Lisa Weiss, intended to pursue the office of governor. President Harrington nominated Martha Crafton for the open position; Barbara Brandon seconded the nomination. Members are encouraged to attend the Fall District Conference, Oct. 19, in Paducah at the Executive Inn to support the nomination. Members who plan to attend should meet at the University Church of Christ parking lot at 8:00 a.m.
Those planning to attend the South Eastern Regional Conference in Lexington on November 4-6 were urged to finalize their plans so room reservations and travel plans can be made.
Tracey Wortham, First Vice Present, thanked general meeting hostesses Delta and Music. She announced that the chair’s instructions for the December Open House will be distributed at the November Board Meeting. Hostesses for the Open House are: Sigma (chair of hostesses), Home (decorate front door and main floor) and Zeta (decorate side door and downstairs).
Martha Joiner, Second Vice President, stated that she needs a list of “intent to enter” participants for the arts and crafts contests by Friday, Oct. 7. Participants may call or email her to provide their name and category. Arts and crafts items must be delivered to Martha by Friday, Oct. 14. Martha further announced that the short story/literature contest deadline is January 2, 2006.
Sheree Story, treasurer, reported a Beginning Balance of $---. Total Receipts for the month were $--- and Total Disbursements were $--- for a Balance on Hand Sept. 30, 2005, of $---.
MOTION:
Barbara Brandon moved that MWC Board donate $100 to the District Scholarship Fund. One scholarship will be awarded next year and MWC had not yet donated to the fund.
Martha Crafton seconded, and the motion carried.
DEPARTMENTAL REPORTS:
Alpha In celebration of the 100th anniversary, Alpha will have a catered dinner. The department will invite representatives from Turner Publishing and the community. The Family History Book will be available for $70 + tax. Marlene Beach also reported that the department will continue to fund the MWC website.
MOTION:
Sheree Story moved that MWC donate $50 to Alpha toward expenses for their anniversary celebration.
The motion was seconded and carried.
Creative Arts The Bazaar will be Oct. 29, 8:00 a.m. – 2:00 p.m. downstairs at the Clubhouse.
Delta The membership of Delta is dwindling. Please do all you can to support Deltas.
Home The department will continue to collect clothes for the New Opportunity School through the end of October. Clothing and accessories (e.g., shoes, handbags) should be placed in the downstairs closet.
Kappa The homes on the Tour of Homes were identified. Kappas will participate in the Heart Walk on Oct. 29. Kappa has four new members.
Music The Chorus started practicing last week. Gale Vinson will head up a Music Department Heart Walk Team for Oct. 29.
Sigma Sigma has ten new members. The Sigmas plan to have a sorority at MSU help set up and man the Breakfast with Santa event.
Zeta Zetas will volunteer with WKMS on Wed., Oct. 5.
Barbara Brandon suggested that the MWC board consider not charging the $10 new member fee when a member resigns (due to special circumstances such as moving) and then requests to return within a year. This issue will be investigated and returned to at the next board meeting.
COMMITTEE REPORTS:
Advisory Martha Crafton reported that rentals were going great.
Education Martha Crafton reported that Murray Elementary had received a grant in which MWC was partnering. Principal Janet Caldwell requested MWC volunteers to read to/with children, 2nd grade or younger. Members who can spare an hour or two at a given time should call or email Martha. Chairs are requested to “talk it up” in their departments to encourage participation as education is a state/national interest. It should be noted that volunteers will be required to submit information for a background check.
Civic/
Recycling Lois Pharris announced that the next Make a Difference Day will be Saturday, Oct. 29, at Stewart Stadium, 9:00 a.m. to 1:00 p.m. Recyclables include: plastic, glass, aluminum, eyeglasses, newspapers, combo paper, cell phones. Proceeds go to the Resource Center.
Finance Belinda Wallace reported that $--- was earned at September’s Tag/Consignment Sale. Belinda thanked everyone who had contributed and participated. Items which did not sale went to worthy causes such as Angel’s Attic, Social Services, Girl Scouts, and an evacuee family.
President Harrington stated that 140 Kroger cards have been purchased. The rebate days at Captain D’s has earned a total of $45 and the next rebate day is Friday, Oct. 21.
Membership A membership tea will be held Sunday, Oct. 16, at 2:00 p.m. The program will be ballroom dancing with Joe and Teresa DeBella. Each department chair or representative will be asked to describe her department in one minute. Creative Arts will provide nametags, Zeta will man the welcome table, Alpha will man the membership table, and Music will provide mood music. The setup committee should meet at noon.
DATES TO REMEMBER: The next Executive Board Meeting will be held on November 7 at 6:30 p.m. Check your Agenda Sheet for other important dates.
Meeting adjourned at 8:57 p.m.
Respectfully submitted,
Tracey Wortham, First Vice President
Sunday, September 11, 2005
August 29, 2005 Minutes of Executive Board Meeting
MURRAY WOMAN’S CLUB
Minutes of the Executive Board Meeting
August 29, 2005
The Executive Board of the Murray Woman’s Club met on August 29, 2005, because of a conflict with Labor Day.
President Pat Harrington introduced two guests who spoke briefly before the regular business meeting. Mary Ellen Smith, represented the local radio stations (Froggy) who will sponsoring the St. Jude Radio-thon on September 28 and 29 from 6 a.m. until 7 p.m. The two-day event will be headquartered at Kroger. Ms. Smith appealed to MWC for women to answer the telephones for an hour and also for organizations and businesses to become involved as sponsors at $300 per hour.
The next speaker was Dan Galloway who delivered a personal testimony to the importance of defibrillators in the patrol cars of the Calloway County Sheriff’s Department. He thanked the members of the Murray Woman’s Club for purchasing and placing two defibrillators in those cars.
President Pat Harrington called the meeting to order at 6:32 p.m. Seventeen board members were present, with all departments except Theta represented.
The minutes of the August 8 Executive Board meeting were approved with corrections and filed for record.
Sue White, corresponding secretary, read a letter from the Murray State Music Department asking that MWC become a sponsor for the “Festival of Champions,” a high-school marching band competition. Bobby Weatherly stated that she and Martha Crafton will purchase the ad on behalf of the MWC Music Department.
Marilyn Chatman, Kappa Department, reported on the American Heart Walk which is scheduled on October 29 at RSEC. She distributed red pins and red dress magnets which emphasized the importance of women and heart health. She encouraged departments to form a team or to contribute to the Kappa Heart Walk team. Because of the importance of this project, Marilyn urged members to call and get involved. Cell phone 227-2368.
MOTION: Joanna Adams moved that the MWC Board ask members to donate to St. Jude as a group effort, rather than as individuals. Checks should be made out to St. Jude. The goal is for MWC members to reach the $300 as an “Angel of the Hour” sponsor.
The motion was seconded and carried.
OFFICERS’ REPORTS:
Pat Harrington, president, discussed the importance of the Emergency Contact program (ICE) and demonstrated how that contact number should be entered on a cell phone. Each board member, who used a cell phone, was asked to enter a contact number for ICE and also to encourage their department members to participate in the program.
She announced that the new Club Year Books are available to be distributed to the members at the next departmental meeting. She asked that each member check her address and e-mail for errors and then report errors to chairwomen so that Sally DuFord will have that information. She also requested that department chairwomen distribute the books to the members as they attend meetings and that MWC will reorder books as needed.
The president also discussed the following issues:
1. The Veterans’ Wall. The dates for serving lunches to volunteers have been confirmed with David Foley. Forms were distributed to the Board to confirm the people who are to prepare lunches and also people who have volunteered to work at the Wall.
2. Bake Sale. The Finance Committee suggests that having a Bake Sale in conjunction with the Tag Sale could be very profitable. Department chairs were asked to contact members and ask for cakes, pies, or cookies for the Tag Sale.
3. Citizens’ Police Academy. The dates for using the Club House did for the Academy did not work out. However, MWC can help by serving refreshments to approximately 20 people on September 19. Call Pat if you can help.
4. WKMS Phon-A-Thon. Dates are September 19-22 and 26-29. This is a sure way to make money for the Club. Sign-up sheets were distributed.
5. Fall Conference. The First District Fall Conference will be held October 19 in Paducah. Both department chairwomen and officers are encouraged to attend sessions to learn more about the district.
6. Haunted Halls (Safe Halloween). Pat has reserved a room at Ameri-Host at a rate of $65. MWC’s responsibility will be to decorate the room and to give away candy. Two people have already volunteered to help (Cathy Pigg and Pat Harrington): a third worker is needed.
Tracey Wortham, first vice-president, announced that the hostesses for the September General Meeting will be Delta and Music. The meeting will be a Salad Supper at 6:30 p.m. on September 29. The speaker for the evening, Judge Bill Cunningham, will discuss Calloway County history. Tracey said that the Calendar of Events in the new Year Book should be corrected to indicate September 29 for the General Meeting. She asked department chairwomen to remind their members of the obligation to attend these meetings and the opportunity for one of them to win a free membership for next year.
Martha Joiner, second vice-president, distributed the rules for the Arts & Crafts contests, asking that those who enter should be sure to read the rules carefully. Entry forms must be submitted to her by october 7th. She stated that finished items for entry must be ready for pickup by Thursday, October 13. She said that there will be a “Volunteers in Action” picture contest and a calendar contest again this year. Those wishing to submit entries should submit them to their departments. Judging will then take place for the one picture to be submitted for each contest.
3
DEPARTMENTAL REPORTS:
Alpha-- The Family History Book may still be purchased for $61.43. The book contains more than 400 pages.
Creative Arts-- The department has one new member. The women are now workingon the Bazaar which will be held on October 29.
Garden-- The department donated $45-50 to Needline for school supplies. They have also mulched the flower beds at the central park.
Home-- The department will have its first meeting of the new year in September.
Music-- The department has three new members.
Kappa-- The “Tour of Homes” committee has met and begun planning.
Sigma-- The Department has seven new members
Zeta-- The members will have first meeting of year on September 8.j
COMMITTEE REPORTS:
Advisory-- Martha Crafton reported one wedding was held in August.
Civic-- Lois Pharris stated that a committee is working on more recycling bins. She will have statistics available later.
Membership-- Sandra Whittenberg discussed the recent membership activity. She encouraged members to invite women who might be prospects for MWC to their September departmental meetings.
MOTION: Sandra moved that a Membership Tea be held on October 16 at 2 p.m. at the Club House.
The president announced that members can start bring clothing for the New Opportunity School in September. The clothes will be taken to Berea in October.
She asked that members place flyers for the Tag Sale in stores around the area and also reminded them that the Rebate Day for Captain D’s has now been set for the third Friday of each month.
The meeting was adjourned at 8:20 p.m.
Respectfully submitted,
Virginia Randolph, Recording Secretary
Minutes of the Executive Board Meeting
August 29, 2005
The Executive Board of the Murray Woman’s Club met on August 29, 2005, because of a conflict with Labor Day.
President Pat Harrington introduced two guests who spoke briefly before the regular business meeting. Mary Ellen Smith, represented the local radio stations (Froggy) who will sponsoring the St. Jude Radio-thon on September 28 and 29 from 6 a.m. until 7 p.m. The two-day event will be headquartered at Kroger. Ms. Smith appealed to MWC for women to answer the telephones for an hour and also for organizations and businesses to become involved as sponsors at $300 per hour.
The next speaker was Dan Galloway who delivered a personal testimony to the importance of defibrillators in the patrol cars of the Calloway County Sheriff’s Department. He thanked the members of the Murray Woman’s Club for purchasing and placing two defibrillators in those cars.
President Pat Harrington called the meeting to order at 6:32 p.m. Seventeen board members were present, with all departments except Theta represented.
The minutes of the August 8 Executive Board meeting were approved with corrections and filed for record.
Sue White, corresponding secretary, read a letter from the Murray State Music Department asking that MWC become a sponsor for the “Festival of Champions,” a high-school marching band competition. Bobby Weatherly stated that she and Martha Crafton will purchase the ad on behalf of the MWC Music Department.
Marilyn Chatman, Kappa Department, reported on the American Heart Walk which is scheduled on October 29 at RSEC. She distributed red pins and red dress magnets which emphasized the importance of women and heart health. She encouraged departments to form a team or to contribute to the Kappa Heart Walk team. Because of the importance of this project, Marilyn urged members to call and get involved. Cell phone 227-2368.
MOTION: Joanna Adams moved that the MWC Board ask members to donate to St. Jude as a group effort, rather than as individuals. Checks should be made out to St. Jude. The goal is for MWC members to reach the $300 as an “Angel of the Hour” sponsor.
The motion was seconded and carried.
OFFICERS’ REPORTS:
Pat Harrington, president, discussed the importance of the Emergency Contact program (ICE) and demonstrated how that contact number should be entered on a cell phone. Each board member, who used a cell phone, was asked to enter a contact number for ICE and also to encourage their department members to participate in the program.
She announced that the new Club Year Books are available to be distributed to the members at the next departmental meeting. She asked that each member check her address and e-mail for errors and then report errors to chairwomen so that Sally DuFord will have that information. She also requested that department chairwomen distribute the books to the members as they attend meetings and that MWC will reorder books as needed.
The president also discussed the following issues:
1. The Veterans’ Wall. The dates for serving lunches to volunteers have been confirmed with David Foley. Forms were distributed to the Board to confirm the people who are to prepare lunches and also people who have volunteered to work at the Wall.
2. Bake Sale. The Finance Committee suggests that having a Bake Sale in conjunction with the Tag Sale could be very profitable. Department chairs were asked to contact members and ask for cakes, pies, or cookies for the Tag Sale.
3. Citizens’ Police Academy. The dates for using the Club House did for the Academy did not work out. However, MWC can help by serving refreshments to approximately 20 people on September 19. Call Pat if you can help.
4. WKMS Phon-A-Thon. Dates are September 19-22 and 26-29. This is a sure way to make money for the Club. Sign-up sheets were distributed.
5. Fall Conference. The First District Fall Conference will be held October 19 in Paducah. Both department chairwomen and officers are encouraged to attend sessions to learn more about the district.
6. Haunted Halls (Safe Halloween). Pat has reserved a room at Ameri-Host at a rate of $65. MWC’s responsibility will be to decorate the room and to give away candy. Two people have already volunteered to help (Cathy Pigg and Pat Harrington): a third worker is needed.
Tracey Wortham, first vice-president, announced that the hostesses for the September General Meeting will be Delta and Music. The meeting will be a Salad Supper at 6:30 p.m. on September 29. The speaker for the evening, Judge Bill Cunningham, will discuss Calloway County history. Tracey said that the Calendar of Events in the new Year Book should be corrected to indicate September 29 for the General Meeting. She asked department chairwomen to remind their members of the obligation to attend these meetings and the opportunity for one of them to win a free membership for next year.
Martha Joiner, second vice-president, distributed the rules for the Arts & Crafts contests, asking that those who enter should be sure to read the rules carefully. Entry forms must be submitted to her by october 7th. She stated that finished items for entry must be ready for pickup by Thursday, October 13. She said that there will be a “Volunteers in Action” picture contest and a calendar contest again this year. Those wishing to submit entries should submit them to their departments. Judging will then take place for the one picture to be submitted for each contest.
3
DEPARTMENTAL REPORTS:
Alpha-- The Family History Book may still be purchased for $61.43. The book contains more than 400 pages.
Creative Arts-- The department has one new member. The women are now workingon the Bazaar which will be held on October 29.
Garden-- The department donated $45-50 to Needline for school supplies. They have also mulched the flower beds at the central park.
Home-- The department will have its first meeting of the new year in September.
Music-- The department has three new members.
Kappa-- The “Tour of Homes” committee has met and begun planning.
Sigma-- The Department has seven new members
Zeta-- The members will have first meeting of year on September 8.j
COMMITTEE REPORTS:
Advisory-- Martha Crafton reported one wedding was held in August.
Civic-- Lois Pharris stated that a committee is working on more recycling bins. She will have statistics available later.
Membership-- Sandra Whittenberg discussed the recent membership activity. She encouraged members to invite women who might be prospects for MWC to their September departmental meetings.
MOTION: Sandra moved that a Membership Tea be held on October 16 at 2 p.m. at the Club House.
The president announced that members can start bring clothing for the New Opportunity School in September. The clothes will be taken to Berea in October.
She asked that members place flyers for the Tag Sale in stores around the area and also reminded them that the Rebate Day for Captain D’s has now been set for the third Friday of each month.
The meeting was adjourned at 8:20 p.m.
Respectfully submitted,
Virginia Randolph, Recording Secretary
Wednesday, August 10, 2005
August 1 2005 Minutes of Executive Board Meeting
MURRAY WOMAN’S CLUB
MINUTES OF THE EXECUTIVE BOARD
August 1, 2005
The Executive Board of the Murray Woman’s Club met on Monday, August 1, 2005, at 6:30 p.m. President Pat Harrington called the meeting to order. Nineteen members were present, and all departments were represented.
The minutes of July 11, 2005, meeting were approved without correction and were filed for record.
OFFICERS’ REPORTS:
Pat Harrington, president, encouraged participation in the Citizens Policy Academy and reminded members of the application deadline. Upon completion, participants receive a T-shirt and certificate. Contact Sgt. Jim Osborne, Murray City Police, to participate.
Pat announced that based on discussion with members, the membership profiles will not be used as a fundraiser. Instead, copies will be distributed to departments. Pat encouraged each chairman to proofread her department’s membership profiles and report errors.
Pat reported on events at the First District Summer Workshop. Barbara Brandon took the opportunity to announce that T-shirts are still for sale for $13 (or $15 for XX-Large) with proceeds going toward the First District Scholarship Fund.
Signup sheets were circulated for the Fall Conference on Wednesday, Oct. 19, at the Executive Inn, Paducah, and the Southeastern Regional Conference, Nov. 3-6, at the Radisson Hotel in Lexington.
Pat reported recent fundraising efforts including: (1) Kroger Cards, MWC received $---, 25 cards are still available; (2) The Apple, MWC received $---, owners have requested that MWC return and Kathy Stanfa will schedule; (3) Captain D’s, amount received will be adjusted due to the mix-up in July dates. In future Captain D’s rebate days (lunch and dinner) will be the 2nd Friday of every month; participants should tell the cashier they’re supporting MWC. July’s mix-up went toward a worthy club-supported cause (Merryman House).
WKMS Phon-a-thon will be September 19-22 and September 26-29 at 6:00-8:30 p.m. A sign-up sheet for four volunteers per night was circulated. MWC will earn $---.
Tracey Wortham, first vice-president, announced that the first General Club meeting will be Thursday, September 29, 2005 at 6:30 p.m. The guest speaker will be Judge and author Bill Cunningham. Hostess instructions for Music and Delta Departments will be supplied at the next Executive Board meeting.
Martha Joiner, second vice-president, reported that the rules for the Arts and Crafts contest will remain the same as last year. Copies will be made and distributed to department chairmen at the next Executive Board meeting. Martha must submit the names of entrants and categories by October 7, 2005.
Sheree Story, treasurer, reported a Balance on Hand July 1, 2005, of $---. Total Receipts for the month were $--- and Total Disbursements were $--- for a Balance on Hand July 31, 2005, of $----. Sheree reported updates on recent fundraising efforts totaling $----: Restaurant rebates ($---), Bakeless bake sale ($---), Jewelry sale ($----), phon-a-thon ($---), and Kroger ($----).
At this time, visitors David Foley and Bob McCallister made a request for assistance. The Vietnam Veteran’s Traveling Wall will be escorted to Murray on September 7, 2005; be set up on September 8, and be available for open public viewing September 9-14. Mr. Foley and Mr. McCallister requested that the club provide volunteers to serve as greeters September 9-14, 9:00am-noon and 1:00-4:00pm each day. Greeters should talk with visitors, man the donation box, collect visitors’ names, etc. They also requested that club members coordinate the provision of lunches for twelve per day (Sept. 9-14) through their churches.
MOTION: Sandra Whittenberg moved that the club supply volunteers and ensure that the requested lunches are provided. The motion was seconded by Joanna Adams and carried.
MOTION: Returning to the Officers Reports, Sheree Story moved that the club use the money earned through this year’s fundraisers to pay $--- on the bank renovation loan. The motion was seconded by Martha Crafton and carried.
DEPARTMENTAL REPORTS:
Alpha Marlene Beach reported that the history books are being proofed.
Creative Arts Carolyn Farrell reported that work on the bazaar has begun.
Delta Martha Broach requested prayers for ill Deltas, Helen Foley and Betty Brockman.
Garden Joanna Adams stated that the department is continuing to weed, water and mulch flower beds (including the city park) and that an interview with the owners of the Yard of the Month will soon be appearing on TV.
Home Jackie Helm indicated that the department will hold a special organizational meeting
Kappa Belinda Wallis reported meeting to work on the Tour of Homes
Music Kay Ray reported that the department is ready to start the new year
Sigma Renee Buckingham provided volunteer names for the Tag Sale
Theta Becky Rutledge announced the department will continue to collect Campbell Soup labels and Box Tops for Education
Zeta Barbara Brandon announced the department has 6-7 potential new members
STANDING COMMITTEE REPORTS:
Advisory Martha Crafton reported that $--- last month and $--- tonight were given to the treasurer from clubhouse rentals. Martha requested notification if a department plans to change its meeting date so that she can check the master calendar for clubhouse availability.
Education Martha Crafton announced that the club would again be partnering with Murray Elementary School in the pursuit of a grant.
Civic/
Recycling Lois Pharris announced the date of the next Make a Difference Day will be Saturday, August 6, 2005, 9:00 a.m. – 1:00 p.m.
Finance Belinda Wallis, co-chair of the Tag/Consignment Sale committee, thanked chairmen for providing names of volunteers and indicated volunteers will be contacted to schedule work assignments. Please remind members to continue saving their items for the sale. The set-up time is TBD due to the conflict with Zeta’s meeting.
Membership Sandra Whittenberg handed out departmental assignments for the August 18, 2005, Patio Party. The set-up committee was asked to arrive at 5:00 p.m. During the party, each chairman will be asked highlight her department’s goals and activities for a brief 1.5 minute report. Chairmen were reminded to distribute invitations and have their invitees to the clubhouse for 7:00 p.m. Pat Harrington reported that the club must focus on recruiting and retaining members as membership is down to 244; 23 members were lost this past year.
Secret Pals Pat Harrington distributed envelopes containing the profile sheet of each Executive Board member’s 2005-06 Secret Pal. Secret Pals may be sent birthday cards, anniversary cards, holiday cards, etc.
Yearbook Sally DuFord reported that the yearbooks are at the printers and should be ready for August 22.
DATES TO REMEMBER: The next Executive Board Meeting will be held on August 29 at 6:30 p.m. The meeting has been moved forward due to the Labor Day holiday. Check your Agenda Sheet for other important dates.
Meeting adjourned at 7:55 p.m.
Respectfully submitted,
Tracey Wortham, First Vice President
MINUTES OF THE EXECUTIVE BOARD
August 1, 2005
The Executive Board of the Murray Woman’s Club met on Monday, August 1, 2005, at 6:30 p.m. President Pat Harrington called the meeting to order. Nineteen members were present, and all departments were represented.
The minutes of July 11, 2005, meeting were approved without correction and were filed for record.
OFFICERS’ REPORTS:
Pat Harrington, president, encouraged participation in the Citizens Policy Academy and reminded members of the application deadline. Upon completion, participants receive a T-shirt and certificate. Contact Sgt. Jim Osborne, Murray City Police, to participate.
Pat announced that based on discussion with members, the membership profiles will not be used as a fundraiser. Instead, copies will be distributed to departments. Pat encouraged each chairman to proofread her department’s membership profiles and report errors.
Pat reported on events at the First District Summer Workshop. Barbara Brandon took the opportunity to announce that T-shirts are still for sale for $13 (or $15 for XX-Large) with proceeds going toward the First District Scholarship Fund.
Signup sheets were circulated for the Fall Conference on Wednesday, Oct. 19, at the Executive Inn, Paducah, and the Southeastern Regional Conference, Nov. 3-6, at the Radisson Hotel in Lexington.
Pat reported recent fundraising efforts including: (1) Kroger Cards, MWC received $---, 25 cards are still available; (2) The Apple, MWC received $---, owners have requested that MWC return and Kathy Stanfa will schedule; (3) Captain D’s, amount received will be adjusted due to the mix-up in July dates. In future Captain D’s rebate days (lunch and dinner) will be the 2nd Friday of every month; participants should tell the cashier they’re supporting MWC. July’s mix-up went toward a worthy club-supported cause (Merryman House).
WKMS Phon-a-thon will be September 19-22 and September 26-29 at 6:00-8:30 p.m. A sign-up sheet for four volunteers per night was circulated. MWC will earn $---.
Tracey Wortham, first vice-president, announced that the first General Club meeting will be Thursday, September 29, 2005 at 6:30 p.m. The guest speaker will be Judge and author Bill Cunningham. Hostess instructions for Music and Delta Departments will be supplied at the next Executive Board meeting.
Martha Joiner, second vice-president, reported that the rules for the Arts and Crafts contest will remain the same as last year. Copies will be made and distributed to department chairmen at the next Executive Board meeting. Martha must submit the names of entrants and categories by October 7, 2005.
Sheree Story, treasurer, reported a Balance on Hand July 1, 2005, of $---. Total Receipts for the month were $--- and Total Disbursements were $--- for a Balance on Hand July 31, 2005, of $----. Sheree reported updates on recent fundraising efforts totaling $----: Restaurant rebates ($---), Bakeless bake sale ($---), Jewelry sale ($----), phon-a-thon ($---), and Kroger ($----).
At this time, visitors David Foley and Bob McCallister made a request for assistance. The Vietnam Veteran’s Traveling Wall will be escorted to Murray on September 7, 2005; be set up on September 8, and be available for open public viewing September 9-14. Mr. Foley and Mr. McCallister requested that the club provide volunteers to serve as greeters September 9-14, 9:00am-noon and 1:00-4:00pm each day. Greeters should talk with visitors, man the donation box, collect visitors’ names, etc. They also requested that club members coordinate the provision of lunches for twelve per day (Sept. 9-14) through their churches.
MOTION: Sandra Whittenberg moved that the club supply volunteers and ensure that the requested lunches are provided. The motion was seconded by Joanna Adams and carried.
MOTION: Returning to the Officers Reports, Sheree Story moved that the club use the money earned through this year’s fundraisers to pay $--- on the bank renovation loan. The motion was seconded by Martha Crafton and carried.
DEPARTMENTAL REPORTS:
Alpha Marlene Beach reported that the history books are being proofed.
Creative Arts Carolyn Farrell reported that work on the bazaar has begun.
Delta Martha Broach requested prayers for ill Deltas, Helen Foley and Betty Brockman.
Garden Joanna Adams stated that the department is continuing to weed, water and mulch flower beds (including the city park) and that an interview with the owners of the Yard of the Month will soon be appearing on TV.
Home Jackie Helm indicated that the department will hold a special organizational meeting
Kappa Belinda Wallis reported meeting to work on the Tour of Homes
Music Kay Ray reported that the department is ready to start the new year
Sigma Renee Buckingham provided volunteer names for the Tag Sale
Theta Becky Rutledge announced the department will continue to collect Campbell Soup labels and Box Tops for Education
Zeta Barbara Brandon announced the department has 6-7 potential new members
STANDING COMMITTEE REPORTS:
Advisory Martha Crafton reported that $--- last month and $--- tonight were given to the treasurer from clubhouse rentals. Martha requested notification if a department plans to change its meeting date so that she can check the master calendar for clubhouse availability.
Education Martha Crafton announced that the club would again be partnering with Murray Elementary School in the pursuit of a grant.
Civic/
Recycling Lois Pharris announced the date of the next Make a Difference Day will be Saturday, August 6, 2005, 9:00 a.m. – 1:00 p.m.
Finance Belinda Wallis, co-chair of the Tag/Consignment Sale committee, thanked chairmen for providing names of volunteers and indicated volunteers will be contacted to schedule work assignments. Please remind members to continue saving their items for the sale. The set-up time is TBD due to the conflict with Zeta’s meeting.
Membership Sandra Whittenberg handed out departmental assignments for the August 18, 2005, Patio Party. The set-up committee was asked to arrive at 5:00 p.m. During the party, each chairman will be asked highlight her department’s goals and activities for a brief 1.5 minute report. Chairmen were reminded to distribute invitations and have their invitees to the clubhouse for 7:00 p.m. Pat Harrington reported that the club must focus on recruiting and retaining members as membership is down to 244; 23 members were lost this past year.
Secret Pals Pat Harrington distributed envelopes containing the profile sheet of each Executive Board member’s 2005-06 Secret Pal. Secret Pals may be sent birthday cards, anniversary cards, holiday cards, etc.
Yearbook Sally DuFord reported that the yearbooks are at the printers and should be ready for August 22.
DATES TO REMEMBER: The next Executive Board Meeting will be held on August 29 at 6:30 p.m. The meeting has been moved forward due to the Labor Day holiday. Check your Agenda Sheet for other important dates.
Meeting adjourned at 7:55 p.m.
Respectfully submitted,
Tracey Wortham, First Vice President
Saturday, July 16, 2005
July 11, 2005 Minutes of Executive Board Meeting
MURRAY WOMAN’S CLUB
MINUTES OF THE EXECUTIVE BOARD
July 11, 2005
The Executive Board of the Murray Woman’s Club met on Monday, July 11, 2005, at 6:30 p.m. President Pat Harrington called the meeting to order and asked for roll call. Eighteen members were present, and all departments were represented.
OFFICERS’ REPORTS
The president asked Sue White, corresponding secretary to begin the reports. Sue stated that two letters had been received:
(1) an announcement from the Playhouse in the Park about a fundraising event on September 10
(2) thank-you letter from Calloway County High School for participation in Project Graduation.
Pat Harrington, president, discussed the Citizen’s Police Academy which she had attended earlier and encouraged the Board to participate. She said that a new class of twenty-two is now being formed. However, if enough MWC women wish to participate, she will ask for a class to be held for that group only.
Pat also requested that department chairwomen review the profile sheets and photographs which she had returned to them. She reminded them that members who are in more than one department will be listed alphabetically by the department; e.g., Alpha,Music would be listed in Alpha. She also discussed the possibility of using the profile/photo books as a fundraiser. The matter will be taken up at the August meeting.
She announced that the Summer Workshop for First District will be held on July 20 at the Reidland 1st Methodist Church. Members were asked to sign up for the conference. Those planning to attend should meet at the parking lot of the University Church of Christ at 8:30 a.m. on Wednesday, July 20.
The president circulated a second sign-up sheet for the SER Conference which will be held in Lexington on November 3-6.
Pat distributed invitations and an information sheet for the Patio Ice Cream Party which is being held to recruit new members. She pointed out that members should bring guests to the party and not just send out an invitation.
Other items which the president discussed include:
(1) getting information to Sally DuFord on time for the Yearbook
(2) Kroger Gift Cards
(3) Rebate Nights. She stated that Mr. Gatti’s Rebate Night earned MWC $84.
Tracey Wortham, first vice-president, announced that the first General Meeting of the year 2005-2006 will be the Salad Supper on September 29 at 6:30 p.m. The guest speaker will be Bill Cunningham. Delta and Music Departments will serve as hostesses.
Tracey also reported for the Finance Committee and distributed the sign-up sheet for volunteers for the Tag Sale in September.
The Minutes for the June 2 meeting were approved and filed for record.
Sheree Story, treasurer, reported a Balance on Hand June 1, 2005, of $---. Total Receipts for the month were $---, and Total Disbursements were $--- for a Balance on Hand June 30, 2005, of $---
DEPARTMENTAL REPORTS:
Alpha
Marlene Beach reported that the history books should be available in November.
Delta
Martha Broach stated that the department was dealing with an attendance problem and were trying to find a meeting time which would be more favorable. The department contributed $--- to the bakeless Bake Sale” and $--- for a special Cancer Camp fund.
Garden
Joanna Adams said the group has 3 prospective members and that their “Yard of the Month” has drawn the interest of Charter Communications. The winning “Yard” will now be on seen on TV.
Music
Bobbie Weatherly announced that Rebecca Landolt, vice-chair, has completed the program schedule and that the programs are exciting.
Zeta
Barbara stated that Jo Elkins has been recommended and approved for Honorary Membership.
STANDING COMMITTEE REPORTS:
Advisory: Martha Crafton said that the number of Club House rentals has been very good.
Civic: Lois Pharris reports that the next recycling day will be Recycling August 13.
The president called attention to the announcements at the bottom of the Agenda and asked all board members to read them carefully.
Make a note of these special dates:
First District Workshop July 20, 1st Methodist Church, Reidland
Executive Board Meeting August 1, 6:30 p.m.
Membership Drive August 18,
Meeting adjourned at 7:40 p.m.
Respectfully submitted,
Virginia Randolph
Recording Secretary
MINUTES OF THE EXECUTIVE BOARD
July 11, 2005
The Executive Board of the Murray Woman’s Club met on Monday, July 11, 2005, at 6:30 p.m. President Pat Harrington called the meeting to order and asked for roll call. Eighteen members were present, and all departments were represented.
OFFICERS’ REPORTS
The president asked Sue White, corresponding secretary to begin the reports. Sue stated that two letters had been received:
(1) an announcement from the Playhouse in the Park about a fundraising event on September 10
(2) thank-you letter from Calloway County High School for participation in Project Graduation.
Pat Harrington, president, discussed the Citizen’s Police Academy which she had attended earlier and encouraged the Board to participate. She said that a new class of twenty-two is now being formed. However, if enough MWC women wish to participate, she will ask for a class to be held for that group only.
Pat also requested that department chairwomen review the profile sheets and photographs which she had returned to them. She reminded them that members who are in more than one department will be listed alphabetically by the department; e.g., Alpha,Music would be listed in Alpha. She also discussed the possibility of using the profile/photo books as a fundraiser. The matter will be taken up at the August meeting.
She announced that the Summer Workshop for First District will be held on July 20 at the Reidland 1st Methodist Church. Members were asked to sign up for the conference. Those planning to attend should meet at the parking lot of the University Church of Christ at 8:30 a.m. on Wednesday, July 20.
The president circulated a second sign-up sheet for the SER Conference which will be held in Lexington on November 3-6.
Pat distributed invitations and an information sheet for the Patio Ice Cream Party which is being held to recruit new members. She pointed out that members should bring guests to the party and not just send out an invitation.
Other items which the president discussed include:
(1) getting information to Sally DuFord on time for the Yearbook
(2) Kroger Gift Cards
(3) Rebate Nights. She stated that Mr. Gatti’s Rebate Night earned MWC $84.
Tracey Wortham, first vice-president, announced that the first General Meeting of the year 2005-2006 will be the Salad Supper on September 29 at 6:30 p.m. The guest speaker will be Bill Cunningham. Delta and Music Departments will serve as hostesses.
Tracey also reported for the Finance Committee and distributed the sign-up sheet for volunteers for the Tag Sale in September.
The Minutes for the June 2 meeting were approved and filed for record.
Sheree Story, treasurer, reported a Balance on Hand June 1, 2005, of $---. Total Receipts for the month were $---, and Total Disbursements were $--- for a Balance on Hand June 30, 2005, of $---
DEPARTMENTAL REPORTS:
Alpha
Marlene Beach reported that the history books should be available in November.
Delta
Martha Broach stated that the department was dealing with an attendance problem and were trying to find a meeting time which would be more favorable. The department contributed $--- to the bakeless Bake Sale” and $--- for a special Cancer Camp fund.
Garden
Joanna Adams said the group has 3 prospective members and that their “Yard of the Month” has drawn the interest of Charter Communications. The winning “Yard” will now be on seen on TV.
Music
Bobbie Weatherly announced that Rebecca Landolt, vice-chair, has completed the program schedule and that the programs are exciting.
Zeta
Barbara stated that Jo Elkins has been recommended and approved for Honorary Membership.
STANDING COMMITTEE REPORTS:
Advisory: Martha Crafton said that the number of Club House rentals has been very good.
Civic: Lois Pharris reports that the next recycling day will be Recycling August 13.
The president called attention to the announcements at the bottom of the Agenda and asked all board members to read them carefully.
Make a note of these special dates:
First District Workshop July 20, 1st Methodist Church, Reidland
Executive Board Meeting August 1, 6:30 p.m.
Membership Drive August 18,
Meeting adjourned at 7:40 p.m.
Respectfully submitted,
Virginia Randolph
Recording Secretary
Tuesday, June 14, 2005
June 2, 2005 Minutes Executive Board Meeting
The Executive Board of the Murray Woman’s Club held its first meeting of the club year 2005-2006 on June 2, 2005, at 6:30 p.m. at the Club House. Retiring board members and new board members were honored at the “Barbecue Picnic” which preceded the orientation session and brief business meeting.
President Pat Harrington presided at the orientation session. Incoming departmental officers were divided into small groups. These groups--chairman, vice-chairman, secretary, treasurer--provided opportunities for the women to ask questions about their responsibilities and to learn about procedures, which KFWC recommends. Facilitators for each small group were the current elected board officers.
At 7:30 p.m. the president turned the meeting over to Martha Joiner, second vice-president, who introduced the winners of the KFWC state awards for the Poetry/Short Story/Drama contests. Four students won awards: they were Dustin Bevil (Poetry, 3rd place), Nicoletta Pannunzio (Poetry, 3rd place), Ian Holmes (Poetry, 2nd place), and Callie Dowdy (Short Story/Poetry, 1st place). Parents and friends of the winners attended the ceremony.
Following the ceremony, the president returned to the orientation format and introduced Neva Grey Allbritten, parliamentarian, who presented a brief history of Murray Woman’s Club and anecdotes from her own experience.
As part of the orientation, two fundraising projects were discussed: the Tag Sale in September and the Kroger Gift Rebate Card. Tag Sale co-chairwomen Pat Miller and Belinda Wallis distributed information flyers and also sign-up sheets for volunteers. Kathy Stanfa, Finance Committee chair, discussed the Kroger Gift Card project and reported that most of the 100 cards purchased had already been sold.
At 8:40 p.m. the orientation session was concluded and the president called the business meeting to order. She stated that the minutes of the May 2005 meeting would be reviewed and approved by committee.
OFFICERS REPORTS:
Pat Harrington, president, thanked the departments who had been hostesses for the General Meeting and reported that the out-of-town guests had expressed their appreciation for the hospitality accorded them. She stated that the awards
which MWC had won at the KFWC Convention had been announced at the May General Meeting.
Pat asked that the board take the opportunity to thank the managers at Amerihost for housing the KFWC president and also thank the owners of Mr. J's Limousine Service for providing limousine service for her.
Two other items of business were reported.
(1) Donna Herndon has been selected to represent MWC for the JENNIE award.
(2) The Secret Pal Program will be continued this year.
(3) MWC received a note from First District Governor Merryman Kemp thanking the Club for helping First District win an award.
Tracey Wortham, first vice-president, thanked the Zetas who served at the May General Meeting; Kappas (setting up/decorating downstairs); Creative Arts (setting up/decorating upstairs). She also thanked the Music Department Chorus for performing that evening.
Sheree Story, treasurer, reported a balance on hand of $---.
COMMITTEE REPORTS:
Advisory: Martha Crafton urged department chairs to remember that only regular meeting dates are placed on her Club House calendar. She reminded them that they need to make sure any special events (Ex. Holiday Bazaar, Breakfast with Santa, Fundraising Events) are cleared with her calendar because she does not continue reservations from year to year.
Martha also asked for assistance in planting the Triangle Garden and also flower beds at the Chamber of Commerce. Report for work at Triangle at 4:00 Tuesday, June 7; report at Chamber of Commerce Building at 4:00 Thursday, June 9.
Yearbook: Sally DuFord requested that all yearbook information be sent to her by June 15. She reported that only a few departments have sent her information at this time.
Membership: Sandra Whittenberg announced that a Patio Party will be held August 18 for prospective members. She will bring the invitations to the July Board Meeting.
OLD BUSINESS:
The president displayed the tee shirt which First District members are buying to fund the Scholarship Program. The shirts need to be ordered at tonight’s meeting and will be available at the Summer Workshop on July 20.
NEW BUSINESS:
Pat announced that the Summer Workshop will be held on July 20 at Reidland at the First Methodist Church building. Those who are planning to go should meet at 8:15 a.m. in the parking lot of the University Church of Christ (across from J. C. Penny and Kroger).
DATES TO REMEMBER: JULY MEETING WILL BE HELD JULY 11 at 6:30 p.m. Check your Agenda Sheet for other important dates.
Meeting adjourned.
Respectfully submitted,
Virginia Randolph, Recording Secretary
President Pat Harrington presided at the orientation session. Incoming departmental officers were divided into small groups. These groups--chairman, vice-chairman, secretary, treasurer--provided opportunities for the women to ask questions about their responsibilities and to learn about procedures, which KFWC recommends. Facilitators for each small group were the current elected board officers.
At 7:30 p.m. the president turned the meeting over to Martha Joiner, second vice-president, who introduced the winners of the KFWC state awards for the Poetry/Short Story/Drama contests. Four students won awards: they were Dustin Bevil (Poetry, 3rd place), Nicoletta Pannunzio (Poetry, 3rd place), Ian Holmes (Poetry, 2nd place), and Callie Dowdy (Short Story/Poetry, 1st place). Parents and friends of the winners attended the ceremony.
Following the ceremony, the president returned to the orientation format and introduced Neva Grey Allbritten, parliamentarian, who presented a brief history of Murray Woman’s Club and anecdotes from her own experience.
As part of the orientation, two fundraising projects were discussed: the Tag Sale in September and the Kroger Gift Rebate Card. Tag Sale co-chairwomen Pat Miller and Belinda Wallis distributed information flyers and also sign-up sheets for volunteers. Kathy Stanfa, Finance Committee chair, discussed the Kroger Gift Card project and reported that most of the 100 cards purchased had already been sold.
At 8:40 p.m. the orientation session was concluded and the president called the business meeting to order. She stated that the minutes of the May 2005 meeting would be reviewed and approved by committee.
OFFICERS REPORTS:
Pat Harrington, president, thanked the departments who had been hostesses for the General Meeting and reported that the out-of-town guests had expressed their appreciation for the hospitality accorded them. She stated that the awards
which MWC had won at the KFWC Convention had been announced at the May General Meeting.
Pat asked that the board take the opportunity to thank the managers at Amerihost for housing the KFWC president and also thank the owners of Mr. J's Limousine Service for providing limousine service for her.
Two other items of business were reported.
(1) Donna Herndon has been selected to represent MWC for the JENNIE award.
(2) The Secret Pal Program will be continued this year.
(3) MWC received a note from First District Governor Merryman Kemp thanking the Club for helping First District win an award.
Tracey Wortham, first vice-president, thanked the Zetas who served at the May General Meeting; Kappas (setting up/decorating downstairs); Creative Arts (setting up/decorating upstairs). She also thanked the Music Department Chorus for performing that evening.
Sheree Story, treasurer, reported a balance on hand of $---.
COMMITTEE REPORTS:
Advisory: Martha Crafton urged department chairs to remember that only regular meeting dates are placed on her Club House calendar. She reminded them that they need to make sure any special events (Ex. Holiday Bazaar, Breakfast with Santa, Fundraising Events) are cleared with her calendar because she does not continue reservations from year to year.
Martha also asked for assistance in planting the Triangle Garden and also flower beds at the Chamber of Commerce. Report for work at Triangle at 4:00 Tuesday, June 7; report at Chamber of Commerce Building at 4:00 Thursday, June 9.
Yearbook: Sally DuFord requested that all yearbook information be sent to her by June 15. She reported that only a few departments have sent her information at this time.
Membership: Sandra Whittenberg announced that a Patio Party will be held August 18 for prospective members. She will bring the invitations to the July Board Meeting.
OLD BUSINESS:
The president displayed the tee shirt which First District members are buying to fund the Scholarship Program. The shirts need to be ordered at tonight’s meeting and will be available at the Summer Workshop on July 20.
NEW BUSINESS:
Pat announced that the Summer Workshop will be held on July 20 at Reidland at the First Methodist Church building. Those who are planning to go should meet at 8:15 a.m. in the parking lot of the University Church of Christ (across from J. C. Penny and Kroger).
DATES TO REMEMBER: JULY MEETING WILL BE HELD JULY 11 at 6:30 p.m. Check your Agenda Sheet for other important dates.
Meeting adjourned.
Respectfully submitted,
Virginia Randolph, Recording Secretary
Friday, May 13, 2005
May 2 2005 Addition to Minutes
Laura Dziekonski, Kappa Department, has been selected to be the
Administrative Professional for the Year by the Murray chapter of IAAP.
Administrative Professional for the Year by the Murray chapter of IAAP.
Wednesday, May 4, 2005
May 2 2005 Minutes Executive Board Meeting
MURRAY WOMAN’S CLUB
MINUTES OF THE EXECUTIVE BOARD MEETING
MAY 2, 2005
The Executive Board of the Murray Woman’s Club met on May 2, 2005, at 6:30 p.m. at the Club House for a Dinner Meeting. Following the dinner, the president called the business meeting to order at 7:20 p.m. and asked the recording secretary to call the roll. Twenty-one board members were in attendance, with all departments except Home represented.
The minutes of the April 4, 2005, meeting were approved without correction and filed for record.
OFFICERS’ REPORTS:
Pat Harrington, president, expressed thanks to the department chairs for their cooperation in preparing the monthly reports and getting them in on time. She announced that there will be a cookout on the new patio on June 6 to honor the outgoing chairwomen and to get acquainted with the women who will be serving as new chairs of their departments.
Pat reported that MWC has raised $300 for the “Buddy Campaign” so far. This fund benefits the “Big Brothers and Big Sisters.” The club will continue to accept donations.
The president stated that the KFWC Convention will be held at the Executive Inn West in Louisville on May 12-15. Those who wish to attend should turn in their names by May 3. She circulated a sign-up sheet for the Convention.
She reported briefly on the following:
1. Martha Joiner was selected as a finalist for the Murray Chapter of the International Association of Administrative Professionals.
2. KFWC president Alice Kendrick will attend the May General Meeting of the Murray Woman’s Club. Pat invited board members to join her and Alice for breakfast on the morning after the meeting.
3. Orders are now being taken for the tee shirt fundraising project which will fund the First District Scholarship for KFWC. The shirts cost $13.
4. The membership profile sheets are not yet ready.
Pat announced that she is looking for a few good women (two, to be exact) to fill two vacant positions: Legislative Chair and Press Book Chair.
She told the Board that word has been received of the death of Mary Ellen Pfost’s husband. Mary Ellen recently served as First District Governor, preceding Merryman Kemp. Cards may be sent to 5300 Hendron Road, Paducah, KY 42003.
Tracey Wortham, first vice-president, stated that the annual Memorial Service will be May 26 at the General Meeting. The service will be at 6:30 p.m. in the upstairs area. Following the service, there will be a potluck Salad Supper downstairs and the installation of the new officers. She asked the department chairs to encourage their members to attend and to remind them of the drawing for a year’s membership. To qualify for the drawing, a member must have attended 3 out of the 4 General Meetings.
Martha Joiner, second vice-president, said that she has submitted the photos for both the GFWC calendar contest and the volunteer contest.
Sheree Story, treasurer, reported a Balance on Hand April 1, 2005, of $---. The Total Receipts for April were $---, and the Total Disbursements were $---. The Balance on Hand April 30, 2005, was $---.
Sheree requested that the department chairs urge their treasurers to attend the June meeting and stressed the importance of this meeting with her to learn about their responsibilities. She also asked that a bill be sent to WKMS for payment of $--- to MWC for the recent participation in their phone-a-thon.
DEPARTMENTS:
Alpha The department is still taking orders for the pictorial history. The prepublication price is $57.95 plus tax. The book will be out in November.
Creative Arts The members entertained their scholarship recipients recently.
Delta The members assisted with the Hospice Luncheon by providing four desserts.
Garden Forty-four people attended the April Luncheon and Card Party.
Kappa The “Evening of Chocolate Delight” raised $1000 which the department donated to CASA. (Court Appointed Special Advocates for Children)
Music The department sponsored their annual Middle School/High School Contests. This year was the Piano/Vocal Contests: there were eight contestants. Also, the department is having their Spring Fundraiser “Girls Night Out” on May 17 at the Club House at 6:30 p.m. Admission is by donation.
Sigma Members thanked the Board (and all members) for their participation in the Hospice Luncheon. The extra food was given to “Meals on Wheels,” the Senior Center, the Fire Department and the Police Department.
Theta The department gave 4-H scholarships, donated to the “Buddy Campaign,” and to Project Graduation for both Calloway County High School and Murray High School.
Zeta The department gave a donation to the Music Department’s Relay for Life team, to Project Graduation for both high schools, and provided 2 desserts for the Hospice Luncheon.
COMMITTEE REPORTS:
Advisory Martha Crafton reported that April was a busy rental month. She said that the Jewelry Sale earned $--- for MWC and that the owners of the business donated an additional $100. She added that Perry Cavitt hopes to have the new windows installed soon.
Civic
Recycling The next “Make a Difference Day” will be May 21 from 9 a.m. to 1p.m. Plastic, glass, tin, and paper will be accepted. Finance Pat Harrington reported that MWC made $--- from the Rebate at Mr. Gatti’s. She reminded the Board that money from the “Bakeless Bake Sale” should be collected at the May meeting. The committee thinks the Kroger Gift Card will be ready soon. The president said that Pat Miller and Belinda Wallis will be co-chairs for the Tag Sale in September. DEPARTMENT CHAIRS SHOULD APPOINT WORKERS FOR THURSDAY, FRIDAY AND SATURDAY. She asked that the workers be appointed at the May meeting and that the chair remind them of their schedule before September. Merchandise will be accepted after 4:30 p.m. on Thursday, September 8 through Friday, September 9. The sale will be Saturday, September 10. NO SHOES OR-CLOTHES, PLEASE.
Legislative Barbara Brandon reviewed the proposed by-laws changes listed in the recent Kentucky Clubwoman.
Motion: Barbara Brandon moved that the delegates vote to approve the by-laws changes as suggested in the Clubwoman magazine. The motion was seconded and carried.
Yearbook Sally DuFord requested department chairs turn in the names of their members by the end of May; the programs for the departments should be turned in by June. DEADLINE: JUNE 20.
NEW BUSINESS:
The Sigma Department reports they have several of the lighted clubhouses which they would be willing to donate to the Club, perhaps to be sold to those who rent the clubhouse for special occasions.
Barbara Brandon suggested that the corresponding secretary send a letter of appreciation for the gift to the Sigma Department.
OLD BUSINESS:
The president announced that there are no nominations for the Jenny Awards.
She then announced that it was time to reveal “Secret Friends” and to distribute the gifts.
The meeting was adjourned at 8:30 p.m.
Respectfully submitted,
Virginia Randolph, Recording Secretary
Dates to Remember:
May 26 May General Meeting, Memorial Service and Salad Supper Clubhouse at 6:30 p.m.
June 6 Executive Board Meeting and cookout/ Training Session 6:30 p.m.
REBATE NIGHTS: Backyard Burger May 11, 4-10 p.m.
Sirloin Stockade May 17, all day
MINUTES OF THE EXECUTIVE BOARD MEETING
MAY 2, 2005
The Executive Board of the Murray Woman’s Club met on May 2, 2005, at 6:30 p.m. at the Club House for a Dinner Meeting. Following the dinner, the president called the business meeting to order at 7:20 p.m. and asked the recording secretary to call the roll. Twenty-one board members were in attendance, with all departments except Home represented.
The minutes of the April 4, 2005, meeting were approved without correction and filed for record.
OFFICERS’ REPORTS:
Pat Harrington, president, expressed thanks to the department chairs for their cooperation in preparing the monthly reports and getting them in on time. She announced that there will be a cookout on the new patio on June 6 to honor the outgoing chairwomen and to get acquainted with the women who will be serving as new chairs of their departments.
Pat reported that MWC has raised $300 for the “Buddy Campaign” so far. This fund benefits the “Big Brothers and Big Sisters.” The club will continue to accept donations.
The president stated that the KFWC Convention will be held at the Executive Inn West in Louisville on May 12-15. Those who wish to attend should turn in their names by May 3. She circulated a sign-up sheet for the Convention.
She reported briefly on the following:
1. Martha Joiner was selected as a finalist for the Murray Chapter of the International Association of Administrative Professionals.
2. KFWC president Alice Kendrick will attend the May General Meeting of the Murray Woman’s Club. Pat invited board members to join her and Alice for breakfast on the morning after the meeting.
3. Orders are now being taken for the tee shirt fundraising project which will fund the First District Scholarship for KFWC. The shirts cost $13.
4. The membership profile sheets are not yet ready.
Pat announced that she is looking for a few good women (two, to be exact) to fill two vacant positions: Legislative Chair and Press Book Chair.
She told the Board that word has been received of the death of Mary Ellen Pfost’s husband. Mary Ellen recently served as First District Governor, preceding Merryman Kemp. Cards may be sent to 5300 Hendron Road, Paducah, KY 42003.
Tracey Wortham, first vice-president, stated that the annual Memorial Service will be May 26 at the General Meeting. The service will be at 6:30 p.m. in the upstairs area. Following the service, there will be a potluck Salad Supper downstairs and the installation of the new officers. She asked the department chairs to encourage their members to attend and to remind them of the drawing for a year’s membership. To qualify for the drawing, a member must have attended 3 out of the 4 General Meetings.
Martha Joiner, second vice-president, said that she has submitted the photos for both the GFWC calendar contest and the volunteer contest.
Sheree Story, treasurer, reported a Balance on Hand April 1, 2005, of $---. The Total Receipts for April were $---, and the Total Disbursements were $---. The Balance on Hand April 30, 2005, was $---.
Sheree requested that the department chairs urge their treasurers to attend the June meeting and stressed the importance of this meeting with her to learn about their responsibilities. She also asked that a bill be sent to WKMS for payment of $--- to MWC for the recent participation in their phone-a-thon.
DEPARTMENTS:
Alpha The department is still taking orders for the pictorial history. The prepublication price is $57.95 plus tax. The book will be out in November.
Creative Arts The members entertained their scholarship recipients recently.
Delta The members assisted with the Hospice Luncheon by providing four desserts.
Garden Forty-four people attended the April Luncheon and Card Party.
Kappa The “Evening of Chocolate Delight” raised $1000 which the department donated to CASA. (Court Appointed Special Advocates for Children)
Music The department sponsored their annual Middle School/High School Contests. This year was the Piano/Vocal Contests: there were eight contestants. Also, the department is having their Spring Fundraiser “Girls Night Out” on May 17 at the Club House at 6:30 p.m. Admission is by donation.
Sigma Members thanked the Board (and all members) for their participation in the Hospice Luncheon. The extra food was given to “Meals on Wheels,” the Senior Center, the Fire Department and the Police Department.
Theta The department gave 4-H scholarships, donated to the “Buddy Campaign,” and to Project Graduation for both Calloway County High School and Murray High School.
Zeta The department gave a donation to the Music Department’s Relay for Life team, to Project Graduation for both high schools, and provided 2 desserts for the Hospice Luncheon.
COMMITTEE REPORTS:
Advisory Martha Crafton reported that April was a busy rental month. She said that the Jewelry Sale earned $--- for MWC and that the owners of the business donated an additional $100. She added that Perry Cavitt hopes to have the new windows installed soon.
Civic
Recycling The next “Make a Difference Day” will be May 21 from 9 a.m. to 1p.m. Plastic, glass, tin, and paper will be accepted. Finance Pat Harrington reported that MWC made $--- from the Rebate at Mr. Gatti’s. She reminded the Board that money from the “Bakeless Bake Sale” should be collected at the May meeting. The committee thinks the Kroger Gift Card will be ready soon. The president said that Pat Miller and Belinda Wallis will be co-chairs for the Tag Sale in September. DEPARTMENT CHAIRS SHOULD APPOINT WORKERS FOR THURSDAY, FRIDAY AND SATURDAY. She asked that the workers be appointed at the May meeting and that the chair remind them of their schedule before September. Merchandise will be accepted after 4:30 p.m. on Thursday, September 8 through Friday, September 9. The sale will be Saturday, September 10. NO SHOES OR-CLOTHES, PLEASE.
Legislative Barbara Brandon reviewed the proposed by-laws changes listed in the recent Kentucky Clubwoman.
Motion: Barbara Brandon moved that the delegates vote to approve the by-laws changes as suggested in the Clubwoman magazine. The motion was seconded and carried.
Yearbook Sally DuFord requested department chairs turn in the names of their members by the end of May; the programs for the departments should be turned in by June. DEADLINE: JUNE 20.
NEW BUSINESS:
The Sigma Department reports they have several of the lighted clubhouses which they would be willing to donate to the Club, perhaps to be sold to those who rent the clubhouse for special occasions.
Barbara Brandon suggested that the corresponding secretary send a letter of appreciation for the gift to the Sigma Department.
OLD BUSINESS:
The president announced that there are no nominations for the Jenny Awards.
She then announced that it was time to reveal “Secret Friends” and to distribute the gifts.
The meeting was adjourned at 8:30 p.m.
Respectfully submitted,
Virginia Randolph, Recording Secretary
Dates to Remember:
May 26 May General Meeting, Memorial Service and Salad Supper Clubhouse at 6:30 p.m.
June 6 Executive Board Meeting and cookout/ Training Session 6:30 p.m.
REBATE NIGHTS: Backyard Burger May 11, 4-10 p.m.
Sirloin Stockade May 17, all day
Friday, April 8, 2005
April 4 2005 Minutes Executive Board Meeting
The Executive Board of the Murray Woman’s Club met at 4:00 p.m. on Monday, April 4, 2005. President Pat Harrington called the meeting to order and introduced Dr. Roger Weiss, who made a presentation about the “Buddy Campaign.” Pat announced that MWC will be participating in the campaign and that she will chair a team.
Following the presentation, the secretary called the roll. Nineteen board members were present, with all departments except Sigma represented. The minutes of the March 7, 2005, meeting were approved without correction and filed for record.
OFFICERS’ REPORTS:
Sue White, corresponding secretary, read the following “thank-you notes”:
1. Hospice Committee for help with refreshments at Readers’ Theatre.
2. Hannah Boone, contest award winner.
Pat Harrington, president, stated that the Finance Committee had asked forspending guidelines. At this point in the meeting she asked Karen Olsen to report for the Finance Committee on a current project which will require an expenditure of $500.
Karen discussed the Kroger Gift Card Plan (see handout for details), saying that it is a debit card which is purchased for $5. Any amount of money can be added to the card, making it essentially a debit card. The committee proposes to purchase 100 of these cards to sell to MWC members.
MOTION: Martha Crafton moved that Murray Woman’s Club allocate $500 to purchase 100 Kroger Gift Cards.The motion was seconded and carried.
Karen said there was no word yet on the amount of money from Mr. Gatti’s Rebate Night. She reminded the Board about the Bakeless Bake Sale in May and the Big Yard Sale in September.
Martha Crafton suggested that the Finance Committee contact a representative from Southeastern Books about setting up a Book Fair and sale.
Pat reported that the WKMS Phone-A-Thon(which earned MWC $400) had set atelemarketing record.
The president asked if the Board would like to have a dinner at the regular May meeting, adding that at this meeting the Secret Pals would be revealed.
MOTION: Marlene Beach moved that the MWC Board have a buffet at the ClubHouse, catered by Cakes & More for the regular May meeting. The motion was seconded and carried.
Pat said that the General Officers would select the menu for the buffet.
She distributed information about the following events:
1. Nominations for district governor and lieutenant governor
2. KFWC Convention, including a sign-up sheet for people who are planning to go
3. Jennie Awards, includes criteria and deadline date of June 6
4. Proposed changes to KFWC By-laws
The president appointed Barbara Brandon to review the proposed changes to the by-laws and make recommendations for delegates.
She also announced the Spring Luncheon & Fashion Show, benefiting MCCH Hospice, which will be held at the Club House on April 26, 2005. The Sigma Department has volunteered to provide desserts, but they need help because the department is so small. Pat asked that each department chairwomen get 2 volunteers from her department to bring a dessert. The MWC Board will make an in-kind donation of the use of the Club House for that evening. (Hospice will pay the cleaning fee.)
Barbara Brandon reminded the Board that the name of Murray Woman’s Club needs to be listed as a sponsor in any advertising in the newspapers.
Pat reported that the KFWC president will attend the May installation of officers for Murray Woman’s Club. She invited board members to join her for breakfast with Alice on the following morning.
She announced that she would like input from the Board in filling the following positions for next year: (1) Publicity Co-Chair, (2) Legislative Chair, and (3) Press Book Chair.
Tracey Wortham, first vice-president, was not at the meeting because of illness. She sent a message, which was given by the president, thanking the Music and Sigma Departments for hosting the March General Meeting. She said that the hostess for the May General Meeting and Memorial Service will be the Zeta Department. Creative Arts will decorate upstairs and Kappa will decorate downstairs.
Martha Joiner, second vice-president, reported that several parents had expressed their appreciation to her about the recent contests. She thanked the Theta Department for providing the prize money for the writing contests, and the Alpha Department for serving as judges.
Sherri Story, treasurer, reported a a Balance on Hand March 1, 2005, of $___. Total Receipts for the month were $___, and Total Disbursements were $___ for a Balance on Hand March 31, 2005, of $___.
DEPARTMENTAL REPORTS:
Alpha: The department is completing work on the family history book. They have voted to make a donation to the Bakeless Bake Sale.
Creative: The department will meet for a Brunch at the Club House. The Arts have voted to make a donation of $500 for Club House renovation.
Delta: The department has contributed $100 to the Nursing Scholarship fund.
Garden: The department will sponsor a Luncheon-Card Party on April 28. Tickets are $12. Contact Joanna Adams.
Home: The department voted to contribute $500 to the Club House renovation. They also sent a $50 donation to KET.
Kappa: The department is sponsoring “An Evening of Chocolate Delight” on April 5, 5:30-7:30. Tickets are $6; proceeds will go to CASA.
Music: Bobbi Weatherly, chairwoman, thanked all who brought cookies for the March General Meeting. The department will have a fundraiser Salad Supper and Entertainment on May 17. All are invited. No tickets will be sold; contributions will be accepted. She also asked the Board to remind all members about the Music Department’s Relay for Life sale of “opportunities” for an afghan and a baked ham.
Theta: The department is still selling Stanley products. They are also collecting Campbell Soup labels and Box Tops for Education.
Zeta: The department had as its guest speaker recently the director of Weaks Senior Citizen Center. The group decided to contribute $50 for the new parking lot for that facility.
COMMITTEE REPORTS:
Advisory Martha Crafton announced that in April the MWC was providing the Club House for use to three service organizations as an in-kind donation: April 12, Resource Center; April 21, CASA; April 26, MCCH Hospice. Each group will pay the cleaning fee. The Silver Jewelry Sale will be held on April 16 at the Club House.
She called attention to the newly-installed storm doors which Perry Cavitt had worked on. She also said that Perry was able to repair the badly damaged window upstairs and save the Club the cost of replacing it right now.
CLEW: Lois Pharris said that school participation in the event was out-standing and that contributions provided for the expenses. She also expressed appreciation for those who served as facilitators.
At this time Lois brought up a concern about the preservation of MWC scrapbooks. She had brought several scrapbooks to show the state of deterioration and asked that the Board consider ways to preserve them.
MOTION: Virginia Randolph moved that MWC obtain more information about preservation of these scrapbooks and present that information the board for decision-making. The motion was second and carried.
The president appointed Lois Pharris and Virginia Randolph as a committee to find that information and report to the Board.
NEW BUSINESS:
May Memorial Service: Department chairwomen need to contact Tracey Wortham to give her the names of those club women who have died between April 1, 2004 and May 1, 2005, so that these women can be honored at this service.
KFWC: Barbara Brandon displayed the shirts which will be sold to finance the District Scholarship Fund. The shirts cost $13. She will take orders in May, and the shirts will be delivered at the Summer Workshop. She added that MWC will need to donate either as a club or by all individual departments.
The meeting was adjourned at 6:01 p.m.
Respectfully submitted,
Virginia Randolph
Recording Secretary
IMPORTANT DATES:
Executive Board Meeting May 2, 6:30 p.m.
May General Meeting May 26, 6:30 p.m.
(Memorial Service & Installation of Officers)
KFWC Annual Convention May 12-15
Executive Inn West, Louisville
Following the presentation, the secretary called the roll. Nineteen board members were present, with all departments except Sigma represented. The minutes of the March 7, 2005, meeting were approved without correction and filed for record.
OFFICERS’ REPORTS:
Sue White, corresponding secretary, read the following “thank-you notes”:
1. Hospice Committee for help with refreshments at Readers’ Theatre.
2. Hannah Boone, contest award winner.
Pat Harrington, president, stated that the Finance Committee had asked forspending guidelines. At this point in the meeting she asked Karen Olsen to report for the Finance Committee on a current project which will require an expenditure of $500.
Karen discussed the Kroger Gift Card Plan (see handout for details), saying that it is a debit card which is purchased for $5. Any amount of money can be added to the card, making it essentially a debit card. The committee proposes to purchase 100 of these cards to sell to MWC members.
MOTION: Martha Crafton moved that Murray Woman’s Club allocate $500 to purchase 100 Kroger Gift Cards.The motion was seconded and carried.
Karen said there was no word yet on the amount of money from Mr. Gatti’s Rebate Night. She reminded the Board about the Bakeless Bake Sale in May and the Big Yard Sale in September.
Martha Crafton suggested that the Finance Committee contact a representative from Southeastern Books about setting up a Book Fair and sale.
Pat reported that the WKMS Phone-A-Thon(which earned MWC $400) had set atelemarketing record.
The president asked if the Board would like to have a dinner at the regular May meeting, adding that at this meeting the Secret Pals would be revealed.
MOTION: Marlene Beach moved that the MWC Board have a buffet at the ClubHouse, catered by Cakes & More for the regular May meeting. The motion was seconded and carried.
Pat said that the General Officers would select the menu for the buffet.
She distributed information about the following events:
1. Nominations for district governor and lieutenant governor
2. KFWC Convention, including a sign-up sheet for people who are planning to go
3. Jennie Awards, includes criteria and deadline date of June 6
4. Proposed changes to KFWC By-laws
The president appointed Barbara Brandon to review the proposed changes to the by-laws and make recommendations for delegates.
She also announced the Spring Luncheon & Fashion Show, benefiting MCCH Hospice, which will be held at the Club House on April 26, 2005. The Sigma Department has volunteered to provide desserts, but they need help because the department is so small. Pat asked that each department chairwomen get 2 volunteers from her department to bring a dessert. The MWC Board will make an in-kind donation of the use of the Club House for that evening. (Hospice will pay the cleaning fee.)
Barbara Brandon reminded the Board that the name of Murray Woman’s Club needs to be listed as a sponsor in any advertising in the newspapers.
Pat reported that the KFWC president will attend the May installation of officers for Murray Woman’s Club. She invited board members to join her for breakfast with Alice on the following morning.
She announced that she would like input from the Board in filling the following positions for next year: (1) Publicity Co-Chair, (2) Legislative Chair, and (3) Press Book Chair.
Tracey Wortham, first vice-president, was not at the meeting because of illness. She sent a message, which was given by the president, thanking the Music and Sigma Departments for hosting the March General Meeting. She said that the hostess for the May General Meeting and Memorial Service will be the Zeta Department. Creative Arts will decorate upstairs and Kappa will decorate downstairs.
Martha Joiner, second vice-president, reported that several parents had expressed their appreciation to her about the recent contests. She thanked the Theta Department for providing the prize money for the writing contests, and the Alpha Department for serving as judges.
Sherri Story, treasurer, reported a a Balance on Hand March 1, 2005, of $___. Total Receipts for the month were $___, and Total Disbursements were $___ for a Balance on Hand March 31, 2005, of $___.
DEPARTMENTAL REPORTS:
Alpha: The department is completing work on the family history book. They have voted to make a donation to the Bakeless Bake Sale.
Creative: The department will meet for a Brunch at the Club House. The Arts have voted to make a donation of $500 for Club House renovation.
Delta: The department has contributed $100 to the Nursing Scholarship fund.
Garden: The department will sponsor a Luncheon-Card Party on April 28. Tickets are $12. Contact Joanna Adams.
Home: The department voted to contribute $500 to the Club House renovation. They also sent a $50 donation to KET.
Kappa: The department is sponsoring “An Evening of Chocolate Delight” on April 5, 5:30-7:30. Tickets are $6; proceeds will go to CASA.
Music: Bobbi Weatherly, chairwoman, thanked all who brought cookies for the March General Meeting. The department will have a fundraiser Salad Supper and Entertainment on May 17. All are invited. No tickets will be sold; contributions will be accepted. She also asked the Board to remind all members about the Music Department’s Relay for Life sale of “opportunities” for an afghan and a baked ham.
Theta: The department is still selling Stanley products. They are also collecting Campbell Soup labels and Box Tops for Education.
Zeta: The department had as its guest speaker recently the director of Weaks Senior Citizen Center. The group decided to contribute $50 for the new parking lot for that facility.
COMMITTEE REPORTS:
Advisory Martha Crafton announced that in April the MWC was providing the Club House for use to three service organizations as an in-kind donation: April 12, Resource Center; April 21, CASA; April 26, MCCH Hospice. Each group will pay the cleaning fee. The Silver Jewelry Sale will be held on April 16 at the Club House.
She called attention to the newly-installed storm doors which Perry Cavitt had worked on. She also said that Perry was able to repair the badly damaged window upstairs and save the Club the cost of replacing it right now.
CLEW: Lois Pharris said that school participation in the event was out-standing and that contributions provided for the expenses. She also expressed appreciation for those who served as facilitators.
At this time Lois brought up a concern about the preservation of MWC scrapbooks. She had brought several scrapbooks to show the state of deterioration and asked that the Board consider ways to preserve them.
MOTION: Virginia Randolph moved that MWC obtain more information about preservation of these scrapbooks and present that information the board for decision-making. The motion was second and carried.
The president appointed Lois Pharris and Virginia Randolph as a committee to find that information and report to the Board.
NEW BUSINESS:
May Memorial Service: Department chairwomen need to contact Tracey Wortham to give her the names of those club women who have died between April 1, 2004 and May 1, 2005, so that these women can be honored at this service.
KFWC: Barbara Brandon displayed the shirts which will be sold to finance the District Scholarship Fund. The shirts cost $13. She will take orders in May, and the shirts will be delivered at the Summer Workshop. She added that MWC will need to donate either as a club or by all individual departments.
The meeting was adjourned at 6:01 p.m.
Respectfully submitted,
Virginia Randolph
Recording Secretary
IMPORTANT DATES:
Executive Board Meeting May 2, 6:30 p.m.
May General Meeting May 26, 6:30 p.m.
(Memorial Service & Installation of Officers)
KFWC Annual Convention May 12-15
Executive Inn West, Louisville
Thursday, March 17, 2005
March 7 2005 Minutes Executive Board Meeting
MURRAY WOMAN’S CLUB
Executive Board Meeting
March 7, 2005
The Executive Board of the Murray Woman’s Club met on March 7, 2005, at 4:00 p.m. The president called the meeting to order with a request for roll call. Twenty board members were in attendance with all departments except Sigma represented.
The minutes of the February 7, 2005 meeting were approved and filed for record.
OFFICERS’ REPORTS:
Pat Harrington, president, thanked all members who had helped with the cleaning and redecoration downstairs in the Club House. She reserved special appreciation for Martha Crafton who continues to direct the project and who, along with Jean Watkins, has spent many hours cleaning, painting, and wallpapering.
The president requested the Secret Pal names from the following people: Cathy Pigg. She also needs the names of the Board members who have the following names as their Secret Pals: Martha Crafton, Bobbie Weatherly, and Sue White.
Pat announced that MWC members Martha Broach and Karen Olsen will be reading two of the three leading roles in the special Readers’ Theater presentation of The Way Home for Hospice on March 13. She noted that MWC has donated $50 for refreshments and that the Home Department members will serve as hostesses.
She distributed a list of workers for the upcoming WKMS Phone-A-Thon and asked that department chairwomen check to make sure volunteers are available.
Pat asked Lynda Chaney, CHILDREACH chairwoman, to report on the response of MWC departments to the Tsunami Relief project.
MOTION: Pat McMullin moved that the MWC General Club donate $100 to the Tsunami Relief project. Motion was seconded and carried.
The president reported that the following women will be designated Gold Card Members: Jo Crass, Jean Simmons, Libby Hart. She asked department chairwomen to check their membership lists carefully for names of anyone else who joined the club in 1954-55 and who has maintained that membership. Please make a note that the Gold Card members need to be verified. Pat Harrington is checked to confirm continuous membership. I will send through the most accurate report when it comes in.
Tracey Wortham, first vice-president, stated that the next General Meeting will be on March 24 at 6:30 p.m. This will be awards night. Each department needs to supply two (2) dozen cookies and needs to deliver them to the Club
House by 6:00 p.m. that evening. She also asked that all Club members be reminded about the drawing (attendance for 3 out of 4 General meetings) and the opportunity presented by attending.
Sheree Story, treasurer, reported a Balance on Hand February 1, 2005, of $___. Total Receipts for the month were $__, and Total Disbursements were $__ for a Balance on Hand February 28, 2005, of $__.
DEPARTMENTAL REPORTS:
Alpha The department contributed to the CHILDREACH Tsunami project. They have also had a good response for the featured pages in their family history book for Calloway County.
MOTION: Lois Pharris moved that MWC General Club pay $225 to feature a page in the forthcoming Calloway County family history book. The motion was seconded and carried.
The president stated that a nominating committee should be elected at this meeting and that the committee would present a slate of officers at the March 24 General meeting. The following people were nominated: Martha Crafton, chair; Bobbie Waters, Marlene Beach (department heads); Tracey Wortham, Executive Committee; Susan O'Neill, Standing Committees.
MOTION: Barbara Brandon moved that the Board elect the committee slate as named.
The motion was seconded and carried.
Legislative Committee Barbara Brandon reported having received a request from several people that MWC have a Forum to discuss the current school issues. She declined the request and was commended by the Board for her handling of the request.
----------------------------
Creative Arts: The department made contributions to their art scholarship fund and to the Art Guild’s Grand Prize Award. They also contributed to CHILDREACH Tsunami project.
Delta: Two department members will be featured in the Hospice Readers’ Theater. The department contributed to CHILDREACH Tsunami project.
Garden: The department’s Spring Luncheon will be held on April 28. They also contributed to CHILDREACH Tsunami project.
Home: The department contributed to Project Graduation for both Calloway County High School and Murray High School. They, too, contributed to CHILDREACH Tsunami relief project.
Music: The department may cancel its Spring Luncheon. They will, however, be sponsoring a “Relay for Life” team. A fundraising bake sale will be held on March 26 from 9 a.m. till noon in front of Kroger. The women request donations of baked goods. They will also be selling tickets for a special afghan and car antennae ribbons. The department contributed to the CHILDREACH Tsunami project.
Theta: The department recently held a guest-night dinner. They also contributed to the CHILDREACH Tsunami project.
Zeta: The department contributed to the CHILDREACH Tsunami project.
STANDING COMMITTEES:
Advisory Martha Crafton stated that the painting has almost been completed. She said that new storm doors ($1200-$1500) and four new windows will be installed soon. She added that the Resource Center district meeting for western Kentucky will be held in Murray on April 12.
MOTION: Martha Crafton moved that MWC offer the use of the Club House for the April 12 Resource Center district meeting as an in-kind donation. Motion seconded and carried.
Martha also suggested that the building needs a general cleaning after the doors and windows are installed. She will announce a date later and hopes that a large number of volunteers will come.
Civic/
Recycling Lois Pharris announced that the next “Make a Difference Day” will be Saturday, March 12. The Super Shredder will again be available.
Finance Pat Miller reported that the Finance Committee has arranged a Rebate Night at Mr. Gatti’s on March 31 beginning at 5 p.m. She said that members who want the rebate should let the management know they are part of MWC. Pat added that a “Bakeless Bake Sale” is in progress. Checks should be made out to the member’s own department, and the treasurer will forward it. The project will be completed in May. She also said that a Tag Sale will be held at the Club House on September 10. Pat requested that members begin to identify and save items for the Tag Sale--no clothes, please.
NEW BUSINESS:
The president distributed new monthly report binders and discussed in depth the necessity of complete reports. The binders contained information about state contest rules and sample forms for “Outstanding Club Member,” “Newcomer of the Year,” and “Volunteer of the Year,” as well as information about GFWC and KFWC reporting. She also made suggestions about methods to encourage more complete monthly reporting by members of their volunteer hours and contributions. The Zeta Department won the drawing for turning in completed reports this month.
Martha Joiner, second vice-president, reported that the names of the writing contest winners will be announced in the local newspaper this week. She said that two MWC members were winners in the Poetry contest: Helen Foley,
First Place; Dannete Jones, Second Place. (The complete list of winners will be attached to the file copy of the March 7 minutes.) Martha also discussed the submission of pictures for the volunteering project.
Meeting adjourned.
Respectfully submitted,
Virginia Randolph,
Recording Secretary
IMPORTANT DATES:
March 24 General Meeting 6:30 p.m.
April 4 Executive Board Meeting-Note time change to 4:00 p.m.
Executive Board Meeting
March 7, 2005
The Executive Board of the Murray Woman’s Club met on March 7, 2005, at 4:00 p.m. The president called the meeting to order with a request for roll call. Twenty board members were in attendance with all departments except Sigma represented.
The minutes of the February 7, 2005 meeting were approved and filed for record.
OFFICERS’ REPORTS:
Pat Harrington, president, thanked all members who had helped with the cleaning and redecoration downstairs in the Club House. She reserved special appreciation for Martha Crafton who continues to direct the project and who, along with Jean Watkins, has spent many hours cleaning, painting, and wallpapering.
The president requested the Secret Pal names from the following people: Cathy Pigg. She also needs the names of the Board members who have the following names as their Secret Pals: Martha Crafton, Bobbie Weatherly, and Sue White.
Pat announced that MWC members Martha Broach and Karen Olsen will be reading two of the three leading roles in the special Readers’ Theater presentation of The Way Home for Hospice on March 13. She noted that MWC has donated $50 for refreshments and that the Home Department members will serve as hostesses.
She distributed a list of workers for the upcoming WKMS Phone-A-Thon and asked that department chairwomen check to make sure volunteers are available.
Pat asked Lynda Chaney, CHILDREACH chairwoman, to report on the response of MWC departments to the Tsunami Relief project.
MOTION: Pat McMullin moved that the MWC General Club donate $100 to the Tsunami Relief project. Motion was seconded and carried.
The president reported that the following women will be designated Gold Card Members: Jo Crass, Jean Simmons, Libby Hart. She asked department chairwomen to check their membership lists carefully for names of anyone else who joined the club in 1954-55 and who has maintained that membership. Please make a note that the Gold Card members need to be verified. Pat Harrington is checked to confirm continuous membership. I will send through the most accurate report when it comes in.
Tracey Wortham, first vice-president, stated that the next General Meeting will be on March 24 at 6:30 p.m. This will be awards night. Each department needs to supply two (2) dozen cookies and needs to deliver them to the Club
House by 6:00 p.m. that evening. She also asked that all Club members be reminded about the drawing (attendance for 3 out of 4 General meetings) and the opportunity presented by attending.
Sheree Story, treasurer, reported a Balance on Hand February 1, 2005, of $___. Total Receipts for the month were $__, and Total Disbursements were $__ for a Balance on Hand February 28, 2005, of $__.
DEPARTMENTAL REPORTS:
Alpha The department contributed to the CHILDREACH Tsunami project. They have also had a good response for the featured pages in their family history book for Calloway County.
MOTION: Lois Pharris moved that MWC General Club pay $225 to feature a page in the forthcoming Calloway County family history book. The motion was seconded and carried.
The president stated that a nominating committee should be elected at this meeting and that the committee would present a slate of officers at the March 24 General meeting. The following people were nominated: Martha Crafton, chair; Bobbie Waters, Marlene Beach (department heads); Tracey Wortham, Executive Committee; Susan O'Neill, Standing Committees.
MOTION: Barbara Brandon moved that the Board elect the committee slate as named.
The motion was seconded and carried.
Legislative Committee Barbara Brandon reported having received a request from several people that MWC have a Forum to discuss the current school issues. She declined the request and was commended by the Board for her handling of the request.
----------------------------
Creative Arts: The department made contributions to their art scholarship fund and to the Art Guild’s Grand Prize Award. They also contributed to CHILDREACH Tsunami project.
Delta: Two department members will be featured in the Hospice Readers’ Theater. The department contributed to CHILDREACH Tsunami project.
Garden: The department’s Spring Luncheon will be held on April 28. They also contributed to CHILDREACH Tsunami project.
Home: The department contributed to Project Graduation for both Calloway County High School and Murray High School. They, too, contributed to CHILDREACH Tsunami relief project.
Music: The department may cancel its Spring Luncheon. They will, however, be sponsoring a “Relay for Life” team. A fundraising bake sale will be held on March 26 from 9 a.m. till noon in front of Kroger. The women request donations of baked goods. They will also be selling tickets for a special afghan and car antennae ribbons. The department contributed to the CHILDREACH Tsunami project.
Theta: The department recently held a guest-night dinner. They also contributed to the CHILDREACH Tsunami project.
Zeta: The department contributed to the CHILDREACH Tsunami project.
STANDING COMMITTEES:
Advisory Martha Crafton stated that the painting has almost been completed. She said that new storm doors ($1200-$1500) and four new windows will be installed soon. She added that the Resource Center district meeting for western Kentucky will be held in Murray on April 12.
MOTION: Martha Crafton moved that MWC offer the use of the Club House for the April 12 Resource Center district meeting as an in-kind donation. Motion seconded and carried.
Martha also suggested that the building needs a general cleaning after the doors and windows are installed. She will announce a date later and hopes that a large number of volunteers will come.
Civic/
Recycling Lois Pharris announced that the next “Make a Difference Day” will be Saturday, March 12. The Super Shredder will again be available.
Finance Pat Miller reported that the Finance Committee has arranged a Rebate Night at Mr. Gatti’s on March 31 beginning at 5 p.m. She said that members who want the rebate should let the management know they are part of MWC. Pat added that a “Bakeless Bake Sale” is in progress. Checks should be made out to the member’s own department, and the treasurer will forward it. The project will be completed in May. She also said that a Tag Sale will be held at the Club House on September 10. Pat requested that members begin to identify and save items for the Tag Sale--no clothes, please.
NEW BUSINESS:
The president distributed new monthly report binders and discussed in depth the necessity of complete reports. The binders contained information about state contest rules and sample forms for “Outstanding Club Member,” “Newcomer of the Year,” and “Volunteer of the Year,” as well as information about GFWC and KFWC reporting. She also made suggestions about methods to encourage more complete monthly reporting by members of their volunteer hours and contributions. The Zeta Department won the drawing for turning in completed reports this month.
Martha Joiner, second vice-president, reported that the names of the writing contest winners will be announced in the local newspaper this week. She said that two MWC members were winners in the Poetry contest: Helen Foley,
First Place; Dannete Jones, Second Place. (The complete list of winners will be attached to the file copy of the March 7 minutes.) Martha also discussed the submission of pictures for the volunteering project.
Meeting adjourned.
Respectfully submitted,
Virginia Randolph,
Recording Secretary
IMPORTANT DATES:
March 24 General Meeting 6:30 p.m.
April 4 Executive Board Meeting-Note time change to 4:00 p.m.
Monday, March 7, 2005
Murray Woman’s Club Literature Contest Winners
Ninety-eight student entries and 2 clubwomen submissions were entered in the Murray Woman’s Club Youth Literature Contests. Judges from the Alpha Department selected the winners as:
Grades 1-3 Short Stories: Hayden Johnson-1st, Will Adams-2nd, Brittany Burress-3rd; Poetry: Dustin Bevil – 1st, Chaney Curd – 2nd, Jantzen Sparks – 3rd. Sponsoring teachers for grades 1-3 include. Holly Bloodworth, Jaclyn Tompkins, and Tammy Diuguid.
Grades 4-6 Short Stories: Elizabeth Brewer-1st, Kaitlyn Denham-2nd, Caitland McClure-3rd; Poetry: Ian Holmes – 1st, Jacob Menage – 2nd, Mackenzie Webster – 3rd.,.,– Steven Arnold, Ashley Dawson Honorable Mention. Sponsoring teachers for grades 4-6 include: Sherri Bazzell, Dawn Johnson and Debbie Bell.
Grades 7-9 Poetry: Nicoletta Pannunzio– 1st, Michael Orr – 2nd, Hannah Boone – 3rd; Sponsoring teacher include: Rebecca Coggeshall and Tina Richie.
Grades 10-12 Short Story: Callie Dowdy 1st, Poetry: Callie Dowdy- 1st, Heather Ferguson – 2nd, Alison Rashid – 3rd. Sponsoring teachers include: Laurie Edminster and. Lisa Polivic.
Murray Woman’s Club Winners:
Poetry Contest: First Place – Helen Foley; Second Place – Danette Jones.
Grades 1-3 Short Stories: Hayden Johnson-1st, Will Adams-2nd, Brittany Burress-3rd; Poetry: Dustin Bevil – 1st, Chaney Curd – 2nd, Jantzen Sparks – 3rd. Sponsoring teachers for grades 1-3 include. Holly Bloodworth, Jaclyn Tompkins, and Tammy Diuguid.
Grades 4-6 Short Stories: Elizabeth Brewer-1st, Kaitlyn Denham-2nd, Caitland McClure-3rd; Poetry: Ian Holmes – 1st, Jacob Menage – 2nd, Mackenzie Webster – 3rd.,.,– Steven Arnold, Ashley Dawson Honorable Mention. Sponsoring teachers for grades 4-6 include: Sherri Bazzell, Dawn Johnson and Debbie Bell.
Grades 7-9 Poetry: Nicoletta Pannunzio– 1st, Michael Orr – 2nd, Hannah Boone – 3rd; Sponsoring teacher include: Rebecca Coggeshall and Tina Richie.
Grades 10-12 Short Story: Callie Dowdy 1st, Poetry: Callie Dowdy- 1st, Heather Ferguson – 2nd, Alison Rashid – 3rd. Sponsoring teachers include: Laurie Edminster and. Lisa Polivic.
Murray Woman’s Club Winners:
Poetry Contest: First Place – Helen Foley; Second Place – Danette Jones.
Thursday, February 10, 2005
February 2005 Minutes
MURRAY WOMAN’S CLUB
Executive Board Minutes
February 7,2005
The Executive Board of the Murray Woman’s club met on February 7, 2005 at 6:30 p.m. Before the official meeting began, President Pat Harrington introduced special guests representing Hospice. Patti Williams, social worker with Hospice spoke the work of Hospice in Murray and about the need for a local residential Hospice. She introduced Constance Alexander, writer and consultant, whose Readers’ Theatre play “The Way Home” will be presented at St. John’s Episcopal Church on Sunday, March 13, at 2 p.m. The four women from Hospice constitute a grassroots committee for both information about the work of Hospice in Murray and for fundraising to provide the services.
The committee asked that the Murray Woman’s Club actively participate in both these areas. They asked specifically that the members of MWC audition for reading roles in the upcoming production of “The Way Home,” and that the Club house be made available to Hospice for fundraising at no charge. Auditions will be held on February 19 in the meeting room of the public library. The president thanked the group for their presentation and stated that the board would discuss their proposals.
The president then called the meeting to order, asking the recording secretary to make the roll call. Nineteen board members were present, with all departments except Garden represented.
The minutes of the January 3, 2005, meeting were approved without correction and were filed for record.
OFFICERS’ REPORTS:
Pat Harrington, president, thanked the people who had assisted her with the annual report. She announced that the the Club was nominating the following women for honors: Kathy Stanfa, Newcomer of the Year; Sally DuFord, Volunteer of the Year; Pat Harrington, Club Woman of the Year.
The president discussed changes in reporting procedures for department chairwomen and distributed sample sheets. PLEASE NOTE: church contributions should not be reported. She emphasized the importance of complete monthly reporting by all members. She needs to know WHO, WHAT, WHEN, WHERE, WHY, AND HOW for all activities and contributions. To further encourage complete reporting, she will hold a drawing each month to reward the winning chairwoman. To be eligible, a chairwoman must properly complete and turn in at the meeting the previous month’s report.
The discussion of reporting activities led to a discussion of MWC’s participation in the Hospice Fundraising and Awareness campaigns.
MOTION: Barbara Brandon moved that MWC support the Hospice committee by giving in-kind Club House rental for their fundraising project, subject to rental availability. The motion was seconded and carried.
Pat then asked if the Board would like to provide refreshments for the Reader’s Theatre production on March 13.
MOTION: Barbara Brandon moved that MWC spend up to $50 to cater refreshments for the production “The Way Home: to benefit Hospice. She also specified that Home Department members would serve as Hostesses to represent Murray Woman’s Club. The motion was seconded and carried.
Pat requested that the following people report their Secret Pals to her: Martha Broach, Brenda Call, Cathy Pigg, and Naomi Rogers. She also needs the names of the members who have the following people as their secret pals: Marlene Beach, Martha Broach, Martha Crafton, Lois Pharris, Naomi Rogers, Bobbie Weatherly, and Sue White.
Membership Profiles were also emphasized by Pat. She asked that department chairwomen encourage their members to complete and return these forms. Please invite her to come to meetings to take pictures.
She reported that MWC will be doing the WKMS Phone-A-Thon on March 7-10 and March 14-18. EACH DEPARTMENT CHAIR SHOULD REPORT THE FOLLOWING INFORMATION TO PAT AS SOON AS POSSIBLE: 1. WHICH VOLUNTEERS WILL SERVE AND FOR WHICH DATE 2. IF THE DEPARTMENT IS PARTICIPATING OR CHOOSES TO PAY $40 IN LIEU OF PARTICIPATION.
Alpha March 7
Theta March 8
Music has volunteers but no date has been assigned.
The president called attention to the change of time for the March and April meetings. Please note that the meetings will begin at 4:00 p.m. in March and April, not at 6:30 p.m.
In the absence of the Corresponding Secretary, Pat reported on the thank-you note sent by Ryan Cathey, the student who received $75 from MWC for a trip to New Zealand.
Tracey Wortham, first vice-president, announced that the Music Department and the Sigma Department will be the hostesses for the March General Meeting. Because this meeting is also the Awards Night for contest participants, she asked that each of the ten (10) departments furnish two (2) dozen cookies. The cookies should be delivered to the Club House by 6 p.m. on March 24. Also, she reminded the department chairwomen to encourage their members to attend general meetings, especially since there will be a special drawing for those women who have attended at least three (3) general meetings. These women are eligible to receive a year’s membership FREE.
Martha Joiner, second vice-president, stated that there were 98 student entries in the recent Poetry/Short Story contest, as well as entries by two Club woman. The results of the contest will be announced in the local paper and will also appear on the MWC web site.
Sheree Story, treasurer, was not able to be present. However, she sent a report stating that the current Balance on Hand is $20,804.30.
DEPARTMENTAL REPORTS:
ALPHA Marlene Beach stated that the family histories are now in. The completed book should be available by November.
KAPPA Martha Robertson reported for Kappa chairwoman Cathy Pigg and said that the Tour of Homes was extremely successful. Funds were given to the Merryman House and also to the Renovation Project for the Murray Woman’s Club House ($1000).
MUSIC Bobbie Weatherly announced the April 30 date for the luncheon and music program. Special performers will be the scholarship winners.
THETA Pat McMullin said that Murray Elementary needs volunteer readers for Dr. Seuss day on March 2 from 1:00 -- 1:30 p.m. Call Carol Chapman 753-5022.
COMMITTEE REPORTS:
ADVISORY Martha Crafton reported that the cleaning and painting of the downstairs area of the Club House had been in progress for several weeks: she and Jean Watkins have been painting for the past two weeks. She stated that the cleaning and preparation of the area took up much of the time. Cleaning still needs to be in the kitchen area. Volunteers should come to the Club House prepared to scrub counters and wash dishes. She estimates that the cost so far for redecoration has been for wallpaper $150 and for supplies (cleaning and paint) $466.
She also reported on two bids for the doors and windows downstairs: (1) Murray Lumber $10,000 materials only (2) Pella $8,600 materials only. The bid from Pella for replacing all windows is $19,000 materials only. Martha asked that the committee for refurbishing the club house meet immediately after the Board meeting adjourns.
Martha brought up another continuing problem: neighborhood children playing on the property. Recently, she discovered that one of the newly-installed patio lights has been broken off. There is also some damage to the rock wall area. She asked the Board to consider the problem carefully and to make suggestions which might prevent further damage or future injury.
She discussed the importance of the departments notifying her of their special functions. Each chairwoman should contact Martha and make sure that the function is placed on the Club House Calendar by Martha. She noted that disappointments had occurred in years past because chairwomen had assumed that their annual fundraisers/special luncheons would automatically be placed on the calendar. Only the regular meetings are placed on the calendar automatically.
CHILDREACH Linda Chaney presented an urgent appeal from Childreach for funds to help the tsunami victims. She urged that each department make a donation. There is a time limit:all checks should be brought to the March Board meeting. [CHILDREACH is part of PLAN a global nonprofit, child-centered development organization helping needy children and their families since its inception in 1937. Murray Woman’s Club has been an active participant in this organization since 1995. Linda has served as a one-woman committee for 10 years. vr]
CLEW Lois Pharris thanked the women who volunteered to help with CLEW (Community Leadership Workshop). She reported that no students attended the HOBY workshop because the cost was prohibitive. However, 82 young people attended the CLEW meeting.
ANNOUNCEMENTS:
Executive Board Meeting (Note time change) 4:00 p.m. March 7
General Meeting March 24
Meeting adjourned.
Respectfully submitted,
Virginia Randolph,
Recording Secretary
Saturday, January 1, 2005
Minutes from December meeting
MURRAY WOMAN’S CLUB EXECUTIVE BOARD MEETING December 6, 2004The Executive Board of the Murray Woman’s Club met December 6, 2004, at 6:30 for a special Christmas Dinner and Board meeting at the Club House. Members brought Christmas tree ornaments for their secret pals and gifts to be given to the children at Merryman House.
Following the dinner, President Pat Harrington called the meeting to order.Virginia Randolph, recording secretary, reported that all departments except Home were represented. Twenty-three board members were in attendance.
The minutes of the November 2004 Board meeting were reviewed, and one correction was noted. The Music Department was represented at that meeting.With that correction, the minutes were approved and filed for record.
OFFICERS’ REPORTS:Pat Harrington, president, asked that department chairwomen get their annual reports in as quickly as possible. She also made the request that individual member photographs and information sheets be submitted so that the membership book can be completed.
She reported that the new counselor for the Merryman House will be Felicia Long and thanked the members for bringing gifts for children living there.
Pat announced that she has two KFWC cookbooks available for purchase.
Tracey Wortham, first vice-president, thanked the departments who had been involved in the Christmas Open House: Delta for hosting the event, Garden and Theta for decorating the Club House, and Music Department Chorus for singing.
Martha Joiner, second vice-president, stated that the Short Story/Poetry/Drama contest deadline is December 30, 2004. In addition, she told the Board about her trip to Berea to take the clothes for the New Opportunity School, as well as the thank-you note which has been received from the women at Berea House.
Sherri Story, treasurer, reported a beginning balance of $17,185.44 on November 1, 2004. Total Receipts for the month were $11,104.20 and Total Disbursements were $5,776.48 for a Balance on Hand November 30, 2004, of $22,513.26. She suggested that MWC pay the tip for the evening’s meal.
MOTION: Peggy Myers moved that Sherri Story, treasurer, be authorized to write a check on MWC’s account to pay the tip for the evening’s meal. The motion was seconded and passed.
DEPARTMENTAL REPORTS:
Alpha Marlene Beach stated that the department will accept histories (family military, etc.) for the book until the end of January.
Garden Joanna Adams reported that tickets are available for the P. Allen Smith Garden Show in Paducah on January 22. Tickets are $20.
Kappa Martha Roberts reminded the Board of the “Tour of Homes” on Sunday, December 12. Advance tickets are $7; tickets will be $8 at the door. Proceeds will benefit the Merryman Center and the Murray Woman’s Club House.
Sigma Sara Fineman announced that “Breakfast with Santa” will be Saturday morning, December 11, at the Club House. Tickets will be $5 for children; $3 for adults. Sigmas have donated $3000 to Playhouse in the Park to sponsor “A Christmas Carol.”
Theta Pat McMullin told the Board that her son-in-law in Iraq had asked for people to send Christmas cards to soldiers stationed there. Pat distributed address lists.
Zeta Norma Frank reported that the department has two new members.
COMMITTEE REPORTS:
Advisory Martha Crafton said she is still trying to get bids on windows and doors for the Club House. She added that it might be possible to redecorate the downstairs area during January. Martha asked that the following procedure be observed: UNDER NO CIRCUMSTANCES, SHOULD ICE-MELTING SALT BE PUT ON THE NEW STEPS OR THE PATIO. ******** In connection with this request by Martha, Barbara Brandon reminded the Board that it is an “unwritten rule that departments do not meet when the Murray City Schools are dismissed because of bad weather.”Computer Brenda Call stated that the password protection should be up shortly. Please send any Club e-mail information to Brenda, and she will post it.Finance Pat Harrington, reporting for the Finance Committee, said that the group has decided to propose only two major projects for this year. A more complete report will follow later.Legislative Barbara Brandon told the group that she had received several thank-you notes from precinct workers for the snack bags. (Martha Crafton added that she had received a card of thanks, also.) Barbara reminded board members to check with the city police for parking permission when major events are held at the Club House. She also stated that Jason Pittman, newly-elected city councilman, told her he is available to speak to the Club and would like input on issues facing the city. The president urged all board members to support the Sigma Department; they now have only 10 members. She announced the next Board meeting: January 3.Meeting adjourned.Respectfully submitted,Virginia Randolph, Recording Secretary
Following the dinner, President Pat Harrington called the meeting to order.Virginia Randolph, recording secretary, reported that all departments except Home were represented. Twenty-three board members were in attendance.
The minutes of the November 2004 Board meeting were reviewed, and one correction was noted. The Music Department was represented at that meeting.With that correction, the minutes were approved and filed for record.
OFFICERS’ REPORTS:Pat Harrington, president, asked that department chairwomen get their annual reports in as quickly as possible. She also made the request that individual member photographs and information sheets be submitted so that the membership book can be completed.
She reported that the new counselor for the Merryman House will be Felicia Long and thanked the members for bringing gifts for children living there.
Pat announced that she has two KFWC cookbooks available for purchase.
Tracey Wortham, first vice-president, thanked the departments who had been involved in the Christmas Open House: Delta for hosting the event, Garden and Theta for decorating the Club House, and Music Department Chorus for singing.
Martha Joiner, second vice-president, stated that the Short Story/Poetry/Drama contest deadline is December 30, 2004. In addition, she told the Board about her trip to Berea to take the clothes for the New Opportunity School, as well as the thank-you note which has been received from the women at Berea House.
Sherri Story, treasurer, reported a beginning balance of $17,185.44 on November 1, 2004. Total Receipts for the month were $11,104.20 and Total Disbursements were $5,776.48 for a Balance on Hand November 30, 2004, of $22,513.26. She suggested that MWC pay the tip for the evening’s meal.
MOTION: Peggy Myers moved that Sherri Story, treasurer, be authorized to write a check on MWC’s account to pay the tip for the evening’s meal. The motion was seconded and passed.
DEPARTMENTAL REPORTS:
Alpha Marlene Beach stated that the department will accept histories (family military, etc.) for the book until the end of January.
Garden Joanna Adams reported that tickets are available for the P. Allen Smith Garden Show in Paducah on January 22. Tickets are $20.
Kappa Martha Roberts reminded the Board of the “Tour of Homes” on Sunday, December 12. Advance tickets are $7; tickets will be $8 at the door. Proceeds will benefit the Merryman Center and the Murray Woman’s Club House.
Sigma Sara Fineman announced that “Breakfast with Santa” will be Saturday morning, December 11, at the Club House. Tickets will be $5 for children; $3 for adults. Sigmas have donated $3000 to Playhouse in the Park to sponsor “A Christmas Carol.”
Theta Pat McMullin told the Board that her son-in-law in Iraq had asked for people to send Christmas cards to soldiers stationed there. Pat distributed address lists.
Zeta Norma Frank reported that the department has two new members.
COMMITTEE REPORTS:
Advisory Martha Crafton said she is still trying to get bids on windows and doors for the Club House. She added that it might be possible to redecorate the downstairs area during January. Martha asked that the following procedure be observed: UNDER NO CIRCUMSTANCES, SHOULD ICE-MELTING SALT BE PUT ON THE NEW STEPS OR THE PATIO. ******** In connection with this request by Martha, Barbara Brandon reminded the Board that it is an “unwritten rule that departments do not meet when the Murray City Schools are dismissed because of bad weather.”Computer Brenda Call stated that the password protection should be up shortly. Please send any Club e-mail information to Brenda, and she will post it.Finance Pat Harrington, reporting for the Finance Committee, said that the group has decided to propose only two major projects for this year. A more complete report will follow later.Legislative Barbara Brandon told the group that she had received several thank-you notes from precinct workers for the snack bags. (Martha Crafton added that she had received a card of thanks, also.) Barbara reminded board members to check with the city police for parking permission when major events are held at the Club House. She also stated that Jason Pittman, newly-elected city councilman, told her he is available to speak to the Club and would like input on issues facing the city. The president urged all board members to support the Sigma Department; they now have only 10 members. She announced the next Board meeting: January 3.Meeting adjourned.Respectfully submitted,Virginia Randolph, Recording Secretary
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