Friday, April 8, 2005

April 4 2005 Minutes Executive Board Meeting

The Executive Board of the Murray Woman’s Club met at 4:00 p.m. on Monday, April 4, 2005. President Pat Harrington called the meeting to order and introduced Dr. Roger Weiss, who made a presentation about the “Buddy Campaign.” Pat announced that MWC will be participating in the campaign and that she will chair a team.

Following the presentation, the secretary called the roll. Nineteen board members were present, with all departments except Sigma represented. The minutes of the March 7, 2005, meeting were approved without correction and filed for record.

OFFICERS’ REPORTS:

Sue White, corresponding secretary, read the following “thank-you notes”:
1. Hospice Committee for help with refreshments at Readers’ Theatre.
2. Hannah Boone, contest award winner.

Pat Harrington, president, stated that the Finance Committee had asked forspending guidelines. At this point in the meeting she asked Karen Olsen to report for the Finance Committee on a current project which will require an expenditure of $500.

Karen discussed the Kroger Gift Card Plan (see handout for details), saying that it is a debit card which is purchased for $5. Any amount of money can be added to the card, making it essentially a debit card. The committee proposes to purchase 100 of these cards to sell to MWC members.

MOTION: Martha Crafton moved that Murray Woman’s Club allocate $500 to purchase 100 Kroger Gift Cards.The motion was seconded and carried.

Karen said there was no word yet on the amount of money from Mr. Gatti’s Rebate Night. She reminded the Board about the Bakeless Bake Sale in May and the Big Yard Sale in September.

Martha Crafton suggested that the Finance Committee contact a representative from Southeastern Books about setting up a Book Fair and sale.

Pat reported that the WKMS Phone-A-Thon(which earned MWC $400) had set atelemarketing record.

The president asked if the Board would like to have a dinner at the regular May meeting, adding that at this meeting the Secret Pals would be revealed.

MOTION: Marlene Beach moved that the MWC Board have a buffet at the ClubHouse, catered by Cakes & More for the regular May meeting. The motion was seconded and carried.

Pat said that the General Officers would select the menu for the buffet.


She distributed information about the following events:
1. Nominations for district governor and lieutenant governor
2. KFWC Convention, including a sign-up sheet for people who are planning to go
3. Jennie Awards, includes criteria and deadline date of June 6
4. Proposed changes to KFWC By-laws

The president appointed Barbara Brandon to review the proposed changes to the by-laws and make recommendations for delegates.

She also announced the Spring Luncheon & Fashion Show, benefiting MCCH Hospice, which will be held at the Club House on April 26, 2005. The Sigma Department has volunteered to provide desserts, but they need help because the department is so small. Pat asked that each department chairwomen get 2 volunteers from her department to bring a dessert. The MWC Board will make an in-kind donation of the use of the Club House for that evening. (Hospice will pay the cleaning fee.)

Barbara Brandon reminded the Board that the name of Murray Woman’s Club needs to be listed as a sponsor in any advertising in the newspapers.

Pat reported that the KFWC president will attend the May installation of officers for Murray Woman’s Club. She invited board members to join her for breakfast with Alice on the following morning.

She announced that she would like input from the Board in filling the following positions for next year: (1) Publicity Co-Chair, (2) Legislative Chair, and (3) Press Book Chair.

Tracey Wortham, first vice-president, was not at the meeting because of illness. She sent a message, which was given by the president, thanking the Music and Sigma Departments for hosting the March General Meeting. She said that the hostess for the May General Meeting and Memorial Service will be the Zeta Department. Creative Arts will decorate upstairs and Kappa will decorate downstairs.

Martha Joiner, second vice-president, reported that several parents had expressed their appreciation to her about the recent contests. She thanked the Theta Department for providing the prize money for the writing contests, and the Alpha Department for serving as judges.

Sherri Story, treasurer, reported a a Balance on Hand March 1, 2005, of $___. Total Receipts for the month were $___, and Total Disbursements were $___ for a Balance on Hand March 31, 2005, of $___.

DEPARTMENTAL REPORTS:

Alpha: The department is completing work on the family history book. They have voted to make a donation to the Bakeless Bake Sale.

Creative: The department will meet for a Brunch at the Club House. The Arts have voted to make a donation of $500 for Club House renovation.

Delta: The department has contributed $100 to the Nursing Scholarship fund.

Garden: The department will sponsor a Luncheon-Card Party on April 28. Tickets are $12. Contact Joanna Adams.

Home: The department voted to contribute $500 to the Club House renovation. They also sent a $50 donation to KET.

Kappa: The department is sponsoring “An Evening of Chocolate Delight” on April 5, 5:30-7:30. Tickets are $6; proceeds will go to CASA.

Music: Bobbi Weatherly, chairwoman, thanked all who brought cookies for the March General Meeting. The department will have a fundraiser Salad Supper and Entertainment on May 17. All are invited. No tickets will be sold; contributions will be accepted. She also asked the Board to remind all members about the Music Department’s Relay for Life sale of “opportunities” for an afghan and a baked ham.

Theta: The department is still selling Stanley products. They are also collecting Campbell Soup labels and Box Tops for Education.

Zeta: The department had as its guest speaker recently the director of Weaks Senior Citizen Center. The group decided to contribute $50 for the new parking lot for that facility.

COMMITTEE REPORTS:

Advisory Martha Crafton announced that in April the MWC was providing the Club House for use to three service organizations as an in-kind donation: April 12, Resource Center; April 21, CASA; April 26, MCCH Hospice. Each group will pay the cleaning fee. The Silver Jewelry Sale will be held on April 16 at the Club House.

She called attention to the newly-installed storm doors which Perry Cavitt had worked on. She also said that Perry was able to repair the badly damaged window upstairs and save the Club the cost of replacing it right now.

CLEW: Lois Pharris said that school participation in the event was out-standing and that contributions provided for the expenses. She also expressed appreciation for those who served as facilitators.

At this time Lois brought up a concern about the preservation of MWC scrapbooks. She had brought several scrapbooks to show the state of deterioration and asked that the Board consider ways to preserve them.

MOTION: Virginia Randolph moved that MWC obtain more information about preservation of these scrapbooks and present that information the board for decision-making. The motion was second and carried.

The president appointed Lois Pharris and Virginia Randolph as a committee to find that information and report to the Board.


NEW BUSINESS:

May Memorial Service: Department chairwomen need to contact Tracey Wortham to give her the names of those club women who have died between April 1, 2004 and May 1, 2005, so that these women can be honored at this service.

KFWC: Barbara Brandon displayed the shirts which will be sold to finance the District Scholarship Fund. The shirts cost $13. She will take orders in May, and the shirts will be delivered at the Summer Workshop. She added that MWC will need to donate either as a club or by all individual departments.


The meeting was adjourned at 6:01 p.m.

Respectfully submitted,

Virginia Randolph
Recording Secretary

IMPORTANT DATES:

Executive Board Meeting May 2, 6:30 p.m.
May General Meeting May 26, 6:30 p.m.
(Memorial Service & Installation of Officers)

KFWC Annual Convention May 12-15
Executive Inn West, Louisville