Executive Board Meeting
August 4, 2008
The Executive Board of the Murray Woman’s Club met on August 4, 2008. The meeting was called to order by President Cynthia Barnes at 6:35 p.m. Preceding the formal Board meeting was an orientation session at 6:00 p.m.for the new officers of the ten departments of the Club.
The president asked Virginia Randolph, recording secretary, to call the roll. Nineteen members were present, with all departments represented. The minutes of the July 7, 2008, Board meeting were approved without corrections and were filed for record.
In the absence of Martha Joiner, corresponding secretary, the president read the following letters:
1. Letter from the Calloway County Red Cross thanking MWC for the donation of the use of the club house for their Tea Party
2. “Thank You” note from Governor Pat Harrington expressing appreciation for the support from MWC for the 1st District Summer Conference
Martha has sent cards to Kay Ray, Nettie Bennett, and Mary Ellen Pfost, and a special “thank you” letter has been sent to Allie Potter.
OFFICERS’ REPORTS:
Cynthia Barnes, president, commended the Murray Woman’s Club for their participation in the workshop. Twenty-eight Club members attended. The president dealt with the following issues:
1. Storage of records of minutes and yearbooks. She has inventoried the holdings at Pogue and found the following catalogued: Board Minutes: 1940-46; 1947-Nov. 1985; Jan 1986-June 1986; Aug. 1986-Dec. 1986. Yearbooks listed are from 1915-1990; 1991-1995. Missing are minutes for the years after 1986, as well as those for Dec.1985 and July 1986.
2. The current Press Book has been placed at Pogue Library.
3. Storage Cabinets. The president asked for a report from Tracey Wortham. Tracey stated that the buffet storage cabinet was purchased by Creative Arts and houses their materials. The built-in cabinets are being used for storage of items from past projects by the Alpha Department and others. Marlene Beach has the keys for these cabinets because the Alpha Department had the locks installed.
The Board decided to delay making a decision on the purchase of a fireproof filing cabinet. There was consensus that the keys to the built-in cabinets should be given to the MWC president.
MOTION: Barbara Brandon moved that the Centennial glasses be sold at 4 for $__. The motion was seconded and passed. Anyone interested in purchasing these glasses should contact Cynthia Barnes.
4. Flowers for Dimple’s son. Flowers were purchased. The funeral will be at 1 p.m. on Tuesday.
5. Changing “chairman” to “chair” in by-laws,minutes, and general usage. There was no consensus on this proposal.
6. GFWC-SER Conference will be held October 31-November 2 in
Bobbie Weatherly, first vice-president, announced that the first General Meeting will be September 25 at 6:00 p.m. The topic will be finances for women, and the speaker will be Diana Thomason. Hostesses will be announced later.
Bobbie also mentioned that she would like to work with the Membership Committee chairwoman because of the correlation between recruitment and retention. Gay Evans agreed with her, and the two of them will meet.
Judy Kelso, second vice-president, reported that the complete information for the Arts & Crafts contests will be given out to the department chairwomen at the next board meeting. She did announce three new categories: purses (original construction), collaboration quilt (2 or more people); counting cross stitch items. Applications should be turned in to her by October 1. The completed items should be brought to the MWC Club House on Monday October 20 between 4 and 6 p.m. to be judged on October 21, 2008.
In the absence of Cathy Pigg, treasurer, the president read the financial report and asked for questions. The Beginning Cash Balance on July 1, 2008, was $____. Receipts were $____; Disbursements were $____. The Ending Cash Balance on July 31, 2008, was $____.
DEPARTMENTAL REPORTS:
- Alpha
- CA
- Delta
- Garden
- Kappa
- Music, Sigma, Theta, and Zeta
FIRST DISTRICT GOVERNOR:
Pat Harrington thanked the Murray Woman’s Club women for their help with the First District Workshop.
STANDING COMMITTEES:
Legislative No new information on scheduling. A report will be given at the next meeting.
Advisory Tracey Wortham enumerated the repair projects needed at the Club House.
1. New air conditioners and furnaces. Estimated cost $___. Jim McBee suggested paying for 1/2-- 2/3 cost of equipment by September 30 and that he would work with club on labor cost.
MOTION: Pat Harrington moved that the club replace the air conditioners and furnaces as suggested by Jimmy McBee and that the club order the equipment and pay as he has stated, without taking out a loan. The motion was seconded and passed.
2. Tree removal and trimming. Dan Duncan’s estimate is $___.
MOTION: Martha Crafton moved that MWC hire Dan Duncan to take care of the tree trimming and removal of dead trees.
3. Tracey requested that she be issued a Debit Card to pay for Club House expenses.
MOTION: Barbara Brandon moved that MWC authorize a Debit Card for Tracey. The motion was seconded and passed.
4. Storage and fire hazard. Tracey said that she plans to clean out the storage closet and shelves. She asked that department members be prepared to identify their items and to plan for their removal.
In another matter regarding the upkeep of the Club House, Barbara Brandon stated that David Proctor (who refurbished the downstairs area) would be willing to maintain the tile floor downstairs for $___ a month. No action was taken on this issue.
SPECIAL COMMITTEES:
- Women and Children’s Health
1. “Shop for a Cause” a $___ savings pass, good all day September 20 at Macey’s. The pass can be purchased at maceys.com/heart.org .
2. American Heart Association Heart Walk on Saturday, October 18.
a. Do we field one team (a club team) from MWC?
b. Or do we field just a departmental team?
c. Do we even wish to participate?
MOTION: Sandra Whittenberg moved that MWC have a club team for the Heart Walk. The motion was seconded and passed.
There was no further business. The meeting adjourned at 8:05 p.m. The next
Board meeting will be August 25 at 6:30 p.m.
