August 3, 2009
The Executive Board of the Murray Woman’s Club met on August 3, 2009 at the Club House. Before the business meeting began, the president introduced Carrie Groves, Director of Main Street Youth Center, who spoke to the Board about the programs which the Center provides for the youth in this area. She also acknowledged the cut back in appropriations from United Way and the fact that this financial loss has been absorbed by the staff in order to keep the programs going.
At 6:30 p.m. Cynthia Barnes, president, called the Board meeting to order and requested a call of the roll. Eighteen Board members were present with all department chairwomen except Home and Music in attendance.
The minutes of the July 2009 meeting were approved by the committee without addition or correction and filed for record.
OFFICERS’ REPORTS:
Cynthia Barnes, president, congratulated Martha Crafton and Tracey Wortham for their reports of the past year’s activities which had won both KFWC and GFWC recognition. She also expressed appreciation for the work of the Board in helping with the recent First District Summer Workshop and gave a brief report on the trip to the KFWC Summer Workshop.
The president also dealt with the following items of business:
1. Roof Repairs. The new roof on the Club House has been completed.
2. Dues Needed Earlier. KFWC has changed the deadline for member dues. This means that MWC will need to have its dues in as quickly as possible after departments begin meeting. She asked department chairs to contact their members (e-mail, phone, etc.) so they will know to bring their dues.
3. Tours of Old Governor’s. She announced that remodeling of the Old Governor’s mansion in Frankfort has been completed and will be open for tours September 9 through October 3, 2009. Hostesses are needed.Contact Pat Geveden if you can help. The charge for the tour is $10 per person.
4. Shop & Share Domestic Violence Shelters. The event will be held at the Kroger store on October 24 from 9 a.m. to 1 p.m. Two MWC volunteers per hour are needed. The schedule will be discussed at the August 31 meeting.
5. Community Improvement Project. The club needs to identify a community project which will meet KFWC requirements. The project can extend over a two-year period. No decisions were made but several suggestions were made: identifying STOP sign areas which are visual hazards, identifying where children and/or elderly sleep in homes to aid in case of fire, park improvement project.
6. Importance of communication within departments and within the Club. Ideas from other Clubs were discussed, but no decisions were made.
7. Publicity Book. The project was discussed. It was noted that the project has been discussed several years ago. No action was taken.
Bobbie Weatherly, first vice-president, reported briefly on both the KFWC and First District Summer Workshops, stating that they were well-planned and helpful.
Kathy Jo Stubblefield, second vice-president, announced that she will have the information about the First District Arts & Crafts contests available for distribution at the August 31 meeting.
Cathy Pigg, treasurer, reported that the Beginning Cash Balance for July 1,2009, was $_____. Receipts were $____ and Disbursements were $_____ for an Ending Cash Balance on July 31, 2009, of $______. Cathy noted that the Club is not receiving very much income at present. She said that the loan has been set up to pay for the roof repairs. That project will be paid for as soon as she receives the bill.
The treasurer appealed to department chairwomen to urge their department members to pay dues as early as possible and to make sure that the departmental treasurers forward that money to her. She asked that the
departments not wait for the complete membership to pay. GET ALL DUES TO HER BY OCTOBER 1.
The Board discussed the importance of continuing to purchase and use Kroger cards because this is a source of income for MWC.
DEPARTMENTAL REPORTS:
- ALPHA
The department is planning a Summer Luncheon to which they will bring prospective members.
- CA
The date for their Bazaar will be October 24. The department has scheduled a workshop for the Bazaar on August 24.
- DELTA
The department will meet on August 12 with a guest speaker.
- SIGMA
The department will meet in September. They have two new members.
Bobbie Weatherly, first vice-president, proposed setting a growth goal to add younger women to the Club. Additional comments were made by members of the Board regarding Junior and Juniorette affiliated Clubs. No action was taken. The topic was tabled.
COMMITTEE REPORTS:
- Advisory
1. roof finished
2. floor cleaned
3. steps carpeted
4. a storm window replaced.
She asked the Board for clarification about unscheduled departmental meetings outside the regular meeting times--especially near a weekend when the Club House has been rented. The question involved responsibility for Club House cleanup. The matter was resolved by referring to the By-Laws.
- Membership
- Cookbook
Martha Crafton stated that there are only 15 MWC cookbooks left.
- Women’s & Children’s Health
Governor Pat Harrington presented a check for $____ to Cathy Pigg, treasurer, stating that 51 woman attended the First District Workshop. She thanked all the women who helped with the event.
No further business. PLEASE NOTE DATE OF NEXT MEETING WILL BE AUGUST 31.
Adjourned at 8:25 p.m.
REMEMBER THESE DATES:
Executive Board Meeting (Sept.) Monday, August 31 6:30 p.m.
General Club Meeting Thursday,September 24,6:00 p.m.
First District Fall Conference Wednesday, October 21
Shop & Share Saturday, October 24
