August 27, 2007 Minutes of Executive Board

MURRAY WOMAN’S CLUB
Executive Board Minutes
August 27, 2007
The Murray Woman’s Club met at the Club House on Monday, August 27, 2007. This meeting was scheduled to avoid meeting on the Labor Day Weekend. President Tracey Wortham called the meeting to order at 6:30 p.m.The recording secretary called the roll at that time. Eighteen board members were present, with all departments except Alpha represented.
The minutes of the August 6, 2007, Executive Board meeting were approved without correction and filed for record.Martha Joiner, corresponding secretary, read a note of appreciation from Judge Rob Mattingly (Family Court) to MWC for their help in furnishing the children’s room for the court at the Judicial Building.
OFFICERS’ REPORTS:The president congratulated Pat Harrington on her selection as "Citizen of the Year" by the Murray Chamber of Commerce. She thanked the Board for their work on the First District Summer Workshop. She also thanked Sondra Rice for her work in compiling the Yearbook and having it ready for the September department meetings.
Other business items dealt with by the president include the following:
1. First District Fall Conference. The Conference will be held in the MWC Club House on October 17. The registration fee of $14 (which includes lunch should be given to Pat McMullin by October 10. Checks should be made out to Martha Crafton. NOTE:MOST OF THE STATE OFFICERS INCLUDING THE STATE PRESIDENT WILL BE ATTENDING.Governor Martha Crafton made an announcement about nominees for First District Governor. Pat Harrington is our nominee for governor; no candidate from MWC was nominated for vice-governor. The voting will take place at the October 17 First District Conference.
2. Southeastern Regional Conference of GFWC will be held in Williamsburg, VA, from Nov. 2- 4. Registration is due by October 1.
3. Mayfield (Murray) Girls’ Home. MWC members will be assisting with a Yard Sale that the girls from the Home will have on September 22 from 8 a.m.until Noon. MWC members can help by donating items and by bringing those items (already priced) to the Clubhouse (downstairs) on Thursday, Sept. 20 from 3:00 - 5:00 p.m. and on Friday, September 21 from 3:00 - 4:00 and 6:30 - 8:00 p.m. Members are needed to help on Saturday, September 22, the day of the sale. MOTION: Pat Harrington moved that MWC grant the use of the Club House (downstairs) as a collection point on Thursday and Friday and, if needed, as a place for the sale in case of rain on Saturday. The motion was seconded and passed.
4. Kroger Cards. These cards are now available from Tracey at a cost of $5 per card.
5. Report Forms. Monthly forms should be filled out promptly. Review the instructions for write-up that were distributed earlier by the president. Remind department members of the importance of reporting. [See the Agenda for new information on volunteer/donation/recycling.]6. Collection of the month. Please ask your members to bring paperback books, puzzles. white sox, playing cards, and game books in September and October for our annual holiday donation to the Veterans’ Hospital.
7. KET. Friends of KET will be sponsoring a special evening at the MWC Club House to announce a documentary entitled THE WAR, which will honor the generation who lived through W.W.II. At this time, KET will also introduce the Veterans History Project. MWC members are asked to attend. Hostesses representing MWC will be Sally DuFord, Virginia Randolph, and Gale Vinson.

Gale Vinson, first vice-president, announced that the first General Meeting of the year will be on Thursday, September 27, at 6:00 p.m. upstairs in the Club House. The hostesses for the annual Salad Supper will be the Kappa and Music Departments. There will be a short media presentation of Murray Woman’s Club history, followed by a short business meeting.
Cynthia Barnes, second vice-president, reported that the procedure for the Arts & Crafts contest will be slightly different this year. Judging will take place on the day before the Conference. Check-in for the items will be at the Club House from 4- 6 p.m on Monday, October 15. NO ENTRY WILL BE ACCEPTED PAST THE DEADLINE. Entry forms (preregistration) must be given to Cynthia by September 25. To aid in identifying the contest entries, those entering are asked to add a photograph of themselves with the contest object. Articles completed since January 1, 2007, may be entered. The 2007 contest must be the first one in which the article has been entered.

Treasurer’s Report The Beginning Cash Balance for August was $---. Receipts were $---, and Disbursements were $--- for an Ending Cash Balance of $---

DEPARTMENT CHAIRS:Creative Arts The Bazaar will be held on October 27 from 8 a.m. to 1 p.m. downstairs in the Club House. Outside vendors will be there.
Theta The department will be meeting now at 12:30 p.m. They have at least two 50 year members.
GOVERNOR’S REPORT:Martha Crafton reported that the First District had voted to give MWC $300 for the use of the Club House for the district meetings and workshops. She stated that the Summer Workshop netted MWC about $400. She plans to hold the First District Conference (Arts & Crafts Contests) at the Club House on October 17. State officers, including the KFWC president plan to attend. The governor asked that the Executive Board encourage all MWC members to come to the Conference--especially the members of the Board and departmental officers. NOTE: As a matter of etiquette and respect, all members should stand when the state president enters to speak.
COMMITTEE REPORTS:MWC Cookbook The committee stated that the publisher and the format for the cookbook has been chosen. Deadline for recipes will be October 1, 2007. Advisory Board Pat Harrington distributed the House Rental Summary. She also stated that she will forward the Board’s request for a locked file cabinet to the Advisory Board.
Family Literacy Meals for participants in this program have been scheduled through December. The Zeta Department will provide the meal in October.
Education Tracey asked that the corresponding secretary send a copy of Judge Mattingly’s letter of appreciation to both Pat McMullin and Martha Roberts.
Eldercare Janet Hough needs workers to deliver mail & newspapers to residents at Spring Creek. It will take about an hour. Eight people are needed in September to cover Thursdays and Fridays each week. The system will be reviewed at the October Board meeting.
Finance Kathy Stanfa announced that the Heritage Ball will be Saturday, October 27, at Curris Center. Karen Olsen will be contacting each department chair with a request to speak to its members. Sandra Whittenberg will have a sample table decoration set up at the September General Meeting. Also,she requested that each department provide hostesses for the evening. The following time slots were filled:
6:45 - 7:30 Delta
7:30 - 8:00 Zeta
8:00 - 8:30 Home
8:30 - 9:00 Music
9:00 - 9:30 Theta
9:30 - 10:00 Garden
10:00 -10:30 Kappa
10:30 - 11:00 Alpha
11:00 - 11:30 Sigma
**Creative Arts members will serve as backup.
The meeting was adjourned at 8:20 p.m.
Please check your Agenda sheet for important dates.
Respectfully submitted,
Virginia Randolph, Recording Secretary