December's Executive Board Meeting Minutes

MURRAY WOMAN’S CLUB
Executive Board Meeting
December 7, 2009

The Executive Board of the Murray Woman’s Club met at 5:30 p.m. at the Club House on December 7, 2009. The earlier time was scheduled because the Christmas Party for the girls of the Murray Group Home preceded the business meeting.

The evening began with a buffet of finger foods and concluded with the giving of gifts to the girls and the singing of Christmas carols.

At 7:20 p.m., after the guests had left, the business meeting was called to order by President Cynthia Barnes. The roll was called by the recording secretary. Twenty board members were in attendance with all departments represented.

The minutes of the November 2, 2009 Board meeting were approved without additions or corrections and filed for record.

A note from Jimmy Joyce of Hospice was read. She expressed her gratitude for the club’s assistance at the presentation of “The Way Home,” as well as the support of the Hospice project.

OFFICERS’ REPORTS:
Cynthia Barnes, president, reported on the following items:
1. Silver Jewelry Sale. The sale earned the club $___, plus a $___ donation by the business owners.

2. Monthly Reports. The president urgently needs all reports by January. Those reports should include information about departmental fundraisers, scholarships, and other activities.

3. Press Book Chairwoman. Rene Brittain has agreed to continue as chair for one more year.

4. Holiday Open House. The president reported that the event was well-attended and thanked those who helped with it.

5. Veterans’ Project Donation. Martha Crafton will take the donated items to the Veterans’ Hospital in Nashville next week. Any additional items should be left on Martha’s porch by Wednesday, December 9.

6. Merryman House. Personal items are needed for the women and children housed there. There will be a special collection for December.

7. Christmas Bonus for Dimple.
MOTION: Martha Crafton moved that MWC give the customary $__ Christmas Bonus to Dimple. The motion was seconded and passed.

8. Sale of cookbooks. A supply of cookbooks has been placed at the Chamber of Commerce building.

Next, the president asked for nominations for Club Woman of the Year, Volunteer of the Year, and Newcomer of the Year. Departments presented the names of their candidates. The women elected are listed below. Please do not reveal the names of the women elected. They should only go into the recorded minutes.

Club Woman of the Year Becky Rutledge
Volunteer of the Year Pat McMullin
Newcomer of the Year Lisa Kim

Bobbie Weatherly, first vice-president, thanked those who worked to make the Holiday Open House a success and reported that the attendance number was the largest ever.

Kathy Jo Stubblefield, second vice-president, reminded the department chairwomen that the

Short Story/Poetry entries are due January 4. She said she will pick up entries from the schools in December.

Cathy Pigg, treasurer, recommended that the Board pay on the bank loan.

MOTION: Martha Crafton moved that MWC pay $___ on the loan.
The motion was seconded and passed.

The treasurer stated that the Beginning Cash Balance for November 1, 2009 was $____. Receipts for the month were $____, and Disbursements were $____. The Ending Cash Balance for November 30, 2009 was $_____.

DEPARTMENTAL REPORTS:
ALPHA Members participated in a fundraiser for the Murray Spelling Bee. The department made donations to the Adult Literacy program.

CREATIVE ARTS The department has bought a brick for the Hospice residential facility.

GARDEN The department visited a Christmas tree display in Paris. Martha Crafton said she has received flower bulbs from Wal-Mart and would like to make a flower bed in the backyard of the Clubhouse near the trellis. She and others are willing to do the work. Permission was given.
NOTE: President Barnes requested that a thank-you note be sent to Wal-Mart.

HOME The departmental Basket Sale raised $___. Next week the group will eat at Gloria’s restaurant and exchange Christmas ornaments.

KAPPA The Kappa Tour of Homes will be Sunday, December 13.

MUSIC The department made $400 from the Potato Bar fundraiser: $___ will go to Relay for Life and $200 to the student scholarships.

SIGMA Breakfast with Santa will be on Saturday, December 12. The department would like permission to “cull” the existing Christmas decorations and buy some new ones. The Board agreed enthusiastically.

THETA The ladies made homemade cookies & delivered them to the Gentry House & to Merryman House.

ZETA The ladies bought mulch for the flower beds in the front yard of the Club House.

STANDING AND APPOINTED COMMITTEES:
MEMBERSHIP Gay Evans reported that MWC has a new member. She joined after visiting the recent open house for women in business.


HISTORY Lois Pharris requested that department chairs have their historical reports in to her by January.


NEW BUSINESS:

President Barnes asked the Board to set prices for the cookbook sale for both the MWC Cookbook and the KFWC cookbook.


MOTION: Martha Crafton moved that the following price schedule be followed:
MWC cookbooks (individually) $__, KFWC cookbooks $__ (individually);
and that both cookbooks sold together will be priced at $__ for MWC and $_ for KFWC, $__ total. The motion was seconded and passed.

DATES TO REMEMBER:
JANUARY Board Meeting January 4, 2010,6:30 p.m.
Short Story/Poetry entry deadline January 4, 2010
2009 Department Reports January 4, 2010

BUY AND USE A KROGER CARD. The Club gets 5% of amount loaded on cards and
spent for groceries, gas, and/or prescriptions.

The meeting was adjourned at 8:35 p.m.