Thursday, November 12, 2009

October's Executive Board Meeting Minutes

Murray Woman’s Club Executive Board Meeting
October 5, 2009




The meeting of the Murray Woman’s Club Executive Board was called to order at 6:40 p.m. by President Cynthia Barnes. In the absence of the Recording Secretary, Martha Joiner, Corresponding Secretary called the roll. Every department was represented except Home. The minutes were approved as distributed.

President Barnes reported on the following:

The patio fundraiser was a success. She thanked Sandra Whittenberg and Kim Grasty for organizing the sale and to all members who donated items and worked the sale.


She stated that she needed 3 people from each department to work at Kroger on October 24 on behalf of the domestic violence shelters.


President Barnes also encouraged members to increase the use of their Kroger cards as usage was down. This is a easy way for the club to make money. She asked that Department Chairs make sure new members are aware of the card.


Barbara Brandon moved and Martha Crafton seconded that the club permanently continue to pay David Proctor for the cleaning of the floors. Each department is asked to pay $5.00 a month (or $60.00 a year) for this cost. Motion carried.


President Barnes stated that the website name and hosting was renewed until October 2010. She also sent information (URL) to GFWC. The Board minutes are posted on this website. Questions were asked about putting Arts & Crafts Contest rules and regulations on website.


The Creative Arts and Kappa Departments are co-sponsoring the Hospice showing of “A Way Home” at Wrather Museum on October 25 at 1:00 p.m. Vicky Holton has asked each department to bring one dozen cookies. Cookies can be also brought to Vicky at the Creative Arts Bazaar on October 24 at the clubhouse.


The First District Fall Conference will be held at the clubhouse on Wednesday October 21. Registration will begin at 8:30 and the conference will begin at 9am. Registration is $14 which includes lunch and should be made payable to Pat Harrington. This is also the District Arts and Crafts contest. Our club again will be planning and preparing the luncheon as a fundraiser. First District Governor Pat Harrington asked for $100.00 to help with the meal planning. Kim Grasty moved that each department donate $10.00 toward the cost involved in the fall conference. Barbara Brandon seconded and the motion carried.


The Board agreed to host the Silver Jewelry Sale on Saturday, November 21 from 9 – 2 p.m. at the clubhouse as a fundraiser.


President Barnes asked department chairs to write names, phone numbers, and emails on back of monthly reports.


First District Governor Harrington’s term ends officially following the state annual conference in 2010. The new district officers will be voted on at Fall Conference on October 21 and take office in April also following the annual conference. Martha Crafton nominated Cynthia Barnes to serve as Vice Governor of First District. Marlene Beach seconded motion. Barbara Brandon moved to table the motion until later. Motion to table was approved.


Martha Joiner moved that Martha Crafton be nominated as KFWC Treasurer for 2010-2012. Renee Buckingham seconded and the motion passed. President Barnes will write the letter of nomination which is due in November.


Jennifer Young, Team Recruitment Chair for the Calloway County Relay for Life, asked that the club respond by October 31 if they were having a team and the registration fee of $150.00 would be waived. Gale Vinson and Bobbie Weatherly of the Music Department stated that they would be co-chairing the team and anyone who wished to participate could do so. The team will most likely not be staying the entire night this time.


Vice President Bobbie Weatherly thanked everyone who participated in the General Meeting and Salad Supper. She indicated that the next General Meeting would be the annual Holiday Open House on Sunday, December 6. She stated she had contacted Kathy Mowery, MWC’s Music Department and Mark Dycus, Calloway County High School Choral Department to provide music. All Departments need to provide 4 dozen cookies. Hostess will be Sigma for decorating upstairs and side door, Home will decorate downstairs, and Kappa will act as hostesses for the reception.


Second Vice President Kathy Jo Stubblefield stated that there were 29 preregistered entries for the District Arts and Crafts Contest to be held at the fall conference on October 21. The deadline is October 7 for anyone still wishing to enter. Entries may be brought to the clubhouse on Monday, October 19 between 4 and 6pm or checked in the day of the conference between 8:00 and 8:55am.


Treasurer Cathy Pigg stated that the ending balance for September 30, 2009 was $_____. She encouraged department treasurers to get members’ dues in no later than the end of October. She stated that the patio sale netted the club $_____. She suggested that we might make this an annual fundraiser with a yard sale in the spring and fall.


She has not received dues from the following departments: Alpha, Garden, Home, and Sigma.

President Barnes stated that the cookbooks are in and will be sold for $____ each. Martha Crafton has them.



The following departments reported:

  • Alpha – Accepted 3 new members. They are planning a Spelling Bee fundraiser for adults.

  • Creative Arts - Holiday Bazaar will be held on October 24 from 8 – 1:00 p.m. They will have baked items and homemade items. They will also have 3 items to raffle off. All pecans have been sold.

  • Delta – Selling “That’s My Pan” dishes

  • Garden - Became a member of the Murray State Arboretum for $_____

  • Kappa – October meeting would be a “pink party” to bring awareness to Breast Cancer Month.

  • Music - Participated in Patio Sale. October’s meeting will begin with a Baked Potato Supper with donations going to department’s treasury.

  • Sigma – Tossed around fundraiser ideas to help erect a fence around the new playground at the City Park for safety reasons. Will again be hosting Breakfast with Santa. Made a donation of $_____ to the club.

  • Theta – Made homemade cards to send to members. Welcomed one new member.

  • Zeta - Lisa Cope spoke at their last meeting about Playhouse in the Park. Department made a donation to Playhouse in the Park.



First District Governor Harrington reported that the Marion Woman’s Club would be hosting an Amish tour & luncheon on October 14. The cost is $___ per person which includes lunch. She would welcome anyone wishing to go with her.

Tracey Wortham, Advisory Council Chair indicated that she had been approached by Vicky Anderson to rent the clubhouse some time in November for a Vendor Show that would showcase Murray businesses owned by women. Items from the businesses would be for sale. Discussion included the possibility of MWC co-hosting in order to promote membership, local business women, and to sell MWC Cookbooks, charging only the $__cleaning fee.

Barbara Brandon moved that we appoint Tracey to use her discretion in arranging the use of the clubhouse for this purpose. Martha Crafton seconded and motion carried

Martha Crafton indicated that she had been asked to report to the Southeastern Region the number of butterfly bushes that the MWC has planted in our community. She also reminded members to bring items for the Veterans Hospital, Nashville, TN, i.e. white tube socks, pencils, puzzles, books, until December 1.

Sally DuFord-Foley stated that six members would be walking in the Heart Walk. She stated you didn’t have to walk but could give a donation. She also stated that the Hospice House Committee was selling dedication and personalized bricks for $___ each which would be placed at the new hospice house.

Gay Evans, Membership Chair stated that the GFWC goal is 5 new members in 2009. She was working on ideas to increase membership.

There being no further business, the meeting was adjourned at 8:05 p.m.