January 8, 2007 Minutes of Executive Board Meeting

MURRAY WOMAN’S CLUB
Minutes of Executive Board Meeting
January 8, 2007

The Murray Woman's Club Executive Board met on Monday January 8, 2007, at 5:30 p.m. The date of the meeting had been changed because of holiday schedules. President Tracey Wortham called the meeting to order at 5:35 p.m. and requested a roll call of the board. Eighteen members were present with all departments represented.

The minutes of the December 4, 2006, meeting were approved without correction and filed for
record.

OFFICERS’ REPORTS:

The president asked that the correspondence received since the last meeting be read. Martha Joiner, corresponding secretary, read a letter from the New Opportunity School thanking MWC women for the clothing. She stated that she had sent a note to Tory Chapman at the Board’s request, explaining that the club was not able to donate money to her project.

Tracey Wortham, president, dealt with the following items of business:
1. Need for report forms to be turned in.
2. Discussion of the membership drive “New Year, New You.” Sandra Whittenberg reported that 19 vendors would be stationed upstairs in the club house. Chairwomen need to assign members for their departmental tables to stay for the two-hour period. These tables will be covered with a cloth and identified by a banner. Additional decoration is optional. Also, each department should bring two dozen cookies for refreshments and a $10 door prize.
3. Use of the Club House.
It is imperative that members check with Pat Harrington for the scheduling of any event other than regular departmental meeting date/time. The calendar in the upstairs kitchen IS NOT the official schedule. Only Pat can officially schedule the event.
4. Press book Chair vacancy.
The term for the Press book Chair runs from January to December. The president needs a volunteer to accept that responsibility.
5. Merryman House gifts.
The president related the expressions of gratitude for the gifts from the people at Merryman House.

The reports were interrupted for the president to conduct an election for the club’s “Newcomer of the Year “ and “Volunteer of the Year.” Cynthia Barnes was chosen “Newcomer of the Year,” and Gale Vinson was chosen “Volunteer of the Year.”

6. Heritage Ball.
Sandra Whittenberg stated that the planning committee proposed adding a special marketing person to solicit businesses next year. She also reported suggestions which had been made to the committee during the evaluation session. Proceeds from the Ball: approximately $--- was paid on the Club House renovation loan; $--- advanced “seed money” was paid back; and approximately $--- was retained for next year’s project.
MOTION: Martha Crafton moved that the money (approximately $---) in reserve for next year’s project be paid on the current loan instead of remaining in reserve. The motion was seconded and carried.

In the absence of Gale Vinson, first vice-president, Tracey announced that the next General Meeting will be on March 29 and will honor the First District contest winners for Arts & Crafts and Poetry/Short Story. Hostesses will be the Garden and Zeta Departments. As in the past, each department will be asked to provide cookies.

Jackie Helm, second vice-president, stated that she had received 96 student entries and 1 club member entry for the Poetry/Short Story contest. Members of the Alpha Department will serve as judges for the entries.

Cathy Pigg, treasurer, reported that the beginning cash balance for December 1, 2006 was $---. Total receipts for December were $--- and total disbursements were $---. The ending cash balance for December 31, 2006, was $---. The Saving Account balance is $---. She added Creative Arts gave $--- for the loan instead of selling tickets.

MOTION: Martha Crafton moved that the Club take the money from the Savings Account and pay down the current loan. The motion was seconded and carried.

ADDITIONAL REPORTS:

Sigma: The department sold $--- of tickets for “Breakfast with Santa” and netted $---
Kappa: The Kappa “Tour of Homes” netted $---. The department donated $--- of that amount to the Residential Hospice program and $--- to MCTA to provide “scholarship rides” for people who afford the fee.
Veterans’ Project: Martha Crafton reported on the delivery of more than 400 pairs of socks, 150 books and 75 puzzles to the Veterans’ Hospital in Nashville.
Sound System: Martha also reported that she had asked Bill Call to check out the sound system in the MWC Club House. He found the problem (microphone) and repaired it. The system now works. The president asked the corresponding secretary to write a “thank-you-note” to Bill Call.

Advisory: Pat Harrington stated her concern about funds for the upkeep of the Club House. She said that, at present, rentals are not are not paying the expenses.

Meals for Family Literacy Program:
Pat Harrington reminded the Board that we had voted to serve meals once each month for the Literacy Center. Each department chose a month, and the Board as a group volunteered to take a month. The Center does not have a refrigerator or oven but does have a microwave. Food should be there by 5:30 p.m. on the date assigned. Serving and cleaning up will also be necessary. The schedule is as follows: January - Alpha, February - Sigma, March - Delta, April - Board. See Pat to volunteer your department.

Centennial Committee:
The committee will meet on January 12 at 11 a.m. at Garden Gate restaurant. Marlene Beach asked that departmental pictures and histories be available to run in the newspaper. The committee also requested funds for the event: postage, invitations, food, etc.

MOTION: Martha Joiner moved that $--- from the General Fund be made available to the Centennial Committee for the anniversary. The motion was seconded and carried.

Education: Pat McMullin reported on the need for people to read to and play with the children at the Merryman House facility while their mothers are receiving counseling on Thursdays (11 a.m.- noon and 5 - 6 p.m). She also asked for $--- to purchase books from Angel’s Attic for these children.

MOTION: Martha Joiner moved that $--- from the General Fund be given to buy books for children at Angel’s Attic. The motion was seconded and passed.

CLUE: Lois Pharris said that she needs volunteers for this program which will be held on Tuesday, January 30. She needs facilitators and people to help with registration. Lois added that she will schedule an orientation meeting for the facilitators.

Civic/Recycling: The next “Make a Difference Day” will be January 13.

The meeting was adjourned at 6:55 p.m.

Respectfully submitted,
Virginia Randolph, Recording Secretary

NEXT BOARD MEETING: February 5, 2007, at 6:30 p.m.