Feb.6, 2006 Minutes of Executive Board Meeting

MURRAY WOMAN’S CLUB
Minutes of the Executive Board Meeting
February 6, 2006

The Executive Board of the Murray Woman’s Club met on February 6, 2006. The president called the meeting to order at 6:33 p.m. and turned the floor over to Barbara Brandon who introduced the guest speaker Lee Hatcher, the PC Doctor. Mr. Hatcher discussed the procedure for clearing computer hard drives, recommending that this process be completed before donating or discarding a computer. He further suggested that computer users should consider “burning back-up discs” to protect their information. Because these procedures are complicated, Mr. Hatcher will make available to the Board a document with instructions, which will be distributed at the next Board meeting. The president thanked Mr. Hatcher for his presentation.

With the departure of the guest speaker, the business meeting began with the roll call of Board members. Eighteen members were in attendance with all departments represented.

OFFICERS’ REPORTS:

Sue White, corresponding secretary, read correspondence from Krysta Kaye, a former MWC Arts contest winner. The letter listed a web site (www.krystakaye.com) where her artwork could be viewed.

Pat Harrington, president, asked for additions or corrections to the January 2006 minutes. No corrections were necessary. The minutes were approved and filed for record.

She recognized three guests from the Kappa Department who were present at the Board meeting: Linda LaRochelle, v-chair; Janet Henley, sec.; and Barbara Barnett, treas.

Pat reported that the annual reports have been completed and forwarded to KFWC, with the change of nominee for Newcomer of the Year. Careful checking showed that only one of the three nominees was eligible: Patsy Tracy. She thanked those board members who had assisted her. She also called attention to the fact that the incoming KFWC president has requested information on members who would be willing to assume a state chairmanship. Handouts were distributed.

The president announced new dates for the KFWC state convention: April 19-21. This change of convention dates will mean that MWC will need to change the date for the Legislative Forum. Barbara Brandon and Martha Yeserski (new chairwoman) will meet and propose the new date at the March meeting.

Other important items of business discussed by Pat were the following:
1. VFW political rally on April 15. The group has asked MWC for help with this project. They need ushers, timers, and servers for lunch. More information will be available at March meeting.
2. WKMS phone-a-thon.
MOTION: Marlene Beach moved that MWC participate in this phone-a-thon. The motion was seconded and carried.
3. Nominating Committee for 2006-2007 Officers. The following board members were selected:
Advisory Council Martha Crafton
Executive Committee Pat Harrington
MWC Department Marlene Beach
MWC Department Jackie Helm
Standing Committee Brenda Call
4. Updating Murray Woman’s Club history. The president appointed Lois Pharris and Neva Grey Allbritten to work on this project. Members were urged to send suggestions for celebrating the Club’s 100th Anniversary, which will be in 2007. Send suggestions to Pat or to Tracey Wortham. Discussion followed this proposal with Barbara Brandon suggesting that past presidents furnish a one-page summary of their department’s activities since the last MWC update. Another suggestion made was to publish an anniversary cookbook.

Pat addressed the problem of checks submitted to the treasurer failing to clear quickly. She asked that department treasurers and individual members write on the memo line of the check what it is for; e.g., Tag Sale. Also, the request was made that money and checks should not be given to the treasurer when she is at work. Sheree has asked that checks be sent to her at P.O. Box 162.

Because some members reported difficulty in adding money to the Kroger Cards, the president will get more information about the process from Kroger. Some cards will no longer scan so the clerk must punch in the numbers. Money can still be added to the card, and cards can be used for payment. The process is less convenient for the checkout person.

Other issues reported on by the president were the following:
1. Press Book. Dee Morgan has agreed to do the press book again this year, but the project needs additional funding.

MOTION: Martha Joiner moved that up to $300 be allotted for the Press Book Project. The motion was seconded and carried.

2. CHILDREACH.

MOTION: Barbara Brandon moved that Murray Woman’s Club continue to sponsor a child and that the child be Kelly Johanna’s daughter. The motion was seconded and carried.

3. Murray State University has asked that the members of the Murray Murray Woman’s Club contact Melvin Henley and Ken Winters on behalf of funding for the University. These two legislators will be hold a forum on education on February 19, 3 p.m.- 5 p.m. at the public library.

4. Fundraisers. So far, over $ ___ has been raised.

Tracey Wortham, first vice-president, announced that the next General Club meeting will be on Thursday, March 30 at 6:30 p.m. Hostesses will be the Creative Arts and Kappa Departments. Each department needs to provide 3 dozen cookies (on trays) and have them at the building by 6 p.m.

Martha Joiner, second vice-president, stated that the entries for the Short Story/Poetry have been mailed. The Alpha Department read and judged the 89 entries. There were no entries from club women. The top three entries will be for this contest will be sent to KFWC to be judged at the Convention.

Sheree Story, treasurer, reported that the Balance on Hand February 1, 2006, was $___. She presented a check for $___ to Murray Woman’s Club on behalf of Wal-Mart.

DEPARTMENTAL REPORTS:

Alpha: Members judged the literature entries. Made contributions to Reading Is Fundamental. They still have family history books for sale.
Creative Arts: Oil painting was featured at the January meeting. The department added a new member. They contributed $ ___ to Hospice Building Fund.
Home: Bob Valentine will be the speaker at their next meeting.
Kappa: The Evening of Chocolate Delight will be April 27.
Music: Eight members served as ushers for the Murray Civic Music Association’s Children’s Concert. Randall Black, Kim Black, and Marie Taylor were guest artists for the January meeting.
Sigma: The Department is now planning how to spend $___ earned by “Breakfast with Santa.”
Theta: A program on home protection and personal identity protection was presented by Sgt. Jim Osborne.
Zeta: Attorney Warren Hopkins presented a program on updating personal documents (will, Living Wills, Trusts, etc.) The department is collecting bears for CASA to use in helping children.

STANDING COMMITTEES:
Advisory: Martha Crafton reported $___ in rentals and deposits. She also informed the Board about a major sewer blockage, which occurred during a recent wedding. The best information indicates that the pipe causing the problem is cover in the punch bowl cabinet. Therefore, the plumber installed a clean out value in the yard.
Scholarship: Two applications for scholarships have been received (1 sent to Barbara for MWC; 1 sent to the woman’s club at Hazel) More than $500 is available.
New By-laws for KFWC were read. Now there will be a $10 fee for new members.
MOTION: Barbara Brandon moved that our By-laws state the following: “There
shall be a $10 initiation fee for new members. Returning members shall be exempt from the $10 fee.” The motion was seconded and carried.
Sandra Whittenberg proposed that MWC have another membership party in April and that the club have a summer social in June or July. No action was taken on this proposal.

The meeting was adjourned at 8:16 p.m. The next Board meeting will be March 6. Check the Agenda for February for important dates to remember.

Respectfully submitted,
Virginia Randolph
Recording Secretary