Minutes of the Executive Board
March 6, 2006


The Executive Board of the Murray Woman’s Club met on March 6, 2006. The president called the meeting to order at 6:30 p.m. and requested that the Recording Secretary read the Roll Call. Nineteen board members and one guest, Marilyn Chatman, were present. All departments except Creative Arts were represented.

After the two corrections had been issued by the recording secretary, the minutes of the February 6, 2006, meeting were approved. [Note: These corrections were sent out by e-mail following the distribution of the first draft of minutes. Printed copies which were mailed later had already been corrected.vr] The minutes were filed for record.

OFFICERS’ REPORTS:

Pat Harrington, president, announced the dates of April 19-21 for the state convention in Louisville. Materials and a sign-up sheet were distributed. Martha Crafton reported that the chorus of the MWC Music Department has been invited to sing at the formal dinner on Friday, April 21 but that KFWC had not provided any funding for travel and food.

MOTION: Martha Crafton moved that MWC provide $10 to each chorus member attending to defray the cost of the meal, as well as pay for a rental van for transportation.

The motion was seconded but after discussion it was amended and then withdrawn.

MOTION: Sheree Story moved that MWC pay the cost for a rental van, as well as pay for the gasoline for those going in private cars. She also moved that MWC pay the cost of the evening meal for those chorus members who are making the special trip to sing for the dinner. The motion was seconded and carried.

Pat introduced Martha Yezerski, the new Legislative Chairperson. Martha stated that the Legislative Forum shall be held at the Club House on May 4 at 7 p.m. She asked that each department provide two (2) hostesses to assist her that evening. Hostesses/greeters should arrive at the Club House by 6:00 p.m.

The president added no one from the VFW has contacted her since requesting that MWC members help with a political rally on April 19. She addressed the following issues:
1. WKMS Phon-A-Thon. At least two departments have elected to pay $40 in lieu of participating. This means that the other departments will be providing callers. The names of the volunteers should be forwarded to Pat or to Stephanie at WKMS. She mentioned that MWC has been invited to participate for additional days.
MOTION: Martha Joiner moved that MWC decline the offer of working an additional week for the Phon-A-Thon. The motion was seconded and carried.
2. Veterans’ Project. For the past two years MWC has participated in this project: the first year providing sox and last year providing cookies.
MOTION: Barbara Brandon moved that MWC collect white sox and paperback books for distribution at the Nashville Veterans’ hospital. The items should be brought to the Club House no later than the May Board meeting. The motion was seconded and carried.
NOTE: Martha Crafton volunteered to deliver the items to the Nashville hospital.
3. Kroger Cards. Pat reported that she had contacted the Kroger office about the problem of the cards not scanning. The Kroger officials suggested sending the problem cards to their Memphis office where they would be replaced (complete with the money value on the card) by a new card.
4. Press Book of 1940’s. The president has been contacted by a representative of MSU’s Pogue Library who told her that someone had checked out MWC Press Books and had not returned them. The discussion which followed questioned the existence of such press books for that date. Pat appointed Lois Pharris and Virginia Randolph to get more information on this issue.
5. Request from Calloway County student for assistance to attend a People to People Conference in Europe.
MOTION: Martha Crafton moved that MWC contribute $30 to the student for the program. The motion was seconded and carried.

Tracy Wortham, first vice-president, announced March 23 as the next General meeting. Since this meeting will feature the winners (and families) of both the Arts/Crafts contest and the Short Story/Poetry contest, she asked that each department bring three(3) dozen cookies which have already been arranged on trays to the Club House by 6 p.m. Creative Arts and Kappa departments will be the hostesses.

Tracy reminded the board that the yearly memorial service will be held in May and asked department chairs to help her ensure no name is overlooked.

Martha Joiner, second vice-president, stated that she will be taking the winning first-place entries of the contests to the KFWC spring meeting for judging.

Sheree Story, treasurer, reported a Beginning balance on February 1, 2006. of $___. Total Receipts were $___ and Total Disbursements were ___for a Balance on Hand for February 28, 2006, of $____. In a separate report, she stated that $___ had been earned through Fundraisers and that a payment of $___ had been made on the $___ loan.

Sheree suggested the possibility of MWC’s participation in a special project which paid $6 per hour. The president asked her to get more information.

DEPARTMENTAL REPORTS:
Alpha The department is still selling Calloway County Pictorial Histories and Calloway County Family History books and is now involved in the “Reading Is Fundamental” project.

Delta The women are continuing to collect soft drink tabs for the Kids for Camp cancer project. Martha Broach stated that the department wished to accept an offer from the Chamber of Commerce to sell the MWC club house ornaments. She also reported that the Deltas plan to cease meeting after this year because of low attendance.

MOTION: Martha moved that the Deltas accept the Chamber’s offer to sell the MWC club house ornaments for $5 each, with $2.50 of each sale going to the Deltas. The motion was seconded and carried.

Garden The department recently elected officers for the coming year. One new member was added.

Home The department added one new member.

Kappa The Kappas donated $3000 from their “Tour of Homes” to the Hospice House project. The department will host the Evening of Chocolate Delight on April 27 from 5:30 - 7:30 p.m.

Music The Music Department will hold its fundraiser “Music Fest” on Tuesday,May 16, at 7 p.m. The music contests for the county schools will be held at the club house on April 18 at 6:30 p.m. In addition, the women will sponsor a “Relay for Life” team. To raise funds, the team is having a Bake Sale on Saturday, April 15, from 9 a.m. to 1 p.m. in front of Kroger. They will also be raffling items. The tickets are 2 for $1.

MOTION: Sandra Whittenberg moved that MWC donate $100 to the Music Department’s “Relay for Life Team.” The motion was seconded and passed.

Sigma The Sigmas have two new members. The department donated $100 to the Calloway County Red Cross and $50 each to Calloway County High School and Murray High School for their Project Graduation. In March they will hold a “Bakeless Bake Sale.’

Theta The department will present cash prizes to the first-place winners of the Short Story/Poetry contest. They will continue to accept orders for Stanley products.

Zeta The women have donated twenty stuffed animals to CASA. They recently elected the officers for next year.

MOTION: Sheree Story moved that MWC present Lee Hatcher (PC Doctor) a $25 gift certificate to Martha’s Restaurant for his assistance to the club. The motion was seconded and carried.

STANDING COMMITTEES REPORTS:

Advisory: Martha Crafton stated that MWC is doing a brisk business in the club house rental. She reminded the board about the approaching date for the Jewelry Sale and asked that they help publicize it. She needs someone to put up and remove the signs on the day of the sale.

Civic- Lois Pharris reported that March 25 will be the next “Make a Recycling Difference Day.” The time will be 9 a.m. to 1 p.m. They will accept computers for recycling.

Scholarship There have been two applicants for the First District Scholarship of over $1200: one from Murray and one from Lone Oak.

Finance The Heritage Ball is scheduled for November 18.

OLD BUSINESS:

The Nominating Committee reported its slate of officers for 2006-2007:
President Tracy Wortham
First vice-president
Second vice-president Jackie Helm
Recording secretary Virginia Randolph
Treasurer Sheree Story

The committee recommended a change in the duties of the Recording Secretary which adds the responsibility of that officer to make deposits of funds for the Treasurer.

NEW BUSINESS:

MOTION: Sandra Whittenberg moved that MWC donate $50 to KET. The motion was seconded and carried.

Dates to remember: General Meeting March 25 6:30 p.m.
Board Meeting April 3 6:30 p.m.
Check your agenda for other important dates.

Meeting adjourned at 8:35 p.m.

Respectfully submitted,
Virginia Randolph, Recording Secretary