Oct. 2, 2006 Minutes of Executive Board Meeting

MURRAY WOMAN’S CLUB
Minutes of the Executive Board Meeting
October 2, 2006

The Executive Board of the Murray Woman’s Club met on October 2, 2006, at 6:30 p.m. President Tracey Wortham called the meeting to order and requested a roll call of the Board. All departments were represented.

The minutes of the August 28 (September),2006 meeting were reviewed and corrections noted. The minutes were then filed for record.

OFFICERS’ REPORTS:

Tracey Wortham, president, encouraged members to attend the First District Conference at the Murray Woman’s Club House on Wednesday, October 18. The conference will last from 8:30 a.m. until 2:30 p.m. The registration fee is $14 and should be given to Pat McMullin by October 10. The fee includes luncheon.

In addition she dealt with the following items of business:
1. KFWC Hospitality II Cookbooks: MWC is required to purchase a case of the books. Prices are $12.72 for members and $15 for nonmembers.
2. Departmental Report Forms: These should be completed after each departmental meeting and turned in at the Board meeting which follows.
3. WKMS Phonathon: The fundraising coordinator expressed appreciation for the volunteer help. The president related her dilemma when a department asked to pay $40 instead of providing 4 volunteer callers.(One member agreed to participate.)

MOTION: Trish Barton moved that the department which had originally offered to pay $40 in lieu of 4 volunteers be allowed to pay only $30 since they were able to provide one volunteer.The motion was seconded and carried.

The president stated that the Board would discuss the issue of volunteers for the Phonathon again in the spring.

4. Veterans’ Hospital Project: Department chairwomen should bring white socks, jigsaw puzzles, and books (paperback reading, crossword and sudoku puzzles, as well as word games to the November and December Board meetings. Martha Crafton will deliver the items to the hospital in December.

5. Heritage Ball: The committee will be meeting on October 3. Volunteers to serve as hostesses for the evening are needed.

6. New Opportunity School Clothing: After discussion the Board decided that clothing in good condition not needed for this project should be donated to the Rape Crisis Center and the Merryman House, as well as Angel’s Attic.

7. Safe Halloween-AmeriHost Event: The president asked if the Board wished to continue this project.

MOTION: Martha Crafton moved that MWC continue to support the “Safe Halloween” project.
The motion was seconded and carried.

Gale Vinson, first vice-president, thanked the Creative Arts and Sigma Departments for serving as hostesses for the September General Meeting and Cynthia Barnes for bringing voter registration forms to the meeting.

Jackie Helm, second vice-president, distributed information about the Short Story/Poetry Contests. Submissions are due before January 1, 2007.

Cathy Pigg,treasurer, presented the financial report for the past month. The Beginning Cash Balance on September 1, 2006 was $---. Total Receipts for September were $--- and Total Disbursements were $--- for an Ending Balance on September 30, 2006, of $---. She urged departmental chairwomen to remind their members to pay dues immediately.

DEPARTMENTAL REPORTS:

Music The department had 6 members who participated in the ALS Walk. Members also plan to participate in the October Heart Walk.

STANDING COMMITTEE REPORTS:

Advisory Pat Harrington distributed a form listing clubhouse rentals for September.

Legislative Cynthia Barnes reported that she had received 12 affirmative responses from candidates for the Legislative Forum on Monday, October 30 from 6:30 to 9:00 p.m. She asked for a volunteer to serve moderator for the Forum and also for two women from each department to serve as greeter/hostesses. She stated that snack bags for poll workers will be assembled immediately after the November Board meeting.

Finance: Tracey Wortham gave the Finance Committee report, announcing that the committee will meet tomorrow and reminding the departmental chairs to send their representative.

Yearbook Sally DuFord asked that department chairwomen check their meeting listings in the yearbook to make sure they are correct. She stated that it is very important that department chairs call Jo Burkeen (Jo’s Datebook) at the Ledger & Times as soon as possible if the date needs to be corrected.

Membership: Sandra Whittenberg proposed the “New Year New You” theme for a special membership drive in January 2007. She asked for the Board’s recommendations on the invitations, the date, and the businesses which should be invited to have a table at this event. She will provide more information about the event at the November meeting.

Note: Board members should review the “Dates to Remember” and alert their members of these special events.

The meeting was adjourned at 8:05 p.m.

Respectfully submitted,
Virginia Randolph
Recording Secretary