Thursday, August 26, 2010

Murray Woman's Club Executive Board Meeting Minutes June 2010


MURRAY WOMAN’S CLUB

Executive Board Meeting

June 7, 2010


The Executive Board of the Murray Woman’s Club held its first 2010-2011 meeting on June 7, 2010. The orientation and training session for new departmental officers began at 6:00 p.m. in the Club House.


President Bobbie Weatherly called the business meeting to order at 6:30 p.m. and asked that the recording secretary call the roll. Twenty Board members were present. Creative Arts, Home, and Sigma departments did not have representation.


The minutes of the April and May 2010 meetings were approved and filed for record. The recording secretary distributed a form, asking that incoming departmental officers and committee chairwomen list their current e-mail addresses. The president asked if the Board wished to continue the practice of approving minutes by committee.


MOTION: Martha Joiner moved that the Board continue to approve minutes by an appointed committee composed of Barbara Brandon, Martha Crafton,and the president. The motion was seconded and passed.


The president asked Martha Joiner, corresponding secretary to read the correspondence which MWC had received. She read the following notes:


1. Thank-you note to the Club for promoting student art work.

2. Thank-you note from poll workers at different sites for the snacks MWC provided on May 18.

A member of Alpha Department stated that they had donated money from their Spelling Bee to the Adult Education Program.


An invitation to MWC for the Opening Day Reception of the Murray-Calloway County Fair was also read by the corresponding secretary. Anyone interested should contact Martha Joiner because a response was requested.


OFFICERS’ REPORTS:


Bobbie Weatherly, president, stated her goals for the coming two years: 3 R’s,

Recruit, Retain, Revitalize. She asked that the Board and other members think of women who might become members. She set a goal of a 10% increase in membership for each department.


To help with this goal, Gay Evans, membership chairwoman, has planned a special event to showcase MWC on Sunday, August 15, from 3-4 p.m. Invitations will be sent to those people whose names are supplied by current members.


The president also suggested that at each departmental meeting, a designated membership committee person welcome visitors and encourage them to join that department. She suggested that current by-laws be ignored at present because they are being reviewed. Any woman interested should be encouraged to join at that meeting instead of waiting to be nominated per current By-Laws.


Retaining members is equally important according to the president. She encouraged each department to promote not only internal unity but also to encourage a stronger relationship between departmental members and the General Club.


To Revitalize the Club, the president noted that the approved Juniorette Club will have its first meeting on June 27. Gay Evans will be the liaison from MWC.


The president then dealt with the following items of business:


1. Memorial Day Service. She thanked the Board and the designated hostesses for their help.


2. Free Membership. The free membership for 2010-2011 went to Mary Lawson. She had attended all the required General Meetings and had registered each time.


3. GFWC/KFWC Summer Expo and Institute. The event will be held on July 9 and 10. The president has the registration forms. Those who plan to attend should meet with her after tonight’s Board meeting.


4. Yearbook. Linda Scott has agreed to prepare the Yearbook. She has developed worksheets which will make the task more accurate and efficient. These sheets should be filled out as soon as possible so that the deadline of June 30 can be met.


5. Committee Chairs. The president still needs to fill the position of Fundraising Chair. Also, please note that the departmental Membership position should be listed as Membership/Mentoring Chairperson. It will be this person’s responsibility to assign a mentor to each new member.


6. Yard Sale. The Club earned $___ from the recent yard sale.


Linda Cherry,first vice-president,announced that the first General Meeting for the Club year will be the Salad Supper on September 23. The hostesses will be Garden and Alpha departments. They will decorate the main floor and provide bread, beverage, dessert, and napkins. Card tables should be set up to accommodate 60 women. The speaker will be announced later.

The December Open House will be Sunday, December 5. Zeta Department will decorate upstairs and the front door. Sigma Department will decorate downstairs and the side door. Home Department will chair the hostesses and provide the punch.Two members from each department should be appointed to serve as hostesses. Each department will be asked to provide cookies.


In March Creative Arts and Kappa Departments will provide punch, and each department will be asked to provide cookies.


Hostesses for the May Memorial Service and Salad Supper will be the following: Chair of Hostesses:Delta Decorations: Upstairs--Theta; Downstairs--Music.

Kathy Jo Stubblefield, second vice-president,said she had nothing to report yet. However, before contests start in October, She will prepared handouts to distribute at a Board meeting.


Cathy Pigg, treasurer, reported that the Beginning Cash Balance for May 2010 was $____. Receipts for the month were $____, and Disbursements were $____. The Ending Cash Balance was $_____. She added that Zeta Department had contributed $____ to help pay for the Club House roof. However, a fundraiser will still be needed this fall.


At this point, Martha Crafton presented the treasurer with the proceeds from cookbook sales: $____. Martha challenged everyone to buy a cookbook. She stated that MWC will donate a cookbook to the local library.


BRIEF DEPARTMENTAL REPORTS:


Alpha Had a successful year. Have adopted a 2010-2011 theme which involves caring through education.


Delta Will have their planning session for the year this coming week.


Garden Met at Pullen Farm. Will plant flowers in Triangle at Sycamore St.


Kappa Installed new officers and enjoyed Ladies’ Night Out.


Music Raised $___ for music scholarship fund. Had a full house for event.


Theta Lunched at Glendale Place recently and visited with residents there.


Zeta Met at Magnolia Tea Room. Have turned in all yearbook information.


Barbara Brandon stated that the Zetas would like to make Rebecca West an Honorary Member of MWC. Since a majority of Advisory Council members were present, she suggested that they make that decision now. The Council approved.


STANDING COMMITTEES:


Advisory Cynthia Barnes said she would like to meet with the Advisory Council members to discuss procedures and plans for the new year.


Membership Gay Evans would like the responsibilities of the Membership Chairperson to include being the advisor to the Juniorette Club. Working with her in this capacity will be Lisa Kim and Cathy Pigg. She also stated that the Juniorettes will have a meeting on Sunday, June 13, from 3-4 p.m. They plan to have 4 meetings per year.


Legislative Kay Ray, incoming chair, asked for assistance from past Legislative Chairs.

The president asked the Board to note the Dates to Remember. The July Board meeting will be held on July 5.

Rebecca Landolt asked that members send a cheery note to Margie Shown.


The meeting was adjourned at 7:30 p.m.

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