Murray Woman's Club Executive Board Meeting Minutes June 2010

MURRAY WOMAN’S CLUB

Executive Board Meeting

June 7, 2010

The Executive Board of the Murray Woman’s Club held its first 2010-2011 meeting on June 7, 2010. The orientation and training session for new departmental officers began at 6:00 p.m. in the Club House.

President Bobbie Weatherly called the business meeting to order at 6:30 p.m. and asked that the recording secretary call the roll. Twenty Board members were present. Creative Arts, Home, and Sigma departments did not have representation.

The minutes of the April and May 2010 meetings were approved and filed for record. The recording secretary distributed a form, asking that incoming departmental officers and committee chairwomen list their current e-mail addresses. The president asked if the Board wished to continue the practice of approving minutes by committee.

MOTION: Martha Joiner moved that the Board continue to approve minutes by an appointed committee composed of Barbara Brandon, Martha Crafton,and the president. The motion was seconded and passed.

The president asked Martha Joiner, corresponding secretary to read the correspondence which MWC had received. She read the following notes:

1. Thank-you note to the Club for promoting student art work.

2. Thank-you note from poll workers at different sites for the snacks MWC provided on May 18.

A member of Alpha Department stated that they had donated money from their Spelling Bee to the Adult Education Program.

An invitation to MWC for the Opening Day Reception of the Murray-Calloway County Fair was also read by the corresponding secretary. Anyone interested should contact Martha Joiner because a response was requested.

OFFICERS’ REPORTS:

Bobbie Weatherly, president, stated her goals for the coming two years: 3 R’s,

Recruit, Retain, Revitalize. She asked that the Board and other members think of women who might become members. She set a goal of a 10% increase in membership for each department.

To help with this goal, Gay Evans, membership chairwoman, has planned a special event to showcase MWC on Sunday, August 15, from 3-4 p.m. Invitations will be sent to those people whose names are supplied by current members.

The president also suggested that at each departmental meeting, a designated membership committee person welcome visitors and encourage them to join that department. She suggested that current by-laws be ignored at present because they are being reviewed. Any woman interested should be encouraged to join at that meeting instead of waiting to be nominated per current By-Laws.

Retaining members is equally important according to the president. She encouraged each department to promote not only internal unity but also to encourage a stronger relationship between departmental members and the General Club.

To Revitalize the Club, the president noted that the approved Juniorette Club will have its first meeting on June 27. Gay Evans will be the liaison from MWC.

The president then dealt with the following items of business:

1. Memorial Day Service. She thanked the Board and the designated hostesses for their help.

2. Free Membership. The free membership for 2010-2011 went to Mary Lawson. She had attended all the required General Meetings and had registered each time.

3. GFWC/KFWC Summer Expo and Institute. The event will be held on July 9 and 10. The president has the registration forms. Those who plan to attend should meet with her after tonight’s Board meeting.

4. Yearbook. Linda Scott has agreed to prepare the Yearbook. She has developed worksheets which will make the task more accurate and efficient. These sheets should be filled out as soon as possible so that the deadline of June 30 can be met.

5. Committee Chairs. The president still needs to fill the position of Fundraising Chair. Also, please note that the departmental Membership position should be listed as Membership/Mentoring Chairperson. It will be this person’s responsibility to assign a mentor to each new member.

6. Yard Sale. The Club earned $___ from the recent yard sale.

Linda Cherry,first vice-president,announced that the first General Meeting for the Club year will be the Salad Supper on September 23. The hostesses will be Garden and Alpha departments. They will decorate the main floor and provide bread, beverage, dessert, and napkins. Card tables should be set up to accommodate 60 women. The speaker will be announced later.

The December Open House will be Sunday, December 5. Zeta Department will decorate upstairs and the front door. Sigma Department will decorate downstairs and the side door. Home Department will chair the hostesses and provide the punch.Two members from each department should be appointed to serve as hostesses. Each department will be asked to provide cookies.

In March Creative Arts and Kappa Departments will provide punch, and each department will be asked to provide cookies.

Hostesses for the May Memorial Service and Salad Supper will be the following: Chair of Hostesses:Delta Decorations: Upstairs--Theta; Downstairs--Music.

Kathy Jo Stubblefield, second vice-president,said she had nothing to report yet. However, before contests start in October, She will prepared handouts to distribute at a Board meeting.

Cathy Pigg, treasurer, reported that the Beginning Cash Balance for May 2010 was $____. Receipts for the month were $____, and Disbursements were $____. The Ending Cash Balance was $_____. She added that Zeta Department had contributed $____ to help pay for the Club House roof. However, a fundraiser will still be needed this fall.

At this point, Martha Crafton presented the treasurer with the proceeds from cookbook sales: $____. Martha challenged everyone to buy a cookbook. She stated that MWC will donate a cookbook to the local library.

BRIEF DEPARTMENTAL REPORTS:

Alpha Had a successful year. Have adopted a 2010-2011 theme which involves caring through education.

Delta Will have their planning session for the year this coming week.

Garden Met at Pullen Farm. Will plant flowers in Triangle at Sycamore St.

Kappa Installed new officers and enjoyed Ladies’ Night Out.

Music Raised $___ for music scholarship fund. Had a full house for event.

Theta Lunched at Glendale Place recently and visited with residents there.

Zeta Met at Magnolia Tea Room. Have turned in all yearbook information.

Barbara Brandon stated that the Zetas would like to make Rebecca West an Honorary Member of MWC. Since a majority of Advisory Council members were present, she suggested that they make that decision now. The Council approved.

STANDING COMMITTEES:

Advisory Cynthia Barnes said she would like to meet with the Advisory Council members to discuss procedures and plans for the new year.

Membership Gay Evans would like the responsibilities of the Membership Chairperson to include being the advisor to the Juniorette Club. Working with her in this capacity will be Lisa Kim and Cathy Pigg. She also stated that the Juniorettes will have a meeting on Sunday, June 13, from 3-4 p.m. They plan to have 4 meetings per year.

Legislative Kay Ray, incoming chair, asked for assistance from past Legislative Chairs.

The president asked the Board to note the Dates to Remember. The July Board meeting will be held on July 5.

Rebecca Landolt asked that members send a cheery note to Margie Shown.

The meeting was adjourned at 7:30 p.m.

Murray Woman's Club Executive Meeting Minutes May 2010

MURRAY WOMAN’S CLUB

Executive Committee Minutes

May 3, 2010

The Executive Committee of the Murray Woman’s Club met at the Club House on May 3, 2010. President Cynthia Barnes provided a special dinner for Board members preceding the meeting. She called the meeting to order at 6:35 p.m. Twenty Board members were present with all departments represented.

Approval of the minutes of the April 2010 meeting were postponed until the June 2010 meeting.

OFFICERS’ REPORTS:

Cynthia Barnes, president, dealt with the following items of business:

1. She asked the Corresponding Secretary to send a note to McDonald’s thanking them for furnishing ice for the Legislative fundraiser.

2. She reported on the recent KFWC convention. Four members attended. Martha Crafton was elected KFWC state treasurer.

3. The president thanked Sue White for her work on the Legislative Forum. A large number of people attended. The barbecue fundraiser netted about $___. Actual figures are not yet available.

4. Snack Bags for Poll Workers. The bags were packed before the meeting began. Members volunteered to deliver them. Alpha Department donated the bottles of water.

5. Calloway County High School Fundraiser. The president announced that the request for the use of the Club House without charge for the school’s fundraiser had been approved by the Executive Committee.

6. MWC Yard Sale. Jo Crass, Jo Farley, and Cynthia Barnes will serve as the planning committee for the May 22 fundraiser. Workers will be needed to take money and to bag the items. Sign-up sheets will be emailed. Items should be delivered (priced) to the Club House on May 21 from Noon until 6 p.m. The sale will be held from 8 a.m. until Noon on May 22. Cathy Pigg, treasurer, will deliver the money for change.

7. Yearbook. Department chairwomen need to get the information about programs, committees, as well as corrected member listings to Sondra Rice by June 15. Update your information in May.

8. Monthly Reports. These reports should be turned in at each Board meeting.

The president thanked all the Board for their help during her term of office.

Bobbie Weatherly, first vice-president, reminded Board members that the special Memorial Service for members who have died during the past year will be held on May 27. Seven women will be remembered:Clover Cothan, Lula Bell Hodges, Opal Howard, Pauline McCoy, Martha Sue Ryan,Jan Weaver,Ruth Wilson.

Hostesses for the Salad Supper will be the Music Department. Providing the beverage and the bread will also be their responsibility. The Theta Department will decorate downstairs, and the Alpha Department will decorate upstairs. Bobbie also reported that the formation of a Juniorette MWC was making progress. The organization of the group will take place during this summer. The club will start in the fall. Gay Evans will be working with her.

Kathy Jo Stubblefield, second vice-president, reported on the student contest winners at the KFWC convention. There were 3 first place, 3 second place, and 1 third place.

Cathy Pigg, treasurer,stated that last month MWC has borrowed $____ on the bank loan. There were more rentals last month, and that helped financially. Three departments contributed money toward the payment on the roof: Garden, ___; Home $___; Alpha $__. Four of the ten departments have contributed their $__ toward the fundraiser expenses. The Beginning Cash Balance on April 1, 2010 was $___. Receipts were $___, and Disbursements were $____. The Ending Cash Balance on April 30, 2010 was $_____.

DEPARTMENTAL REPORTS:

Alpha The department donated money to BBBS, and also donated $___ to CASA.

Creative Arts The department awarded two scholarships of $___ each.They also awarded more than $___ to art contest winners at the local schools.

Delta The department plans a tea party for their next meeting.

Garden The department held a Silent Auction at their last meeting.

Home The department is planning a tea party and fashion show for their next meeting.

Kappa The department donated $___ to CASA and $___ to Kids Against Hunger.

Sigma The department is working with the city parks administration to have a fence erected around the new playground equipment.

Music The department plans a scholarship fundraiser for May 18 “It’s Showtime.” There will be dinner and entertainment. Minimum of $__ donation. Call Kay Ray for table reservations/

Theta Pete Lancaster was on the program for their meeting.

Zeta The department baked two cakes for Hospice, donated $___ for the Forum fundraiser, $___ to Relay for Life, $___ to CASA, and $___ for the MWC Club House roof.

COMMITTEES:

Civic and Recycling The next “Make a Difference Day” will be May 15. Items accepted will be new & used books,eye glasses, ink cartridges, and batteries in addition to the regular items.

New Opportunity School Lillian Robertson reported that clothing for the school will be collected through May. She said another clothing drive will be held in September.

MOTION Martha Crafton moved that the clothing available be divided and sent to the appropriate place, either Berea or the Merryman House.Motion was seconded and passed. Members of the Home Department will help with sorting the clothing.

OTHER ANNOUNCEMENTS:

Effie Kemp asked for washable cotton fabric which she can use for the Mission work. Fabric should be marked “For Effie” and taken to the First Methodist Church building.

The Silver Jewelry Sale will be held on Saturday May 8 at the Club House.

The meeting was adjourned at 7:35 p.m.

MURRAY WOMAN’S CLUB
Executive Committee Meeting
April 5, 2010

The Executive Committee of the Murray Woman’s Club met on April 5, 2010.
President Cynthia Barnes called the meeting to order at 6:30 p.m. and asked the Recording Secretary to make a Roll Call. Nineteen Board members were in attendance, with all departments represented.

The minutes of the March 1, 2010, meeting were approved and filed for record
by the Recording Secretary.

OFFICERS’ REPORTS:

Cynthia Barnes, president,dealt with the following items of business:
1. Awards Program. She thanked those who had arranged the program and stated that there had been good attendance, as well as good response from parents.

2. Juniorette Club Proposal. Bobbie Weatherly presented a 10-point proposal which she and Gay Evans had developed.(Attached to filed minutes). They plan to consult with the appropriate school authorities. The Hazel Woman’s Club has already been consulted. They support the proposal.

MOTION: Barbara Brandon moved that MWC accept the Juniorette Proposal as presented and begin implementation. The motion was seconded and accepted.

3. Hospice Fundraiser. Two desserts will be needed from each department. These desserts should be delivered to the United Methodist Church Activities Hall by 8 a.m. on April 20. Please use disposable containers.
NOTE TO DEPARTMENT CHAIRWOMEN: Please include your involvement in this activity in your monthly reports. Tickets are available at Hospital Gift Shop.

4. Yard Sale Funddraiser.This event is planned for Saturday May 22 from 8 a.m. until noon. Volunteers are needed to plan and staff the fundraiser. Jo Crass, Jo Farley, and Cynthia Barnes volunteered to be the planning committee. Items donated should be brought to the Club House (priced to sell) on Friday May 21.

5. Legislative Forum. Thursday, April 29, is the date for the Forum. The president asked the Board if they would like to make this also a fundraiser by having a meal available.

MOTION: Barbara Brandon moved that MWC provide a meal of barbecue, buns chips, slaw, dessert, and drink for sale. Price to be determined. The motion was seconded and passed.

MOTION: Barbara Brandon moved that Kathy Jo Stubblefield and Kim Grasty get bids for the meat. quickly and that the president make the decision about purchasing. The motion was seconded and passed.

Gale Vinson will do decorations for the tables downstairs Bobbie Weatherly will make all the cole slaw. Department will bring the following desserts;, Alpha- brownies, Zeta-cookies, Creative Arts- brownies, Music & Sigma - cookies, Theta-brownies, Garden - cookies.

6. Snacks for Poll Workers. Snack Bags will be filled at the May Board meeting. Cost for the supplies is not to exceed $___. Sign-up sheets for delivery at the polls will be available at the May meeting.

7. No-Show Inaugural Ball. KFWC is trying to raise $___ for renovation of its first ladies’ miniature collection.

8. MWC History. Lois Pharris is working on this project. She needs typed reports of activities, written reports presented during Board meetings, nominating committee reports, contest reports

9. By-Laws Revision. The president stated that the current By-Laws need to be reviewed for possible revision. Martha Crafton, Pat Harrington, and Barbara Brandon were appointed to serve with Cynthia on the By-Laws Review Committee.

Bobbie Weatherly, first vice-president, thanked Creative Arts and Delta department members for serving at the March General Meeting. She announced that the following women will be remembered at the May Memorial Service: Janice Weaver, Clover Cotham, Ruth Wilson, Opal Howard, Lula Belle Hodges, Pauline McCoy, and Martha Sue Ryan. Bobbie also thanked the Board for approving the Juniorette Proposal.

Kathy Jo Stubblefield, second vice-president,stated that all the First District winning entries have been sent to KFWC state convention for competition.

Cathy Pigg, treasurer, reported that “money is tight.” The Beginning Cash Balance on March 1, 2010, was $_____. Income was $___ and Disbursements were $___. The Ending Cash Balance on March 31, 2010, was $____

MOTION: Martha Crafton moved that we take $____ from the approved loan amount and ay the minimum interest/payment each month. The motion was seconded and passed.


DEPARTMENT REPORTS:

Alpha No final report yet on money made for Spelling Bee.

CA Donated $__ to Homeplace and $__ to Quarters for Headquarters.

Delta Selling My-Pans; donated money for Girl Scout cookies for overseas troops.

Garden Made $___ at the Spring Auction/Luncheon. Donated $___ for Club House roof.

Music Raised $___ for Relay for Life. Scholarship Fundraiser will be May 18.

Sigma Working with Park officials to add a fence around new equipment.

Theta Will hold an auction. Proceeds will go to 4-H camp.

Zeta Plan a landscaping program. Have elected new officers.


COMMITTEES:

Advisory Controls will now be switched from heating to air conditioning.


No new business. Adjournment was at 8:15 p.m.

Murray Woman’s Club
Executive Board Meeting – March 25, 2010

The March General Meeting of the Murray Woman’s Club was held on March 25, 2010 and was the meeting at which state contest prizes were awarded First vice-president Kathy Jo Stubblefield. Special awards were presented to the following MWC Club members: Lisa Kim (Newcomer of the Year, Pat McMullen (Volunteer of the Year), and Rebecca Rutledge (Club Woman of the Year). The complete list of those who were winners in both the Arts & Crafts Contest and the Short Story/Poetry Contest is attached to the filed Club minutes.

The regular business meeting was called to order at 7:00 p.m. by President

Cynthia Barnes. At this time the minutes of the September General Meeting were approved and filed for record.

Departments represented were Alpha (3), Creative Arts (5), Delta (3), Garden

(2), Kappa (1), Music (12), Sigma (1), Theta (4), Zeta(1).

The president dealt with the following issues:

1. Accessing the Club’s Google Account and the MWC website

2. Opportunity to attend the KFWC meeting in April

3. Nominating Committee Report:

President: Bobbie Weatherly

First vice-president: Linda Cherry

Second vice-president: Kathy Jo Stubblefield

Secretary: Virginia Randolph

Treasurer: Cathy Pigg

MOTION: Barbara Brandon moved that the announced slate be accepted by acclamation.

The motion was seconded and passed.

Cathy Pigg, treasurer, reported that the Beginning Cash Balance on February l, 2010, was $_____. Receipts were $_________ and Disbursements were $____.The Ending Cash Balance on February 28, was $_____.

NOTE: This information was also presented at the March 1 Executive Board Meeting.

DEPARTMENTAL ANNOUNCEMENTS:

ALPHA The department will hold a Spelling Contest at Curris Center.Admission is $_.

MUSIC The department has Relay for Life purple ribbons for sale. Also they will have their fundraiser Bake Sale at Noon on April 3 in front of the Kroger store. Their Music Scholarship Fundraiser will be held on May 18 at 6:30 p.m. with dinner and musical entertainment. Minimum suggested donation:$__.

DELTA The department is selling tickets to the Hospice luncheon and fashion show on April 20 11 a.m. - 1 p.m. Tickets are $__.

SIGMA Members are meeting with the Murray Parks Department concerning adding a fence around the new play equipment.

The meeting was adjourned at 7:15 p.m.